Effective Grant Writing For YTP 2013 - 2015 Keith Ozols Vocational Rehabilitation Keith Ozols...

Effective Grant WritingFor YTP 2013 - 2015

Effective Grant WritingFor YTP 2013 - 2015

Keith Ozols Vocational Rehabilitation

Keith Ozols Vocational Rehabilitation

Important CluesImportant Clues

READ READ READ READ the detailsFollow directionsREAD READ READ READ the detailsFollow DirectionsHave your staff or administrator

read the draft Involve other administrative staff

READ READ READ READ the detailsFollow directionsREAD READ READ READ the detailsFollow DirectionsHave your staff or administrator

read the draft Involve other administrative staff

Who is Qualified to Apply for a Request for Grant

Proposal?

Who is Qualified to Apply for a Request for Grant

Proposal? Is an Oregon public school district or

education service district, or a consortium duly authorized by two or more such districts to submit a proposal on behalf of the authorizing districts. See ORS 330.003(2)

Agree to share the cost of the proposed Youth Transition Program by providing matching funds in the amount of one third (1/3) of the total cost proposed by the school district.

Is an Oregon public school district or education service district, or a consortium duly authorized by two or more such districts to submit a proposal on behalf of the authorizing districts. See ORS 330.003(2)

Agree to share the cost of the proposed Youth Transition Program by providing matching funds in the amount of one third (1/3) of the total cost proposed by the school district.

Who is Qualified to Apply for a Request for Grant

Proposal?

Who is Qualified to Apply for a Request for Grant

Proposal?Must demonstrate that Proposer

meets the standards to be deemed a “Responsible Proposer” as defined in Oregon Administrative Rules (OAR) 125-247-0640(1)(F)(i) through (v). Access to this rule can be achieved at the following website: http://arcweb.sos.state.or.us/rules/OARS_100/OAR_125/125_247.html

Must demonstrate that Proposer meets the standards to be deemed a “Responsible Proposer” as defined in Oregon Administrative Rules (OAR) 125-247-0640(1)(F)(i) through (v). Access to this rule can be achieved at the following website: http://arcweb.sos.state.or.us/rules/OARS_100/OAR_125/125_247.html

Who is Qualified to Apply for a Grant?

Who is Qualified to Apply for a Grant?

Matching Funds. In order for OVRS to draw available federal funds for the Youth Transition Program, OVRS must receive cash matching funds from participating school districts. District matching funds must:

Be from a non-federal source, and cannot be used as match for any other federal funds;

Must be cash. “In-kind” district resources may not be applied towards the required match.

Must equal one third (1/3) of the total grant budget.

Matching Funds. In order for OVRS to draw available federal funds for the Youth Transition Program, OVRS must receive cash matching funds from participating school districts. District matching funds must:

Be from a non-federal source, and cannot be used as match for any other federal funds;

Must be cash. “In-kind” district resources may not be applied towards the required match.

Must equal one third (1/3) of the total grant budget.

Matching FundsMatching Funds

EXAMPLE:Total Proposed Cost of District’s

2013-15 YTP:$210,000District Matching Funds @ 1/3 of

Total: $70,000DHS/OVRS Contribution to Total

Grant: $140,000

EXAMPLE:Total Proposed Cost of District’s

2013-15 YTP:$210,000District Matching Funds @ 1/3 of

Total: $70,000DHS/OVRS Contribution to Total

Grant: $140,000

Developing your BudgetDeveloping your Budget

Responsible fiscal management of the grant funds is essential. OVRS expects both fiscal and program staff to participate in the development of the district’s Proposal for YTP grant funds. Consideration for continued funding may be based on demonstrated support and involvement of both fiscal and program staff in the planning, implementation, and administration of the grant.

Responsible fiscal management of the grant funds is essential. OVRS expects both fiscal and program staff to participate in the development of the district’s Proposal for YTP grant funds. Consideration for continued funding may be based on demonstrated support and involvement of both fiscal and program staff in the planning, implementation, and administration of the grant.

YTP PopulationYTP Population

Students participating in YTP generally: (a) are enrolled in a school district’s high school or alternative program, although eligible youth who have left school prior to graduation may be included; (b) are, or have been, entitled to services under the federal Individuals with Disabilities Education Act (IDEA), or are receiving disability-related accommodations under Section 504 of the federal Rehabilitation Act; and (c) have applied for state-funded (OVRS) vocational rehabilitation services.

Students participating in YTP generally: (a) are enrolled in a school district’s high school or alternative program, although eligible youth who have left school prior to graduation may be included; (b) are, or have been, entitled to services under the federal Individuals with Disabilities Education Act (IDEA), or are receiving disability-related accommodations under Section 504 of the federal Rehabilitation Act; and (c) have applied for state-funded (OVRS) vocational rehabilitation services.

Pass/Fail ItemsPass/Fail Items

The items listed below will be scored on a pass/fail basis.

Proposal Cover Sheet FFATA Form Budget includes matching funds in the

amount of one third (1/3) of the total cost proposed by the school district.

Letter of Support from the Branch Manager

Memorandum of Understanding (if proposer is multiple districts)

The items listed below will be scored on a pass/fail basis.

Proposal Cover Sheet FFATA Form Budget includes matching funds in the

amount of one third (1/3) of the total cost proposed by the school district.

Letter of Support from the Branch Manager

Memorandum of Understanding (if proposer is multiple districts)

Pass/Fail ItemsPass/Fail Items

Is an Oregon public school district or education service district as defined by statute.

Proposer meets the "responsible Proposer" requirements.

Technical Proposal Format and Length

Assurances Signed and Included

Is an Oregon public school district or education service district as defined by statute.

Proposer meets the "responsible Proposer" requirements.

Technical Proposal Format and Length

Assurances Signed and Included

Section 5 Proposal Requirements (New)

Section 5 Proposal Requirements (New)

Current School-To-Career ActivitiesUnmet NeedsProposed ProgramAdministrative SupportCollaboration with Community PartnersCost Proposal/Budget narrative

Current School-To-Career ActivitiesUnmet NeedsProposed ProgramAdministrative SupportCollaboration with Community PartnersCost Proposal/Budget narrative

Section 5 Proposal Requirements (Continuation)

Section 5 Proposal Requirements (Continuation)

Proposed ProgramAdministrative SupportCollaboration with Community PartnersGrant Performance HistoryCost Proposal/Budget narrative

Proposed ProgramAdministrative SupportCollaboration with Community PartnersGrant Performance HistoryCost Proposal/Budget narrative

Proposed Program

Essential Writing TipsEssential Writing Tips

Starting Date

Scope of Activities

Referral Process

Vocational Goal

Individual Plan for Employment (IPE)

Follow-up Services

Connection to School to Work

Monitor Performance

Summer Program

Diverse and Underserved Populations

Administrative Support

District shall undertake the following actions and provide the following services:1. Establish qualifications and classification for the Transition Specialist and create a year-round position, using the typical duties outlined in section 3.4.4. below.2. Identify a direct contact within the school District to assist in managing the YTP and supervising the Transition Specialist.3. When hiring new Transition Specialists, make every reasonable effort to include an OVRS representative in the interview process, recognizing the spirit of this partnership effort to provide a new pattern of services.4. Ensure coordination of activities between the IEP and the IPE.5. Ensure that the Transition Specialist has the support of the building principal and Director of Special Education to ensure that each YTP student’s transition goals are achieved and that the performance measurements of the District can be met.6. Participate in the OVRS data collection system.7. Allow the Transition Specialist to attend training jointly sponsored by ODE, OVRS, and the University of Oregon.8. Provide required matching funds by the dates specified in the grant agreement.9. Include administrative staff, e.g., business manager, in the development of the RFGP and administration of the grant.;

Collaboration with Community Partners

• Explain Partnership(s)

• Letter from Local VR Branch Manager

• Letters of Support From Agencies

Benchmarks

• Be honest

• Identify the issues

•Discuss how you will address them in the next biennium if you are awarded a grant

Budget

• Accurately determine and calculate

FTE

• Cost effective

• Evidence of fiscal management

oversight

• Accurately calculate match

• Clarify with a budget narrative

Calculating FTECalculating FTE

Student Base:10 YTP Students is the minimum = .5

FTE11-24 = Divide # students by 25

Example: 15 students / 25 = .6 FTE

25 YTP Students = 1.0 FTEMore than 25 = 1.0 FTE plus .25 for

each additional 5 students

Student Base:10 YTP Students is the minimum = .5

FTE11-24 = Divide # students by 25

Example: 15 students / 25 = .6 FTE

25 YTP Students = 1.0 FTEMore than 25 = 1.0 FTE plus .25 for

each additional 5 students

Questions?Questions?

Keith OzolsYTP Statewide CoordinatorVocational Rehabilitation500 Summer St NE, E-87Salem, Oregon 97301503-945-5679keith.s.ozols@state.or.us

Keith OzolsYTP Statewide CoordinatorVocational Rehabilitation500 Summer St NE, E-87Salem, Oregon 97301503-945-5679keith.s.ozols@state.or.us