Electronic Campus Process & Procedures April 22, 2013

Electronic CampusProcess & Procedures

April 22, 2013

Southern Regional Education Board

· Created in 1948 by Southern governors and legislators who recognized the link between education and economic vitality.

· Works with 16 member states to improve public education at every level, from pre-K through Ph.D.The nation’s first regional interstate compact for education

· SREB is a nonprofit, nonpartisan organization headquartered in Atlanta.

· Member states are Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia and West Virginia.

· SREB’s work is funded by member appropriations and by grants and contracts from foundations and local, state and federal agencies.

· Participation in Electronic Campus related initiatives is free to institutions and students.

Student Access Programs & Services

· Regional Contract Program for Health Professions (RCP)

· Academic Common Market (ACM)· Electronic Campus.org (EC)· SREB’s Electronic Campus Regional

Reciprocity Agreement (SECRRA)· TheAdultLearner.org

States and Students Save Money

Regional Contract Program for Health Professions

Academic Common Market

Regional Contract Program

“The Regional Contract-for-Services Program was one of SREB’s first good ideas. It was a good idea 50

years ago, and it is a good idea today, because it is a win-win

situation for students, colleges, universities and states.”

Regional Contract Program (RCP)

· Developed in 1948 · One of the foundation programs of SREB

· Dentistry· Optometry· Osteopathic Medicine· Podiatry· Veterinary Medicine

State Agency certifies student

Student is admitted to institution and enrolls at institution

Institution awards RCP classification to student & invoices

SREB

SREB issues invoice to state agency

State agency verifies students on invoice have been certified and

issues payment to SREBSREB issues payment to institution

Regional Contract Program

Academic Common Market

State agency (ACM State Coordinator) certifies

student

Student is admitted to the program and enrolls at institution

Institution awards ACM classification to student and out-of-state tuition is waived

Academic Common Market (ACM)

Electronic Campus (EC)What is Reciprocity?

SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA)

SECRRA applies only to those programs that do not trigger physical presence as defined by the state and in the Electronic Campus.

SECRRA information can be downloaded at http://ide.sreb.org/FederalRegulations.aspx

Electronic Campus (EC)

Electronic Campus (EC)

· How does an institution participate in the Electronic Campus?The institution must be regionally accredited, not-for-profit and charted in one of the 16 SREB states. Each institution appoints an Electronic Campus Institutional Coordinator, who serves as the central point of contact for all activities associated with managing the Electronic Campus website.

Electronic Campus (EC)What is the Approval Process?

· Course/Program Nomination Form completed by Electronic Campus Institutional Coordinator listing courses and programs to be included on approved by the Electronic Campus State Coordinator…..

Electronic Campus (EC)What is the Approval Process?

Electronic Campus (EC)What is the Transitional Page?

The Transitional Page resides on the institution’s server and greets students when they transfer from EC to the college’s or university's website. This page must contain some mention of the Electronic Campus. It can be text, link, or logo and located anywhere on the page. In order to effectively brand and promote the site, we ask that all wording now refer to the Electronic Campus, or the Southern Regional Education Board’s Electronic Campus, or SREB's Electronic Campus. Please remove all references to SREC, Electronic Campus of the SREB.

Electronic Campus Institution Data Entry (IDE)

http://ide.sreb.org/

New User?

New User Request For Access

Log-In

IDE Landing Page

CDE Landing Page

Course Entry

CDE Help Page Includes Field Requirements and Character Limits

Course Filter

Couse Filter Results

Course Review

Course Edit – Add/Edit

Course Archive

Course Archive

PDE Landing Page

Program Entry

PDE Help PageIncludes Field Requirements and Character Limits

Program Filter

Program Filter Results

Program Review

Program Edit

Program Archive

Program Archive

Electronic Campus (EC)Excel file “feed” information

http://ide.sreb.org/guidelines/AdminGuidelines.aspx

Excel file “feed” information

First row of document is sample

Excel Spreadsheet Tab ExplanationTabs 1-8

Excel Spreadsheet Tab ExplanationTabs 9-12

Things to Remember

· Field requirements can be found by clicking on Field Title

· Look for Wally· Text fields require text· Spaces count as characters· Excel file field requirements are the same

as web-entry requirements · idehelp@sreb.org

Electronic CampusThe Approval Process

April 24, 2013

Electronic Campus (EC)

· How does an institution participate in the Electronic Campus?The institution must be regionally accredited, not-for-profit and charted in one of the 16 SREB states. Each institution appoints an Electronic Campus Institutional Coordinator, who serves as the central point of contact for all activities associated with managing the Electronic Campus website.

Electronic Campus (EC)Overview of the Approval Process

Approval Process:Institutional Coordinator

· Completes course and program nomination forms

· Verifies institution meets Principles of Good Practice and Common Standards

· Forwards forms to Institution Certifying Officer

· Submits list of authorized states to EC Staff· After notification from EC State Coordinator

of approval enters course and program information

Approval Process:Institutional Certifying Officer

· Verifies institution meets Principles of Good Practice and Common Standards

· Confirms institution’s participation in Electronic Campus and SECRRA

· Verifies (or provides) list of authorized states

· Forwards forms to EC State Coordinator

Approval Process:State Coordinator

· Verifies institution meets Principles of Good Practice and Common Standards

· Confirms institution’s participation in Electronic Campus (and SECRRA)

· Verifies institution is authorized to offer courses and programs listed and in the distance learning format

· Forwards forms to EC staff and notifies institutional coordinator of approval or adjustments needed

Approval Process: EC Staff· Verifies institution is regionally accredited,

not for profit and chartered in SREB state· Reviews course and program entry to

ensure —· fields are complete· accurate · and matches information on institution

website· Verifies course and program have been

approved by State Coordinator· Verifies institution Transitional Page is

complete

Approval Documents

Course Approval Form

Program Approval Form

Electronic Campus (EC)What is the Transitional Page?

· Resides on the institution’s server· Greets students from EC to institution's website. · Contains some mention of the Electronic

Campus.· It can be text, link, or logo · located anywhere on the page.

· Refers to the Electronic Campus, or the Southern Regional Education Board’s Electronic Campus, or SREB's Electronic Campus.

· Please remove all references to SREC, Electronic Campus of the SREB.

Electronic Campus (EC)What is Reciprocity?

SREB’s Electronic Campus Regional Reciprocity Agreement (SECRRA)

SECRRA applies only to those programs that do not trigger physical presence as defined by the state and in the Electronic Campus.

SECRRA information can be downloaded at http://ide.sreb.org/FederalRegulations.aspx

SREB’s Electronic Campus Regional Reciprocity Agreement

· Participating states· Arkansas, Delaware, Georgia,

Kentucky, Louisiana, Maryland (July 1, 2013), Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia and West Virginia.

· Non-participating states· Alabama and Florida

Electronic Campus & SECRRA· The state authorization list for the

institution should be sent to idehelp@sreb.org.

· The program and course authorization information should be added to the course and program fields if it is different from institution (clinical, internship, physical presence)

Electronic Campus & SECRRA

·Field Name: On-Campus Requirements· Note any on-campus attendance requirement especially

for Blended/Hybrid programs. It is critical to list any activity that would trigger the student state's physical presence authorization such as an internship, student teaching or clinical requirement.

·Field Name: Other Information· List any items or issues related to State Authorization

that will affect a student enrolling in this program. Include any other considerations that would be instructive or helpful to a student in determining whether to enroll in this program. If an exam proctor is necessary, list the requirement. If your institution offers credit by examination or additional forms of prior learning assessment, note this information here.

Electronic Campus & SECRRATransitional Page Update

Effective January 1, 2013· Two new transitional page requirements

· A link to the institution’s Student Complaint Resolution procedure information

· A link to the institution page regarding on State Authorization

SECRRA Documents

State Authorization at the National Level (SARA)

State Authorization Reciprocity Agreement· Nation-wide reciprocity via reciprocity

between Regional Compacts· SREB, WICHE, MHEC, NEBHE

· Administered through regionals· Each has own process

· Comparable and comparative· 3-4 years away

Reciprocity Informationhttp://ide.sreb.org/FederalRegulations.aspx

How Can SREB Help?

Technical help: idehelp@sreb.org

or

mary.larson@sreb.org

404-875-9211 x219

Include your contact information and name of institution