Elo Basic Presentation

© ELO Digital Office GmbH

ELOELO Digital OfficeDigital Office

Electronic Leitz OrdnerElectronic Leitz OrdnerDocument Management SystemDocument Management System

PresentationPresentation

AgendasAgendas

• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits

• ELO Company ProfileELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits

ELO Company ProfileELO Company Profile

Establishment of Louis Leitz Digital Office GmbH

GO Asia: Indonesia as the first Asian country

Expands to Malaysia and Singapore

Establishment of Louis Leitz Company

Establishment of ELO Digital Office GmbH

18971897

20052005

20042004

19961996

19951995

ELO Company ProfileELO Company Profile

ELO Company HistoryELO Company History

World Wide SupportWorld Wide Support

ELO-Branch OfficeELO-Branch Office

ELO-BusinessELO-Business

Partner (Auszug)Partner (Auszug)

ELO Training CentersELO Training Centers

ELO DigitalELO Digital

OfficeOffice

Europe CustomersEurope Customers

Customer ReferencesCustomer References

• ALSTOMALSTOM• BayerBayer• BMWBMW• ClariantClariant• Commerz BankCommerz Bank• DaimlerChrysler AGDaimlerChrysler AG• Degussa BankDegussa Bank• Dental-Line GmbHDental-Line GmbH• Dell ComputerDell Computer• Lufthansa AG, Logistik, AEROLufthansa AG, Logistik, AERO• EADSEADS• NokiaNokia• Siemens Business-ServicesSiemens Business-Services• CreditreformCreditreform• ,etc...,etc...

• ALSTOMALSTOM• BayerBayer• BMWBMW• ClariantClariant• Commerz BankCommerz Bank• DaimlerChrysler AGDaimlerChrysler AG• Degussa BankDegussa Bank• Dental-Line GmbHDental-Line GmbH• Dell ComputerDell Computer• Lufthansa AG, Logistik, AEROLufthansa AG, Logistik, AERO• EADSEADS• NokiaNokia• Siemens Business-ServicesSiemens Business-Services• CreditreformCreditreform• ,etc...,etc...

Asian CustomersAsian Customers

ELO DMS Process OverviewELO DMS Process Overview

• ELO Company Profile• ELO DMS Process OverviewELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits

Scanning

Documents

Indexing

Back up And Export

Archiving

Searching

ELO DMS Process OverviewELO DMS Process Overview

Business ApproachBusiness Approach

• ELO Company Profile• ELO DMS Process Overview• Business ApproachBusiness Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits

Business ApproachBusiness Approach

• Number of Documents > Archive Room

• Document Duplications• Document Loss

– Misfiling– Misplacing– Unreturned

• Document Security• Document Circulation to

Comply SOP• Document Search• Document Collaboration

Current situation for manual DMS:Current situation for manual DMS:

Business ApproachBusiness Approach

• Finance:– Invoice Document Processing– Archive financial report

• Management:– Approval Process– Centralized access documents and support

documents– Regulation Distribution Process

• Sales/Marketing:– Customer Registration Form or Other Customer

Documents– Company and Product Knowledge Management

DMS Area:DMS Area:

Business ApproachBusiness Approach

• Accounting:– Archive accounting report– Searching support document

• Audit:– Archive document for audit trail– Centralized all company document

• Product Development:– Archive knowledge document for company

product– Archive detail product document

• Etc

DMS Area:DMS Area:

ELO Digital Office FeaturesELO Digital Office Features

• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office FeaturesELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits

Archiving in the pre-defined Hierarchy Structure

Automatic ArchivingAutomatic Archiving

1

2

Automatic IndexingAutomatic Indexing

Form Recognitionand

Automatic Indexing

Instant Retrieval Soft & HardcopyInstant Retrieval Soft & Hardcopy

Quick SearchQuick Search

Highlight SearchHighlight Search

Workflow ManagementWorkflow Management

Workflow MonitorWorkflow Monitor

Create Document TemplateCreate Document Template

1 2

34

ChooseForm

Filled Form

Archived

Fill Form

1 2

34

Check Out

Check InVersion

Edit

Document History & Version ControlDocument History & Version Control

Task, Reminder, Sticky NoteTask, Reminder, Sticky Note

Access RightAccess Right

• Access Right Per User, Per Group, Per Document, Per Folder.

• Allow to Read, Edit, Delete, Create, Customize Setting.

EncryptionEncryption

Audit TrailAudit Trail

Form Recognition and Automatic Indexing

OCR & Form RecognitionOCR & Form Recognition

Barcode Recognition Barcode Recognition

Customization Form ( ICR / OMR )Customization Form ( ICR / OMR )

Handwriting RecognitionHandwriting Recognition

SurabayaSurabayaMedanMedan

Department-Department-Archiveserver 1Archiveserver 1

Department-Department-Archiveserver Archiveserver

22Server-Replication

Headquarter

Jakarta

Server ReplicationServer Replication

ELO Digital Office BenefitsELO Digital Office Benefits

• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office BenefitsELO Digital Office Benefits• ELO Digital Office Advance Benefits

ELO Digital Office BenefitsELO Digital Office Benefits

• Speed up company business process time (workflow, search, distribution, etc)

• Reduce human error• Speed up document processing time

(Search, edit, distribution, access right, version history record, etc)

• Reduce IT risk (Security, Availability, Compliance, Performance)

• Centralized documents

ELO Digital Office BenefitsELO Digital Office Benefits

• Transparent• Paperless• Long time archiving• Easy to backup• Reduce manual DMS problem• Easy to control and monitor document

AgendasAgendas

• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance ELO Digital Office Advance

BenefitsBenefits

ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits

• Ready for Future Development• Platform Independent• Ease Integrate to Current

Environment• Modular Solution

SOA BUS, Process Chain

ELO Enterprise ECM Services

WorkflowDatabase

FulltextDatabase

Secure Database

IndexDatabase

DocumentStore …

HTTP SOAP HTTP SOAP

…WorkflowManager

Fulltext-Server

SecurityServer

…Appl.Server

Infrastructure: WIN 2000 Server, LINUX, UNIX, MS-SQL, Oracle…

WEB-ServicesPortlets, WEB 2.0

DocumentManager

ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits

Ready for Future DevelopmentReady for Future Development

ExampleExample

ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits

• OS Server: Windows, Linux, Solaris, Mac, etc.

• Database: MSSQL, Oracle, etc.

Platform IndependentPlatform Independent

ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits

• Integrated to Notes Mail System (Mail archiving)

• Integrated to Exchange Server (Mail archiving)

• Integrated to Microsoft Sharepoint Server (Portal Integration)

• Integrated to ERP (SAP, Navision, CRM, etc)

• Integrated to iPhone• Integrated to AS400• Etc

Ease Integrate to Current EnvironmentEase Integrate to Current Environment

ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits

• Core Module: – DMS, Archiving, Workflow, FullText

• Add-In Module:– Email Archiving– Document Compression and Security– ERP Integration– Replication– Automatic Form Recognition– Other Application Integration– Etc

Modular SolutionModular Solution