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EnsuringEnsuring Transfer Success 2013 Transfer Success 2013
Evaluation Detectives:
How UC Reviews Challenging
Academic Records
Overview• Evaluation Review Process – using a Sample
Admission Application
• Other Challenging Evaluation Areas
• Advising International Students
• Resources
• Bonus Features •Former UC students
•Resources for Advising International Students
Sample ApplicationA walk-through a sample admission
application reviewing:
• Challenging Evaluation Areas
• Summary Totals
• Campus Selection Decision
Sample Application - Evaluation
Sample Application - Evaluation
Sample Application SummaryBiological Science Applicant
• 64 sem/96 qtr units – excluding exam credit• 3.31 GPA
Major Prep - one year each of:
• Chemistry• Biology• Calculus• Organic chemistry
Comprehensive Review Factors
Sample Application Possible Selection Decision
NOTE: Because campus/program enrollment goals, strength of applicant pool, and/or gpa requirements vary from year to year, the decision outcome might be different for a similar applicant profile from year to year.
UCB: Deny - Low overall GPA
UCD: Deny - 2.50 required in the General Chemistry series
UCI: Maybe
UCLA: Deny - Low overall GPA.
UCM: Admit – Meets all selection criteria
UCR: Admit – Meets all selection criteria
UCSB: Admit – Meets all selection criteria
UCSC: Admit – Meets all selection criteria
UCSD: Maybe – Missing GPA requirement, possible waitlist
EnsuringEnsuring Transfer Success Transfer Success 20132013
QUESTIONS
Language of InstructionSchool Name/Location
SchoolCode
Type Begin/EndDates
Diploma Language ofInstruction
CECyTEJ High School
999999 Pub HS 08/2005 - 05/2008
HS Diploma05/2008
Spanish
College Name/Location
College Code Type Begin/EndDates
Language of Instruction
Los Angeles Southwest CC
4409 Pub/2yr 02/2010-06/2013 English
Insert col/univ name
Insert Term Course Title Units Grade
LA Southwest Spring 2011 Elementary Spanish 1 5 A
Gap in Education HistoryTerm College Attended Reason
Fall 2008 SANTA MONICA COLLEGE
Spring 2009 None Reported Moved to Mexico for personal reasons.
Summer 2009 None Reported Not Enrolled
Fall 2009 SANTA MONICA COLLEGE
Spring 2010 SANTA MONICA COLLEGE
Summer 2010 None Reported Not Enrolled
Fall 2010 SANTA MONICA COLLEGE
Spring 2011 SANTA MONICA COLLEGE
Summer 2011 None Reported Not Enrolled
Fall 2011 SANTA MONICA COLLEGE
Spring 2012 SANTA MONICA COLLEGE
Summer 2012 SANTA MONICA COLLEGE
Importance of TCA Footnotes
Footnotes on the UC Transfer Course Agreement (TCA) provide very helpful
information to ensure students will
–receive transfer credit for courses completed; and –they are not short of units to meet minimum UC transfer requirements.
Golden West College Dept.
Fall 2010 Course #
Course Title Units Grade
SPAN G180 Elementary Spanish 1
5 B
Sequential Order of Coursework
Golden West College Dept.
Spring 2011 Course #
Course Title Units Grade
SPAN G280 Intermediate Spanish 1
5 C
Golden West College Dept.
Fall 2011 Course #
Course Title Units Grade
SPAN G185 Elementary Spanish 2
5 A
Limitations on Course SeriesNorco CollegeDept. Name
Course # Course Title Units
PHYS 2A General Physics, I 4
PHYS 2B General Physics, II 4
Norco College Dept. Name
Course # Course Title Units
PHYS 4A Mechanics 4
PHYS 4B Electricity & Magnetism
4
PHYS 4C Heat, Light & Waves
4
Unit Limitations on CoursesThe Transfer Course Agreement (TCA) for Glendale
Community College, lists footnotes about the following three
courses: * Maximum credit allowed for 101 if taken after 105 or SOC S 132 - one unit
o No credit for 105 if taken after 101 or SOC S 132
* Maximum credit allowed for 132 if taken after POL S 101 or 105 - two units
How many units of credit would be awarded?
Glendale Comm Col Dept.
Course # Course Title Units
POL S 101 Introduction to Government
3
POL S 105 American Political Ideals 2
SOC S 132 Introduction to Social Science
4
Unit Limitations on CoursesThe TCA for College of the Sequoias has a limitation on Chemistry courses:
* 1,2,20,21 and 30 combined: maximum credit, 2 courses
College of the Sequoias Dept. Name
Course # Course Title Units
CHEM 1 General Chemistry 1 5
CHEM 2 General Chemistry 2 5
CHEM 20 Introduction to General Chemistry 4
CHEM 21 Organic & Biological Chemistry 4
CHEM 30 General & Biological Chemistry 5
EnsuringEnsuring Transfer Success Transfer Success 20132013
QUESTIONS
Lower Level After Advance Level Course
Credit will not be awarded for an introductory course after completion of a more advanced level course in the same subject area.
==== Physics ==== PHYS 2A General Physics I (W/Lab)
PHYS 3A Science and Engineering (W/Lab)
*PHYS 10 Introduction to Physics 4 (W/Lab)
* No credit for 10 if taken after 2A or 3A
Credit will not be awarded for a lower level course after completion of a more advanced level course in the same subject area.
====Math===
Math 3A Calculus I
Math 3B Calculus II
Math 3C Calculus III
No credit for 3A if taken after 3B or 3C
No credit for 3B if taken after 3C
Pass Credit Unit Limitation• No more than 14 semester (21 quarter) units
may be taken Pass/Not Pass
• 7-course pattern may be taken P/NP as long as a P grade is equivalent to C or better
• IGETC courses may be taken P/NP as long as a P grade is equivalent to C or better
• Major prerequisites should be taken for letter grades – more information may be found in ASSIST
• Exceptions are made for institutions that only award P/NP grades
Incomplete Grade• UC checks the academic policy of the institution to determine
how to calculate an incomplete grade.
• An incomplete grade may lapse after one academic year or after only one term.
• Evaluators will also check the Comment Box on the Transfer Academic Update (TAU) and/or contact the student directly.
How does UC View An “I” Grade?UC views incomplete grades either neutrally or will convert to an “F” – depending upon the timeline of the institution.
•An “I” grade at the University of Iowa becomes an “F” if it is not completed by the end of the next regular (fall/spring) term:
•At Hartnell College, the Incomplete grade policy is the same as Iowa’s.
Hartnell ColDept Name
Spring 2012Course #
Course Title Units Grade
Philosophy 2 Intro to Philosophy 3 I
Univ of IowaDept Name
Fall 2010Course #
Course Title Units Grade
Art History 1060 Themes in Global Art 4 I
Transfer Academic Update
www.universityofcalifornia.edu/admissions/how-to-apply/after-you-apply/update-transfer-application/
Students receive information about the online Transfer Academic Update
when they receive their emailed application acknowledgment.
Some campuses/majors may require additional
forms.
The submission deadline is January 31st.
Transfer Academic Update
What Happens if the TAU is NOT Submitted?
• Priority deadline is January 31st
• Campuses review through March but there is no guarantee late submissions and/or changes will be reviewed.
EnsuringEnsuring Transfer Success Transfer Success 20132013
QUESTIONS
Effective Fall 2014Lower Division Unit Maximum Limitation
Students will be granted up to 70 sem/105 qtr units of credit for lower
division coursework completed at any institution or any combination
of institutions.
For lower division units beyond the maximum, subject credit for appropriate coursework taken in excess of this unit limitation will be granted and may be used to satisfy requirements.
• Units earned through: AP, IB, and/or A-Level examinations are not included in the limitation and do not put applicants at risk of being denied admission.
•Lower or upper division units earned at UC (Extension, summer, cross/concurrent, UC-EAP, and regular academic year enrollment) are added to the maximum lower division transfer credit allowed and might put applicants at risk of being denied admission due to excessive units.
High-Unit Transfers Junior or Senior Standing
High-Unit Junior has 80-89 sem units
Senior has 90 or more sem units
• Which UC campuses admit high-unit juniors and/or seniors?
• How does UC calculate unit accumulation to determine if an applicant would be a high-unit junior or at senior standing?
• What is the maximum number units allowed for a student to still be considered for admission selection?
• What number of units changes the students status from junior to senior standing?
High-Unit Transfers: High-Unit Transfers: Determination of Junior or Senior Standing?Determination of Junior or Senior Standing?
High-Unit Jr: 80-89 sem unitsSenior: 90 or more sem units
Effective Fall 2014All lower division units,whether from a 2-year and/or 4-year college/university are limited to a maximum of70 sem/105 qtr units toward theUC degree.
Exam units (AP/IB/A-Level) are not included in the limitationand do not put applicants at riskof being denied admission.
All UC units (Extension, summer, cross/concurrent, UC-EAP, and regular matriculation) are added to themaximum lower division transfercredit and might put applicants at risk of being denied due to excess units.
Campus How many units makes an applicant a high-unit junior or senior?
(Combination of lower division + upper division units & UC units)
AdmitsHigh-Unit Jrs or Srs?
Berkeley 90 sem/135 qtr units or more Jrs: SomeSrs: Some
Davis 80 sem/120 qtr units or more--requires Deans Review
Jrs: SomeSrs: Some
Irvine 90 sem/135 qtr units or more Jrs: SomeSrs: Some
Los Angeles 86.6 sem/130 qtr units or more Jrs: NoSrs: No
Merced 80 sem/120 qtr units or more--requires Deans Review
Jrs: SomeSrs: Some
Riverside 90 sem/135 qtr units or more--requires Deans Review
Jrs: SomeSrs: Some
San Diego 90 sem/135 qtr units or more Jrs: YesSrs: No
Santa Barbara 90 sem/135 qtr units or more *Col of Creative Studies will review seniors on case-by-case basis
Jrs: YesSrs: No*
Santa Cruz 90 sem/135 qtr units or more Jrs: YesSrs: No
EnsuringEnsuring Transfer Success Transfer Success 20132013
QUESTIONS
Advising Students with International Records
• UC awards transfer credit for college courses completed at any university recognized by Ministry of Education.
• UC does not accept transcript/course evaluations conducted by evaluation agencies.
• International coursework may not be used to fulfill IGETC (except for language other than English).
• UC does not award transfer credit for lower-division language courses if the course is in the same language as the student’s language of instruction.
Advising Students with International Records
• Have course descriptions available for appropriate course placement.
• Do not “repeat” course work in which you had previously earned C or better grades.
• Do not enroll in lower-level courses if you have already completed a higher-level course in the subject area.
Advising Students with International Records
• UC does not accept English courses from international institutions where the language of instruction is not English.
• Advise students to complete the UC English requirement as early as possible.
• International students may not need to complete UC’s American History and Institutions graduation requirement.
Advising Students with International Records
Become acquainted with a
UC International Specialist •Although campuses generally cannot provide a pre-evaluation, they are a great resource for answers to your questions.
•International Specialists apply the same evaluation guidelines used for domestic coursework.
•International Specialists use course descriptions and consult faculty as necessary.
EnsuringEnsuring Transfer Success Transfer Success 20132013
QUESTIONS
Resourcesadmission.universityofcalifornia.edu/transfer/
Guides for Counselors : http://preview.tinyurl.com/UC-Counselors-Guides
UC Statement of Transfer Credit Practices: http://tinyurl.com/UC-
UC Transfer Matrix: http://tinyurl.com/UC-Transfer-Matrix
UC Transfer Admission Planner (TAP): http://tinyurl.com/UC-TAP
UC Transfer Admission Guarantee (TAG): http://tinyurl.com/UC-TAG
UC Transfer Admission Guarantee (TAG) Matrix: http://tinyurl.com/UC-TAG-Matrix
UC Statement of Transfer Credit Practices: http://tinyurl.com/UC-
THANK YOUTHANK YOU
Submit Future Questions to
AskUC@ucop.edu
BONUS FEATURE
Advising Former UC Students
Because we are aware that students who were previously enrolled at UC enroll at a CCC, we wanted to provide you with a few tips!
Former UC Student at a CCC
CCC Advisors Should Always Ask:
1. What was the student’s Academic Standing at UC?
2. What is the student’s goal – return to same UC campus or transfer to a different UC campus?
Also
• Determine if the student has already met UC’s Entry Level Writing Requirement
• Determine if IGETC is appropriate for a specific student
Former UC Student On Academic Probation at UC
TAU Question: Are you now or have you ever been on academic probation at UC?
If yes, is the desire to– Return to the former UC campus?– Transfer to a different UC campus?
College/University P/PN Units UC Transferable Units
Grade Points GPA
UC Santa Cruz 4.0 36.0 71.3 1.98
San Jose City Col 0.0 24.0 96.0 4.00
Cumulative Totals
4.0 60 + 4 P = 64 167.3 2.78
Former UC Student Satisfying UC’s ELWR
The Transfer Academic Update asks if the student has met the Entry Level Writing Requirement prior to leaving UC.
1. If ELWR is completed then there is nothing further to do
2. If ELWR is incomplete and the student is returning to same UC campus the requirement must be completed at that UC campus
3. If ELWR is incomplete and the student is transferring to different UC campus the requirement can be completed at the community college
Former UC StudentCompleting IGETC
• Transferring to a different UC Campus
– IGETC is acceptable but may not be necessary; depending on the major
• Returning to the same UC Campus
– IGETC is not acceptable
BONUS FEATURE
Resources
for
Advising International Students
Online Resources For Understanding
International Records AACRAO: aacraoedge.aacrao.org (need subscription to access)
Educational Credential Evaluators, Inc. (ECE): www.ece.org
International Association of Universities – World Higher Ed Database: www.iau-aiu.net/content/he-systems (free)
International Education Research Foundation (IERF): www.ierf.org (credentials evaluation service)
International directory for Ministry of Education websites:
www.chea.org/intdb/international_directory.asp (you must agree to the waiver)
NAFSA: www.nafsa.org
World Education Services: www.wes.org/ewenr
Resources - PublicationsThe New Country Index (Volume II): Making Sense of International
Credentials www.ierf.org/index.php/institutions/country_index_vol_ii/
American Association of Collegiate Registrars and Admissions Officers (AACRAO)• International Guide: A Resource for International Education
Professionals• Country Series & PIER/World Education Serieswww.aacrao.org/publications/publications_catalog/
publications_catalog_international_education.aspx
Online Guide to Educational Systems Around the World (website use is free; for credentials before 1999, order CD of information)
www.nafsa.org/publication.sec/epublications/online_guide_to/
International Handbook of Universities, The International Association of Universities (IAU) www.iau-aiu.net/content/reference-publications
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