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EOP ASSIST Interactive Workbook

Part B: Worksheets

Released September 11, 2015

EOP ASSIST Worksheets

Getting StartedThe EOP ASSIST Interactive Workbook (Interactive Workbook) was released by the REMS TA Center in September 2015 in order to expand the reach of the EOP ASSIST software application to schools and districts that prefer use of an offline version of the tool. The Interactive Workbook is accessible via Microsoft Word—with or without an Internet connection—and includes the same content of the Web-accessible version, including a blend of guidance and interactive forms that prompt users through the six-step planning process to develop a high-quality school emergency operations plan (EOP), as well as related resources to support that process. This workbook is available for download from the REMS Website (rems.ed.gov), and is available for distribution to schools and districts either electronically or through USB flash drives and/or CD-ROMs.

The Interactive Workbook includes two parts: (A) instructions and (B) worksheets for inputting plan information, which is this document. Please be sure that you have both parts of the Interactive Workbook before continuing.

For any questions about how to use the Interactive Workbook, please contact the REMS TA Center Help Desk using our toll-free telephone number, 1-855-781-REMS [7367]. Our hours of operation are Monday to Friday, 9 a.m. to 5 p.m., Eastern Time. If you are prompted to leave a voice message, we will respond within 2 business days of receipt. Alternatively, you may email info@remstacenter.org, or complete a TA request form at http://rems.ed.gov/TA_Submissions/.

Table of Content

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sWorksheet 1: Core Planning Team Members..............................................................................................5

Worksheet 2: Threats and Hazards..............................................................................................................6

Worksheet 3: Function Tabulation..............................................................................................................8

Worksheets 4–17: Basic Plan.......................................................................................................................9

1. Introductory Material (Worksheets 4-8)..........................................................................................9

2. Purpose, Scope, Situation Overview, and Assumptions (Worksheet 9).........................................15

3. Concept of Operations (CONOPS) (Worksheet 10)........................................................................16

4. Organization and Assignment of Responsibilities (Worksheet 11)................................................17

5. Direction, Control, and Coordination (Worksheet 12)...................................................................18

6. Information Collection, Analysis, and Dissemination (Worksheet 13)...........................................19

7. Training and Exercises (Worksheet 14)..........................................................................................20

8. Administration, Finance, and Logistics (Worksheet 15).................................................................21

9. Plan Development and Maintenance (Worksheet 16)...................................................................22

10. Authorities and References (Worksheet 17)..............................................................................23

Worksheets 18–28: Functional Annexes....................................................................................................24

Evacuation (Worksheet 18)...................................................................................................................24

Lockdown (Worksheet 19).....................................................................................................................25

Shelter-in-Place (Worksheet 20)............................................................................................................26

Accounting for All Persons (Worksheet 21)...........................................................................................27

Communications and Warning (Worksheet 22).....................................................................................28

Family Reunification (Worksheet 23).....................................................................................................29

Continuity of Operations (COOP) (Worksheet 24).................................................................................30

Recovery (Worksheet 25)......................................................................................................................31

Public Health, Medical, and Mental Health (Worksheet 26)..................................................................32

Security (Worksheet 27)........................................................................................................................33

[Insert Name of Additional Functions] (Worksheet 28).........................................................................34

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Worksheets 29–39: Threat- and Hazard-Specific Annexes........................................................................35

[Insert Name of Threat/Hazard 1] (Worksheet 29)................................................................................35

[Insert Name of Threat/Hazard 2] (Worksheet 30)................................................................................36

[Insert Name of Threat/Hazard 3] (Worksheet 31)................................................................................37

[Insert Name of Threat/Hazard 4] (Worksheet 32)................................................................................38

[Insert Name of Threat/Hazard 5] (Worksheet 33)................................................................................39

[Insert Name of Threat/Hazard 6] (Worksheet 34)................................................................................40

[Insert Name of Threat/Hazard 7] (Worksheet 35)................................................................................41

[Insert Name of Threat/Hazard 8] (Worksheet 36)................................................................................42

[Insert Name of Threat/Hazard 9] (Worksheet 37)................................................................................43

[Insert Name of Threat/Hazard 10] (Worksheet 38)..............................................................................44

[Insert Name of Additional Threats/Hazards] (Worksheet 39)..............................................................45

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Worksheet 1: Core Planning Team MembersName Title Organization Email Phone Stakeholder Group

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Worksheet 2: Threats and Hazards

All Possible Threats and Hazards

Probability4. Highly likely3. Likely2. Possible1. Unlikely

Magnitude4. Catastrophic3. Critical2. Limited1. Negligible

Warning4. Minimal3. 6-12 hrs.2. 12-24 hrs.1. 24+ hrs.

Duration4. 12+ hrs.3. 6-12 hrs.2. 3-6 hrs.1. < 3 hrs.

Risk PriorityHighMediumLow

Address in the School EOP?(Check/Uncheck)

☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐

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All Possible Threats and Hazards

Probability4. Highly likely3. Likely2. Possible1. Unlikely

Magnitude4. Catastrophic3. Critical2. Limited1. Negligible

Warning4. Minimal3. 6-12 hrs.2. 12-24 hrs.1. 24+ hrs.

Duration4. 12+ hrs.3. 6-12 hrs.2. 3-6 hrs.1. < 3 hrs.

Risk PriorityHighMediumLow

Address in the School EOP?

(Check/Uncheck)

☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐☐

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Worksheet 3: Function TabulationFunctions Addressed in Threat- and Hazard-Specific Annexes☐ Evacuation ☐ Family Reunification ☐ Other:☐ Lockdown ☐ Continuity of Operations

(COOP)☐ Other:

☐ Shelter-in-Place ☐ Recovery ☐ Other:☐ Accounting for All Persons ☐ Public Health, Medical,

and Mental health☐ Other:

☐ Communications and Warning

☐ Security ☐ Other:

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Worksheets 4–17: Basic Plan1. Introductory Material (Worksheets 4-8)

[Insert Title of the Plan]

[Insert Date]

[Insert School(s) Covered by the Plan]

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1.1 Promulgation Document and Signatures (Worksheet 5)

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

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_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

_______________________________________

[Insert Name]

[Insert Title]

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1.2 Approval and Implementation (Worksheet 6)

[Insert content]

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1.3 Record of Changes (Worksheet 7)

Change Number Date of Change Name Summary of Change

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1.4 Record of Distribution (Worksheet 8)

Title and name of person receiving the plan

Agency (school office, government agency, or private-sector entity)

Date of delivery Number of copies delivered

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2. Purpose, Scope, Situation Overview, and Assumptions (Worksheet 9)2.1 Purpose

[Insert content]

2.2 Scope[Insert content]

2.3 Situation Overview[Insert content]

2.4 Planning Assumptions[Insert content]

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3. Concept of Operations (CONOPS) (Worksheet 10)[Insert content]

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4. Organization and Assignment of Responsibilities (Worksheet 11)[Insert content]

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5. Direction, Control, and Coordination (Worksheet 12)[Insert content]

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6. Information Collection, Analysis, and Dissemination (Worksheet 13)[Insert content]

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7. Training and Exercises (Worksheet 14)[Insert content]

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8. Administration, Finance, and Logistics (Worksheet 15)[Insert content]

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9. Plan Development and Maintenance (Worksheet 16)[Insert content]

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10. Authorities and References (Worksheet 17)[Insert content]

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Worksheets 18–28: Functional AnnexesEvacuation (Worksheet 18)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Lockdown (Worksheet 19)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Shelter-in-Place (Worksheet 20)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Accounting for All Persons (Worksheet 21)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Communications and Warning (Worksheet 22)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Family Reunification (Worksheet 23)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Continuity of Operations (COOP) (Worksheet 24)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Recovery (Worksheet 25)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Public Health, Medical, and Mental Health (Worksheet 26)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Security (Worksheet 27)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Additional Functions] (Worksheet 28)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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Worksheets 29–39: Threat- and Hazard-Specific Annexes [Insert Name of Threat/Hazard 1] (Worksheet 29)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 2] (Worksheet 30)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 3] (Worksheet 31)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 4] (Worksheet 32)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 5] (Worksheet 33)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 6] (Worksheet 34)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 7] (Worksheet 35)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 8] (Worksheet 36)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 9] (Worksheet 37)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Threat/Hazard 10] (Worksheet 38)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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[Insert Name of Additional Threats/Hazards] (Worksheet 39)BEFOREGoal:Objective(s):Courses of Action:

DURINGGoal:Objective(s):Courses of Action:

AFTERGoal:Objective(s):Courses of Action:

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