ERP4PA Process Management, Funds Management · 2018. 12. 3. · FM master data •Budgeting...

ERP4PA – Process Management,

Funds Management

Robert Müller-Török

Alexander Prosser

Private sector

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1980-ies: Functional software

MM Sales PPC Acc.

Private sector

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1990-ies: Process orientation:

Business Process

MM Sales PPC Acc.

Value for

the

customer

Private sector

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Accounting

MM/Procurement

Sales

Production

planning

Shop floor

Projects

HR

Private sector

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Accounting

MM/Procurement

Sales

Production

planning

Shop floor

Projects

HR

BI

Sensors

Docu-ments

And the public sector ?

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… and public sector higher education ?

Source: Wikipedia.org

Overview

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•Process model

•Risk identification

•Document

model•System

architecture

Process modelling

•Entity Relationship Modelling

Data model

•Funds centre

•Commitment item

•Budget fund

•Functional area

FM master data

•Budgeting

•Supplement, return

•Budget release

Budget planning

•Funds commitment

•Invoice processing

•Forecast of revenue

•Revenue

Budget

execution

Process modelling

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Why Process Modelling ?

• Planning the implementation of an integrated information system

• Processes not simply „electrified” but redesigned

• Possible also in the public sector

o New processes within the law

o New legislation, eg, Austria after 2000

The Law as a Process

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Question: Hen or egg? Law or Process?

• Private sector:

1990-ies: Use ICT to simplify processes

2000‘s: Use ICT to implement new business models

• Non-sovereign administration: The same

Example: http://www.bbg.gv.at/

https://www.ris.bka.gv.at/GeltendeFassung.wxe?Abfrage=Bundesnormen&Gesetzesnummer=20001270&ShowPrintPreview=False

The Law as a Process

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Question: Hen or egg? Law or Process?

• Sovereign administration

Some parts legally given (elections)

Some pliable

Legislation requires political will

• Example: “Office order” in Austrian administration

Until 2004 order introduced by Empress Maria Theresia

• Then:

https://www.bka.gv.at/DocView.axd?CobId=33038

After introduction of electronic files

Source: wikipedia.org, gemeinfrei

Process modelling

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Data modelling

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Works inUser Org. Unit

Works inUser n Org. Unit1

Works inUser n Org. Unitm

Data modelling

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Works inUser (1,n) Org. Unit(1,m) Works inUser (0,n) Org. Unit(0,m)

Data modelling

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Works inUser n Org. Unitm

RoleWorks as

Works inUser n Org. Unitm

RoleWorks as m

n

Data modelling

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Works inUser n Org. Unitm

RoleWorks as m

n

System role

Role outside system

Software Architecture

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Software Architecture

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Bus of web services

Business logic and data base

WebApp

GUI Batch

All end systems use the same business logic

web services

???

Client Systems

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Produc-tive

Quality assurance

Develp. 1

Develp. 2

SAP Patches

Training/Demo

Organisation within Clients

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Client

Contr. area

Com-pany

CCtrgroup

CCtr

PlantPurch.Org.

Stor.area

Accounting

Logistics

Overview

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•Funds centre

•Commitment item

•Budget fund

•Functional area

FM master data

•Budgeting

•Supplement, return

•Budget release

Budget planning

•Funds commitment

•Invoice processing

•Forecast of revenue

•Revenue

Budget

execution

FM Master Data

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Commitment item – What for? Personnel, utilities, transfers ….

Funds centre – Where? Environment/garbage collection, ….

Funds – Where from? General budget, H2020 project, …

Functional area – Additional structuring across funds

Organisation within Clients

FM area

Funds centre

Client

Contr. area

Com-pany

CCtrgroup

CCtr

PlantPurch.Org.

Stor.area

FM Master Data

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FM Master Data

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FM Master Data

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FM Master Data

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FM Master Data

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FM Master Data

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Funds centre

Commit.item

FM

G/L Account

G/L Accounting

Cost centre

Cost Element

Cost Accounting

Budget: High-level

“political” view

Tax and external

accounting

Internal controlling

Contr. area

Funds area

Company

FM Master Data

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Multi-Stage Accounting

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Approved Budget

Budget release

Forecast of revenue Commitment*

* Possibly with pre-commitment/reservation

Outgoing invoice Incoming invoice

Revenue Expense

Payment Payment

Overview

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Operational process

Overview

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Master data

Operational process

Overview

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Master data

Operational process

Customizing

Overview

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Planning

Implementation

Master data

Operational process

Customizing