GIS And Enterprise Architecture Presented by John R. Woodard MS, GISP

GIS And Enterprise ArchitecturePresented by

John R. Woodard MS, GISP

A Quick IntroductionPROFESSIONAL: 15 years practical experience of applying GIS to everyday issues. GISP (Geographic Information System Professional)Certification EA (Enterprise Architecture) Certification GIS Coordinator for Chagrin Valley Engineering, Ltd

EDUCATION: MS in Geography/GIS from the University of Akron. ¾ finished with Masters in Digital Science at Kent State University.

PERSONAL:Scuba Diver & Beekeeper (Yes, I deal with over 400,000 bees and sell

honey!)

Today’s Format

PART 1: What? Enterprise Architecture

Business Intelligence

Leadership Role

Current State vs Future State

PART 2 : Tools Business On a Page

(BOAP)

Goals

Technology Inventory & Lifecycle

Application Inventory & Lifecycle

Can anyone tell me what is an Enterprise System?

It seems as though everyone has a slightly different

definition of Enterprise GIS!

Wikipedia defines Enterprise GIS as ……

“Enterprise GIS is a geographic information system that is integrated through an entire organization so that a large number of users can manage, share, and use spatial data and related information to address a variety of needs….. “

that are: data creation, modification, visualization, analysis, and dissemination

While also providing users with GIS capabilities, Enterprise GIS is also made available to other software systems, including those dedicated to Spatial function or those that can usefully benefit from the inclusion of spatial information or processing.

Taken from Wikipedia: https://en.wikipedia.org/wiki/Enterprise_GISAugust 2015

http://wiki.gis.com/wiki/index.php/System_Design_Process

Figure 1.1 System architecture design is an analytic process that generates IT hardware and network capacity requirements from specified peak business workflow performance needs.

http://wiki.gis.com/wiki/index.php/GIS_Product_Architecture

Figure 7.1 Esri ArcGIS System Environment

Ok, Woody so what is Enterprise Architecture?

TechTarget defines it as……………..

An enterprise architecture (EA) is a conceptual blueprint that defines the structure and operation of an organization. The intent of an enterprise architecture is to determine how an organization can most effectively achieve its current and future objectives.

searchcio.techtarget.com/definition/enterprise-architecture

Wikipedia (yes, again!)……………..

“Enterprise architecture (EA) is "a well-defined practice for conducting enterprise analysis, design, planning, and implementation, using a holistic approach at all times, for the successful development and execution of strategy. Enterprise architecture applies architecture principles and practices to guide organizations through the business, information, process, and technology changes necessary to execute their strategies. These practices utilize the various aspects of an enterprise to identify, motivate, and achieve these changes.".

https://en.wikipedia.org/wiki/Enterprise_architecture

What is “Enterprise” and “Architecture”

Architecture = The plan, blueprint, etc. Look at this like the drawings created by an Architect!

Enterprise =“any collection of “roles/responsibilities” related things that have a common set of strategies/goals and/or single bottom line.”*

Dr. Denise Bedford

What’s the difference between an Enterprise System and Architecture?

The difference lies in the overall objective of the Enterprise…………..

When someone creates and deploys an Enterprise GIS it is to share the processing, querying, mapping, etc. capabilities through out an organization.

The Enterprise Architecture is created to organize and marshals all available resources to support the organization’s business statement, goals etc. It is a strategic plan that is considered the blueprint for success.

What is the value of a system without a purpose?

Enterprise Architect

Business Architect

Data/Information Architect

Technology Architect

Applications Architect

Who works on an Enterprise Architecture?

Enterprise Architect Is responsible for the design, implementation, and management of the enterprise architecture. He will establish and maintain the architecture standards for the organization. This architect will ensure that there are clear channels of communication through all levels of the architecture, while managing the governance processes.

Business Architect Must work with the Enterprise Architect. He will assist the Enterprise Architect in developing the enterprise architecture and ensure that it aligns with the business objectives and goals of the company. Cyber-GIS business architect is expected to find and create strategies that will enhance the company’s business capabilities and architecture. He will take the lead in guiding the company through the process of establishing a business architecture that coexists and works with the enterprise architecture mode.

Data/Information Architect The first role of this architect will be to establish clear and concise architecture principles for the company’s data and information. He will also perform data modeling create, update, the company’s data catalog. The Data/Information Architect will be responsible for establishing the controls and rules for accessing, distributing, and collection of the data.

Technology Architect This architect will support the data/information and application divisions. He will be tasked with creating and maintaining the technology inventory and dictionary. This architect will be expected to create the resource model for all Cyber-GIS capabilities. He will also keep the company informed of current and new technologies emerging in the market.

Applications Architect He will maintain the company’s important business applications are aligned with Cyber-GIS business needs. He will review the company’s applications to control overlaps, while preventing gaps and redundancies in capabilities. This architect will design an application architecture that works with the existing enterprise architecture and supports Cyber-GIS business goals and objectives.

Architecture Review Board

Architect Review Board The Architect Review Board tasked with ensuring that Cyber-GIS business, applications, and development practices all support and are compatible with the company’s enterprise architecture. This board will be the authority that grants and reviews all compliance exceptions or waivers requests. The Applications, Technology, Data/Information will form the body of the Architecture Review Board. This board will report to the Enterprise Architect.

Business Intelligence

Is a set of techniques and tools used to translate raw data into useful information for business analysis purposes. These technologies and techniques process large amounts of information to enable analysts to: identify, develop and find new business opportunities.

The goal is to transform this large amount of data into valuable information into new strategies and opportunities for an organization or business.

Borrowing from the field Enterprise Architecture, GIS professionals can add more value to their GIS enterprise systems and achieve a higher Return On Investment. (ROI)

Leadership

Someone (you) must “step up” and… Develop a vision of what will be…………..

Provide an example and guide the system’s development.

Be decisive

Accept input and ideas

But choose a path.

A good leader knows when to follow, listen, and step back.

Good leadership = project “buy – in”

What is the state of the organization?

OR

THE PRESENT & THE FUTURE

Current vs Future (“ To Be”) State Architecture

CURRENT STATE

• Where are we today?

• What are the processes?

• Who does what?

• What is our IT & Technology?

• Where are our competitors?

FUTURE (WHAT IS TO BE)

• This will always be a vision of what is in the future.

• It must be a shared plan embraced by all of the architecture components. (People)

• This architecture must always look ahead and try to predict what future challenges will need to be met for the company to survive and prosper.

• This will be a continuous process– (project by project, decision by decision)

The Design of Enterprise Architecture

Project C

EnterpriseArchitectur

eFramework

Updated Framework

Project B

Project A

Architecture Process Development Process

Pro

posal

Desig

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Imp

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en

tati

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Post

Imp

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tati

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ReportKey

Question

Key Questio

n

Key Questio

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EIA Principles, Business

Rules,Standards

EIA Artifacts

and Componen

ts

EIA Workflows, Roles, Tools

EIA Maturity Model &

Assessments

EIA Internal

Checklists &

Workflows

A Framework For Doing Architecture

* Dr. Denise Bedford

EXERCISE 1

Can you suggest a GIS person/position

that would fill the roles in the

Enterprise Architecture Framework?

A Couple of Tools From Enterprise Architecture

CYBER GIS GIS (BUSINESS ON A PAGE) GIS SERVICES--------------- GIS CONSULTING ----------------

INTERNAL PROJECTS PROGRAMMING GEOGRAPHIC INFORMATION SYSTEM

ADVISING TEACHING

- DEVELOP PROJECT PARTNERSHIPS WITH CVE DEPARTMENTS

- DEVELOP A NEED FOR GIS INPUT, DATA, ON COMPANY PROJECTS

- DEVELOP A GIS VIEWER SYSTEM FOR CLIENT CITIES & OFFICE STAFF

-INIATATE APPLICATION DEVELOPMENT

-WORK IN PYTHON, VBA, & DOT NET

- WORK WITH OPEN SOURCE

-DATABASE & GIS MODULES

-DEVELOP DATA MODELS

-DEVELOP MOBILE APPLICATIONS FOR FIELD WORK

-FIND OPPORTUNITIES FOR CONSULTING.

-CREATE RELATIONSHIPS WITH MUNICIPALITIES

- DEVELOP DATA/INFORMATION SHARING AGREEMENTS WITH COUNTIES

-RESEARCH & PURSURE GRANT FUNDED OPPORTUNITIES

- PURSUE OPPORTUNITIES FOR CONSULTING.

- PROVIDE THE BEST ADVICE& OPPORTUNITIES FOR CLIENTS

- ENCOURAGE COOPERATION OTHER COMPANIES

-PARTNER WITH OUTSIDE COMPANIES ON ADVISORY BOARDS

- PROVIDE THE BEST INSTRUCTION FOR GIS

- PROVIDE THE BEST INSTRUCTION FOR DATABASE/WEB PROGRAMS

- PROVIDE THE BEST MENTORING FOR INTERN/CLIENTS

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1. ENCOURAGE PROJECT COLLOBORATION 2. ATTRACT AND RETAIN TALENTED STAFF3. ENCOURAGE EXTERNAL PARTNERSHIPS4. ENCOURAGE ASSOCIATION MEMBERSHIP5. SUPPORT CONFERENCE ATTENDANCE & PARTICIPATION6. FULFILL ALL CONTRACT AND LEGAL OBLIGATIONS7. MANAGE COMPANY DATA AND MAPPING RISK

8. MAINTAIN HIGH SKILL LEVELS9. PROVIDE A NURTURING WORK ENVIRONMENT10. PROVIDE A GOOD BENEFIT PACKAGE11. MANAGE FINANCIALS12. MANAGE INFORMATION13. BE A GOOD COMMUNITY MEMBER

____________________________________________(BUSINESS ON A PAGE) SERVICES--------------- CONSULTING ----------------

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EXERCISE 2

Gather into small groups and use the next 15 minutes to fill in the BOAP worksheet.

Establish Goals

How do we identify the Goals?

Start at the very top!

What is your main Goal for your GIS?

Focus on your capabilities!

Don’t worry about the small details now.

Work on finding what sub-goals can be formed that support a main goal. (I will explain this in a minute.)

How would you describe and determine if your goals are correct?◦ How it relates to the organization or your plan.

◦ What is the goals name: (keep it simple and direct)

◦ How will you achieve this goal?

◦ What can be expected from the goal when it is achieved (results)?

◦ How can you measure the goal’s success.

◦ What is the time frame toward achieving the goal.

◦ Goal Source: Where did the goal idea come from?

Dr. Denise Bedford

Simple goal hierarchy - structure

Dr. Denise Bedford

Managing goal descriptions

CVE GIS DIVISON GOAL STATEMENT: ESTABLISH A GEOGRAPHIC INFORMATION SYSTEM (GIS)Goal Contributes To

(Vision)Goal

Hiearchy IDGoal Name Description of Achievement Intended Results Measurements Timeframe

GIS SYSTEM 1.0 GIS SYSTEM Create an effiecient (GIS) A GIS that responds quickly to the needs of CVE or clients.

The amount of positive feedback 5 years

1.0 1.1 Eliminate System Redudancies

Eliminate, Remove, Prevent redudancies occurring in the GIS system. A streamlined mapping and data flow Timed saved/Number of duplicate files/Employee feedback

1 year

1.0 1.2 User Friendly Make the system quick and easy to understand Create a system that is easy to learn and use. User feedback/number of users/ 2 years

1.0 1.3 Keep Technology updated Keep system hardware & tech current. Prevent system response lag times. Prevent "rush" or reactive upgrades to software & technology.

Use automated scripts & hardware specs to compare the company hardware vs market.

5 years

GIS DATA 2.0 ACCURATE DATA Eliminate Inaccuracies in the the GIS informaiton To create a accurate dataset that is trusted by GIS users. Decrease in errors/Decrease number of data "fixes"/Decrease complaints about dataset errors

5 years

2.0 2.1 Clean data Develop a data "scrubbing" model Automate basic data cleaning methods Decrease the time & manpower required to clean datasets/Increase the accuracy of the dataset.

1 year

2.0 2.2 data/information standards Develop data/information standards about how to use, import, collect or distribute the datasets.

Maintain a consistent methodology for working with company data. Remove confusion about what can be

done with the information.

Reduce the number of data "misuse or released" incidents" over the course of a business quarter.

2 years

2.0 2.3 Data Security Develop standards, methods, and procedures for protecting company & client sensitive data.

Prevent the misuse, loss or theft of company or client data/information.

Reduce the number of loss, accidents or theft incidents over the course of a business year.

1 year

2.0 2.4 Data backup Create an efficient and redundant data/info back up system. Prevent a catastrophic loss of information in times of computer/server failure.

Log the number of times data reloaded from back up due to failure or user error.

5 years

GIS GROWTH 3.0 GROW THE GIS SYSTEM Expand the GIS system Obtain more users for the system Track number of CVE employees, Clients, and Projects using the GIS.

5 years

3.0 3.1 Grow users Add CVE users & client users Gain new clients & prevent loss Number of new users added in year 5 years3.0 3.2 Grow contracts Add new outside contracts for GIS work Create GIS Growth with new projects. Number of contracts signed each year 5 years

3.0 3.3 Recurring work Establish recurring or renewing contracts (bread & butter work) Steady & recurring work Number of contracts per month 5 years

3.0 3.4 Growth thru GIS Consulting Contract analysis, programming, system design Produce a measurable value for GIS Contracts net monetary worth for CVE. 5 years

3.0 3.5 Growth through products Create new applications, programs, & mobile products Establish a foundation of products Number of new products added or developed

5 Years

GIS SATISFACTION 4.0 User Satisfaction Clients, Partners, Employees satisfied with the system. Retention How many repeats or employee loss 5 years

4.0 4.1 Partners Satisfaction Satisfied with company production, services, and performances.

Gain support for the GIS & GIS expansion Positive review from the 7 partners. 5 years

4.0 4.2 Customer Satisfaction Satisfied with the company's work, services, and deliverables Retention & support for continuing GIS operations/expanision.

Positive comments to CVE partners. 5 years

EXERCISE 3

Each group should now create a Level 1 goal and one or two sub-goals (for the level 1 goal)

Who does what?

EXERCISE 4

Each group should now create a

organizational role chart for their business or department.

How will you measure the growth of your GIS?

CVE GIS (NASCIO) LEVEL 0 (NOTHING) LEVEL 1 (CREATING AWARNESS) LEVEL 2 (ESTABLISHING A FOUNDATION) LEVEL 3 (DEVELOPMENT) LEVEL 4 (COMPLETION) LEVEL 5 (EXPANSION) LEVEL 6 (OPTIZIAMATION)

CVE ManagementThere is no one delivering a coordinated effort for the

CVE GIS BA.

1.Begin to create the idea that the company needs a GIS BA architecture to

deliver support to company Data/information mapping, creation, use, and distribution. 2. Educate owners/management/staff

on the potential benefits of GIS architecture

Demonstrate that GIS is being used by CVE as a reactive procedure. Several people use GIS in a Adhoc way to produce quick maps or illustrations. Use several small projects to demonstrate to owners/ executives, CAD

Techs, & Engineers how GIS can support thier projects.

Owners/ executive management aware of potential benefits of a GIS

architecture. Fully support the hiring/appointment of a GIS Project

managemer and create a GIS department. Begin requiring GIS to be

consulted on new data or mapping projects.

Owners/ executive management accept and fullysupport the GIS architecture and GIS Manger.

Staff begins to access and incoporate GIS into their daily

routines and projects.

Owners/ executive management allocate a

budget for training, hiring staff, software and tech

updates. GIS is considered and accessed at the first stages of a project. Not

brought in as a afterthought.

Owners/ executive management allocate a budget for training, hiring staff, software and tech updates. GIS

is considered and accessed at the first stages of a project. Not brought

in as a afterthought.

GIS Planning No plan in placeNote the lack of organization, sudden

shutdowns, unexpected data loss, disagreements over what to do and how

to proceed.

Meet with owners and document profit loss due to duplication of software, procedures, data, and employee

effort. Work with a committee to identify company needs.

Meet with Partners, Jr. Partners, & supervisors to learn about their

expectations for a GIS Architecture. Begin establishing goals, standards, &

procedures.

GIS Architecture is implemented. GIS staff, CVE engineers, & clients

accessing data/information. Architecture has goals, standards,

procedures, & a Review Board

GIS Architecture is expanded to include other departments and remote clients. Begins to

shift into a true Enterprise Architecture for CVE

departments and sister company.

GIS Architecture has grown into a fully functional enterprise system for

all 14 client cities, MBIS (sister company). The architecture is

overseen by a team of designer who report to a business & enterprise

architect.

GIS FrameworkThere is no framework or

support for the GIS architecture.

Note the lack of an organized methodology to prevent confusion

among employees and duplication of project effors. Begin meeting with

supervisors & partners to open lines of communication between projects.

Create the initial outline of procedures for displaying, sharing and incorporating GIS into engineering projects

& CAD drawings. Begin laying out a chart for all GIS capabilities and what could be currently supported.

Implement the framework as part of the GIS architecture, map out software

applications, map out what projects are being supported by which datasets.

Define the current framework and finish a complete map with

inventory. Plan the future state of the framework.

The GIS Framework complements and supports the Enterprise architecture. New models can be ceated

and capabilities added to the system.

GIS framework is trusted and used through out the company. Is considered a good template framework to follow when

establishing GIS systems for client businessess and cities.

GIS Intergration GIS Stand alone machine & projects No intergration

GIS projects, data are isolated and not supporting CVE Engineering Projects.

GIS starts supporting wetland delineation projects, GIS support requested for highway and pavement

maintanence projects.

CVE staff & partners trust GIS to provide quality maps, analysis for projects and

grant proposals.

GIS support is expected and soliticed for all projects. GIS is

considered a critical member of project teams.

GIS is requested to represent CVE at client conferences and

seminars. GIS helps to sell services for CVE.

GIS actively brings in new projects and revenue for the company. It is considered a valuable department that is involved in all CVE projects

and processes.

Technology Inventory & Lifecycle

Application Inventory & Lifecycle

FROM CURRENT STATE TO FUTURE STATE

EXERCISE 5

Each group should expand their goals to create

a current state to a future state chart.

(Just work with one goal and plan for 5 years)

CONCLUSIONS:

I am not saying that everyone needs to become an Enterprise Architect!

Borrowing ideas from the field of Enterprise Architecture can help you create an Enterprise GIS that is a custom fit to your organization’s needs and goals.

Thank you for your time! Are there any questions?

John R. Woodard MS, GISP

Email: jwoodard@kent.edu or jrw.gisp@gmail.com

Linked-in:

John Woodard MS, GISP

https://www.linkedin.com/profile/preview?vpa=pub&locale=en_US