Glasgow City Council: Spend & Opportunity Presented by Mark Birrell, Project Management &...

Glasgow City Council:Spend & Opportunity

Presented by

Mark Birrell, Project Management & Benefits Tracking Officer, Corporate Procurement Unit

Gerry Quinn, Contract Manager, Corporate Procurement Unit

• Fiscal Year 12/13 - Commercial spend £698 million

• Of which 54% Glasgow-based suppliers

• Small and Medium Enterprise (SME) suppliers represent 50% of spend– Small 23%– Medium 27%

• Spend is categorised across 88 commodities and five procurement groups.

Commercial Spend by Procurement Group FY 12/13

- Facilities Management Services

- IT Services - Telecoms

- Mobile Phones - IT Equipment

- IT Software & Licenses

- Photocopiers & Facsimile

200 High StreetGlasgowG4 0QWTelephone: +44 (0)141 287 8104

www.access.uk.comE-Mail: enquiries@access.uk.com

- Building Materials & Products

- Furniture & Fittings

- Electrical Supplies

- Adaptations - Industrial Supplies

- Industrial Cleaning

- Removals & Storage

- Exterior Cleaning350 Darnick StreetGlasgowG21 4BATelephone: +44 (0)141 287 2200

www.citybuildingglasgow.co.ukE-Mail: marketing@citybuildingglasgow.co.uk

- Food & Water

- Aids for Daily Living

- Cleaning & Janitorial Kit

- Medical

- Catering Equipment

- Catering ServicesBlair Court100 Borron StreetGlasgowG4 9XETelephone: +44 (0)141 353 9000

www.cordia.co.ukWeb form for enquiries at www.cordia.co.uk/About-Us/Contact-Us

- Care Homes - Other Social Care

- Supplementation Establishments

- Residential School

- Accommodation For Clients

Social Work (Contract Management & Project Support)

City Chambers East40 John StGlasgowG2 1DU

Telephone: +44 (0)141 287 2000

www.glasgow.gov.uk

- 60 Commodities in total

- 14 Commodities utilising SXL or Scottish Procurement

- 46 Commodities contracted directly by CPU

City ChambersGlasgowG2 1DU

Telephone: +44 (0)141 287 2000

www.glasgow.gov.ukE-Mail: corporateprocurement@glasgow.gov.uk

Corporate Procurement Unit (CPU)

- Refuse & Waste

- Vehicle Hire

- Teaching Supplies

- Sports & Recreation Equipment

- Clothing

- Advertising

- Photographic & Audio Visual Equipment

- Street Road Lighting

- SignsRenfrewshire HouseCotton StreetPaisleyPA1 1ARTelephone: +44 (0)300 300 1200

www.scotland-excel.org.ukWeb form for enquiries at www.scotland-excel.org.uk/home/Contactus

- Recruitment & HR

- Stationery & Computer Consumables

- Post & Courier

- Utilities & Fuel

- Management Consultancy

Scottish Procurement & Commercial

Telephone: +44 (0)845 774 1741

www.scotland.gov.uk/Topics/Government/ProcurementE-Mail: ceu@scotland.gso.gov.uk

- Construction & Trades

- Financial Services

- Vehicle Purchase

- Coach Hire

- Vehicle Services & Parts

- Learning & Development

- Security & Safety Services

- Road Materials

- Events

- Constructions Consultancy

- Taxis

- Traffic Control

- Plant Hire

- Professional Services

- Legal Consultancy

- Demolition

- Timber

- Books & Publications

- Marketing & Promotion

- Grounds Maintenance

- Print & Reprographics

- Security & Safety Equipment

- Playground Equipment

- Plant Equipment

- Tools

- Linens & Fabrics

- Livestock, Animals & Plants

- Scientific & Technical

-Domestic Appliances

- Parking

- Franking Machines

- Minerals, Earth & Stone

- Pest Control

- Special Waste

- Distribution & Mailing

- Farming, Fishing & Forestry

- Testing Instruments

- Grit & Aggregates

Corporate Procurement Unit (CPU) - £235m (34%)

• Corporate Procurement contracts are advertised and tendered electronically through Public Contracts Scotland (PCS)

• >£20k contracts (>£300k works) will be tendered via PCS-Tenders system.

– In FY 12/13 151 contracts totalling £83 million were awarded.

• <£20k contracts (<£300k works) will be tendered via Quick Quotes– In FY 12/13 818 quotes totalling £1.3 million were tendered.

• Pending approval, the threshold we utilise for Quick Quotes will be raised to £50k for goods/services and £500k for works.

www.publiccontractsscotland.gov.uk

Quick Quotes

• Quick Quote process used for low value/low risk procurement for registered suppliers

• Straightforward and less intensive tender process which can benefit SME suppliers

• GCC Buyers use the PCS Supplier Finder

• Quotes <£1,500 will be issued via e-mail.

• Quotes between £1,500 & £20,000 will use PCS website

Glasgow’s Supporting Businesses

Are you Glasgow Ready?

• To modernise our accounts payable practices we are asking our suppliers to be Glasgow Ready.

• This is a mandatory set of requirements and best practices for suppliers to follow that will allow your transactions to be validated and ready for payment through our Supplier Portal.

Glasgow’s Supporting BusinessesHow will this benefit you?

• Efficient Credit Control

• Full visibility of the status of your transactions

• Reduced Administration Costs

• Improved Customer Service

• Submit Electronic Invoices and Credits

• Submit Proof of Deliveries

• 24/7 Access

Glasgow’s Supporting BusinessesIf you use Purchasing Cards, there are other advantages:

• Payment within 4 Days

• Improved Cash Flow

• Eliminates Accounts “On Stop”

• Increased Business Opportunities

• Competitive Advantage

Glasgow’s Supporting Businesses

What if my company is not Glasgow Ready?

• If you are not Glasgow Ready then you may not be taken on as a supplier

• Payments may be delayed

• We aim to have as many suppliers as possible Glasgow Ready and on the Supplier Portal by November 2013

Glasgow’s Supporting Businesses

Glasgow Business Portal

– Glasgow 2014 Commonwealth Games– New South Glasgow Hospital– Glasgow Royal Concert Hall Redevelopment– Residual Waste Treatment Facility…and more

• GCC Dedicated Buyer Engagement Team– bet@glasgow.gov.uk 0845 272 2014– www.glasgow.gov.uk/businessportal

Any Questions?You can contact CPU by emailing us at

Corporateprocurment@glasgow.gov.uk

View our page on the Glasgow Council Internet site under “Working”

If you have a freedom of information enquiry, please email it to foi@glasgow.gov.uk or phone 0845 270 1555. You can also use an

online form at www.glasgow.gov.uk/foi

Glasgow Proud Host of the Commonwealth Games 2014