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How To Desktop and Application Share
October 2, 2015 Page 1 of 8
How To Desktop or Application Share
Q: What is Desktop Sharing vs. Application Sharing?
A: Desktop sharing mirrors everything opened on your desktop.
A: Application sharing mirrors one application (file) opened on your desktop. Uses less bandwidth.
Q: Can attendees share their desktops?
A: Yes, if the Current Presenter invites an attendee to share.
Q: What is needed to Desktop or Application Share?
A: Java is needed to “share” so the recommended method is to use “Join Using VL” App, but “sharing” can be done when you “Join Using Browser” as well. You will be prompted to “allow” Java each time you share.
Q: From where do attendees see a desktop or application that is shared?
A: From Pane 2. They will need to maximize Pane 2 and, depending upon the size of each users screen, they may also minimize the right side bar for more viewing room.
Q: If I am using Server Side Recording (SSR) and “sharing”, will that be viewable in the recording?
A: Yes, however, the person who is “sharing” their desktop must maximize Pane 2 and collapse the right side bar so that entire screen is picked up in the recording.
How To Desktop and Application Share
October 2, 2015 Page 2 of 8
HOW TO DESKTOP AND APPLICATION SHARE
The Current Presenter is able to share his screen or invite others to share theirs from by choosing the options, Desktop and Application Sharing.
Note: Due to bandwidth, it is recommended that video streaming be stopped when using this feature.
In preparation for using this feature, remind all attendees to maximize Pane 2.
And, some may also need to minimize their right side bar. This will vary for each attendee based upon their screen size.
How To Desktop and Application Share
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“Share my Desktop” mirrors the desktop of the person who sharing desktop.
To share your desktop select, “Share my Desktop” and click the green “Start Sharing” button.
To stop sharing your screen, click the red button, “Stop Sharing” found in the middle of Pane 2.
How To Desktop and Application Share
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Once desktop share has started, if the Desktop and Application Sharing tab is still opened, you will see your screen “mirrored” multiple times. This appears because, in essence, the system is “mirroring” the tool that is being used to make your desktop visible to all attendees.
Choose “Share an Application”. Click “Refresh List”.
Select the application you wish to share.
Click “Start Sharing”.
Note: MAC users do not maximize the file on your desktop, only open it.
How To Desktop and Application Share
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When using Server Side recording in conjunction with Desktop or Application Sharing, proper sizing of the desktop/application being shared is critical to ensure the recording captures the entire area.
Step 1: Use “Follow Me” to expand Pane 2 for everyone.
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Step 2: Ensure the application being shared is properly sized to fit in the expanded area of Pane 2. Resize manually and depending upon your browser’s settings, you may need to use your browser’s “Zoom” controls.
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Step 3: Once properly sized, choose “Share Desktop” and “Start Sharing”.
How To Desktop and Application Share
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HOW TO INVITE AN ATTENDEE TO DESKTOP OR APPLICATION SHARE
Locate the attendee you wish to “share” and, from within the Attendee Options, click the “+” sign.
Once the Current Presenter clicks the “+” sign, a white space with the name of the person who has been invited to “share” appears in Pane 2.
To bring the “share” control back to the Current Presenter, click “ Take back desktop permissions”.
Choosing this will stop the attendee’s sharing.
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