How to write a grant budget

ELAINE HEUMANN GURIANTyPA, BUENOS AIRES, ARGENTINA

31 August 2008

BE AWARE OF THE READERTEST OF REASONABLENESSTOTAL ALL COLUMNS THE READER SHOULD NOT HAVE

TO DO WORKPERCENTAGES OF TIME WITH A TIMELINE HOW TO

FIGURE OUT PERCENTAGE OF TIME FOR PERSONNELWHAT IS MATCHING FUNDS, NEW MONEY, OPERATING

MONEY, IN KIND.YOU HAVE TO COST THE MATERIAL AND YOU HAVE TO

OUTLINE THE EQUIPMENT. ()THE BUDGET HAS TO MATCH THE LANGUAGE OF THE

PROPOSAL

INCOME AND EXPENSEINCOME: ALL SOURCES OF REVENUE

EARNED, UNEARNED, SOFT, NON-RECURRING, VALUE OF INKIND

EXPENSE: ALL COSTSDIVIDED INTO:

PERSONNEL (SALARIES AND BENEFITS) NON-PERSONNEL (EVERYTHING ELSE)

INCOME CATEGORIES Grants Contracts Corporate contributions Membership Individuals Fees for services Fundraisers, events, sales Endowment Interest income Miscellaneous

Total     In-kind    

Total Revenue

EXPENSE CATEGORIES Staff salaries and wages Fringe benefits

PERSONNEL SUB-TOTAL Occupancy and utilities Equipment Supplies and materials Printing and copying Telecommunications Travel and meetings Marketing and advertising Personnel training Contract services Miscellaneous

OTHER EXPENSES Subtotal General operating (indirect)

PROJECT COSTS Subtotal In-kind expenses

TOTAL PROJECT COSTS

TOTAL AND SUB-TOTALSMAKE THE BUDGET CLEARPUT IN TOTALS AND SUB-TOTALS IN

USEFUL PLACES

COLUMNSMAKE COLUMS SO THAT THE REVIEWER

CAN EASILY READ:WHAT YOU ARE ASKING FROM THE GRANTWHAT YOU ARE CONTRIBUTING FROM

OTHER SOURCES OF INCOMETHE TOTAL COST OF THE PROJECT.

What are useful columns3 COLUMNS

TOTAL PROJECT COSTSREQUESTED COSTSCONTRIBUTED, MATCHING COSTS

ADDITIONAL INFORMATIONTHE GRANT MAY ASK FOR:

ANNUAL OPERATING BUDGETACTUAL EXPENSES (1-3 YEARS)AUDITED REVIEW OF BOOKS AND RECORD

KEEPING. FUNDRAISING HISTORYOVERHEAD COSTINGHISTORY OF INSTITUTION

INTERNET FREE FORMATS FOR NON-PROFITShttp://www.nonprofitworks.com/downloads/defaul

t.asp