View
270
Download
9
Category
Preview:
DESCRIPTION
Uploaded from Google Docs
Citation preview
The HR Advisor, Ogilvy East Africa, P.O.Box 30280-00100 Nairobi.
January 17, 2008 Dear Ms M. Wachira, RE: HUMAN RESOURCE MANAGEMENT SYSTEM Electra Software Ltd is a systems’ developing and integrating company dedicated to the design and implementation of Desktop Applications, Web based systems and websites. This company has known a steady growth since its inception in 2003, with several systems supplied and installed throughout Kenya. The company structure is designed for a flexible and personalized response to custom needs. We hereby submit our proposal for the supply, installation, training and commissioning of a custom Human Resource Management System. Key Benefits of the System
• Highly Configurable and Easy To Use
• Affordable - no cost per staff added
• Tracks all the staff details
• Avoids Double entries for staff details • Keeps track of all leave types
• Analyses staff leaves, appraisal and promotion Patterns
• Automatic updates to data
• Can be integrated with Financial and payroll systems
• Centrally Manage All Data
• Excellent reporting System • HR Professionals no longer have to spend hours searching through paper files for
specific information. • Information is instantly accessible and always up-to-date. • Manager reports are available for any time in the past, present, or future
• Distribute reports electronically by printing to Adobe PDF format
• Allows you to create multiple security levels and define what areas of the system
users can access.
Electra Software Limited
Maendeleo hse, 7th Flr, Monrovia Str
P.O.Box 50148-00200
Tel: 020 247617 / 2044632
Nairobi, Kenya
(www.electra.co.ke)
PIN: P051195635B
VAT: 0167638J
SYSTEM FEATURES
Security module
• User rights
• Change Password
System Settings
• Company Profile
• Company settings
• Data Maintenance & Backup
• Maintain several companies (code and name)
Staffing
• Staff setups o Leave types o Job groups o Companies o Departments o Staff levels o Holidays o Training Types o Training courses o Disciplinary case types
• Staff Master o Staff Bio data (Names, DOB, Date of Appointment, probation period, End
of Probation period, NHIF No., NSSF No., PIN No., National ID, Telephone, Postal Address, Physical Address, Email, Nationality etc.)
o Next of Kin details o Qualifications o Employment History o Attach employee documents o Attach photo
• Staff Training o Individual Staff Training
� Staff details � Dates of the training � Department & Company � Cost of Training � Bond (Dates) � Awards
o Mass training � Course / Description � Facilitator � Dates � List of Employees � Venue
• Staff Leave Management o Online application and approval for leave o Staff details
o Leave Number o Leave entitlement o Type of leave (Annual, Maternity, Paternity, Compassionate, Sick Leave
etc) o Leave period o Dates o Number of days
• Staff Appraisal o Staff details o Appraisal Number o KPI’s o Measurement Criteria o Ratings o Objectives o Comments
• Staff Promotions o Promotion Number o Staff details o Promotion date/year o Promotion Base o Notes
• Disciplinary Cases o Disciplinary ID o Case/Reason o Date o Action Taken o Officer in charge o Details
• Recruitment o Applications (Applicants’ details, job applied for, qualifications etc) o Vacant positions o Job description o Requisition form o Staff turnover
Reports
• Staff Master Listing o Select fields to display e.g. staff name + salary + NSSF No., Staff Number +
Staff Name etc o Per department / company o Per Job group
• Leave reports o Leave Balances o Leave entitlements o Days taken o Leave monetary values
• Staff birthdays o All
o Per month o Per department/company
• Staff training reports (detailed and summary) o Staff training with bonds
• Disciplinary cases Miscellaneous
o Sick Leave sheet o Calendar o Weekly planner
Notes:
o The system will be integrated with the current Payroll so that they share common data.
o Other features necessary to Ogilvy will be added at no extra cost. o The users will have a web-based setup for leave application and approval.
SYSTEM COSTS
Item Particulars Amount(Kshs)
1 HR System Delivery, Supply, Installation & Customization
o Security’
o Staff master
o Staff training
o Leave management
o Appraisal management
o Promotions
o Disciplinary
o Reporting module
5,000
15,000
10,000
15,000
10,000
10,000
10,000
20,000
2 Training 10,000
3 1 year support
free
Total 105,000
This Amount is exclusive of VAT. PAYMENT METHOD
- 50% of the over all project cost, shall be paid at the commencement of the project.
- 50% will be paid on completion of the project.
We hope that our offer meets your requirements and that you will shortly be joining the ranks of our satisfied customers.
Recommended