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8/7/2019 Import of goods at Universities
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WHAT IS IMPORT ?
IMPORT is to bring in foreign
goods or services to a country
(Procedures for imports)
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PREPARATION OF
TENDER DOCUMENT
Establishing requirements of goods
to be imported (by the end user)
Preparation of tender document
(by import department)
(Procedures for imports)
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APPROVAL OF TENDER DOCUMENT
Approval of tender document and approval
for inviting tenders from the authority.
(A tender is a bid or an offer in response to
an invitation by a person, consultant, firm
or an organization expressing his or itswillingness to undertake a specified task at
a price).
(Procedures for imports)
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TENDER NOTICE AND OPENINIG
Publishing Notice inviting tenders
or Tender NoticeReceiving the bids
Opening or announcement of the
bids by tender opening committee
Recording the results/minutes of tender opening
(Procedures for imports)
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TECHNICAL EVALUATION COMITTEE
Constitution of technical and financial
evaluation committee
(by the competent authority).
T he competent authority may be HOD,
Chairman, Chairperson, Dean, Pro-ViceChancellor, Vice Chancellor or any other
Resource Person.
(Procedures for imports)
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Technical evaluation of bids (by evaluation
committee; the evaluation must be
according to the criteria already specified in
the tender document)
Financial evaluation of bids (by evaluationcommittee; converting all foreign currencies
into local by using selling rate)
(Procedures for imports)
TECHNICAL & FINANCIAL
EVALUATION
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Q UOTATIONS / PRICES
Ex-Works or Ex-Factory price ( T he seller delivers
when he places the goods at the disposal of the
buyer at the sellers premises or another named
place as works, factory, warehouse, etc. All costs
on transportation of goods from this point to the
buyers place and the cost of insurance are to beborne by the buyer. T he export clearance is the
responsibility of the buyer).
(Procedures for imports)
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FOB or Free On Board Price
(the buyer has to bear all costs and risks of
loss of or damage to the goods from the
board or side of the ship. T he cost of
transportation from board to destination
and cost of insurance is to be borne by thebuyer. T he export clearance is the
responsibility of the seller.)
(Procedures for imports)
Q UOTATIONS / PRICES
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Q UOTATIONS / PRICES
CPT or Carriage Paid To price
( T he seller has only to ensure that the
goods are delivered to the name place.
T he risk and costs are of course for the
seller as is the responsibility of export clearance up to that named place.)
11(Procedures for imports)
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Q UOTATIONS / PRICES
DDP or Delivered Duty Paid price
( T he shipper/seller is responsible for
dealing with all the task involved in
moving goods from the manufacturingplant to the buyers/consignees door.)
(Procedures for imports)
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Recommendations for award of work (by
evaluation committee in the form of
technical & financial evaluation report)
Approval for award of work (from
competent authority)
Issuance of Letter of Intent or PurchaseOrder on the basis of approved quotation
or proforma invoice.
(Procedures for imports)
AWARD OF WORK
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Q UOTATION OR
PROFORMA INVOICEPROFORMA INVOICE is the quotation
indicating compulsorily the INCOTERM
along with the prices & description of
items. The buyer has to pay the price
indicated on proforma invoice to the seller.
Proforma invoice also indicates the modeor method of payment compulsorily.
(Procedures for imports)
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INCOTERMS
(INTERNATIONAL COMMERCIAL TERMS)
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INCOTERMS are shorthand definitions of
the respective responsibilities of sellers and
buyers in international sales contracts.
INCOTERMS 2000 are the official ICC
(International Chamber of Commerce)
rules for the interpretation of trade terms
that must be explicitly incorporated into
international sales contracts.
(Procedures for imports)
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INCOTERMS 2000
Ex-Works (From Works Place)
FOB (Free on Board)
FCA (Free Carrier)
FAS (Free Alongside Ship)
CFR or CNF (Cost & Freight)
DES (Delivered Ex Ship)
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CIF (Cost, Insurance & Freight)
CPT (Carriage Paid To)
CIP (Carriage & Insurance Paid to)
DAF (Delivered At Frontier)
DES (Delivered Ex Ship)
DEQ (Delivered Ex Quay)
DDP (Delivered Duty Paid)
(Procedures for imports)
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DELIVERY OF GOODS
Delivery after advance payment through
telegraphic transfer (TT) or wire transfer
Payment through Documentary Credit/
Letter of Credit (LC) after shipment/dispatch of goods from country of seller
(Procedures for imports)
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LETTER OF CREDIT OR
DOCUMENTARY CREDIT
The Letter of credit (LC) or Documentary
credit is an undertaking issued by the
buyers bank or issuing bank on the
instructions and for the account of the
buyer, to pay the seller or beneficiary the
value of the draft and/or documentsprovided that the terms & conditions of the
Documentary credit are complied with.
(Procedures for imports)
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WARRANTY
A Warranty describes the conditions under,and period during, which the producer/
manufacturer/ seller will repair, replace, or
other compensate for, the defective item
with out cost to buyer or user.
20(Procedures for imports)
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LIMITED WARRANTY
Written statement that specifies under what
conditions, to what extent, and for how long
the manufacturer of an item guarantees that
it will work as claimed. If a defect or
malfunction occurs, such warranties are
usually limited to the repair or replacementof the item and do not include any
compensation for any loss arising.
21(Procedures for imports)
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HS Code Description85.01 Electric motors and generators (excluding generating sets).
8501.1000 Motors of an output not exceeding 37.5 W
8501.2000 Universal AC/DC motors of an output exceeding 37.5 W
8501.3100 Other DC motors; DC generators of an output not
exceeding 750 W
HS CODE (HARMONISED SYSTEM CODE)
Short name for harmonized commodity
description and coding system.
(Procedures for imports)
Recommended