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OFFICIAL-SENSITIVE (WHEN COMPLETE)
Book number of
Incident Log Book
Date
Time
Police CAD / Ref. No.
Incident
Incident location
Book Owner / Role Initial Time Date
Loggist Initial Time Date
OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0001
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Methane Situation Report
M Major incident declared?
E Exact location
T Type of incidente.g. explosion,building collapse
H Hazards present, potentialor suspected
A Access — routes that aresafe to use
N Number, type, severity ofcasualties
E Emergency servicespresent and thoserequired
2 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0002
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Additional Notes
OFFICIAL-SENSITIVE (WHEN COMPLETE) 3
RBK00029033_0003
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
4 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0004
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 5
RBK00029033_0005
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
6 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0006
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 7
RBK00029033_0007
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
8 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0008
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 9
RBK00029033_0009
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
10 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0010
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 11
RBK00029033_0011
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
12 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0012
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 13
RBK00029033_0013
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
14 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0014
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 15
RBK00029033_0015
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Date:
Entry Timeno. (24hr)
Information
16 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0016
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Decision / Action / Rationale Initial Review /Complete
OFFICIAL-SENSITIVE (WHEN COMPLETE) 17
RBK00029033_0017
OFFICIAL-SENSITIVE (WHEN COMPLETE)
How to complete a log
What to record
All communications and decisions made, including the rationale and any actionslinked to the decision must be recorded. For an individual log you areresponsible for ensuring actions and decisions are correctly logged. If you havea loggist, it is your responsibility to ensure key information is recorded.
The rationale for recording actions / decisions separately is:
• It provides an immediate accurate record.
• It enables easy access to decisions for review or amendment.
• It enables effective handover to colleagues with immediate access todecisions made.
• It provides an accurate record of the event for any subsequent proceedingswhether Criminal or Public Inquiry.
You will need to record the following information:
• Decisions made and the reason for the decision. This will include why adecision or course of action was taken or why a decision or course of actionwas not taken.
• Information available at the time the decision was made.
• Any actions undertaken.
• Progress of any actions.
Best Practice
Do
• Write legibly in black ink. Avoid blue ink
• Keep the log factual
• Write the date in full e.g. 12 January 2017
• Write the time by a 24 hour clock e.g. 13:56
• Rule out unused space in the log
• Keep any receipts, papers, messages, e-mails which are referred to in the log
• Do your best to record information accurately and meet best practice
• Make entries in chronological order
Don't
• Ever remove a page from the log for any reason
• Write over a ruled line
• Use corrective fluids or rubbers as any mistakes need to still be read afterbeing ruled through and initialled
18 OFFICIAL-SENSITIVE VHEN COMPLETE)
RBK00029033_0018
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Making corrections
Mistakes noticed at the time of writing should be ruled through with a single line,initialled and the correct words added after the mistake.
Corrections can also be made at the end of a shift when checking the logthrough. They should be clearly marked with a number (number goes next tothe correction on the subsequent page and next to the mistake) write this in redink so it is clear.
You should also initial the number and change added in.
Log rules
The log rules are summarised by the mnemonic — no ELBOW
• Erasures
• Leaves torn out
• Blank spaces
• Overwriting
• Writing between lines
Remember
Although it is possible that your log will be used in an inquiry or court of law,it is more likely that it will be used in an internal or external debrief as a recordof events.
This log book is the official record of everything you did during an incident.It is where you record the decisions taken, the reasons why and the optionsdiscussed, any actions taken and how the progress of those actions werereviewed.
The information in this log book can be used for briefings, review meeting andhandovers.
OFFICIAL-SENSITIVE VHEN COMPLETE) 19
RBK00029033_0019
OFFICIAL-SENSITIVE (VVHEN COMPLETE)
Principles for Joint Working
Co-locateCo-locate with commanders as soon as practicably possible at a single,
safe and easily identified location near to the scene.
CommunicateCommunicate clearly using plain English.
Co-ordinateCo-ordinate by agreeing the lead service Identify priorities, resources and
capabilities for an effective response, including the timing of further meetings
Jointly understand riskJointly understand risk by sharing information about the likelihood and
potential impact of threats and hazards to agree potential control measures.
Shared Situational AwarenessShared Situational Awareness established by using METHANE
and the Joint Decision Model
The Joint Decision Model (JDM)
TAKE
ACTION &
REVIEW
WHAT
HAPPENED
IDENTIFY
OPTIONS &
CONTINGENCIES
GATHER
INFORMATION &
INTELLIGENCE
WorkingTogether
Saving LivesReducingHarm
ASSESS
RISKS &
DEVELOP A
WORKING
STRATEGY
CONSIDER
POWERS,
POLICIES &
PROCEDURES
20 OFFICIAL-SENSITIVE (WHEN COMPLETE)
RBK00029033_0020
OFFICIAL-SENSITIVE (WHEN COMPLETE)
Please tick the relevant box:
This incident has been concluded
This incident continues into a new log book LI
Book Owner
Number of this log book
Signed Print
Date Time
Loggist
Signed Print
Date Time
Completed logs to be returned to your organisation's archives
OFFICIAL-SENSITIVE (WHEN COMPLETE) 21
RBK00029033_0021
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