Increase university acceptance rate · the student recruitment process of that university....

Increase university acceptance rate

Objective• In order to increase the

acceptance rate in the local university, our team aims to create a GUI that will implement the functions necessary to achieve the required 10% increase in the student recruitment process of that university.

Motivation

• To assist the local University to grow its admission • To manage information of prospective students • Having this information in a usable database application will

allow the staff to focus advertising based on:➢ geographic location➢ academic program➢ academic performance➢ desired start date➢ other factors

Project Overview

➢ 3-Part Submission:- Set scope and objectives- Requirements Analysis & Application abilities- ER Conceptual/Relational Models & ER Diagram- Database creation + Data population scripts- Stored Procedures to carry out Bus. Functions- Normalization- Physical DB Design- GUI

Statement of Proposal

To create and implement a database and accompanying interface that will allow the University staff to complete their work efficiently enough to increase admission into the University by 10% by the year 2020.

Software Used

Technology stack: a) Dia Diagram Editor- Create the E-R diagramb) MySQL & MySQL Workbench - Create the database,

stored procedures, data, queries and business functionsc) Visual Studio- create the application and link it to the

database Communication & Collaboration Medium:

Google Docs + Google Hangouts

Functional requirements

1) The database application shall allow staff the ability to create a user account

2) The database application shall give staff the option to use the student view in the event they receive information outside the system and would like to include it themselves without logging in

Functional requirements Cont.

3) The database application shall allow staff the ability to run standardized reports

4) The database application shall allow staff to customize queries for returning desired data elements

5) The database application shall allow staff to update user accounts for other staff, as needed

6) The database application shall allow prospective student to have the ability to submit the following basic information: 1. Name (first, last, MI)

2. Address (email, Street#, Apt#, City, State, Zip)

3. Phone# (mobile, home)

4. Academic Program of Interest

5. Proposed Start Semester

6. Current GPA

7. Standardized Test Scores (ACT, SAT, GRE)

8. Current Student Type (In State, Out of State)

Functional requirements Cont.

Functional requirements Cont. 7) The database application shall allow prospective student to have the ability to view program requirements for degrees offered

8) The database application shall allow prospective student the ability to access scholarship/financial aid information

9) The database application shall allow prospective student the ability to request information about placement and club opportunities

10) The database application shall allow prospective student to have the ability to request information about student life opportunities

Scope of work

For the scope of the project, we will do all the work necessary to prepare, design, create, and implement a database application that will store the contact information of prospective students and streamline its use.

E – R Model

Relational Model

Mapping E-R Model to Relational Model

Implementing all business functions in SQL

•Relation SQL Statements

•Sample Data Loading SQL Statements

•Sample Data Loading SQL Statements

•SQL Statements for 10 Business Functions

Indexes

• Primarily focused on improving read times for prospect related data• Assumptions were made, for example, the MySQL InnoDB storage engine

automatically indexes primary keys and foreign keys on tables during table creation.

• Below is an example of a covering index that was created to remove a logical step from data retrieval. Not only will the search on the where clause be improved but the data that is often selected will already be stored on the index when

• SEARCH_STUDENT_BY_EMAIL• SEARCH_STUDENT_BY_STUDENT_TYPE

/*Prospect*/

/*email is there by default of table creation scripts*/

ALTER TABLE `unccdbs`.`prospect`

ADD INDEX `prospectID` (`prospectID` ASC, `fName` ASC, `mName` ASC, `lName` ASC, `stNo` ASC,

`stName` ASC, `aptNum` ASC, `city` ASC, `state` ASC, `zip` ASC, `email` ASC);

GUI

• We created a windows form application which is a prototype run on a local machine.

• Assumptions:• MySQL local database

• Sever = localhost;• Database = UNCCDBS;• UID = root• password = itcs6160!

• Language: C#• Created in Visual Studio

GUI• We created a single form interface for students to input their personal information

GUI• We created an administrator interface with the following functionalities:

• Create/Update User Account

GUI• We created an administrator interface with the following functionalities:

• Login

GUI• We created an administrator interface with the following functionalities:

• Select Task

GUI• We created an administrator interface with the following functionalities:

• Mark Emailed Prospects

GUI• We created an administrator interface with the following functionalities:

• Run Reports

Functions Example• The Application has been constructed in a layered architecture and the Run

Reports page is considered as an example.• Validations have been placed wherever possible to retrieve the correct result.• Prompts have been placed to guide the staff to select the correct fields.

• Run Reports

Credits

● Introduction- Tamika Bennett

● Project overview – Tim Glukhoman

● Business Functions-Lei Xu

● ER diagram- Swathi Angadala

● Relational model - Janice Frederickson

● ER Model Mapping to Relational Database - Kettyl Amoakon

● Table creation and Normalization – Madlen Ivanova

● Stored procedures, 10 business functions – Varsha Nair

● Indexing – Maritza Mills

● GUI functionality – Patrick Theodossiou

● Function example – Praneesh Jayaraj

● Conclusion, future work – Branden Rosenlieb

Moving Forward

In the remaining months prior to the upcoming admissions cycle, there are several changes that will be made, such like converting the local hosted application to web-based one. Additional functionalities of the application are also expected to be added to incorporate suggestions from the student and staff communities.

Thank you for your attention!

• Define scope and objectives Objective

• Describe our motivation

• Describe the software that we used for this project and for what purposeSoftware used

Software used

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