INEIS – Integrated National Education Information System Addressing issues of Assessment related...

iNEIS – Integrated National Education Information System

Addressing issues of Assessment related to Timetable and Registration

Agenda

1) Assessment Weightings/Structure

2) Timetable

3) Student Enrolment

Assessment Weightings/Structure

• Example for MathematicsCourse ID Description Catalog Nbr

001004 Mathematics 3301

003135 Mathematics (Without CW) IGCSE 3304

003136 Mathematics Syllabus D (GCE O) 3307

003234 Mathematics (Express) 3311

Possible casesCase Description Remarks

1 - Mathematics GCE O and IGCSE both have same assessment and exam weightages.

- Both have the same assessments/sub-assessments given.

Refer to Scenario 1

2 - Mathematics GCE O and Express both have same assessment and exam weightages.

- But different assessments/sub-assessments are given.

Refer to Scenario 2

3 - Mathematics GCE O and IGCSE have different assessment and exam weightages.

- Same assessments/sub-assessments given.

Refer to Scenario 2

4 - Mathematics GCE O and IGCSE have different assessment and exam weightages.

- Different assessments/sub-assessments given.

Refer to Scenario 2

Scenario 1• Example for Mathematics

– Assessment: 30% Exam: 70%Course

IDDescription Catalog

NbrMT1Y9 MT2Y9

001004 Mathematics 3301 CW (5%)HW (5%)

TEST (5%)

TEST (20%)

003135 Mathematics (Without CW) IGCSE

3304 CW (5%)HW (5%)

TEST (5%)

TEST (20%)

003136 Mathematics Syllabus D (GCE O)

3307 CW (5%)HW (5%)

TEST (5%)

TEST (20%)

003234 Mathematics (Express) 3311 CW (5%)HW (5%)

TEST (5%)

TEST (20%)

Scenario 1

• Weightages are the same• Assessments/Sub-assessments given are

the same

• Conclusion:– No action required by Timetable Admin/

Registrar

Scenario 2

• Example for Mathematics

• Different weightage for GCE O and IGCSE Mathematics

Course ID

Description Catalog Nbr

Assessment Exam

001004 Mathematics 3301 30 70

003135 Mathematics (Without CW) IGCSE

3304 40 60

003136 Mathematics Syllabus D (GCE O)

3307 30 70

003234 Mathematics (Express) 3311 30 70

Scenario 2

• Example for Mathematics

• Same weightage for all Mathematics

Course ID

Description Catalog Nbr

MT1Y9 MT2Y9

001004 Mathematics 3301 CW (5%)HW (5%)

TEST (5%)

TEST (10%)

003135 Mathematics (Without CW) IGCSE

3304 HW (5%)TEST (5%)

TEST (10%)

003136 Mathematics Syllabus D (GCE O)

3307 CW (5%)HW (5%)

TEST (5%)

TEST1 (4%)TEST2 (6%)

003234 Mathematics (Express) 3311 CW (2%)HW (3%)

TEST (10%)

TEST (10%)

Scenario 2

• Weightages are the same• Assessments/Sub-assessments given are differentOR• Weightages are different• Assessments/Sub-assessments given are the same

• Conclusion:– Action required by Timetable Admin: Update timetable using Edval Registrar: Drop students from existing classes and to re-

enrol to actual classes

Assessment Mark Entry

• Before entering marks• Verify the number of students are correct• Click onto View All• Verify that the students in the Assessment

Mark Entry page are correct

Verify Students before Mark Entry

Correct number of students

To view all students

Verify Students before Mark Entry

No missing or extra students

Verify Students before Mark EntryCase Scenario Action Required

1 If missing student, wrong enrolment or student has withdrawn/transferred, inform Registrar to correct first before entering marks.

DO NOT enter marks or click Save.

Action required by Registrar:1) Drop student if wrong enrolment/ withdrawn/transferred2) Enrol missing student into subject class

*No action required by Timetable admin

2 If no missing student and all students are in the list, Subject Teachers may proceed with Mark Entry.

*No action will be required by both Timetable Admin/Registrar.

TIMETABLE- TIMETABLE ADMIN

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Update Edval Software

This is to ensure that all school Timetable software are up-to-date and licensed.• Double Click to run Edval.exe• Navigate to Help

> Find Updates.

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Verify existing subject code

• Navigate to Classes> Class Data > More > CS Course Data

Verify existing subject code

• Double click on “Code” column to sort in alphabetic order and verify if required subject code is in the list.

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import File to Edval4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Import File to Edval

• Get file from iNEIS. Navigation: Reporting Tools> Query > Query Viewer and enter the three query name as shown below:

Import File to Edval

• You may edit this using Edval, or anytime later import data from MOE via: File > Sync with System > Sync now > (Import)

• Browse to select the three import files:– SUB,TCH,FAC

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Edit existing subject class

• In Edval, Navigate to Classes > Class Data

• Select The class and subject code that user wished to change.

Edit existing subject class

• Enter the subject code that the user desired. Keep in mind that the subject code can always be referred @ More > Cs Course Data

• Click Enter and the Description of the subject code will be reflect at “Subject free-text” column

Add new subject class

• In a scenario where user decide to use existing subject class and code. A new subject class have to be created along with the new subject code.

• Click on “Insert button” on the keyboard and there will be a empty row appear for user to insert the class details

Add new subject class

• Enter Class under the “code” column. E.G: 9MATN_A which means Maths(Normal) for 9A class. And follow by subject code.

• **A gentle remind that: Each class code has to be unique from other class; else there will be error if user try to enter code “9MAT_A” twice.

• The outcome of code “9MATN_A” will be displayed as 9A in class section as the system only fetch Number before underscore and Value after underscore.

Add new subject class

• Click Enter and Description will be displayed based on the subject code entered.

Add new subject class

• In this scenario, user will have two Math class for Year 9A Student. Which is the normal math class and IGCSE

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Set Export format

• Ensure export format system is set:• File > Sync with System > Configuration

Export file for MOE

• Save the timetable file• Menu Path: File > Sync with System > Sync now

(Ctrl-K)• Set date range and term• Press Export

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Filter exported .psv file

• By default, exported .psv from Edval are store in the following folder destination:

• Open .psv file using excel

Filter exported .psv file

Filter exported .psv file

Filter exported .psv file

Filter exported .psv file

Filter exported .psv file

• Filter out the subject that you wish to upload ONLY. This is to reduce risk of over write your current existing Timetable information in system.

• Click “save”

Overview of operations

1. Update Edval Software2. Verify existing subject code3. Import Subject Code4. Edit subject class5. Export Edval6. Filter exported .psv file7. Upload Timetable8. Assign Extra Instructors9. Verify Class Timetable

Upload Timetable

Upload Timetable

Upload Timetable

Upload Timetable

Overview of operations

1. Download School data File2. Import extracted file into Edval3. Verify teachers & facilities (rooms)4. Edit timetable grid and belltimes5. Edit timetable class data6. Staff & schedule classes7. View & Verify Timetables8. Export timetable to MOE9. Upload Timetable10.Assign Extra Instructors11. Verify Class Timetable

Assign Extra Instructors

• Allow school registrar & student affair officer view/update class attendance

• Primary school should run this process with academic career ‘Primary School’

• Run this process ONCE only

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Assign Extra Instructors

Overview of operations

1. Download School data File2. Import extracted file into Edval3. Verify teachers & facilities (rooms)4. Edit timetable grid and belltimes5. Edit timetable class data6. Staff & schedule classes7. View & Verify Timetables8. Export timetable to MOE9. Upload Timetable10.Assign Extra Instructors11. Verify Class Timetable

Verify Class Timetable

• Verify if all classes are in the system.• Check if data for the subject classes is

valid (eg: correct allocated room and time)• Check if subject Teacher, Class Teacher

and HEP is properly assigned

Verify Class Timetable

Verify Class Timetable

Verify Class Timetable

Verify Class Timetable

Verify Class Timetable

ENROLMENT- SCHOOL REGISTRAR

Query Viewer• Navigation: Reporting Tools > Query >

Query Viewer• Enter MOE_ENRL_STATUS• Report shows the list of classes by class

section in school for a particular term

List of Subjects Class Nbr by Class Section

Create New Class Block

• Navigation: Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block

• Click Add a New Value tab

Naming Convention

SSSS-YCCDROP

SSSS: School CodeY: 1 - 11CC: Class Section

Create New Class Block

2) Enter Term as “1520”

1) Fill in Description

Create New Class Block

4) Enter Class Nbr OR Click on lookup button to search for class

3) Set Action as Drop

5) Click on Save button

Create New Class Block

7) Click on ‘+’ button to drop more classes

6) Click on lookup button and select wrong enrollment

Create New Class Block

• Repeat steps 1 to 6.• Once classes to be dropped has been

selected click Save button

Class Block to Update

• Example 1Class Subject Class Block

to UpdateNo. of student

9A Mathematics (Express) 3001-59AT2 10

9B9C9D

Mathematics (GCE O) 3001-59BT23001-59CT23001-59DT2

252030

9E9F

Mathematics (IGCSE) 3001-59ET23001-59FT2

2425

Update Term 2 Class Block

• Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block

• Search for existing Term 2 Class Block

Update Term 2 Class Block1) Click on next button and search for class to be updated

Update Term 2 Class Block

2) Enter Class Nbr OR Click on lookup button to search for class

Note: Subject Description: Mathematics

Update Term 2 Class Block

Note: Subject Description: Mathematics (Without CW) IGCSE

3) Click on Save button

Block Enroll Merge

• Merge1) Drop Students from Class2) Enroll Students into New Class

• Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge

• Click Add a New Value tab• Enter Student Block and Class Block

Drop student from class

Enrol student to class

Verify Class Roster

• Navigate to Curriculum Management > Class Roster > Class Roster

• Enter Term and Class Nbr• Click Search button

Verify Class Roster

THANK YOU FOR YOUR ATTENTION