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JOB READY PROGRAM
PARTICIPANT GUIDELINES
June 2011
Job Ready Program Participant Guidelines
V2.0 2 | P a g e
Document particulars
DDOCS ID P01-4405913 File Job Ready Program
Participant Guidelines.doc
Content last updated June 2011 Document
status
FINAL V2
Due for review April 2012
Point of contact Trades Recognition Australia
Approval authority Branch Manager, Trades Recognition Australia
Date of approval 28 April 2011
NOTE: This is a controlled document in its electronic form only. Paper copies of this
document are not controlled and should be checked against the electronic version before
use.
With the exception of the Commonwealth Coat of Arms and where otherwise noted all material
presented in this document is provided under a Creative Commons Attribution 3.0 Australia
(http://creativecommons.org/licenses/by/3.0/au/) licence.
The details of the relevant licence conditions are available on the Creative Commons website
(accessible using the links provided) as is the full legal code for the CC BY 3.0 AU licence
(http://creativecommons.org/licenses/by/3.0/au/legalcode).
The document must be attributed as the Job Ready Program Participant Guidelines.
Document change history
Version Date Authors Summary of change Authorised by
1.0 28/04/2011 TRA Publication Branch Manager, TRA
2.0 28/06/2011 TRA Policy update:
additional evidence
requirements for PSA
from 1 July 2011
Branch Manager, TRA
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Contents
SECTION 1: Overview of the Job Ready Program ..................................... 5
1.1 Purpose of the Job Ready Program guidelines ................................................. 5
1.2 Job Ready Program summary .......................................................................... 5
1.3 Program objective ............................................................................................. 6
1.4 Relevant legislation ........................................................................................... 6
1.5 Program delivery ............................................................................................... 6
1.6 Fees payable for the Job Ready Program ........................................................ 7
1.7 TRA roles and responsibilities .......................................................................... 8
1.8 Job Ready Program participant roles and responsibilities ................................ 8
1.9 TRA liaison officer roles and responsibilities ..................................................... 8
1.10 TRA-approved registered training organisation roles and responsibilities ........ 9
1.11 Authorised representatives for Job Ready Program participants ...................... 9
1.12 Privacy ............................................................................................................ 10
1.13 False or misleading information ...................................................................... 11
1.14 Certification of documentation ........................................................................ 11
1.15 WORK statements .......................................................................................... 12
SECTION 2: Job Ready Program requirements and processes ............. 13
2.1 Step 1—Provisional Skills Assessment........................................................... 13
2.1.1 Overview of the Provisional Skills Assessment ................................................. 13
2.1.2 Purpose of the Provisional Skills Assessment ................................................... 13
2.1.3 Eligibility for a Provisional Skills Assessment .................................................... 13
2.1.4 Nominated occupation for the Provisional Skills Assessment .......................... 14
2.1.5 The Provisional Skills Assessment process ....................................................... 14
2.2 Step 2: Job Ready Employment ..................................................................... 18
2.2.1 Overview of Job Ready Employment ................................................................ 18
2.2.2 Purpose of Job Ready Employment .................................................................. 18
2.2.3 Eligibility for Job Ready Employment ............................................................... 18
2.2.4 Nominated occupation for Job Ready Employment ......................................... 19
2.2.5 The Job Ready Employment process ................................................................ 19
2.2.6 Eligible Job Ready Employment arrangements ................................................ 21
2.2.7 What constitutes 12 calendar months of full-time employment ..................... 21
2.2.8 Verification of employment arrangements and workplace visit ...................... 23
2.2.9 Job Ready Employment professional development ......................................... 24
2.2.10 Job Ready Journal ............................................................................................. 28
2.3 Step 3: Job Ready Workplace Assessment .................................................... 30
2.3.1 Overview of the Job Ready Workplace Assessment ......................................... 30
2.3.2 Purpose of the Job Ready Workplace Assessment ........................................... 30
2.3.3 Nominated occupation for the Job Ready Workplace Assessment .................. 30
2.3.4 Eligibility to apply for a Job Ready Workplace Assessment .............................. 30
2.3.5 The Job Ready Workplace Assessment process ............................................... 30
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2.4 Step 4: Job Ready Final Assessment ............................................................. 36
2.4.1 Overview of the Job Ready Final Assessment ................................................... 36
2.4.2 Purpose of the Job Ready Final Assessment ..................................................... 36
2.4.3 Eligibility for the Job Ready Final Assessment .................................................. 36
2.4.4 Job Ready Final Assessment application process ............................................. 36
SECTION 3: Contact details for Trades Recognition Australia .............. 39
SECTION 4: Glossary ................................................................................ 40
SECTION 5: Acronyms .............................................................................. 45
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SECTION 1: OVERVIEW OF THE JOB READY PROGRAM
1.1 PURPOSE OF THE JOB READY PROGRAM GUIDELINES
These guidelines describe the Job Ready Program and define the requirements for potential
applicants and Job Ready Program participants.
The primary audience for these guidelines is potential applicants and Job Ready Program
participants. Terms explained in the Glossary are bolded when they first appear in this document.
The Job Ready Program is managed by Trades Recognition Australia (TRA). TRA, a business unit of
the Department of Education, Employment and Workplace Relations (DEEWR), is the relevant
assessing authority for certain occupations under the Migration Regulations 1994.
If you are interested in applying for the Job Ready Program, it is essential that you:
check that your nominated occupation is one for which TRA is listed as the assessing
authority (www.immi.gov.au/asri)
understand the eligibility requirements for each step of the Job Ready Program before
starting an application.
These guidelines do not provide specific information on visa or points requirements for migration.
All enquiries about migration requirements must be directed to DIAC (www.immi.gov.au).
DEEWR reserves the right to amend these guidelines as needed. Information about changes to the
guidelines will be documented in the ‘Document change history’ table on page 2.
1.2 JOB READY PROGRAM SUMMARY
The Job Ready Program is a four-step employment-based skills assessment program designed to
support the aims of the Australia’s skilled migration program.
The Job Ready Program gives you the opportunity to demonstrate your skills and job readiness in an
Australian workplace relevant to your nominated occupation before you apply for permanent
residency in Australia. The Job Ready Program is undertaken over a period of up to 18 months.
Step 1—Provisional Skills Assessment
A successful Provisional Skills Assessment will satisfy DIAC’s skills assessment requirement for a
Skilled—Graduate (Temporary) visa (subclass 485). A 485 visa or a Bridging A visa is required to
progress to Step 2 of the Job Ready Program.
Go to Section 2.1 for more information about the Provisional Skills Assessment.
Step 2—Job Ready Employment
The Job Ready Employment step requires you to complete 12 calendar months of full-time (or
equivalent) paid employment in a genuine Australian workplace in your nominated occupation.
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This step enables you to gain experience in an Australian workplace to further develop your skills in
your nominated occupation. During your employment you will be required to complete a program
of professional development in Australian Workplace Language and Culture and document the
tasks that you undertake in the workplace in a Job Ready Journal.
Go to Section 2.2 for more information about Job Ready Employment.
Step 3—Job Ready Workplace Assessment
Towards the end of your employment step, you will be required to participate in a Job Ready
Workplace Assessment at your place of work. The assessment will determine whether you are
successfully operating at the required skill level for your nominated occupation in your Australian
workplace.
Go to Section 2.3 for more information about the Job Ready Workplace Assessment.
Step 4— Job Ready Final Assessment
A successful Job Ready Final Assessment will enable you to satisfy the skills assessment requirement
for your application to DIAC for a skilled migration visa.
Go to Section 2.4 for more information about the Job Ready Final Assessment.
1.3 PROGRAM OBJECTIVE
The Job Ready Program aims to increase the confidence of Australian employers in the skills and
qualifications of recently graduated international students who have completed a qualification in
Australia relevant to an occupation assessed by TRA, and who intend to apply for permanent
migration to Australia.
The Job Ready Program also aims to ensure that you, as an international trade qualified graduate,
are well placed as a skilled worker to seek employment in your nominated occupation.
1.4 RELEVANT LEGISLATION
TRA is the designated assessing authority for a range of trade and associate professional
occupations under the Migration Regulations 1994.
Regulation 2.26B(2) of the Migration Regulations 1994 requires that the skills of a person must be
assessed against the standards set by the relevant assessing authority for the skilled occupation.
TRA plays no role in the issuing of visas or the allocation of points for migration purposes.
1.5 PROGRAM DELIVERY
TRA is responsible for the delivery of the Job Ready Program.
TRA officers are responsible for the assessment at Step 1 and Step 4 of the program.
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A TRA liaison officer will be assigned to you after your Employment Registration form and payment
of the appropriate fee is received by TRA. The liaison officer will guide you through Step 2 and Step
3 of the program.
Components of Step 2 and Step 3 of the Job Ready Program are delivered through TRA-approved
registered training organisations (RTOs). TRA coordinates these services through contractual
arrangements (service deeds) between DEEWR and the individual RTOs who are approved to deliver
the service.
Services provided to you by RTOs include:
the delivery of the Australian Workplace Language and Culture professional
development services required in Step 2 of the Job Ready Program
the Job Ready Workplace Assessment component of Step 3 of the program.
1.6 FEES PAYABLE FOR THE JOB READY PROGRAM
TRA manages the Job Ready Program on a cost-recovery basis. The following fees are payable by
you (all amounts in these guidelines are in Australian dollars):
Step Fee Payable to*
1. Provisional Skills Assessment $300 TRA
2. Job Ready Employment
a. Employment registration
b. Australian Workplace
Language and Culture
professional development
$500
Not to exceed $1,200
(contact individual RTOs for fee)
TRA
TRA-approved RTO
3. Job Ready Workplace Assessment $2,000 TRA
4. Job Ready Final Assessment $150 TRA
The fees paid to TRA do not attract goods and services tax (GST).1
* For information on how to pay for each Step, refer to Section 2 of these Guidelines.
1 As provided for in Schedule 1, Part 1, Item 10.10 in A New Tax System (Goods and Services Tax) (Exempt Taxes, Fees
and Charges) Determination 2011 (No. 1)
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1.7 TRA ROLES AND RESPONSIBILITIES
The roles and responsibilities of TRA in relation to the Job Ready Program include:
managing the objectives of the program
providing up-to-date information about program processes and procedures
contract management and monitoring of TRA-approved RTOs
responding to enquiries from you and your employer/s about the program
budget and policy management
developing and maintaining an appropriate IT system to support the program
liaising with DIAC and other key stakeholders
managing complaints and reviews as required
managing evaluations of the program
undertaking compliance and investigative measures as required.
1.8 JOB READY PROGRAM PARTICIPANT ROLES AND RESPONSIBILITIES
You must commit to the program by:
accurately and honestly completing the required application, registration and
declaration forms required for the program
applying to DIAC for the appropriate visa to work full-time in Australia
ensuring that there is enough time remaining on your visa for you to be able to
complete, as a minimum, 12 calendar months of full-time paid employment
finding your own employment, ensuring that your employment is with a business that is
relevant to your nominated occupation, and that your employer is willing to participate
in the program and provide opportunities for you to be involved in a range of tasks in
that occupation
completing the requirements of the Job Ready Journal
participating cooperatively in all four steps of the program, including professional
development in Australian Workplace Language and Culture (which TRA requires be
undertaken in your own time) and the Job Ready Workplace Assessment
paying the required fee for each step of the program.
1.9 TRA LIAISON OFFICER ROLES AND RESPONSIBILITIES
The TRA liaison officer is responsible for:
visiting the workplace and verifying your Job Ready Program employment arrangements
advising you and your employer/s about your responsibilities in the Job Ready Program
providing you and your employer/s with access to the Job Ready Journal
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coordinating assessment arrangements with TRA-approved workplace assessors
adhering to the Australian Public Service Code of Conduct.
1.10 TRA-APPROVED REGISTERED TRAINING ORGANISATION ROLES AND
RESPONSIBILITIES
TRA-approved RTOs are responsible for:
meeting all the requirements identified in their service deeds with DEEWR
meeting obligations for registration as an RTO
where relevant, providing safe and appropriate facilities for you to undertake
professional development
where relevant, facilitating an appropriate learning and assessing environment for you,
whether face to face, by correspondence or online
where relevant, implementing measures to ensure the safety, well being and health of
the JRP participant and their workplace assessors at the work site of a JRP participant
during the Workplace Assessment
reporting your professional development and workplace assessment outcomes to TRA
liaising with TRA, you and your employer as required.
1.11 AUTHORISED REPRESENTATIVES FOR JOB READY PROGRAM
PARTICIPANTS
You may nominate a migration agent or representative to act on your behalf while you undertake
Step 1 and Step 4 only of the Job Ready Program. These steps have outcomes that require
interaction with DIAC for visa eligibility and processing.
DIAC provides advice about the use of migration agents in Australia. Visit
www.immi.gov.au/visas/migration-agents/using/inside-australia.htm for more information.
You are not required to nominate a migration agent or representative for the Job Ready Program.
If you engage a migration agent or representative to assist you with Step 1 and Step 4 of the
program, you will be required to supply the agent or representative details with your online
application or provide TRA with a signed Nomination of an Agent or Representative form (or similar
correspondence). This will allow TRA to provide information about your participation in Step 1 and
Step 4 of the program to your nominated agent.
The Nomination of an Agent or Representative form (or similar correspondence) must be completed
and submitted to TRA each time you appoint or change a migration agent or representative.
Information provided on the form will replace any previous migration agent or representative
details held on your TRA file.
The form is available on the TRA website at www.deewr.gov.au/tra
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TRA will not correspond with or speak to another person on your behalf about Step 1 and Step 4 of
the program without your approval, either through an online application or in writing.
Step 2 and Step 3 of the Job Ready Program involve you entering into an employment arrangement
in an Australian workplace. The employment arrangement is between you and your employer.
There is no role for a migration agent in that relationship.
All discussions by TRA during Step 2 and Step 3 will be with you and/or your employer.
1.12 PRIVACY
TRA collects information from you for the purpose of assessing whether you have the level of skill
required for your occupation in an Australian workplace.
Applicants/participants are responsible for ensuring the accuracy and validity of all information
provided to TRA.
All personal information collected by TRA is protected by the Privacy Act 1988 (Privacy Act). Section
14 of the Privacy Act contains the Information Privacy Principles (IPPs) which prescribe the rules for
handling personal information.
The Privacy Act defines ‘personal information’ as “information or an opinion (including information
or an opinion forming part of a database), whether true or not, and whether recorded in a material
form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from
the information or opinion”.
More information about the Privacy Act, including a copy of the full text of the IPPs, can be obtained
from the Office of the Australian Information Commissioner’s website at: http://www.oaic.gov.au/.
TRA collects personal information from applicants/participants for the purposes of:
a. processing applications, verifying evidence provided with applications, and assessing whether applicants have suitable skills in a nominated occupation;
b. conducting investigations and ensuring compliance with relevant laws, awards or standards; and
c . ensuring compliance with the Commonwealth Fraud Control Guidelines (2002).
TRA may give some or all of the information it collects to DIAC, IELTS Australia Pty Ltd and IELTS
Partners, the Australian Federal Police, your employer/s, your supervisor/s, your nominated agent
or representative, the Registered Training Organisation that issued your qualification, TRA-approved
Registered Training Organisations providing services to TRA, the Fair Work Ombudsman and other
Australian and state/territory government agencies, for the above purposes.
The information collected will not be used for any other purpose or disclosed to any other person or
organisation unless such a use and disclosure is authorised under the Privacy Act 1988.
Complaints about breaches of privacy should be referred to:
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Privacy Contact Officer
Legal and Investigations Group
DEEWR
Location Code: C148CW2
GPO Box 9880
CANBERRA ACT 2601
Privacy complaints can also be made directly to the Office of the Australian Information
Commissioner.
1.13 FALSE OR MISLEADING INFORMATION
TRA will take reasonable steps to verify the validity of the information you supply throughout the
Job Ready Program.
You are responsible for ensuring the accuracy and validity of all information provided to TRA.
However, if TRA determines at a later date that information previously supplied is false, misleading,
non-factual or simply incorrect, and that in reliance on that information TRA has incorrectly
assessed you as successful, TRA may write to you to advise that the assessment is no longer
considered successful. TRA will advise DIAC accordingly.
TRA may refer such matters to the appropriate authorities for investigation where information
provided to support an application is known or believed to be false.
1.14 CERTIFICATION OF DOCUMENTATION
TRA must be able to verify, to its satisfaction, the content of all documents that you provide.
Original documents must not be sent to TRA.
All documentation not generated by the Job Ready Program Online Application process must be
copied and certified.
A certified copy is a true copy of an original document that has been seen and certified by an
acceptable person and annotated as follows:
'I certify that I have sighted the original document and this is a true copy of it.'
This certification must be made on a copy of the original documentation and include the certifier’s
name, title and registration number (where applicable), their original signature and the date. Copies
of signatures will not be acceptable.
If a document has multiple pages, the first page must include the signature and date of the certifier,
as well as the total number of pages of the document. Every page in the document must have the
original initial of the certifier and the date.
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TRA will only accept documents certified by people who are listed in Schedule 2 of the Statutory
Declarations Regulations 1993, which is available through the Australian Attorney-General’s
Department website and documentation certified by a registered migration agent.
1.15 WORK STATEMENTS
Each work statement provided to TRA as part of your Provisional Skills Assessment must be unique
and must accurately describe the work you have undertaken at the particular workplace. All work
statements you provide must be signed by a person authorised to make, and capable of making, the
statement. This may include your employer, a direct supervisor or the Registered Training
Organisation that issued your qualification (if your work related to a vocational placement).
Additional evidence is required for work undertaken after 1 July 2011. You must ensure you meet
the evidence requirements for the periods of work claimed.
Employment: For each period of employment in Australia included in your online application you
must provide certified copies of the following:
Verifiable evidence that demonstrates hours worked, such as pay slips, timesheets or group
certificates (for employment that was undertaken after 1 July 2011 only); and
A written employment statement (for all employment being claimed) that can be confirmed
with the relevant employer that:
o states the occupation in which you were/are employed;
o states the exact dates and hours of employment;
o provides a detailed description of the nature and content of the work you undertook, along
with the machines, tools and/or equipment used;
o is on letterhead used by the employer’s business;
o is signed and dated by the employer/s or a person authorised by the employer/s, including
the name, position and contact details of the person making the statement (note: a mobile
phone number alone is not sufficient evidence for verification purposes if the number
cannot be linked to the business);
Vocational Placements: For each period of vocational placement included in your online
application, you must provide a certified copy of a written statement from the Registered Training
Organisation that:
confirms the vocational placement has been undertaken as a requirement of a training course;
details exact dates, hours and location of the vocational placement;
includes a description of the nature and content of the work you undertook, along with the
machines, tools and/or equipment used (note: this description may be supplied by the
Registered Training Organisation or the approved work placement supervisor); and
is signed and dated by an authorised person, including the name, position and contact details.
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SECTION 2: JOB READY PROGRAM REQUIREMENTS AND
PROCESSES
2.1 STEP 1—PROVISIONAL SKILLS ASSESSMENT
2.1.1 OVERVIEW OF THE PROVISIONAL SKILLS ASSESSMENT
The Provisional Skills Assessment is a preliminary assessment process in which you are required to
provide TRA with documentation of your work in Australia, your Australian qualification in a
nominated occupation assessed by TRA, and evidence of your English language skills.
A TRA officer will assess your documentation and determine whether your application
demonstrates that you have met the eligibility requirements (see Section 2.1.3).
2.1.2 PURPOSE OF THE PROVISIONAL SKILLS ASSESSMENT
The Provisional Skills Assessment is undertaken to satisfy the skills assessment requirement for your
application to DIAC for a Skilled—Graduate (Temporary) visa (subclass 485).
A 485 visa will allow you to live in Australia for 18 months to complete the employment
requirements of the Job Ready Program. You are required to hold a 485 (or related bridging) visa to
progress to Step 2 of the program.
You should check with DIAC before submitting an application to TRA to ensure that you have
identified the appropriate visa pathway for you, and that TRA is the correct assessing authority for
your nominated occupation. See www.immi.gov.au/asri.
2.1.3 ELIGIBILITY FOR A PROVISIONAL SKILLS ASSESSMENT
To apply for a Provisional Skills Assessment you will be required to have a valid visa to reside in
Australia and meet the 485 visa eligibility requirements relating to DIAC’s Australian study
requirement.
To apply for a Provisional Skills Assessment, you must be able to provide evidence to show that you
have:
a qualification awarded by a Registrated Training Organisation under the Australian
Qualifications Framework that has met the DIAC Australian Study Requirement in Australia
and is relevant to an occupation assessed by TRA
evidence of work (employment and/or vocational placements) in Australia (see Notes 1 & 2)
relevant to your qualification and nominated occupation that meets the following two criteria:
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i. has occurred in a genuine Australian workplace using current industry-standard
equipment and industry-endorsed processes; and
ii. totals a minimum of 360 hours of employment in Australian workplaces.
an International English Language Testing System (IELTS) score2 of six or greater in each of the
reading, writing, listening and speaking sub-tests of either the Academic or General Training
test
paid the $300 Provisional Skills Assessment fee.
Notes:
1. All employment must comply with the Fair Work Act 2009 and any other relevant Australian
workplace relation laws. For more information on the employment requirements under the
Fair Work Act 2009, please visit www.fairwork.gov.au/Pages/default.aspx
2. Vocational placements completed as part of an Australian qualification may be included
where they meet criteria (i) above and satisfy the requirements of relevant training laws.
2.1.4 NOMINATED OCCUPATION FOR THE PROVISIONAL SKILLS ASSESSMENT
Your nominated occupation for the Provisional Skills Assessment must be:
one for which TRA is listed as the assessing authority (www.immi.gov.au/asri)
the same as the occupation you intend to nominate when applying for a Skilled—Graduate
(Temporary) visa (subclass 485) with DIAC
relevant to the qualification issued as a result of your study in Australia
relevant to the employment you will secure for Step 2 of the Job Ready Program.
2.1.5 THE PROVISIONAL SKILLS ASSESSMENT PROCESS
You must adhere to the following process to be eligible for a successful Provisional Skills
Assessment. You may contact TRA for assistance (see Section 3 for contact details).
A. ONLINE APPLICATION
To apply for a Provisional Skills Assessment, you must register through the Job Ready Online
Application registration portal available on TRA’s website. Registration by other methods, such as
email and post, will not be accepted.
You will be prompted to establish a username and password. You must keep these in a safe place,
as you will be required to use them to sign in the Job Ready Online Application for Steps 2, 3 and 4
of the Job Ready Program.
2 You are not required to sit the IELTS test to demonstrate that you meet the English language threshold if you hold a
valid passport from and are a citizen of the United Kingdom, Canada, New Zealand, the United States of America, or the
Republic of Ireland.
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It is your responsibility to ensure that your application is correct, accurate and complete. If you
engage an agent or representative to help you to complete the Provisional Skills Assessment
application, you will be required to notify TRA in writing (see Section 1.11).
B. PROVISIONAL SKILLS ASSESSMENT FEE
The Provisional Skills Assessment fee payable to TRA is $300.
Payment may only be made using MasterCard or Visa through the EasyPay website, which is
managed by the Reserve Bank of Australia. The link to that site will be provided to you as part of the
TRA online application process.
C. SUPPORTING DOCUMENTATION
You must ensure that TRA receives all of the required supporting documentation within 30 working
days from lodgement of your online application.
TRA will acknowledge receipt of supporting documentation, and will conduct the assessment of the
documentation you have provided within 30 working days from receiving it.
You are required to provide the following supporting documentation to TRA for your Provisional
Skills Assessment:
The Provisional Skills Assessment Summary Page printed from the Job Ready online application
registration portal. This must be printed when you have completed the online application
process and before you submit your online application.
A certified copy of your passport biographical identification page.
Two certified current passport-size photographs of you.
A certified copy of your qualification relevant to your nominated occupation issued by an RTO in
Australia and a full academic transcript of results, including the dates you started and finished
studying in Australia. (Note: If you have completed a diploma and you wish to be assessed for a
trade-level qualification—Certificate III or, where relevant, Certificate IV—you must provide the
appropriate trade-level qualification and accompanying academic transcript listing the units of
competency completed for that qualification.)
Evidence of work as described in Section 1.15 Work Statements
The payment receipt from the EasyPay website, made available to you after you pay the TRA
application fee.
Notes:
1. Please do not provide a paper copy of your IELTS Test result. You are required to enter your
Test Result Form (TRF) number in your online application. TRA will check the results of your
test directly with IELTS.
2. It is important that you keep your original documents and copies of all the documents you
submit to TRA for your own records.
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3. The application must be decision ready for TRA assessment. This means that it is your
responsibility to ensure that your application is correct, accurate and complete before you
submit it. If you do not provide all the required information and documentation you should
expect an unsuccessful outcome.
D. CERTIFICATION OF DOCUMENTATION
Do not send original documents to TRA. TRA will not be liable for the return of original documents.
You must have all documentation certified by a certifying officer who meets the requirements set
out in Section 1.14 of these guidelines.
E. REQUEST FOR ADDITIONAL TIME TO PROVIDE SUPPORTING DOCUMENTS
If you are unable to provide supporting documents to TRA within 30 working days of registering
your online application, you must write to TRA to request an extension of time.
If your documentation or a request for an extension of time to provide documents is not received
within 30 working days, the application will be deemed unsuccessful.
The request must include your signature and be sent to TRA by post or fax (see Section 3 of these
guidelines for TRA contact details).
Extensions of time will be allowed only in exceptional circumstances, as determined by TRA, at
TRA’s absolute discretion.
If you receive an extension of time, you will be provided with a new due date for providing your
supporting documentation to TRA.
F. PROVISIONAL SKILLS ASSESSMENT REFUND REQUEST
If you choose to discontinue the Provisional Skills Assessment application after paying the fee, and
you would like a refund of the fee, you must make a written request to TRA for a refund.
Refund requests must be received by TRA before it acknowledges receipt of your supporting
documentation and before the 30 working days have expired, or within any other timeframe
specified by TRA.
Refunds are not available if any of the supporting documentation listed in Section 2.1.5(c) has been
received and acknowledged by TRA.
The request must be made on the TRA Refund Request form available on the TRA website and
include your signature. You may send the form to TRA by post or fax (see Section 3 for TRA contact
details).
TRA will notify you of the outcome within 30 working days of receiving your request. If your request
for a refund is successful, TRA will arrange for a refund to be sent to you.
G. PROVISIONAL SKILLS ASSESSMENT STEPS
A Provisional Skills Assessment will generally be completed within 30 working days of receipt of
your application and supporting documentation, and will involve the following steps:
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verification that your application meets the eligibility requirements for a Provisional Skills
Assessment
verification of all supporting documents provided by you
finalising the assessment opinion
notifying you of the outcome of the assessment.
H. PROVISIONAL SKILLS ASSESSMENT OUTCOME
The Provisional Skills Assessment is finalised when TRA has assessed your application and
supporting documentation and established whether you have provided sufficient evidence to meet
the eligibility requirements (see section 2.1.3).
You will be advised of the assessment outcome in a letter when the assessment is finalised.
You will receive a successful Provisional Skills Assessment if:
you have followed the process outlined in Sections 2.1.5 a–e
all documents you have provided can be verified to TRA’s satisfaction.
You will receive an unsuccessful Provisional Skills Assessment if:
the supporting documentary evidence provided to TRA is not relevant to your nominated
occupation
the supporting documentary evidence contains insufficient detail for TRA to be satisfied that
you meet the Provisional Skills Assessment eligibility requirements
your supporting documentation has not been received by TRA within 30 working days, unless
otherwise agreed with TRA
your supporting documentation cannot be verified to TRA’s satisfaction as being a true and
accurate record of your qualifications or work
you do not meet the minimum eligibility requirements, such as English language ability
the documentation you provided is found to contain false or misleading information.
I. REVIEW OF PROVISIONAL SKILLS ASSESSMENT OUTCOME
If you do not agree with an assessment outcome, you can lodge an application for a Provisional
Skills Assessment review. A fee of $300 applies.
You will be provided with the Application for Provisional Skills Assessment Review form when you
are sent your Provisional Skills Assessment outcome letter after the assessment is finalised.
The Application for Provisional Skills Assessment Review form, together with the review fee and any
new documentation you wish to supply, must be received by TRA within 60 working days from the
date of the assessment outcome letter.
The review fee will be refunded if the review overturns the original outcome, based solely on the
documentation provided in the original application.
If new documentation is supplied with the review form and that documentation is considered
necessary to overturn the original assessment outcome, the review fee is not refundable.
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2.2 STEP 2: JOB READY EMPLOYMENT
2.2.1 OVERVIEW OF JOB READY EMPLOYMENT
The Job Ready Employment step requires you to complete 12 calendar months of full-time (or
equivalent) paid employment. It is expected that the occupation you nominate for Job Ready
Employment is closely related to the occupation you nominated for the Provisional Skills
Assessment.
During Step 2 of the Job Ready Program, you must:
remain in employment for 12 calendar months (see Section 2.2.7)
work the equivalent hours of a full-time employee in a genuine Australian workplace, which
may involve more than one employer if you are in part-time employment (see Section 2.2.7)
have an employee–employer relationship3 with each organisation you register with TRA (see
Section 2.2.7).
During the Job Ready Employment step, you are also required to:
complete a professional development program in Australian Workplace Language and Culture
(see Section 2.2.9)
document the development and application of workplace skills relevant to your nominated
occupation through a Job Ready Journal (see Section 2.2.10).
Step 2 of the Job Ready Program involves you entering into an employment arrangement in an
Australian workplace. There is no role for a migration agent in that employment relationship.
All discussions by TRA during Step 2 of the Job Ready Program will be with you and/or your
employer or supervisor
2.2.2 PURPOSE OF JOB READY EMPLOYMENT
The purpose of the Job Ready Employment step is to enable you to gain experience in an Australian
workplace to further develop skills relevant to your nominated occupation.
It is your responsibility to find your own employment in your nominated occupation. TRA has a list
of approved RTOs that can help you to prepare for and find employment. See section 2.2.9 for more
information on approved RTOs.
2.2.3 ELIGIBILITY FOR JOB READY EMPLOYMENT
To be eligible for Job Ready Employment, you must have:
3 TRA may consider participants who identify subcontractor work on the Employment Registration Form. See
Section 2.2.7(c) for more information.
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a successful Provisional Skills Assessment outcome
lodged an application with DIAC for a Skilled—Graduate (Temporary) visa (subclass 485)
met DIAC’s Australian Study Requirements, resulting in a qualification relevant to your
nominated occupation
secured employment that meets the eligible Job Ready Employment requirements (see
Section 2.2.6)
less than 4 months remaining on your student visa
2.2.4 NOMINATED OCCUPATION FOR JOB READY EMPLOYMENT
Your nominated occupation for Job Ready Employment must be the same as, or closely related to,
the occupation assessed during Step 1, Provisional Skills Assessment.
2.2.5 THE JOB READY EMPLOYMENT PROCESS
You must adhere to the following process to complete the Job Ready Employment step of the
program successfully. Your commencement date for Job Ready Employment will be deemed by TRA
to be the date your initial Employment Registration Form is received by TRA.
A. JOB READY EMPLOYMENT REGISTRATION
You are required to complete the Employment Registration Form and a Job Ready Employment
Summary Page for your Job Ready Employment registration. Your outcome letter from the PSA will
advise you how to access these forms.
You must complete the following details on the Employment Registration Form:
start date of employment
nature of employment (full-time, part-time)
job title (occupation)
description of job and usual duties
address where you will work
normal hours of work
name of your supervisor and their contact4 details.
You and your employer must both sign and date the Employment Registration Form. This form is
evidence that your employer is aware of and acknowledges their role in the Job Ready Program,
including that they or their nominated supervisor:
4 TRA may contact an employer to verify information provided in your application. TRA requires a contact telephone
number for every person who supplies an employment statement for you. A mobile telephone number will not be
sufficient as a primary contact number unless TRA can verify independently that the number is linked to the
organisation where you are employed.
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have industry knowledge and experience that enables them to supervise you and confirm
your skills in your nominated occupation
understand that a TRA liaison officer will contact them when necessary to arrange for entry to
the workplace by a TRA officer or a TRA nominated agent
will validate your Job Ready Journal every three months
understand that any personal information provided may be used only as allowed by the
Privacy Act 1988 (see section 1.12)
will allow DEEWR-authorised staff and TRA-approved independent workplace assessors to
access the workplace.
To register your employment arrangement for the Job Ready Program, you must send the following
documents to TRA:
a Job Ready Employment Summary Page, signed and dated by you
a certified copy and grant date of your visa/s
the Employment Registration Form, signed and dated by you and your employer
your money order/bank cheque for $500 (this fee is payable only for the first employment
arrangement that you register).
If the information contained in the supporting documents listed above cannot be verified to TRA’s
satisfaction, you will not be approved for the Job Ready Employment step.
If you have more than one employer during the 12-month period, you must provide a completed
and signed Employment Registration form for each additional employer.
All employment arrangements you want to be counted for the Job Ready Program must be
registered with TRA.
You must notify TRA of any changes to your registered employment arrangements.
B. JOB READY EMPLOYMENT FEE
You must pay the Job Ready Employment fee of $500 to TRA.
You must make the payment by bank cheque or money order made payable to:
‘Collector of public monies DEEWR’
You must send this payment to TRA with your supporting documents (see Section 3 for TRA contact
details).
C. JOB READY EMPLOYMENT REFUND REQUEST
If you choose to discontinue the Job Ready Employment step after paying the fee and you wish to
receive a refund of the fee you have paid, you must provide a written request for a refund to TRA.
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Refund requests must be received by TRA before TRA acknowledges receipt of your Job Ready
Employment Summary page or your Employment Registration Form, or within any other timeframe
specified by TRA.
The request must be made on the TRA Refund Request form available on the TRA website and
include your signature. You may send the form to TRA by post or fax (see Section 3 for TRA contact
details).
TRA will notify you of the outcome within 30 working days of receiving the request. If your request
for a refund is successful, TRA will arrange for a refund to be sent to you.
2.2.6 ELIGIBLE JOB READY EMPLOYMENT ARRANGEMENTS
To be considered eligible employment for the Job Ready Employment step, your employment must
meet the following requirements,
have commenced after you completed DIAC’s Australian study requirements, resulting in an
Australian qualification relevant to your nominated occupation
be registered with TRA on an Employment Registration Form, signed by both you and your
employer
involve work at an appropriate skill level relevant to your nominated occupation
include a range of tasks and duties relevant to your nominated occupation
be paid in accordance with applicable industrial awards or agreements and Australian
workplace relations laws
not have been used to meet the work component of the Provisional Skills Assessment.
Note: work claimed for the Provisional Skills Assessment (PSA) may not be suitable for the Job
Ready Employment step. As part of the PSA, TRA required you to demonstrate an exposure to a
range of tasks relevant to your nominated occupation. For step 2, you must ensure your
employment requires you to rountinely demonstrate the responsibilities, tasks and duties of your
nominated occupation.
2.2.7 WHAT CONSTITUTES 12 CALENDAR MONTHS OF FULL-TIME EMPLOYMENT
Job Ready Employment must amount to a total of 12 calendar months full-time (or equivalent) paid
employment.
A. 12 CALENDAR MONTHS
You must remain in employment for a minimum of 12 calendar months. For example, if your
commencement date is 24 September 2011, you are required to stay in employment in your
nominated occupation until at least 23 September 2012.
The commencement date of the 12-month employment period will be the date your first
Employment Registration Form is received by TRA.
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Periods of part-time employment or no employment may result in a longer timeframe for your
employment to be equivalent to the 12 calendar month full-time requirement.
B. FULL-TIME
For the purposes of Job Ready Employment, full-time hours are a minimum of 38 hours a week,
except where the relevant industry award or applicable legislative instrument specifies less (based
on section 20 of the Fair Work Act 2009).
You must complete a minimum of 1,725 hours of employment. This calculation takes into account
potential leave and public holiday entitlements.
It may take you longer than 12 calendar months to complete the minimum number of hours
required if you are in part-time employment or you have periods of unemployment.
It may take you less than 12 calendar months to complete the minimum number of hours required
if you work more than 38 hours per week. However, if you complete the minimum number of hours
in a shorter period, you will still be required to complete the 12 calendar month Job Ready
Employment requirement to be eligible for a successful Job Ready Final Assessment (Step 4) .
You may have more than one employer to enable you to meet the full-time equivalent hours
required.
Where overtime or penalty loadings are paid to you, only the actual hours worked will contribute to
the employment requirement for Job Ready Employment.
C. PAID EMPLOYMENT
Participants in Job Ready Employment must be in paid employment in an arrangement where an
employer–employee relationship exists.
Indicators of an employer–employee relationship may include:
work is assigned to you by your employer/supervisor and you complete the work under their
direction
you work a standard number of hours per day/shift as agreed by your employer (see Note)
an employer paying you award wages for your skill level for your nominated occupation
an employer making superannuation contributions on your behalf
you accrue annual leave and/or other leave entitlements.
Note:
TRA may consider subcontractor work if your nominated occupation on the Employment
Registration Form is in a construction trade.
Subcontractors whose employment is eligible for consideration must show that they expect at
least 70 per cent of their work to occur with a single contractor, and that the contractor is
willing to fulfil the requirements of your employer for the purpose of the Job Ready Program.
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You may have a number of employers. All employment arrangements you want to be counted for
the Job Ready Program must be registered with TRA. Periods of unregistered employment will not
be considered as eligible employment for the Job Ready Program.
Concurrent employment in multiple part-time jobs in your nominated occupation is permitted and
will contribute to meeting Job Ready Program employment requirements once registered with TRA..
You must provide evidence of the hours of employment spent in each employment arrangement
you register with TRA.
You must register any new or changed employment arrangements for the Job Ready Employment
step with TRA within 30 working days of commencing the new or changed employment. An
Employer Registration Form must be completed for each new or additional employer and can be
obtained by contacting a TRA liaison officer.
2.2.8 VERIFICATION OF EMPLOYMENT ARRANGEMENTS AND WORKPLACE VISIT
After receiving your Job Ready Employment Summary Page and your Employment Registration
Form, TRA will determine whether your employment arrangement is appropriate for the Job Ready
Program through the following processes.
A. VERIFICATION OF EMPLOYMENT ARRANGEMENTS
A TRA liaison officer will contact you and your employer after receiving all your supporting
documentation.
The purpose of the contact is to verify that the nominated employment arrangement has the
potential to provide you with the opportunity to demonstrate skills relevant to a range of tasks
required in your nominated occupation.
A TRA liaison officer will conduct online verification processes to confirm the validity of the
business.
B. WORKPLACE VISIT
Following the verification of your employment arrangements, a TRA liaison officer will contact you
and your employer to arrange a workplace visit. A workplace visit will be conducted for each Job
Ready Program participant registered for the Job Ready Employment step.
The TRA liaison officer must obtain employer approval to visit the workplace.
The purpose of the site visit is for the TRA liaison officer to:
ensure that the employment arrangements provide sufficient opportunity for you to be
involved in a range of jobs so that you can demonstrate your skills using industry-accepted
practices and tools/equipment relevant to your nominated occupation
explain the requirement for you to complete the Australian Workplace Language and Culture
professional development in your own time and to add entries to a Job Ready Journal each
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month about the work that you do, and for your employer to validate your entries in the
journal every three months
confirm that your employer is aware of the requirement for a TRA-appointed workplace
assessor to visit the workplace and conduct a workplace assessment with you after you have
completed at least six months of employment (see Section 2.3)
respond to questions you or your employer may have about the Job Ready Program.
C. OUTCOME OF WORKPLACE VISIT
You will be notified in writing after the workplace visit to advise whether:
the registered employment arrangement does meet the Eligible Job Ready Employment
requirements (see Section 2.2.6)
or
the registered employment arrangement does not meet the Eligible Job Ready Employment
requirements
based on TRA’s verification processes.
Reasons for employment arrangements not meeting the Eligible Job Ready Employment
requirements may include the following:
The work that you are employed to do is not at an appropriate skill level relevant to your
nominated occupation
You are not being paid
Your employment arrangements are unlikely to provide you with access to an appropriate
range of tasks and duties or industry-accepted tools and equipment relevant to your
nominated occupation
If you receive advice that your registered employment arrangement does not meet the Job Ready
Employment requirements, you must find different employment that does meet the requirements
to be able to complete Step 2 and Step 3 Job Ready Workplace Assessment, of the Job Ready
Program.
2.2.9 JOB READY EMPLOYMENT PROFESSIONAL DEVELOPMENT
A. PURPOSE OF JOB READY EMPLOYMENT PROFESSIONAL DEVELOPMENT
The purpose of this professional development is to provide you with the skills to enhance your
understanding of the language and culture of your Australian workplace and the industry relevant
to your nominated occupation.
B. TRA APPROVED REGISTERED TRAINING ORGANISATIONS
Professional development training is provided by TRA approved RTOs. Only the RTOs listed below
are approved by TRA to provide professional development services for the JRP.
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TRA Approved
RTOs Location of Services
Provided RTO Offers RTO Website
For more information Stage
1 Stage
2
Chisholm
Institute Victoria Yes Yes http://www.chisholm.edu.au/About/aboutu
smisc/Pages/JobReady.aspx
Kangan Institute All states and
territories Yes Yes http://www.kangan.edu.au/jobreadyprogra
m/
Metropolitan
South Institute of
TAFE
Queensland Yes Yes http://www.msit.tafe.qld.gov.au/internatio
nal/study_at_msit/international_job_ready_
program
Polytechnic West Western Australia No Yes http://www.polytechnic.wa.edu.au/pwa/job
ready
TAFE NSW -
Sydney Institute NSW No Yes http://www.sit.nsw.edu.au/international/?
Media_Index_ID=2144
TAFE NSW –
Western Sydney
Institute
NSW No Yes http://wsi.tafensw.edu.au/Templates/Displa
yInetContent.aspx?mid=1670&CId=7818
C. STAGES OF PROFESSIONAL DEVELOPMENT
There are two stages of professional development:
Stage 1: Job Seeking Skills (optional)
Stage 2: Australian Workplace Language and Culture (compulsory)
D. STAGE 1 PROFESSIONAL DEVELOPMENT: JOB SEEKING SKILLS
You must have a successful Provisional Skills Assessment outcome before you can undertake Stage 1
of the professional development. It is not compulsory for you to undertake Stage 1 of the
professional development.
Stage 1 focuses on job seeking skills and résumé preparation, and is aimed at supporting you to
present yourself effectively to a potential employer as you begin to seek employment in your
nominated occupation.
Discuss Stage 1 services directly with an RTO approved by TRA to provide this stage of professional
development (see B above).
The services provided by each RTO may vary.
TRA cannot recommend a specific RTO and you should select one that provides you with the
information you need to help you find employment.
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E. STAGE 2 PROFESSIONAL DEVELOPMENT: AUSTRALIAN WORKPLACE LANGUAGE AND
CULTURE
It is compulsory for all participants to complete Stage 2 professional development.
You cannot commence Stage 2 professional development until your employment arrangements
have been registered and acknowledged by TRA.
This professional development will provide you with support from your chosen Registered Training
Organisation in completing your Job Ready Journal.
To meet the requirements of the Job Ready Program, you must only access the professional
development services from a TRA-approved RTO. TRA approved RTOs are listed in B above.
Professional development in Australian Workplace Language and Culture will be customised to
relate specifically to your nominated occupation, and will include (as a minimum):
how to communicate effectively with your work colleagues using the language of your
nominated occupation/industry
understanding how to work effectively with others in an Australian workplace
your rights and responsibilities in Australian workplaces, with a focus on your nominated
occupation
assistance to identify suitable tasks/examples of your work to include in your Job Ready
Journal (see Section 2.2.10)
F. WHAT IS INVOLVED IN STAGE 2 PROFESSIONAL DEVELOPMENT
Stage 2 professional development is based on the BSBWOR203A Work effectively with others unit of
competency, which will be customised to your nominated occupation.
You are expected to complete this professional development program in your own time, outside
work hours.
TRA-approved RTOs offer a range of ways for you to undertake this training, including:
face-to-face programs (after hours)
online
correspondence
a combination of online, face-to-face and/or correspondence.
It is recommended that you select the RTO that best meets your requirements, based on:
occupation
location
how you best like to study.
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To successfully complete the Australian Workplace Language and Culture professional development
you must competently meet the requirements of BSBWOR203A Work effectively with others. Your
selected RTO will provide you with further details about this.
G. WHAT YOU CAN EXPECT FROM THE RTO FOR STAGE 2 PROFESSIONAL DEVELOPMENT
After you make an initial enquiry, the RTO will:
contact you to discuss and/or complete your enrolment
contact you to discuss your specific requirements (related to your occupation and workplace)
and plan your individual program
ensure that you are able to commence your program in a timely manner
support you while you complete the professional development program.
At, or soon after, enrolment, the RTO will provide you with its:
complaints handling policy
review policy (this may be referred to as an ‘appeal’ policy).
TRA is not involved in the delivery of the professional development program. All enquiries about
your enrolment and/or the specific program should be directed first to your RTO.
RTOs are required to take all reasonable steps and adopt reasonable measures to prevent and
manage issues and risks related to document and identify fraud by their own staff and Job Ready
Program participants, in so far as they relate to the professional development program. TRA-
approved RTOs are required to report all concerns to TRA.
H. FEES FOR PROFESSIONAL DEVELOPMENT
You are responsible for paying for your professional development. Fees must be paid directly to the
TRA-approved RTO you choose.
TRA-approved RTOs are responsible for setting their own fees. Fees do vary across RTOs.
All information about fees should be discussed with the RTO.
Fees for professional development services are listed on individual RTO websites. See B above for
RTO website links.
The fee for the mandatory Stage 2 professional development is not to exceed AUD$1,200.
RTOs may charge you an additional fee if you request a Review of your assessment outcome.
TRA is not responsible for any payments due to a RTO for professional development services.
I. PROFESSIONAL DEVELOPMENT OUTCOMES
Upon completion of Stage 1, you may receive one or more of the following from the RTO:
a certificate of participation
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a completed résumé
a job seeking strategy
guidance on how to participate in job interviews in an Australian workplace relevant to your
nominated occupation.
If you are successful in Stage 2, you will receive:
a Statement of Attainment for the BSBWOR203A Work effectively with others unit of
competency
a professional development report, a certified copy of which is to be provided to TRA when
applying for the Job Ready Workplace Assessment.
If you are unsuccessful in Stage 2, you will be advised on further options by the RTO that provided
the training.
J. REVIEW OF PROFESSIONAL DEVELOPMENT OUTCOME
You may request a review of the decision if you do not agree with the outcome of the professional
development. The review will be managed by the RTO in accordance with its established processes.
The fee for a review is set by the RTO, and you will need to pay it directly to the RTO.
2.2.10 JOB READY JOURNAL
A. PURPOSE OF THE JOB READY JOURNAL
The purpose of the Job Ready Journal is to document and record examples of the work that you do
in the workplace relevant to your nominated occupation.
You will be required to document in your journal the work that you do to show how you are
demonstrating the following workplace skills:
Work to industry standard:
o use trade skills effectively
o plan and organise your own work
o use technology.
Work productively:
o manage resources
o meet business expectations
o identify and resolve issues and problems.
Communicate effectively in the workplace:
o meet client expectations
o work well with others.
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The Job Ready Journal will be reviewed by a TRA-appointed workplace assessor to guide the
planning of your Job Ready Workplace Assessment (see Section 2.3).
B. ACCESSING THE JOB READY JOURNAL
A TRA liaison officer will provide you with access to the Job Ready Journal. A paper-based copy of
the Journal will be provided to you at the time of your workplace visit and an electronic version will
be emailed to you.
C. PARTICIPANT RESPONSIBILITIES FOR COMPLETING THE JOURNAL
The TRA liaison officer will talk to you about how to complete your journal when they visit you in
the workplace.
The RTO you select for your professional development (see Section 2.2.9) will assist you to prepare
suitable entries for your journal.
You must record tasks and duties performed by you in your workplace, including examples of what
you did, what tools and equipment you used, how your work related to or involved others, and the
processes you had to follow to complete the job.
The tasks recorded in your journal must relate to the work that you have completed/undertaken
and must be at an appropriate skill level for your nominated occupation.
You are required to complete journal entries every month.
You must provide copies of your Job Ready Journal to the TRA liaison officer when requested.
D. EMPLOYER’S ROLE IN THE JOB READY JOURNAL
The Job Ready Journal is grouped into three month blocks called Quarterly Journal Reports.
TRA will request your employer or supervisor to review your Quarterly Journal Reports to confirm
that your journal entries reflect the work you have been doing.
Your employer may make additional comments in the journal about the work performed by you and
how you are demonstrating the workplace skills.
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2.3 STEP 3: JOB READY WORKPLACE ASSESSMENT
2.3.1 OVERVIEW OF THE JOB READY WORKPLACE ASSESSMENT
A TRA-approved workplace assessor will visit you in your workplace to assess your skills. The focus
of the assessment will be on the activities you have been required to perform during your
employment.
2.3.2 PURPOSE OF THE JOB READY WORKPLACE ASSESSMENT
The purpose of the Job Ready Workplace Assessment is to determine whether you are successfully
operating at the required skill level for your nominated occupation in your Australian workplace.
2.3.3 NOMINATED OCCUPATION FOR THE JOB READY WORKPLACE ASSESSMENT
Your nominated occupation for the Job Ready Workplace Assessment will be the same as the
occupation approved by TRA for Job Ready Employment.
2.3.4 ELIGIBILITY TO APPLY FOR A JOB READY WORKPLACE ASSESSMENT
You will be eligible to apply for a workplace assessment after you have:
worked in your nominated occupation for at least six months in full-time (or equivalent) paid
employment (equalling not less than 862 hours)
successfully completed Stage 2 professional development through a TRA-approved RTO
completed Job Ready Journal entries for each month in employment, which have been
validated by your employer every three months.
2.3.5 THE JOB READY WORKPLACE ASSESSMENT PROCESS
A. REQUESTING A JOB READY WORKPLACE ASSESSMENT
To request a Job Ready Workplace Assessment, you must contact your TRA liaison officer to discuss
your eligibility to undertake the assessment.
It is recommended that you do not request an assessment until you have had the opportunity to
demonstrate a range of skills relevant to your nominated occupation in the workplace. Those skills
must be documented and signed off by your employer in your Job Ready Journal.
You will only be eligible to apply for two Job Ready Workplace Assessments.
B. DOCUMENTATION FOR A JOB READY WORKPLACE ASSESSMENT
Your TRA liaison officer will ask you to send documentation to demonstrate your eligibility for a Job
Ready Workplace Assessment.
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This documentation will include:
evidence of a minimum of six months paid employment (payslips or other documents to
substantiate that you have been paid by your employer for the period)
completed Job Ready Journals (verified by your employer) for a minimum of six months (see
Section 2.2.10)
evidence that you have completed the required professional development program (see
Section 2.2.9).
C. CERTIFICATION OF DOCUMENTATION
Do not send original documents to TRA. TRA is not responsible for the return of original documents.
You must have all documents certified by a certifying officer who meets the requirements set out in
Section 1.14 of these guidelines.
D. APPLYING FOR A JOB READY WORKPLACE ASSESSMENT
Once your TRA liaison officer has reviewed your documentation and is satisfied that you are eligible
to apply for a Job Ready Workplace Assessment, they will send you a Job Ready Workplace
Assessment Application form.
You will be required to complete the form and return it to TRA with the required fee.
E. JOB READY WORKPLACE ASSESSMENT FEE
You are required to pay the Job Ready Workplace Assessment fee of $2,000 to TRA.
You may make this payment by bank cheque or money order, which must be made out to:
‘Collector of Public Monies DEEWR’.
You must send this payment to TRA with your Job Ready Workplace Assessment Application form
(see Section 3 for TRA contact details).
TRA will then pay the RTO selected to conduct the workplace assessment.
F. ASSIGNMENT OF WORKPLACE ASSESSORS
TRA will assign a workplace assessment provider to conduct your assessment following receipt of
your application form and fee.
The TRA liaison officer will advise you of the name of the workplace assessment provider that will
coordinate and conduct your workplace assessment.
The TRA liaison officer will provide the workplace assessment provider with your contact details and
the contact details of your employer.
The workplace assessment will be conducted within 30 working days from the date the workplace
assessment provider is assigned your assessment.
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G. BEFORE THE JOB READY WORKPLACE ASSESSMENT
The workplace assessor will contact you and your employer/supervisor to:
provide you with their contact details
negotiate an assessment date suitable to you and your employer
discuss with you the work that you have undertaken as part of the Job Ready Employment
step of the Job Ready Program
discuss with you/your employer the tools and equipment that would be available for the
workplace assessment.
The workplace assessor will:
review your Job Ready Journal entries and other relevant information provided to them by
TRA
review any comments that your employer has made in your journal entries
consider the information you provided to them during your discussion
prepare an assessment plan that details what you will be required to do during the workplace
assessment
provide the assessment plan to you and your employer/supervisor before the scheduled date
of the assessment.
H. DURING THE JOB READY WORKPLACE ASSESSMENT
During the workplace assessment, the workplace assessor will:
show photographic identification to you/your employer to verify their identity
require you to provide photo identification5 so that they can verify your identity
in accordance with the documented assessment plan, require you to demonstrate:
an ability to perform tasks, follow directions, and plan work at the required skill level
relevant to your nominated occupation and your workplace
your understanding of the workplace, including:
o your role in your workplace
o the language/terminology used in the workplace/industry sector
o relevant Australian Standards, legislation and/or regulations
o how to respond to irregularities
o solving problems
5 Acceptable photo identification may include an Australian drivers licence, your passport, or an Australian Student
Identification Card. Workplace assessors are required to report any suspected identity or documentary fraud to TRA.
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o asking directions
o working well with others
o using resources effectively.
The assessment may be conducted using a range of methods, including observation of your practical
demonstration of skills and oral questioning.
I. INDICATORS OF PERFORMANCE
You will be assessed against the workplace skills identified in your Job Ready Journal (see Section
2.2.10).
Following the workplace assessment, you will be provided with a rating of your performance, which
will be either:
Job Ready
or
Not Yet Job Ready.
‘Job Ready’ means that you require little guidance to achieve good results in the workplace/
occupation, and that you demonstrate the following:
well-developed (sound) job knowledge
an ability to suggest and initiate improvements
an ability to deal with all the routine and most of the complex matters relating to the
occupation
that you are reliable and responsible
that you have a well-developed ability to work to industry standard, work productively
and communicate effectively in the workplace.
‘Not Yet Job Ready’ means that you were unable to perform the duties required of the occupation
for one or more of the following reasons:
you have limited job knowledge
you make frequent errors
your work output is poor compared to industry standards
you have difficulty carrying out the responsibilities required in the occupation or solving
routine problems
you demonstrate difficulty dealing with routine matters required in the occupation
you require close guidance to perform to industry standards
you demonstrate an inconsistency in work performance.
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J. JOB READY PROGRAM PARTICIPANT UNABLE TO ATTEND A SCHEDULED ASSESSMENT
You must make all reasonable efforts to be available for a scheduled workplace assessment.
If you are unable to participate in the scheduled workplace assessment, you must notify the
assigned workplace assessor immediately you become aware of your situation. If you are unable to
contact the workplace assessor, you must immediately notify your TRA liaison officer.
If you find you are unavailable to participate in the assessment on the day of the assessment you
will be required to:
immediately notify the workplace assessor
provide TRA with a medical certificate.
If a medical certificate is not provided or you cannot provide other evidence to TRA to show why
you were unable to participate in the workplace assessment, you will be required to pay for any
relevant travel costs incurred by the workplace assessor on the date of the scheduled assessment.
It is your responsibility to negotiate a new assessment date/time with the workplace assessor.
The workplace assessor will notify TRA of the new assessment date/time.
K. REFUND REQUEST FOR A JOB READY WORKPLACE ASSESSMENT
If you withdraw your application for a Job Ready Workplace Assessment after payment of the
required fee and you want a refund you must provide a written refund request to TRA.
Your eligibility for any refund will depend upon how much work has been undertaken and organised
by the assigned workplace assessment provider. You should discuss this directly with your TRA
liaison officer.
The request must be made on the TRA Refund Request form available on the TRA website and
include your signature. You may send the signed request to TRA by post or fax (see Section 3 of
these guidelines for TRA contact details).
TRA will notify you of the outcome of your refund request within 30 working days of receiving the
request. Where appropriate, TRA will arrange for a refund to be sent to you.
L. WORKPLACE ASSESSMENT OUTCOME
TRA will notify you of the outcome of your workplace assessment in writing and include a copy of
the Workplace Assessment report prepared by the RTO.
If you receive a ‘Job Ready’ outcome, you may be eligible to apply to TRA for a Job Ready Final
Assessment (see Section 2.4).
Note: Your Job Ready Final Assessment will not be assessed by TRA until you have completed all the
requirements of Step 2 of the Job Ready Program (see Section 2.2.1).
If you receive a ‘Not Yet Job Ready’ outcome from the Job Ready Workplace Assessment, you may:
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request a workplace assessment review
and/or
apply for a second Job Ready Workplace Assessment.
M. REVIEW OF JOB READY WORKPLACE ASSESSMENT OUTCOME
You must complete an Application for Job Ready Workplace Assessment Review to request a review
of your workplace assessment outcome. You will be provided with an Application for Job Ready
Workplace Assessment Review form when you are sent your outcome letter.
No additional fee is payable for a workplace assessment review.
TRA will coordinate the review process.
The workplace assessment review will involve a review of all the evidence gathered during the
assessment process.
You will be notified of the outcome at the completion of the review.
N. SECOND WORKPLACE ASSESSMENT
Where a disputed assessment remains unchanged following the workplace assessment review, you
may request a second workplace assessment.
You will be required to pay a fee of $2,000 for a second assessment.
You are limited to two Job Ready Workplace Assessments in the Job Ready Program.
If you are assessed as ‘Not Yet Job Ready’ following the second workplace assessment, you will
receive an unsuccessful outcome from the Job Ready Program.
Important: It is recommended that you do not request a Job Ready Workplace Assessment until you
have had an opportunity to demonstrate a range of skills relevant to your nominated occupation in
the workplace, and had your demonstration of those skills verified by your employer. If you are
requesting a second assessment, you should also take account of the feedback provided to you in
the workplace assessment report by the workplace assessor. If you have any questions about the
workplace assessment, contact your TRA liaison officer.
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2.4 STEP 4: JOB READY FINAL ASSESSMENT
2.4.1 OVERVIEW OF THE JOB READY FINAL ASSESSMENT
The Job Ready Final Assessment is the final step of the Job Ready Program.
This assessment is undertaken by TRA.
You will need to have successfully completed Steps 1, 2 and 3 of the Job Ready Program to be
eligible for a successful outcome in the Job Ready Final Assessment.
2.4.2 PURPOSE OF THE JOB READY FINAL ASSESSMENT
A successful Job Ready Final Assessment outcome will enable you to satisfy the skills assessment
requirement for an application to DIAC for a visa for independent skilled migration.
2.4.3 ELIGIBILITY FOR THE JOB READY FINAL ASSESSMENT
To apply for a Job Ready Final Assessment, you must have evidence of:
a successful Provisional Skills Assessment outcome (Step 1)
successfully completed the three Job Ready Employment components (Step 2):
o 12 months of paid full-time (or equivalent) employment in your nominated occupation
o professional development in Australian Workplace Language and Culture
o 12 months of Job Ready Journal entries for all required workplace skills
a successful Job Ready Workplace Assessment outcome (Step 3).
2.4.4 JOB READY FINAL ASSESSMENT APPLICATION PROCESS
A. JOB READY FINAL ASSESSMENT APPLICATION
Contact your TRA liaison officer for an application form for a Job Ready Final Assessment.
B. JOB READY FINAL ASSESSMENT FEE
The fee for the Job Ready Final Assessment is $150, payable to TRA.
You must make the payment by bank cheque or money order made payable to:
‘Collector of Public Monies DEEWR’
You must send the payment to TRA with your application and supporting documents (see Section 3
for TRA contact details).
C. JOB READY FINAL ASSESSMENT SUPPORTING DOCUMENTATION
TRA must receive all the required documentation before your application will be assessed.
TRA will acknowledge receipt of your documentation and fee.
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The required Job Ready Final Assessment documentation is:
Job Ready Final Assessment Appliation form (provided to you by the TRA liaison officer)
a cheque or money order for $150
completed copies of 12 months of Job Ready Journal entries, verified by your employer
certified copies of pay slips, annual payment summaries and/or other evidence to
demonstrate that you have undertaken the equivalent of 12 months (not less than 1,725
hours) of full-time (or equivalent) paid employment in the employment arrangements
registered with TRA
D. JOB READY FINAL ASSESSMENT
After receiving all the required documentation, TRA will conduct the assessment within 30 working
days.
E. JOB READY FINAL ASSESSMENT REFUND REQUEST
If you choose to discontinue the Job Ready Final Assessment application and request a refund after
paying the fee, you must provide a written request for a refund to TRA.
Requests must be received by TRA before it acknowledges receipt of the Job Ready Final
Assessment documentation. Once documentation has been received and acknowledged by TRA, a
refund will not be available.
The request must be made on the TRA Refund Request form available on the TRA website and must
include your signature. You may send the signed request to TRA by post or fax (see Section 3 of
these guidelines for TRA contact details).
TRA will notify you of the outcome within 30 working days of receiving the request. If the request is
successful, TRA will arrange for a refund to be sent to you.
F. JOB READY FINAL ASSESSMENT OUTCOME
You will be advised of the outcome in a letter after the assessment is completed.
The outcome will be successful if:
you have provided evidence of completing all three steps of the Job ReadyProgram
all documents you have provided can be verified to TRA’s satisfaction.
The outcome will not be successful if:
the supporting documentation provided to TRA does not demonstrate that all steps of the Job
Ready Program have been successfully completed
the documentation contains insufficient detail for TRA to be satisfied that you meet the Job
Ready Program requirements
the documentation cannot be verified by TRA to TRA’s satisfaction
or
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the documentation is found to contain false or misleading information.
G. REVIEW OF JOB READY FINAL ASSESSMENT OUTCOME
If you do not agree with the assessment outcome, you can lodge an Application for Job Ready Final
Assessment Review. An Application for Job Ready Final Assessment Review form will be provided to
you with your outcome letter.
The fee for a Job Ready Final Assessment review is $150.
The review application form, together with the review fee and any new evidence you wish to
supply, must be received by TRA within 30 working days from the date of the assessment outcome
letter.
The review fee is refunded if the review overturns the original outcome, based solely on the
evidence provided in the original application. If new evidence was considered necessary to overturn
the original assessment outcome, the review fee is not refundable.
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SECTION 3: CONTACT DETAILS FOR TRADES RECOGNITION
AUSTRALIA
To enquire about the Job Ready Program, contact Trades Recognition Australia.
Phone
Monday to Friday: 10.00 am–12.00 pm and 1.00 pm–4.00 pm
Australian Eastern Standard Time, excluding public holidays (GMT +10 hours)
(outside Australia) : +61 2 6121 7456
(within Australia): 1300 360 992
traenquiries@deewr.gov.au
Fax
+61 2 6276 9812
Web
www.deewr.gov.au/tra
Post
Trades Recognition Australia
GPO Box 9880
Canberra ACT 2601
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SECTION 4: GLOSSARY
Term used in guidelines Definition
academic transcript A record of all learning leading to an Australian Qualification
Framework qualification issued by an authorised organisation
such as a registered training organisation.
In Australia, this may be called a ‘transcript of results’, ‘record of
results’, ‘record of achievement’ or ‘statement of results’.
applicant A participant in the Job Ready Program is referred to as an
‘applicant’ until the application for Provisional Skills Assessment
has been received and acknowledged.
An ‘applicant’ is then referred to as a ‘JRP participant’ for the
remainder of the Job Ready Program.
assessing authority A body or organisation approved by the Minister for Education
or the Minister for Employment and gazetted by DIAC as
responsible for undertaking skills assessments for migration
purposes.
assessment standards The standards established for the Job Ready Program to
determine the eligibility of an applicant to participate in the
program or to measure the progress of a participant through the
program.
Australian Qualifications
Framework
A national system of qualifications encompassing all post-
compulsory education.
Australian study
requirements
Refer to the DIAC website for advice on the Australian Study
requirements.
http://www.immi.gov.au/skilled/general-skilled-migration/2-
year-study.htm
award wage An award is an enforceable document containing minimum
terms and conditions of employment, in addition to any
legislated minimum terms. In general, an award applies to
employees in a particular industry or occupation.
The award wage for a specific occupation can be found at the
Fair Work Australia website. www.fwa.gov.au/index.cfm
?pagename=awardsmodernlist.
For the purpose of the Job Ready Program,
applicants/participants must be paid at or above award rates.
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Term used in guidelines Definition
commencement date The date on which TRA acknowledges receipt of the
Employment Registration form.
Decision ready An application that is on the correct application form and
contains all the information, documentation and evidence of
payment as required by the guidelines for the program.
Department of Education,
Employment and Workplace
Relations (DEEWR)
The lead Australian Government agency providing national
leadership in education and workplace training, transition to
work and conditions and values in the workplace.
Trades Recognition Australia is a branch within DEEWR.
Department of Immigration
and Citizenship (DIAC)
DIAC’s key objectives are to:
manage the lawful and orderly entry and stay of people in
Australia, including through effective border security
promote a society which values Australian citizenship,
appreciates cultural diversity and enables migrants to
participate equitably.
DIAC has responsibility for administering the Migration Act 1958
and associated regulations.
DIAC works in conjunction with DEEWR to deliver skilled
trades/technical people and professionals to Australia through
the skilled migration program.
eligible employment Employment that meets the eligibility requirements for Job
Ready Employment (see Section 2.2.6).
Employer Nominated Skilled
Occupation List
Applicants applying under the Employer Nomination Scheme
must be nominated by an Australian employer to fill a position
in an occupation that appears in the Employer Nominated
Skilled Occupation List, available from
www.immi.gov.au/skilled/sol.
employment Full-time, part-time, or casual employment from which income
is earned and in which there exists an employer–employee
relationship. For more information visit Fair Work Australia at
www.fwa.gov.au
genuine Australian workplace A workplace that is operating lawfully in Australia.
Guidelines This document, which is designed to clarify the procedural
requirements of the Job Ready Program.
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Term used in guidelines Definition
Job Ready Possessing the skills, abilities and personal qualities required in
the occupation, and requiring little guidance to achieve good
results in the workplace/occupation.
Job Ready Employment The step of the Job Ready Program in which the participant is
required to complete 12 months of paid full-time (or equivalent)
employment in an Australian workplace in their nominated
occupation.
Job Ready Final Assessment Step 4 of the Job Ready Program, which requires a participant to
demonstrate that they have successfully completed Steps 1–3 of
the program.
A successful outcome will satisfy the skills assessment
requirement for a visa application to DIAC for permanent
migration.
Job Ready Journal A logbook completed by the Job Ready Program participant that
records the work tasks they do over the course of their Job
Ready Employment.
Job Ready Program A four-step employment-based program, administered by
Trades Recognition Australia and designed to support the aims
of the Australian Government’s skilled migration program.
Job Ready Program
participant
A person who is actively participating in Steps 1–4 of the Job
Ready Program.
Job Ready Workplace
Assessment
Step 3 of the Job Ready Program, in which a workplace assessor
conducts an assessment of the participant in their place of
employment to determine their job readiness in their
nominated occupation.
migration agent In Australia, people who want to provide immigration assistance
must be registered with the Office of the Migration Agents
Registration Authority. See www.mara.gov.au.
A registered migration agent can use their knowledge of
Australia’s migration procedures to offer advice or assistance to
a person wishing to obtain a visa to enter or remain in Australia.
They can also assist people who are nominating or sponsoring
prospective visa applicants.
nominated occupation The occupation selected by the applicant for the Job Ready
Program.
To be accepted by TRA, this occupation must be on the Skilled
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Term used in guidelines Definition
Occupation List or Employer Nominated Skilled Occupation List
and be an occupation assessed by TRA.
Not Yet Job Ready The Job Ready Program participant is unable to demonstrate
that they possess the skills, abilities and personal qualities
required for the occupation to the standard required by industry
in Australia.
professional development A program delivered by RTOs as a component of Step 2 of the
Job Ready Program and incorporating two stages—Job Seeking
Skills (optional) and Australian Workplace Language and Culture
(mandatory).
Provisional Skills Assessment Step 1 of the Job Ready Program. A successful Provisional Skills
Assessment enables the Job Ready Program applicant to apply
for a Skilled Graduate (Temporary) (Subclass 485) visa. A 485
visa (or a bridging visa) is a requirement to proceed to Step 2 of
the Job Ready Program.
qualification A qualification awarded under the Australian Qualifications
Framework as a result of study in Australia, and relevant to an
occupation assessed by TRA.
registered training
organisation (RTO)
An organisation registered by a state or territory training
authority to deliver training and/or conduct assessments and
issue nationally recognised qualifications in accordance with the
Australian Quality Training Framework and the Australian
Qualifications Framework.
required skill level The level of skills, knowledge and attributes expected for a
tradesperson to operate effectively in an Australian workplace
as a skilled worker.
review A request to re-examine an application where the
applicant/participant does not agree with an assessment
outcome.
Skilled Graduate (Temporary)
(subclass 485) visa
The Skilled—Graduate (Temporary) visa subclass allows
overseas students who meet the Australian study requirement
and nominate an occupation on the Skilled Occupation List to
remain in Australia for 18 months to gain skilled work and
improve English language skills. It allows principal and any
secondary applicants to remain in Australia for up to 18 months
with no restrictions on work or study.
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Term used in guidelines Definition
More information can be obtained from www.immi.gov.au.
Skilled Occupation List A list of occupations that are currently acceptable for migration
to Australia. Occupations assessed by TRA are listed on the
Skilled Occupation List.
Subcontractor A person who has their own business (that is, their own
Australian Business Number).
To register their employment for the Job Ready Program, they
must be able to demonstrate that they will be contracted by the
same employer for at least 70 per cent of their time.
TRA liaison officer An employee of DEEWR assigned by TRA to support both the Job
Ready Program participant and the employer through the Job
Ready Employment stage.
Trades Recognition Australia
(TRA)
The assessing authority, under the Migration Regulations 1994,
for trade and related occupations identified on the Skilled
Occupation List and the Employer Nominated Skilled Occupation
List.
verification Quality assurance processes to establish the accuracy and
reliability of documentation and claims made in applications.
visa A document that gives someone permission to travel into a
specific country and stay there for a set period.
Vocational placement Vocational placements undertaken as a requirement of an
education or training course and authorised under a law of
administrative arrangement of the Commonwealth, a State or a
Territory are allowable.
workplace assessor An appropriately qualified person who is working on behalf of a
TRA-approved RTO to provide workplace assessment services
for Step 3 of the Job Ready Program.
Workplace assessors must have recognised assessment skills
and knowledge, together with demonstrated skills and/or trade
qualifications in the occupation for which they will be
conducting the assessment.
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SECTION 5: ACRONYMS
ACRONYM MEANING
DEEWR Department of Education, Employment and Workplace Relations
DIAC Department of Immigration and Citizenship
GST goods and services tax
IELTS International English Language Testing System
RTO registered training organisation
TRA Trades Recognition Australia
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