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(MACHINERY AND EQUIPMENT) PERFORMA TENDER ENQUIRY FOR PURCHASE OF (MACHINERY
AND EQUIPMENT) FREE DELIVERY TO CONSIGNEE BASIS
SCHEDULE INVITATION TO TENDER NO. 2016/
DATED :- .
Date of opening of tender_______________________ opening time 01:00 pm Delivery
period within________days after receipt of the supply order.
Note: - Please after following notes and instruction carefully:-
Any offer not received as per terms and condition to the tender to the enquiry is liable to be ignored.
No offer shall be considered if;
1. Received with out earnest money from undersigned firm or form a firm not registered for
the items mentioned in the tender.
i) It is received after the time & date fixed for its receipt.
ii) The tender is unsigned.
iii) The offer is conditional.
iv) The offer in ambiguous.
v) The offer is form firm, blacklisted suspended or removed from the approved list.
vi) The offer is received by telegram.
vii) Offer received with short validity than required in the tender enquiry.
viii) The offer for stores not confirming to specification indicated in the tender enquiry
(attached as annexure-)
ix) The offer is received from a firm not registered with sales tax and income tax Department
for which they will have to quota tax registration with documentary proof.
2. Offer will remain valid up to one month.
3. All tender must be submitted in double cover. The outer cover should indicate the name of
the address; tender number and date of opening but nit the name of the firm, which must
appear in the inner, envelop, clearly mentioning tender number and the name of the firm.
The envelope must be properly sealed.
4. The purchaser reserves the right of the purchase full or parts of the store or ignore/cancel
the tender without assigning any reason.
5. A) If the tender issued during the validity period of the offer is not assepted by the tender.
The earnest money shall be forfeited and store shall be purchased at the risk and expense of
the tender.
B) In case the offer is withdrawn, amended or received during the validity period of the
offer, the earnest money is liable to be purchased at his risk and expense.
C) In case of the offer is withdrawn, amended or received during the validity period of the
offer, the earnest money is liable to be forfeited.
6. The buyers reserve the right to claim compensation for the caused by the dealy in the
delivery of store.
SPECIAL INSTRUCTION
The store is required by the consignee Govt. Special Education Centre, Hafizabad.
1. Tender must quote on the prescribed invitation to the tender form PR-III in limited tender
as well as in advertised tender. Case receipt (in original or photocopy) in token of having
purchase the tender must accompany with the offer.
2. Tender should be addressed to Executive District Officer (CD), Hafizabad.
3. Tender should quote their full and final rates both in words as well as in figures.
4. Tender should deposit 2% earnest money in the shape of deposit at call favor of Executive
District Officer (CD), Hafizabad.
5. This is certify that M/S ---------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------
---------------------------------------- have obtained quotation form against invitation to tender
No. -------------------------------------------------------------------------------------and the firm has
agreed to supply the said strictly in accordance with the specification laid down in the said
invitation to tender.
6. Any conditional, ambiguous or called incomplete offer in any shall be ignored,
No. --------------------------------------------------------------------------------------------------------
- Supplementary or received offer the opening of the tender will be entertained.
7. The tenderer shall indicate in their tender, the complete address or the place/places where
store will be offered for inspection.
8. The tender shall have to submit the catalogues/manufacturer’s leaflet/literature/brochure
along with the tender to clearly define the specification.
9. The tenderer shall specially indicate their general sales tax No. further the sales tax
registration certificate must be attached with every quotation.
10. All pages of the tender must also be properly signed. Offers with any overwriting shall in
no circumstances be accepted.
11. The quotation should be submitted on the basis of one unit basis specified in the invitation
to tender.
a) A certificate should be given by the tenderer that they will be responsible for the free
replacement of store if the same is found to be substandard and or in variance with the
specification given in the tender enquiry shall however be acceptable.
b)In case indigenous store is offered as a store similar to that specified in the tender
enquiry the tender shall within seven days of the tender, have the said sores, wherever
possible pre-inspected by the inspection wing at their own cost.
12. The tender shall produce a certificate to this effect that they guarantee to supply stores
strictly in accordance with the requirements specified in the invitation tender
_________________________________________________________________________
13. The store is required as per specification attached with the tender document.
14. Testing charges of samples if any against the tender enquiry wile be born by the
tendered/contractor irrespective if their result of the sample/samples.
CERTIFICATE
1. We hereby confirm to have read carefully the description of store, all the terms and
condition of your tender enquiry ________________________________________ due to
opening as laid down in PR XX and PR XXIII and also all the special instruction attached
to the said tender enquiry. We agree to abide by all these instruction/condition.
2. We also hereby categorically confirm that the stores offered by us are exactly to the
particulars and specifications as laid down in your tender enquiry in all respect.
3. The stores offered are of (a) foreign origin or (b) local origin.
4. We accept that if the required earnest money is not furnished or our offer in found lacking
in any of the requirement of tender enquiry, it shall be ignored.
5. We herby confirm to adhere to the delivery period required in the tender enquiry which
should be essence of the contractor and which we will strictly adhere to, in case of failures
we agree unconditionally to accept the recovery of liquated damages.
6. certified that the price quoted to the Department against tender enquiry No. ___________
are not more than the price charges from any other purchasing agencies in the country and
in case of any discrepancy, the tender hereby takes to refund the price charges in excess.
From PR-VII duly filled in and signed is attached.
Name of Tenderer: - ____________________________________________________________________
Signature of the Tenderer: - ______________________________________________________________
Designation: - _________________________________________________________________________
Address: - ____________________________________________________________________________
Date: - _______________________________________________________________________________
Seal/Stamp: - _____________________________________________________________
TENDER FORM FOR THE PURCHASE OF MACHINERY AND EQUIPMENT
FOR GOVT. SPECIAL EDUCATION CENTRE, HAFIZABAD.
Sr.
No
Name of items Specification Quantity Rate /
item
1 Wheel Chairs Powder Coated Steel Frame
6” PVC Castor.
22” Solid Wheel.
Fixed Arm set & Foot-Rest.
06-Nos
2 Racing Wheel
Chairs Standard size seat size 14 inches x 14 inches, back 14 inches x
14 inches
06-Nos
3 Walking Bars Steel tubing & legs fitted with rubber feet.
Size: L=7.0”, W=3.2”, H=208”
06-Nos
4 Exercise Cycle Resistance system: permanent magnet, transmission system:
Poly V belt.
Drive belt ratio: 1/11 fly wheel weight: 35X35 class EN-957
(CE): H/B Overall dimension Lx WxH): 900X480X980 mm
Overall weight 35 kg.
03-Nos
5 Duffli 10 CM Radius 03-Nos
6 Guittar Medium Size Manual with bag (Local) 01-Nos
7 Vilon Standard Size 01-Nos
8 Bansri 05-Nos
9 Perkin Brailler All purpose Braille typer, which accommodates paper up to
11.5” x 8.5”, capable of embossing 25 lines of 41 cells on
standard size Braille paper or similar.
05 -No.
10 DVD Player Sony, Samsung, Panasonic or equivalent.
Combo input with Bluetooth, flash
05- No.
11 Piano Type: Custom LCD
Size: 92mmx32mm,
Tone generating technology: AWM stereo sampling
No. of polyphony (max) 32 (max)
No. of voices: stereo grand piano +371x glite+13
drum/SFX/SE Kits
Piano botton: Portable grand button DC in: DC12v
Headphones: x1, MIDI: in/out
AVX pedal: 1 foot switch (optional)
Amplifiers: 2.5w+2.5w, Speakers: 12 cd x 2
Power supply: Optional adaptor (PA-3C/PA-130), or batteries
(six’’ AA’’ size, LR6 or equivalent batteries)
Reverb: 9 types and ultra wide stereo
Panel Sustain: Yes (in menu)
Fingering: Multi
Style control INTRO, MAINx2, FILL, IN , ENDING
Power Consumption: 12x
Width: 945mm (37-3/”16”)
Height: 118mm (4-5/”8”)
Depth: 348mm (13.11/”16”)
Wight: 4.5kg (91lbs, 11 oz)
No. of keys: 61
Type: origin style
Tempo Range: 32-280
Transpose: 12 to , 0 to +12
01-Nos
12 Audiometer Output Left AC, Right AC Bone (L&R) insert
masking and free field.
01 No.
Frequency AC: 125-8KHz, BC 250Hz-8KHz
Output level
range (AC)
-10dBHL to 120dBHL (max)
Output level
range (BC)
-10dBHL to 70 dBHL (max)
Output level
range (FF)
Up to 90dB
Insert masking
output
90dBHL max (250-Khz)
Output
transducer
Standard audiometric headset (AC) and /or
optional insert earphones
option
Tone present Single, pulsed, warble or continuous
Masking Narrowband or broadband
Equipments:
Audiometric headset
Bone conductor headset
Patient response switch
Audiogram card (50)
Operation Manual
13 Multimedia Brand
Type
Lumens
Native Resolution
Connectivity
Aspect Ratio
Contrast Ratio
Image Size
Lamp Life (hours)
Built in Speakers
Remote
Carrying Bag
Warranty
Ben Q/Dell/Sony/Panasonic/Acer/Epson/View/
Sonic/Mitsubishi/Hitachi or Equivalent.
LCD
2600/3000/3100
1280X800/1024X768
HDMI+Lan (Optional)+Wifi (Optional) +VGA
4:3
500:1/2000:1/2100:1/3200:1/3700:
30to 300 inch
3000 Hours Normal
Yes
Yes
Yes
2 Years Warranty & 1 Year Lamp
01 No.
14 Hearing Aid
140db-80db
Pocket Hearing Aid for Profound Hearing Loss.
i) Sound pressure level SPL. 140 dB or higher.
ii) Gain (peak) 80 dB or higher.
iii) Tone Control Trimmer.
iv) Telecoll Trimmer.
v) Y cord with two Wide Band Receivers for Binaural Fitting
along with tips tops ears.
vi) Battery Type AA.
20 No.
15 Computer Core-i
5 Brands:-
IBM/LENOVO, COMPAQ, HP, DELL, FUJISTU/SIEMENS
OR Equivalent.
Processor:-
Core-i5 (3rd Generation)
Ram Memory:-
4GB
Hard Drive:-
500 GB SATA (5400 RPM)
Super Drive
802.11 a/b/g/n wireless lan card
Sound
Integrated Intel @ Graphics Media Accelerate
USB Key Board, USB Optical Mouse.
18” or higher wide screen LCD / LED/TFT Display
Microsoft Windows 8 PRO (Licensed)
Warranty:-
03 Years.
03- Nos.
16 HP Laser Printer Brand.
HP, XEROX, Samsung, Konica/Minolta, Brother OR
Equivalent.
Minimum Printer Speed.
Quality mode
25 PPM (A4 size on 1200X1200)
Higher Processer: 256 Mhz Rise Memory 64 MB RAM.
Higher Reolution
12000X1200 dpi or higher
Paper Handing Legal.
A4 & Letter size paper.
Paper Tray(s).
Two paper trays minimum + one manual paper feeding.
Network Ready.
Low Ink indicator.
Print cancel button.
Duplex Printing.
Automatic Two sided printing .
(Duplexer Card)
LCD Display of the print status, With other standard Feature
of the Manufacturer.
02- Nos.
Paper Tray(s) Maximum.
3 Trays.
Drivers.
Microsoft windows 7/Xp/Vista/2003 and red hat Linux
supportive (with USB 2.0 Cable).
17 Electric Water
Cooler
Brand: MECO, Cannon, Super Asia, Or Equivalent
40 Gallon
With Standard warranty
Steel Body with two taps
Compressor good quality
01- Nos.
18 Air Cooler Stainless steel body (sheet 18swg)
Pump (Hico) copper winding
Exhaust Fan 24 (Copper Winding)
Brands:
Pak, Lahore, Climax Fan
Body Size: 30x30x36
Water level control float ball
Vaiable speed minimum 02 speeds (Lo, Hi)
Voltage: 220v 50HZ
10- Nos.
Signature & Seal of the Firm
1 CHAIRMAN
2 MEMBER
3 MEMBER
4 MEMBER
5 MEMBER
EXECUTIVE DISTRICT OFFICER (CD)
HAFIZABAD
(FURNITURE AND FIXTURE) PERFORMA TENDER ENQUIRY FOR PURCHASE OF (FURNITURE
AND FIXTURE) FREE DELIVERY TO CONSIGNEE BASIS
SCHEDULE INVITATION TO TENDER NO. /2016/
DATED :- .
Date of opening of tender_______________________ opening time 01:00 pm Delivery
period within________days after receipt of the supply order.
Note: - Please after following notes and instruction carefully:-
Any offer not received as per terms and condition to the tender to the enquiry is liable to be ignored.
No offer shall be considered if;
1. Received with out earnest money from undersigned firm or form a firm not registered for
the items mentioned in the tender.
i) It is received after the time & date fixed for its receipt.
ii) The tender is unsigned.
iii) The offer is conditional.
iv) The offer in ambiguous.
v) The offer is form firm, blacklisted suspended or removed from the approved list.
vi) The offer is received by telegram.
vii) Offer received with short validity than required in the tender enquiry.
viii) The offer for stores not confirming to specification indicated in the tender enquiry
(attached as annexure-)
ix) The offer is received from a firm not registered with sales tax and income tax Department
for which they will have to quota tax registration with documentary proof.
2. Offer will remain valid up to one month.
3. All tender must be submitted in double cover. The outer cover should indicate the name of
the address; tender number and date of opening but nit the name of the firm, which must
appear in the inner, envelop, clearly mentioning tender number and the name of the firm.
The envelope must be properly sealed.
4. The purchaser reserves the right of the purchase full or parts of the store or ignore/cancel
the tender without assigning any reason.
5. A) If the tender issued during the validity period of the offer is not assepted by the tender.
The earnest money shall be forfeited and store shall be purchased at the risk and expense of
the tender.
B) In case the offer is withdrawn, amended or received during the validity period of the
offer, the earnest money is liable to be purchased at his risk and expense.
C) In case of the offer is withdrawn, amended or received during the validity period of the
offer, the earnest money is liable to be forfeited.
6. The buyers reserve the right to claim compensation for the caused by the dealy in the
delivery of store.
SPECIAL INSTRUCTION
The store is required by the consignee Govt. Special Education Centre, Hafizabad.
1. Tender must quote on the prescribed invitation to the tender form PR-III in limited tender
as well as in advertised tender. Case receipt (in original or photocopy) in token of having
purchase the tender must accompany with the offer.
2. Tender should be addressed to Executive District Officer (CD), Hafizabad.
3. Tender should quote their full and final rates both in words as well as in figures.
4. Tender should deposit 2% earnest money in the shape of deposit at call favor of Executive
District Officer (CD), Hafizabad.
5. This is certify that M/S ---------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------
---------------------------------------- have obtained quotation form against invitation to tender
No. -------------------------------------------------------------------------------------and the firm has
agreed to supply the said strictly in accordance with the specification laid down in the said
invitation to tender.
6. Any conditional, ambiguous or called incomplete offer in any shall be ignored,
No. --------------------------------------------------------------------------------------------------------
- Supplementary or received offer the opening of the tender will be entertained.
7. The tenderer shall indicate in their tender, the complete address or the place/places where
store will be offered for inspection.
8. The tender shall have to submit the catalogues/manufacturer’s leaflet/literature/brochure
along with the tender to clearly define the specification.
9. The tenderer shall specially indicate their general sales tax No. further the sales tax
registration certificate must be attached with every quotation.
10. All pages of the tender must also be properly signed. Offers with any overwriting shall in
no circumstances be accepted.
11. The quotation should be submitted on the basis of one unit basis specified in the invitation
to tender.
a) A certificate should be given by the tenderer that they will be responsible for the free
replacement of store if the same is found to be substandard and or in variance with the
specification given in the tender enquiry shall however be acceptable.
b)In case indigenous store is offered as a store similar to that specified in the tender
enquiry the tender shall within seven days of the tender, have the said sores, wherever
possible pre-inspected by the inspection wing at their own cost.
12. The tender shall produce a certificate to this effect that they guarantee to supply stores
strictly in accordance with the requirements specified in the invitation tender
_________________________________________________________________________
13. The store is required as per specification attached with the tender document.
14. Testing charges of samples if any against the tender enquiry wile be born by the
tendered/contractor irrespective if their result of the sample/samples.
CERTIFICATE
1. We hereby confirm to have read carefully the description of store, all the terms and
condition of your tender enquiry ________________________________________ due to
opening as laid down in PR XX and PR XXIII and also all the special instruction attached
to the said tender enquiry. We agree to abide by all these instruction/condition.
2. We also hereby categorically confirm that the stores offered by us are exactly to the
particulars and specifications as laid down in your tender enquiry in all respect.
3. The stores offered are of (a) foreign origin or (b) local origin.
4. We accept that if the required earnest money is not furnished or our offer in found lacking
in any of the requirement of tender enquiry, it shall be ignored.
5. We herby confirm to adhere to the delivery period required in the tender enquiry which
should be essence of the contractor and which we will strictly adhere to, in case of failures
we agree unconditionally to accept the recovery of liquated damages.
6. certified that the price quoted to the Department against tender enquiry No. ___________
are not more than the price charges from any other purchasing agencies in the country and
in case of any discrepancy, the tender hereby takes to refund the price charges in excess.
From PR-VII duly filled in and signed is attached.
Name of Tenderer: - ____________________________________________________________________
Signature of the Tenderer: - ______________________________________________________________
Designation: - _________________________________________________________________________
Address: - ____________________________________________________________________________
Date: - _______________________________________________________________________________
Seal/Stamp: - _____________________________________________________________
TENDER FORM FOR THE PURCHASE OF FURNITURE AND FIXTURE FOR
GOVT. SPECIAL EDUCATION CENTRE, HAFIZABAD.
Sr.
No
Name of items Specification Quantity Rate /
item
1 Student Desk
with bench
(Three Seated
with 03-strips on
the back)
Dimension Table Height 30” Width 48”
Depth 14” Dimension Bench 18” Back 32” Width 48”
Depth 12”
Outer Frame made of mild steel 38x20 mm 18 gauge pipe.
Bench Back support, Foot rest made of mild steel 20x20 mm
18 gauge.
Mild steel pipe structure finished with black powder coating.
Upper top shisham 46.5”x 14”x 0.75” (in two pieces
jointed) finished with NC Based. Bench made of shisham
wood 5 step (46.5x2”x0.75”) fixed with wood screws.
Bench back made of shisham wood 3 strip
(46.5”x2”x0.75”)
100
2 Teacher Tables
(with draws)
Size:- 1200 x 600
x 760 mm
Size:- 1200X600X760 mm (H)
Structures made of mild steel square pipe 25X25 mm wall
thick 102 mm, paint top made of high density chip board
pressed with lamination. Drawer box made of high density
chip board pressed with shisham veneer on both. Side drawer
box having with three drawers Lockable, complete finished
with N.C. lacquer polish
10
3 Teacher Chairs
Special (Cane
back with
Shisham wood
strips) 20/20 mm
Seat Size:- 465X465 mm(H)
Structure made of mild steel square 25X25 mm wall thick 1.2
mm, finished with Nitrocellulose silver Paint. Seat & back &
arms made of solid seasoned shisham wood. Arms finished
with N.C lacquer, seat & back webbing with Natural Double
Cane complete finished.
12
4 Staff Meeting
Table
Size:- 1200 x 600
x 760 mm (H)
Size:- 1200X600X760 mm (H)
Structures made of mild steel square pipe 25X25 mm wall
thick 102 mm, paint top made of high density chip board
pressed with lamination. Drawer box made of high density
chip board pressed with shisham veneer on both. Side drawer
box having with three drawers Lockable, complete finished
with N.C. lacquer polish
3
5 Staff meeting
Chairs (Seat and
back made of
solid seasoned,
Shisham wood
webbing with
N.D cane) Size:-
20/20 mm
Seat Size:- 465X465 mm(H)
Structure made of mild steel square 25X25 mm wall thick 1.2
mm, finished with Nitrocellulose silver Paint. Seat & back &
arms made of solid seasoned shisham wood. Arms finished
with N.C lacquer, seat & back webbing with Natural Double
Cane complete finished.
25
6 Steel Almirah
(Flush Doors) 3-
Shelves)
Size:- 36”x
18” x 72”
Size:- 36”X18”X72”
Made of mild steel sheet of 22 gauge with 2-lockable doors,
one handle inside having 3-shelves (4 Parts). Complete
finished with N.C Deco Hammer Paint.
12
7 Three seater Peon
Bench Size:-
1200 x 290 x 450
mm (H)
Size:- 1200X350x450mm (H)
Structure made of mild steel square pipe 25X25 mm finished
with powder coating seat & back made of shisham wood,
finished with N.C paint complete finished.
7
8 White Board
(Size 6, X 4 )
Size:- 6’X4’
Face made of high density particle board pressed with coloe
glossy Formica edged covered with shisham wood bedding
complete finished with N.C. lacquer polish.
10
9 Notice / Display
Board (Size 6, X
4 )
Size:- 6X4
Frame made of solid seasoned shisham wood. Finished with
N.C. lacquer Soft board covered with green blazer cloth with
hanging hooks.
3
10 Computer
Revolving Chair
Structure made of Aluminum having 5-legs revolving cum
titling pedestal durable & load bearing caster wheel. Seat &
12
(Armless) back made of solid seasoned wood covered with 1st quality
foam & tapestry cloth.
11 Table for
Librarian
MOD.0.5 AMF
Size:
1600x800x760
mm(H)
Size:- 1200X600X760 mm (H)
Structures made of mild steel square pipe 25X25 mm wall
thick 102 mm, paint top made of high density chip board
pressed with lamination. Drawer box made of high density
chip board pressed with shisham veneer on both. Side drawer
box having with three drawers Lockable, complete finished
with N.C. lacquer polish
1
12 Staff Chair for
Library
MOD.0.33
CANE
Seat Size:- 465X465 mm, Back 510 MM.
Chair structure / seat and back made of solid seasoned shisham
wood. Seat & Back webbing with Natural Double Cane.
Complete finished with Nitrocellulose Lacquer polish.
1
13 Study Table for
Library
MOD.0.1010 MF
Study table of the size 24”x 16”x30”made as seasoned
shesham wood leg clamped with steel and wooden support.
4
14 Study Chair for
Library
MOD.0.34
CANE Armless
Study chair wooden made as seasoned shesham wood with 4
strips two supports back and seat, steel clamped on four sides
and five strip back.
25
15 Almirah for
Library Books
MOD.0.15 WF
SPECIAL
Size: 1155x435x1820 mm(H) structure made of high desity
chipboard pressed with shismam veneer on both sides. With
one vertical partition, six fixed shelves, with two lockable
grass sliding doors. Finished with N.C lacquer, with wood
footing.
8
16 Computer Table
Size:- 1200 x 600
x 760 mm (H)
Size:- 1200X600X760 mm (H)
Structure made of high density chipboard 25 mm thick pressed
with shisham veneer on both sides, one side having box one
drawer, upper lockable, lower open for CPU other side one
moveable tray for keyboard with back through, complete
finished with nitrocellulose lacquer polish.
4
17 Officer Table
(with rac fancy)
1400x750x760m
m (H)
Size:- 1600X800X760 mm(H)
Top/side panels made of high density chipboard pressed with
lamination on both sides with 3-drawers. Top drawers lockable
with trough back. Finished with N.C lacquer.
1
18 Officer Chair
(Back High Back,
Solid wood, cloth
& foam A
quality)
Seat Size:- 465X465 mm
Structure/seat and back made of solid shisham wood. Finished
with N.C, Lacquer, Seat and back cushioned with sofa cloth.
1
Signature & Seal of the Firm
1 CHAIRMAN
2 MEMBER
3 MEMBER
4 MEMBER
5 MEMBER
EXECUTIVE DISTRICT OFFICER (CD)
HAFIZABAD
(TRANPORT) PERFORMA TENDER ENQUIRY FOR PURCHASE OF (TRANPORT)
FREE DELIVERY TO CONSIGNEE BASIS SCHEDULE INVITATION
TO TENDER NO. 2016/DATED :- .
Date of opening of tender_______________________ opening time 01:00 pm Delivery
period within________days after receipt of the supply order.
Note: - Please after following notes and instruction carefully:-
Any offer not received as per terms and condition to the tender to the enquiry is liable to be ignored.
No offer shall be considered if;
1. Received with out earnest money from undersigned firm or form a firm not registered for
the items mentioned in the tender.
x) It is received after the time & date fixed for its receipt.
xi) The tender is unsigned.
xii) The offer is conditional.
xiii) The offer in ambiguous.
xiv) The offer is form firm, blacklisted suspended or removed from the approved list.
xv) The offer is received by telegram.
xvi) Offer received with short validity than required in the tender enquiry.
xvii) The offer for stores not confirming to specification indicated in the tender enquiry
(attached as annexure-)
xviii) The offer is received from a firm not registered with sales tax and income tax Department
for which they will have to quota tax registration with documentary proof.
2. Offer will remain valid up to one month.
3. All tender must be submitted in double cover. The outer cover should indicate the name of
the address; tender number and date of opening but nit the name of the firm, which must
appear in the inner, envelop, clearly mentioning tender number and the name of the firm.
The envelope must be properly sealed.
4. The purchaser reserves the right of the purchase full or parts of the store or ignore/cancel
the tender without assigning any reason.
5. A) If the tender issued during the validity period of the offer is not assepted by the tender.
The earnest money shall be forfeited and store shall be purchased at the risk and expense of
the tender.
B) In case the offer is withdrawn, amended or received during the validity period of the
offer, the earnest money is liable to be purchased at his risk and expense.
C) In case of the offer is withdrawn, amended or received during the validity period of the
offer, the earnest money is liable to be forfeited.
6. The buyers reserve the right to claim compensation for the caused by the dealy in the
delivery of store.
SPECIAL INSTRUCTION
The store is required by the consignee Govt. Special Education Centre, Hafizabad.
1. Tender must quote on the prescribed invitation to the tender form PR-III in limited tender
as well as in advertised tender. Case receipt (in original or photocopy) in token of having
purchase the tender must accompany with the offer.
2. Tender should be addressed to Executive District Officer (CD), Hafizabad.
3. Tender should quote their full and final rates both in words as well as in figures.
4. Tender should deposit 2% earnest money in the shape of deposit at call favor of Executive
District Officer (CD), Hafizabad.
5. This is certify that M/S ---------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------
---------------------------------------- have obtained quotation form against invitation to tender
No. -------------------------------------------------------------------------------------and the firm has
agreed to supply the said strictly in accordance with the specification laid down in the said
invitation to tender.
6. Any conditional, ambiguous or called incomplete offer in any shall be ignored,
No. --------------------------------------------------------------------------------------------------------
- Supplementary or received offer the opening of the tender will be entertained.
7. The tenderer shall indicate in their tender, the complete address or the place/places where
store will be offered for inspection.
8. The tender shall have to submit the catalogues/manufacturer’s leaflet/literature/brochure
along with the tender to clearly define the specification.
9. The tenderer shall specially indicate their general sales tax No. further the sales tax
registration certificate must be attached with every quotation.
10. All pages of the tender must also be properly signed. Offers with any overwriting shall in
no circumstances be accepted.
11. The quotation should be submitted on the basis of one unit basis specified in the invitation
to tender.
a) A certificate should be given by the tenderer that they will be responsible for the free
replacement of store if the same is found to be substandard and or in variance with the
specification given in the tender enquiry shall however be acceptable.
b)In case indigenous store is offered as a store similar to that specified in the tender
enquiry the tender shall within seven days of the tender, have the said sores, wherever
possible pre-inspected by the inspection wing at their own cost.
12. The tender shall produce a certificate to this effect that they guarantee to supply stores
strictly in accordance with the requirements specified in the invitation tender
_________________________________________________________________________
13. The store is required as per specification attached with the tender document.
14. Testing charges of samples if any against the tender enquiry wile be born by the
tendered/contractor irrespective if their result of the sample/samples.
CERTIFICATE
1. We hereby confirm to have read carefully the description of store, all the terms and
condition of your tender enquiry ________________________________________ due to
opening as laid down in PR XX and PR XXIII and also all the special instruction attached
to the said tender enquiry. We agree to abide by all these instruction/condition.
2. We also hereby categorically confirm that the stores offered by us are exactly to the
particulars and specifications as laid down in your tender enquiry in all respect.
3. The stores offered are of (a) foreign origin or (b) local origin.
4. We accept that if the required earnest money is not furnished or our offer in found lacking
in any of the requirement of tender enquiry, it shall be ignored.
5. We herby confirm to adhere to the delivery period required in the tender enquiry which
should be essence of the contractor and which we will strictly adhere to, in case of failures
we agree unconditionally to accept the recovery of liquated damages.
6. certified that the price quoted to the Department against tender enquiry No. ___________
are not more than the price charges from any other purchasing agencies in the country and
in case of any discrepancy, the tender hereby takes to refund the price charges in excess.
From PR-VII duly filled in and signed is attached.
Name of Tenderer: - ____________________________________________________________________
Signature of the Tenderer: - ______________________________________________________________
Designation: - _________________________________________________________________________
Address: - ____________________________________________________________________________
Date: - _______________________________________________________________________________
Seal/Stamp: - _____________________________________________________________
TENDER FORM FOR THE PURCHASE OF TRANSPORT FOR GOVT. SPECIAL
EDUCATION CENTRE, HAFIZABAD.
Sr.
No
Name of items Specification Quantity Rate /
item
1 Van (800 cc)
Non-AC Make Fuel Type Transmission 01 No.
Suzuki
Honda
Daihatsu or Equivalent
Petrol Manual
Signature & Seal of the Firm
1 CHAIRMAN
2 MEMBER
3 MEMBER
4 MEMBER
5 MEMBER
EXECUTIVE DISTRICT OFFICER (CD)
HAFIZABAD
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