Master Schedule Theory Discovering your options…

Master Schedule Theory

Discovering your options…

AgendaPlanning for SuccessStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

“Teaching you how to cook!”

AgendaPlanning for SuccessStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

Planning for Success

February March April May June July-Aug

Begin design of your master schedule

Enter course requests

Submit track config. to IT Depart.

Verify track config

Begin error checking

Begin construction of Master Schedule

Initial load of students

Check schedule for errors

Continue minor adjustments to master schedule

Planning for Success Order of operations

1. Define your track setup2. Enter course requests3. Determine the number of sections for each

course4. Create your Schedule Map5. Begin the setup in “Master Builder”6. Use Master Builder to enter sections7. Load the students p.2

Step 1 – What are we? What is my current track setup?

Step 1 – What are we?What do I submit to IT?

p. B-D

AgendaPlanning for SuccessStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

Student vs. Staff focus Student focus Staff focus

schedule is driven by student course requests

prep periods or teams determine design of the schedule

Student vs. Staff Focus

Student focus Staff focus

Where is your master schedule?

Teams

p. 13, E

IDT’s Content Teams group of teachers from

different subject areas that share a common prep period and a common group of students

group of teachers from a similar subject area that share a common prep period

Impact Loss of flexibility for

students with singleton conflicts

Moderate depending upon number of teams Impacts seats per hour

IDT TeamsPros Cons

Provide teachers with a common prep period for planning and student managementAllow interdisciplinary

curriculum design

Student options for electives become limitedStudents have a greater

likelihood of being tracked through team and non/team sections

p. E

What do you see as the pros and cons of IDTs?

Team DefinitionsDemographics

Team DefinitionsRelationships

Where are you?

Student focus Staff focus

How would you describe your master schedule on this spectrum? Why?

AgendaPlanning for successStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

Thinking “Multi-Term”

p.3

Terms

Example: “2 Term year”Courses

• Biology1 - 6111 - Fall

• Biology2 - 6112 - Spring

School Year

• Fall Semester

• Spring Semester

p.3

The number of times a course is offeredGrades are posted to history at the end of a term

2 Terms

p.3

4 Terms

p.3

Semester vs. Year Long Courses

p.3, F

“It’s all about the credits…”Course code Title Credits Terms

4041 Algebra 1 1 1

4042 Algebra 2 1 1

5711 PE 1 1

571102 PE 2 2

152002 8th grade English 2 2

155004 8th grade Englishblock

4 2

1552 English 1 block (9th grade)

2 1

1553 English 2 block (9th grade)

2 1

Term Codes

Schedule type Term codes

Semester S1, S2, SA

Semester/Quarter Q2S, Q4S, QA, Q1, Q2, Q3, Q4

Semester/12 week wheel

X3S, X6S, SA, XT1, XT2, XT3

p.3, F

Scheduling Terms and Mark Definitions

p.3, F

A

Scheduling Terms and Mark Definitions

p.3, F

B

Scheduling Terms and Mark Definitions

p.4, F

C

Building “Multi-Term” Schedules

Q: Why do I want to link classes together?

A: Because students follow certain patterns when they move from term to term

Q: How am I going to do this?

A: Using two different methods:

Section Linking

Loader Rules

p.G

Section Linking

Pros ConsZangle follows the rule 100%

of the timeOnly need to put in course

request for first course

Must build a section link for EACH sectionMust rebuild section links

each time you edit the schedule and export the results

Associating multiple sections with each other. A student scheduled for one linked section will automatically receive the other sections.

p.9, G-H

Section LinkingAssociating multiple sections with each other. A student scheduled for one linked section will automatically receive the other sections.

p.9, G-H

4066-1 Algebra

6212-1 Chemistry

1571-1 English

6760-1 History

Root section

Child sections

Section Linking - Wheels Patterns

 Period 1   Period 2   Period 3   Period 4   Period 5  Period 6

Wd Hist 7652102 -16521L2 -1

Wd Hist 7652102 -26521L2 -2

Soc. Stud 6652002 -116520L2 -11

Drama Wheel1439Z -1 t11439Z -2 t21439Z -3 t3

Drama Wheel1439Z -4 t11439Z -5 t21439Z -6 t3

Sci 6Semester Wheel6006 -1

Sci 6 Wheel6006Z -7 t16006Z -8 t26006Z -9 t3

Sci 6 Wheel6006Z -10 t16006Z -11 t26006Z -12 t3

Sci 6 Wheel4403Z -3 t14403Z -1 t24403Z -2 t3

Sci 6 Wheel6006Z -6 t16006Z -4 t26006Z -5 t3

  Expl Computer4403Z -9 t14403Z -7 t24403Z -8 t3

Expl Computer4403Z -12 t14403Z -10 t24403Z -11 t3

Expl Computer6006Z -2 t16006Z -3 t26006Z -1 t3

Expl Computer4403Z -5 t14403Z -6 t24403Z -4 t3

Expl Comp 6-84403 -1 s24403 -2 s1

Art 7-8010102 -10120 -10121 -1

Art 6 Wheel0104Z -8 t10104Z -9 t20104Z -7 t3

Art 6 Wheel0104Z -11 t10104Z -12 t20104Z -10 t3

  Art 7-8010102 -20120 -20121 -2

Art 7-8010102 -30120 -30121 -3

Loader Rules

p. 11, G

Pros ConsCan create before/after rulesCan keep groups of teachers

togetherRules can be saved for next

year

Does not connect individual classes

Loader Rules: A method of creating rules for when a student is scheduled for a course. Loader rules can specify what classes a student should take before they are scheduled for a course. Does not apply to individual sections.

Loader Rules

AgendaPlanning for successStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

Compare/Contrast Master Schedule Designs

SemesterSemester/QuartersSemester/12 Week wheel

p. “I”

Student Schedule2 Semesters

Student ScheduleQuarter/Semesters

Student ScheduleSemester / 12 Week wheel

Report Card2 Semesters

Report CardQuarter/Semesters

Report CardSemester / 12 Week wheel

Attendance Screen2 Semesters

Attendance ScreenQuarter/Semesters

Attendance ScreenSemester / 12 Week wheel

Change History2 Semesters

Change HistoryQuarter/Semesters

Change HistorySemester / 12 Week wheel

Change History5 Cycle Day

AgendaPlanning for successStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

Master Schedule Map - Meeting Patterns1 Cycle Day   Lunch / Not Scheduled

Period / Day Every Day      

1 P1 P1/2    

2 P2   P2/3  

3 P3    

P3/4

4 P4    

P4/5

5 P5     P5/6

6 P6      

Meeting Patterns

p.8

The Master Schedule Map

p.5

Scheduling Map Vocabulary

What is a Constraint? What is a Singleton? What is a Doubleton?

Order of placing sections when using the Master Builder

Constraints / Locked Singletons and/or DoubletonsAll singletons … use Conflict Summary

All doubletons … use Conflict Summary

Three Section Courses … use Balance Summary

Etc... (please see p. 15 for complete list)

Next StepsBegin development of your master schedule mapContact ICC if piloting a new courseSubmit your track setup to IT (3/15)Determine if you will use section linking. If so, define root coursesDetermine if your schedule will include teams. What subject areas will be included? How will the students be assigned to a team?

p. J

AgendaPlanning for successStudent focus vs. staff focusThinking “multi-term”Compare/contrast schedule designsNext steps

"Focus on what you are moving toward rather than what you are leavingbehind.“

-Alan Cohen