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Aggieland IAAP Chapter Newsletter for May 2011
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The month of May as the
last month of Spring, has
arrived, and we begin the
inevitable journey into the
long Texas, hot, humid
summer. So, besides
drinking lots of iced liq-
uids, what can be do to
prepare ourselves? Can
we perform a little spring
cleaning for our minds,
bodies, and spirits so
we’re not carrying so
much clutter? Let’s shred
some of that unwanted
and undesired behaviors,
thoughts, and emotional
baggage!
Where do we begin to get-
ting rid of that waste?
And more
importantly, where do we
find the time to throw
away and leave behind
stuff?
There’s your answer: We need to begin with finding
the time. Getting rid of our
time wasters is the first step
to spring cleaning.
Here’s a top ten list of
common time management
mistakes according to Mind
Tools. See if you have the-
se pitfalls to avoid:
1) Failing to Keep a To-Do
List-daily, weekly,
monthly
2) Not Setting Personal
Goals-striving to
achieve the SMART
goals
3) Not Prioritizing-what
really is important/
urgent
4) Failing to Manage Dis-
tractions-office gossip
around the coffee pot
or water cooler.
5) Procrastination-
tomorrow never
comes.
6) Taking on Too Much-
committed to every-
thing
7) Thriving on “Busy”-
similar to procrastina-
tion because no plan-
ning is involved and
only accomplishing
part of task.
8) Multitasking-
succeeding in only 20-
40 percent of the
tasks because of
working on more than
one at a time.
9) Not Taking Breaks-
REST your brain!
10) Ineffectively
Scheduling Tasks-no
follow up.
Our featured article on
Time Management hope-
fully will motivate you to
jump in there do a little
May Spring Cleaning!
Mind, Body, Spirit By Melissa Easley, CPS/CAP
Notable Quotable
“The key is not to prioritize what's on your schedule, but to schedule your priorities.”
~Stephen Covey
Congratulations
Incoming Aggieland Chapter Officiers:
President: Lea Ann Westmoreland, CAP
President Elect: Mary Ellen Rowan, CAP
Vice President: Lisa Benavides, CPS/CAP
Secretary: Cindy Hurt, CPS
Treasure: Sherry Melton, CPS/CAP
May 2011
Editor: Melissa Easley, CPS/CAP
Mind, Body, Spirti…………………1
Feature Article…………………......2
Events Around Town………….…..3
President’s Message………...…….3
Chapter Events……………..……...4
Good Luck and Well Wishes
To all those who are
completing the certification
exams for your
CPS or CAP
Is your work area awash in piles
of paper, half-finished cans of
soda, stacks of memos, and
mountains of file folders? Even
if you know exactly where to
find everything that you need to
get your job done, a messy
workspace sends a signal that
you’re disorganized and ineffi-
cient and is probably slowing
you down more than you realize.
Not only is it easier than you
might imagine to tidy your
space, but there is a big upside to
having a neat, calm work area.
For instance, you'll no longer
waste time digging through piles
of paperwork to find a crucial
document that you need now.
You'll make a better impression
on colleagues and higher-ups.
And with less distracting clutter,
it will be easier to focus on your
work. As a result, your produc-
tivity will increase dramatically.
Follow these 4 easy steps to a
clutter-free workspace:
1. Remove every-
thing.
Take everything off of your desk
and other cluttered work spaces,
like shelves. (Of course, leave
large items like computers and
printers in place.) Also remove
any papers, calendars, and notes
that are tacked to a bulletin
board or to your walls. Use box-
es, bins, or bags organize your
stuff. Group items in temporary
storage containers:
o Office supplies: Pens, paper
clips, stapler, scotch tape, etc.
o Forms: Letterhead, company
pads, supply requisitions
o Paperwork: to-do list, list of
calls to return, project-related
reports, memos.
o Daily essentials: Calendar, cal-
culator, pen cup, notepads
o Reference materials: Office
manuals, dictionary, price lists,
binders
o Personal items: Photos, work
awards, your child's artwork
2. Clean every sur-
face; review every
piece of paper.
Wipe down every inch of every
work area. Banish coffee cup
rings, grime, and dust. Now, go
through the papers you removed.
Toss duplicates, old memos, and
anything no longer relevant to
your work. Ask yourself if you'll
ever need to refer to a particular
piece of paper again. If the an-
swer is no—let it go. Keep ac-
tion items, current files, and your
to-do list.
3. Replace only the
things that you need
back on, in, or above
your desk.
Find a place for everything in
drawer divider trays, desktop sup-
ply caddies, and vertical files.
Place items you use daily (pens,
pads, calendar, phone call sheets)
within reach. Place things you use
weekly or monthly (reference ma-
terials, supply requisitions) further
away, perhaps on a shelf, but still
easy to get your hands on. Items
you use rarely (extra office sup-
plies, old but important files)
should be stashed in a file cabinet
away from your desk. Place
knickknacks out of the way, on or
above your desk.
4. Clean your desk
each day before leav-
ing for home. Ten minutes before you leave the
office, put everything away, ex-
cept for active projects. When you
return to work the next morning,
you'll feel inspired to new heights
of productivity by your clean, al-
most Zen-like workspace.
You've done it! Your workspace is
now clear, and you're ready to
greet each day with greater enthu-
siasm and productivity.
Page 2
De-Clutter Your Workspace in 4 Quick Steps by ASAPorg.com Staff
PAS SIO N A ND PU RPOS E
Events Around Town
Page 3 PAS SIO N A ND PU RPOS E
Wednesday, May 18 - "A Tour of Brazos Valley Veterans
Memorial and Lynn Stuart Pathway," with GEN Randy House, USA (Ret.); FIELD TRIP to Veterans Park with lunch at the
American Pavilion, carts will be available for transport.
(Luncheon sponsored by Brazos Union Masonic Lodge.)
May 14th-The 2011 Starlight Music Series offers five
nights of FREE musical entertainment throughout May and
June. Families, friends and visitors can load up their picnic
baskets, coolers, blankets and lawn chairs for rockin' enter-
tainment under the stars at the City of College Station's Wolf
Pen Creek Amphitheater.
President’s Message
Thank you for sharing this journey of Passion & Purpose with me over the past year. When I joined IAAP in 2002, certification was my focus. Holding a board position was not something I’d have ever thought of doing. Like most,
public speaking was not a comfortable thing to think about. Through IAAP I have served in most committee positions
and chapter board positions. I also put on one memorable skit with Cindy Hurt at an APD. None of these were in my
comfort zone, but in a supportive environment like IAAP anything is possible.
I have watched many ladies serve as President of IAAP and have learned something from each of them. It is exciting to
watch people blossom through IAAP and try things they wouldn’t have normally done.
Through IAAP, I have met many awesome people and been to exotic locals like Amarillo, La Pine, Reno and New
Orleans (some more glamorous than others.) It didn’t matter where the event was held though, every time you get IAAP people together, you are going to be inspired and lifted up. It doesn’t matter if the napkins are linen or the chicken is
rubber, if you are open to IAAP you will be rewarded with friends and education.
I hope we continue to grow and improve in everything we do, but we can’t lose focus on the true spirit of IAAP. Thank you to everyone who has supported me since we began this journey. I look forward to representing Aggieland in
Houston this weekend and encourage everyone to set a goal of attending a division conference when they can!
Sincerely,
Sheila Dotson CPS/CAP
Chapter Events & IAAP
Page 4 PAS SIO N A ND PU RPOS E
Follow Us:
http://twitter.com/AggielandIAAP http://www.iaap-aggieland.org http://www.facebook.com/aggielandiaap
May 19 - 5:30-7:30 pm
Papa Perez Downtown Bryan
So, You Want To Be a Virtual Assistant? Presented by Sherri Beck, CPS/CAP, Owner of Top Koala T and Linda Dunahoo, CPS/CAP, Owner of Lone Star
Professional Group Management
There will be no charge for the meeting.
You may order from the menu on your own. RSVP by Tuesday, May 17