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© eVision Pty Ltd 2012- Commercial In Confidence
Spotlight RCTI INVOIC MIG For Buyer Created Tax Invoice
1
Message Implementation
Guideline (MIG)
SPOTLIGHT Pty Ltd
RCTI INVOIC D96A
For Buyer Created Tax Invoice
Audience: Trading Vendors Version: 1.2 Status: Review Issue Date: 08.05.12 Prepared by: eVision Pty Ltd
© eVision Pty Ltd 2012- Commercial In Confidence
Spotlight RCTI INVOIC MIG For Buyer Created Tax Invoice
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CONTENTS DOCUMENT PROPERTIES.......................................................................................................... ............... 3 Copyright .................................................................................................. ...............................................3 Change History ........................................................................................................................................ 3 OVERVIEW OF EDIFACT ........................................................................................................................... 4 Introduction &Principles ......................................................................................................................... 4 UN/EDIFACT Syntax ........................................................................................................................ ......... 4 Structure of an Interchange .................................................................................................................... 5 Envelope Segment Definitions ................................................................................................................ 8 INVOIC MESSAGE SUMMARY................................................................................................................ 12 Introduction............................................................................................................................................ 12 Message segment summary................................................................................................................... 12 Message segment details ...................................................................................................................... 14 Example ........................................................................................... 45 CONTACT DETAILS ............................................................................................................ ..................... 46 eVision - MessageXchange ......................................................................................................... ............ 46 Spotlight .................................................................................................................. ............................... 46
© eVision Pty Ltd 2012- Commercial In Confidence
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DOCUMENT PROPERTIES
Copyright
This document is the property of:
Evision Pty Ltd Pty Ltd. Level 3, 488 Bourke Street, Melbourne Vic 3000 www.eVision.com.au
This Message Implementation Guide has been created for SPOTLIGHT. Unauthorized access, copying, replication and usage for a purpose other than for which this is intended is prohibited by Copyright Laws. The holder is responsible for incorporating revisions into his copy of the document and keeping the contents up-to-date. Change History
Version Date Author Nature of Amendment
1.0 08/05/2012 Manas Sardar Initial version
1.1 24/07/2013 Manas Sardar Addition of IMD and RFF segments
1.2 19/05/2015 Anders Billeschou Addition of 8E to BGM qualifiers Addition of FTX segment Addition of AAK to RFF qualifiers on line level
© eVision Pty Ltd 2012- Commercial In Confidence
Spotlight RCTI INVOIC MIG For Buyer Created Tax Invoice
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© eVision Pty Ltd 2012- Commercial In Confidence
Spotlight RCTI INVOIC MIG For Buyer Created Tax Invoice
5
OVERVIEW OF EDIFACT
Introduction &Principles This specification provides the definition of the RCTI INVOICES (INVOIC) to be used in Electronic Data
Interchange (EDI) between trading partners involved in administration, commerce and transport.
This message implementation guideline (MIG) is based on the INVOIC D96A standard.
UN/EDIFACT Syntax The UN / EDIFACT syntax rules set the standards for structuring data into segments, segments into messages,
and messages into an interchange.
Structure of an Interchange
Below is a diagram of the control segments of UN/EDIFACT format.
Segments starting with “UN” are called service segments. They constitute the envelope or the “packing” of the
EDIFACT messages. User data segments contain the information itself, in a format specific to each message
type. An Interchange may consist of the following segments:
Segment ID Segment Name Status
UNA Service String Advice Conditional
UNB Interchange Header Mandatory UNG Functional Group Header Conditional
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UNH Message Header Mandatory
User Data Segments
UNT Message Trailer Mandatory
UNE Functional Group Trailer Conditional
UNZ Interchange Trailer Mandatory
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STRUCTURE OF A MESSAGE
Each data segment has a specific place within the sequence of segments in the message. They may occur in any
of the following three sections of the message:
Heading section - A segment occurring in this section relates to the entire message.
Detail section - A segment occurring in this section relates to the detail information only.
Summary section - Only segments containing totals or control information may occur in the summary
section, e.g. invoice total amount, number of lines in aInvoice, etc.
The same segment type may occur in more than one of the message sections, e.g. in the header and in the
detail section, and/or more than once in the same section.
Some segments may be repeated a certain number of times at their specific location in the message. The
status, Mandatory or Conditional, and the maximum number of repetitions of segment types are indicated in
the message structure.
Within a message, specific groups of functionally related segments may be repeated; these groups are referred
to as "segment groups". The maximum number of repetitions of a particular segment group at a specific
location is included in the message definition.
A segment group may be nested within other segment groups, provided that the inner segment group
terminates before any outer segment group terminates.
SEGMENT STRUCTURE
A segment consists of:
A segment tag: identifies the segment type
Data element separators
Simple, composite, or component data elements
A segment terminator
Data elements can be defined as having a fixed or variable length.
A composite data element contains two or more component data elements.
A component data element is a simple data element used in a composite data element.
A data element can be qualified by another data element, the value of which is expressed as acode that gives
specific meaning to the data. The data value of a qualifier is a code taken froman agreed set of code values.
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SEPARATORS
In EANCOM four service characters (extracted from UNOA) have a special meaning and act as the default
separators for EANCOM;
ASCII HEX
Apostrophe ‘ 27 Segment terminator
Decimal Point
. 2E Decimal Point
Plus sign + 2B Segment tag and data element separator
Colon : 3A Component data element separator
Question mark
? 3F Release character; immediately preceding one of the service characters; it stores their normal meaning. E.g. 10?+10=20 means 10+10=20. Question mark is represented by “??”
UN / EDIFACT DOCUMENTATION CONVENTIONS
Format and Picture of Data Elements
The following conventions apply in the present documentation:
A alphabetic characters
N numeric characters
An alpha-numeric characters
a3 3alphabetic characters, fixed length
n3 3 numeric characters, fixed length
an3 3 alpha-numeric characters, fixed length
a..3 up to 3 alphabetic characters
n..3 up to 3 numeric characters
an..3 up to 3 alpha-numeric characters
The format and picture of the data elements that will be used by SPOTLIGHT in the following EDI documents
comply with the UN/EDIFACT Standards.
STATUS INDICATORS
There are five types of status used in the following pages, whether for simple, component or composite data
elements. They are listed below and can be identified when relevant by the abbreviations.
MANDATORY M/U or >> Indicates that the entity is required and must be sent.
RECOMMENDED R Indicates that the entity is advised or recommended.
CONDITIONAL C Indicates that the entity must be sent in certain conditions, as defined by the relevant explanatory note.
OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user.
NOT USED N/U or X Indicates that the entity is not used and should be omitted.
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Envelope Segment Definitions
Segment: UNA Service Advice String
Position: 0001
Group:
Level: 0
Usage: Optional
Max Use: 1
Purpose: To define the characters selected for use as delimiters in the rest of the interchange that follows.
Example: UNA:+.? '
Data Element Summary
Status
Indicator
Data
Element
Component
Element
Name Attributes Data
Type
M UNA1 COMPONENT DATA ELEMENT
SEPARATOR
M an..1
M UNA2 DATA ELEMENT SEPARATOR M an..1
M UNA3 DECIMAL MARK M an..1
M UNA4 RELEASE INDICATOR M an..1
M UNA5 RESERVED FOR FUTURE USE M an..1
M UNA6 SEGMENT TERMINATOR M an..1
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Segment: UNB Interchange Header
Position: 0002 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: To start, identify and specify an interchange.. Example: UNB+UNOA:3+SUPPLIERGLN:ZZ+ 9320136000004:ZZ+20110511:1101+902201''
Data Element Summary
Status Indicator
Data Element
Component Element
Name Attributes Data Type
M S001 SYNTAX IDENTIFIER Identification of the agency controlling the syntax and indication of syntax level.
M
0001 Syntax identifier Coded identification of the agency controlling a syntax and syntax level used in an interchange. UNOA
M an..1
0002 Syntax version number Version number of the syntax identified in the syntax identifier (0001). 3
M an..1
M S002 INTERCHANGE SENDER Identification of the sender of the interchange. SUPPLIER EDI IDENTIFIER
0004 Sender Identification Name or coded representation of the sender of a data interchange. ZZ
M an..1
0007 Partner Identification Code Qualifier referring to the source of codes for the identifiers of interchanging partners.
M an..4
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M S003 INTERCHANGE RECICIPIENT Identification of the recipient of the interchange. Spotlight EDI GLN
0010 Recipient Identification Name or coded representation of the recipient of a data interchange. ZZ
M an..35
0007 Partner Identification Code Qualifier Qualifier referring to the source of codes for the Identifiers of interchanging partners.
M an..35
M S004 DATE/TIME OF PREPARATION Date/time of preparation of the interchange.
0017 Date Of Preparation Local date when an interchange or a functional group was prepared. YYMMDD
M an..35
0019 Time of preparation Local time of day when an interchange or a functional group was prepared. HHMM
M an..4
M 0020 INTERCHANGE CONTROL REFERENCE Unique reference assigned by the sender to an interchange.
M an..14
C 0035 TEST INDICATOR 1 indicates test Message, blank indicates production message.
C an..1
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Segment: UNZ Interchange Trailer
Position: 2160 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: This is the last segment in the interchange Example: UNZ+1+001000062’
Data Element Summary
Status Indicator
Data Element
Component Element
Name Attributes Data Type
M 0036 INTERCHANGE CONTROL COUNT Total number of messages in this interchange.
M n..6
M 0020 INTERCHANGE CONTROL REFERENCE Unique message reference assigned by the sender. The message reference number detailed here should equal the one specified in the UNB segment.
M an..14
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INVOIC MESSAGE SUMMARY Introduction This INVOIC message will be used by Spotlight to send Buyer Created Tax Invoices to Vendors.
Message segment summary Interchange Header:
Seg ID Name Req Des Max Use Group Repeat
C UNA Service String Advice M 1
M UNB Interchange Header M 1
Heading Section:
Seg ID Name Req Des
Max Use Group Repeat
M UNH Message Header M 1 M BGM Beginning of Message M 1 M DTM Date/Time/Period M 35 M NAD Name and Address M 1 Segment Group: Reference C 10 M RFF Reference M 1 Segment Group: Information C 5
M CUX Currencies M 1 Segment Group: TDT C 99
M PAT Payment Term Basis R 1
M DTM Payment Terms Period date
Detail Section:
Seg ID Name Req Des Max Use Group Repeat
M LIN Line Item M 1 C PIA Additional Product Id C 25 C IMD Item Description C 99 C QTY Quantity M 10
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Segment Group: Monetary Details
M 25 M MOA Monetary Amount M 1 M PRI Price Details M 1 M RFF Reference Information M 1 R TAX Tax Invoice R 1 R MOA Monetary Amount R 1 Section Control:
Seg ID Name Req Des Max Use Group Repeat M UNS Section Control M 1
Summary Section:
Seg ID Name Req Des Max Use Group Repeat M CNT Control Total M 1 M MOA Monetary Amount M 1 R TAX Tax Invoice R 1 R MOA Monetary Amount R 1 M UNT Message Trailer M 1
Interchange Trailer:
Seg ID Name Req Des Max Use Group Repeat M UNZ Interchange Trailer M 1
General Notes: 1. The segments are presented in the sequence in which they appear in the message. The segment or segment group tag is followed by the Segment Description, the Base Status (M)andatory / (C)onditional indicator, the User Status, and the maximum number of occurrences. 2. Additionally, there are five types of status for data elements with a (C)onditional EDIFACT status, whether for simple, component or composite data elements. These are listed below and can be identified when relevant by the following abbreviations:
REQUIRED R Indicates that the entity is required and must be sent.
ADVISED A Indicates that the entity is advised or recommended. DEPENDENT D Indicates that the entity must be sent in certain conditions, as defined
by the relevant explanatory note.
OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user.
NOT USED N Indicates that the entity is not used and should be omitted.
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Segment: UNH Message Header
Position: 0010 Group: Level: 1 Usage: Mandatory Max Use: 1 Purpose: A service segment starting and uniquely identifying a message. The message type code for the INVOIC message is INVOIC. Example: UNH+22467640+INVOIC:D:96A:UN:EAN008' Data Element Summary
Data Element
Component Element
Name Attributes
M 0062
MESSAGE REFERENCE NUMBER Unique message reference assigned by the sender. Sender’s unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be exactly the same. Sender generated.
M an..14
M S009
MESSAGE IDENTIFIER Identification of the type, version etc. of the message being interchanged.
M an..6
M 0065
Message type identifier Code identifying a type of message and assigned by its controlling agency. INVOIC M an..6
M 0052 Message type version number D M an..3
M 0054 Message type release number 96A M an..3
M 0051 Controlling agency UN M an..2
M 0057 Association assigned code EAN008 M an..6
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Segment: BGM Beginning of Message
Position: 0020 Group: Level: 1 Usage: Mandatory Max Use: 1 Purpose: To indicate the type and function of a message and to transmit the identifying number. Example: BGM+389+8000245548+9'
Data Element Summary
Data Element
Component Element
Name Attributes
M/U C002
DOCUMENT/MESSAGE Identification of a type of document/message by code or name. Code preferred.
M/U 1001
Document/message name, coded Document/message identifier expressed in code. 389 – Self-billed invoice 8E – Self-billed credit note (EAN code)
C an..3
M/U 1004
DOCUMENT/MESSAGE NUMBER Unique document record ID C an..35
Spotlight Invoice Number
M/U 1225
MESSAGE FUNCTION, CODED Code indicating the function of the message. 9 – new
C an..3
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Segment: DTM Date/Time/Period
Position: 0030 Group: Level: 1 Usage: Mandatory (Optional) Max Use: 9 Purpose: A segment specifying general dates and, when relevant, times related to the whole message. Example: DTM+137:20120804:102' - Document issue date time DTM+50:20120808:102' - Delivery date/time requested
Data Element Summary
Data Element
Component Element
Name Attributes
M C507
DATE/TIME/PERIOD Date and/or time, or period relevant to the specified date/time/period type
M
M 2005
Date/time/period qualifier
M an..3 137 – Document issue date/time 50 – Goods receipt date/time
M 2380
Date/time/period The value of a date, a date and time, a time or of a period in a specified
M an..35
M 2379
Date/time/period format qualifier Specification of the representation of a date, a date and time or of a period. 102 - CCYYMMDD
M an..3
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Segment: IMD Item Description
Position: 0060 Group: Level: 1 Usage: Conditional (Optional) Max Use: 1
Purpose: A segment to describe an item in either an industry or free format.
Comments:
Examples: IMD+F++::: PRODUCT RECALL'
Data Element Summary
Data
Element Component
Element Name Attributes
C 7077 Item description type, coded Code indicating the format of a description. F – Freeform C - Code
C 7081 ITEM CHARACTERISTIC, CODED 8 – Product
Goods Description
C C273 ITEM DESCRIPTION Description of an item.
C 7009 Item description identification
C an..3 C an..3 C
C an..17
C 1131 Code list qualifier C an..3
C 3055 Code list responsible agency, coded C an..3 C 7008 Item description
C 7008 Item description
C an..35
C an..35
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Segment: FTX Free Text
Position: 0070 Group: Level: 1 Usage: Conditional (Optional) Max Use: 10
Purpose: A segment to provide free form or coded text information.
Example: FTX+PMT+1++GST shown is payable by Supplier'
Data Element Summary
Data Element
Component Element
Name Attributes
M 4451 TEXT SUBJECT QUALIFIER PMT – Payment information
M an..3
M 4453 TEXT FUNCTION, CODED 1 – Text for subsequent use
C an..3
X C1007 TEXT REFERENCE
C
X 4441 Free text, coded M an..3
X 1131 Code list qualifier C an..3
X 3055 Code list responsible agency, coded C an..3
M C108 TEXT LITERAL C
M 4440 Free text M an..70
C 4440 Free text C an..70
C 4440 Free text C an..70
C 4440 Free text C an..70
C 4440 Free text C an..70
X 3453 LANGUAGE, CODED C an..3
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Group: NAD Segment Group 2: Name and Address
Position: 0110 Group: 2 Level: 1 Usage: Conditional (Optional) Max Use: 99 Purpose: A group of segments identifying the parties with associated information.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 0120 NAD Name and Address M 1
C 0150 RFF Reference Group C 1
C 0210 CTA Contact Information C 1
C 0280 CUR Currencies Group C 1
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Segment: NAD Name and Address
Position: 0120 (Trigger Segment) Group: Segment Group 2 (Name and Address) Conditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment identifying names and addresses of the parties (ship to and supplier information). Example: NAD+ST+S113++SPL LAVERTON DC+217 BOUNDARY RD+LAVERTON+VIC+3026+AU' NAD+SU+210676::92++ L3 488 Bourke Street+Melbourne+VIC+3000+ CN'
Data Element Summary
Data Element
Component Element
Name Attributes
M 3035
PARTY QUALIFIER Code giving specific meaning to a party.
M an..3 BY – Buyer ST – Ship To Party SU – Supplier
M C082 PARTY IDENTIFICATION DETAILS Identification of a transaction party by code. C
M 3039
Party id, identification Code identifying a party involved in a transaction. SAP Vendor Code
M an..35
N/U 1131 Code list qualifier Identification of a code list. C an..3
M C080 PARTY NAME Identification of a transaction party by name. C
M 3036 Party name Name of party M an..35
M C059 STREET Street Address: one to four lines C
M 3042
Street and number/p.o. box Street and number in plain language, or Post Office Box No.
M an..35
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O 3042
Street and number/p.o. box Street and number in plain language, or Post Office Box No.
M an..35
O 3042
Street and number/p.o. box Street and number in plain language, or Post Office Box No.
M an..35
O 3042
Street and number/p.o. box Street and number in plain language, or Post Office Box No.
M an..35
R 3164 CITY NAME C an..35
R 3229
COUNTRY SUB-ENTITY IDENTIFICATION
C an..9
R 3251 POSTAL IDENTIFICATION C an..17
R 3207 COUNTRY, CODED C an..3
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Segment: RFF Segment Group 3: Reference
Position: 0070 Group: 3 Level: 2 Usage: Conditional (Optional) Max Use: 999 Purpose: A group of segments containing a reference and constants which apply to the entire message. Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 0080 RFF Reference M 999
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Segment: RFF Reference
Position: 0080 Group: Segment Group 1 (Reference) Conditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: Contains a reference to the INVOIC. Example: RFF+AMT: 73076521161 RFF+ZZZ: 1234
Data Element Summary
Data Element
Component Element
Name Attributes
M C506 REFERENCE Identification of a reference M
M 1153
Reference qualifier Code giving specific meaning to a reference segment or a reference number. AMT-Goods and Services Tax identification
number
ZZZ- Retail authority claim number
ZZ
M an..3
M/U 1154
Reference number Purchase order number ABN of the organization in the corresponding
NAD segment. C an..35
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Group: CUX Segment Group 7: Currencies
Position: 0280 Group: Segment Group 7 (Currencies) Level: 1 Usage: Conditional (Optional) Max Use: 10 Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 0290 CUX Currencies M 1
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Segment: CUX Currencies
Position: 0290 (Trigger Segment) Group: Segment Group 7 (Currencies) Conditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange. Example: CUX+2:AUD:4'
Data Element Summary
Data Element
Component Element
Name Attributes
C C504 CURRENCY DETAILS
The usage to which a currency relates. C
M
6347 Currency details qualifier Specification of the usage to which the currency relates.
M an..3
C
6345 Currency, coded Identification of the name or symbol of the monetary unit involved in the transaction.
C an..3
C 6343
Currency type code qualifier
4 - Invoicing currency C
an..3
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Group: PAT Segment Group 8: Payment terms basis
Position: 0310 Group: Segment Group 8 (Payment terms basis) Level: 1 Usage: Conditional (Optional) Max Use: 10 Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 0320 PAT Payment terms basis M 1
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Segment: PAT Payment terms basis
Position: 0320
Group: Segment Group 8 (Payment terms basis)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: To specify currencies used in the transaction and relevant details for the rate of exchange.
Example: PAT+ZZZ++66:3:D:45'
Data Element Summary
Data
Element Component
Element Name Attributes
M 4279 Payment terms type qualifier
Code qualifying the type of payment terms. ZZZ- Mutually defined
M an..3
X C110 PAYMENT TERMS
Terms of payment code from a specified source.
C
X
4277 Terms of payment identification Identification of the terms of payment between the parties to a transaction (generic term).
C
an..17
X 1131 Code list qualifier
Code identifying a code list.
C an..3
X 3055 Code list responsible agency, coded
Code specifying the agency responsible for a code list.
C an..3
X
4276 Terms of payment Free form description of the conditions of payment between the parties to a transaction.
C
an..35
X 4276 Terms of payment
Free form description of the conditions of payment between the parties to a transaction.
C an..35
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R C112 TERMS/TIME INFORMATION C
M 2475 Time reference code
Reference date as specified.
66-Specified date
M
R 2009
Terms time relation code
Payment terms related to time after reference date.
3-After reference
C an..3
R 2151
Period type code
Self-explanatory.
D-Day
C an..3
R 2152 Period count quantity
Number of periods for payment. C n..3
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Segment: DTM Date/Time/Period
Position: 0330 Group: Level: 1 Usage: Mandatory (Optional) Max Use: 9 Purpose: A segment specifying general dates and, when relevant, times related to the whole message. Example: DTM+7:20120804:102' - Effective date
Data Element Summary
Data Element
Component Element
Name Attributes
M C507
DATE/TIME/PERIOD Date and/or time, or period relevant to the specified date/time/period type
M
M 2005
Date/time/period qualifier M an..3 7 Effective date/time
M 2380
Date/time/period The value of a date, a date and time, a time or of a period in a specified
M an..35
M 2379
Date/time/period format qualifier Specification of the representation of a date, a date and time or of a period. 102 - CCYYMMDD
M an..3
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Group: LIN Segment Group 25: Line Item
Position: 0890 Group: Segment Group 28 (Line Item) Level: 1 Usage: Conditional (Optional) Max Use: 200000
Purpose: A group of segments providing details of the individual invoiced items.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group
Repeat M 0900 LIN Line Item M 1
C 0910 PIA Additional Product Id C 25
C 0920 IMD Item Description C 99
C 0930 QTY Quantity C 10
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Segment: LIN Line Item
Position: 0900 (Trigger Segment)
Group: Segment Group 28 (Line Item) Conditional(Optional)
Level: 1
Usage: Mandatory
Max Use: 1
Purpose: A segment identifying the line item by the line number and configuration level, and
additionally, identifying the product or service invoiced. Other product identification numbers e.g. Buyer
product number, etc. can be specified within the following PIA segment.
Comments:
Notes: This segment is used to identify the item being invoiced.
The detail section of the Invoice is formed by a repeating group of segments, always starting with the LIN segment.
Example:
LIN+00100++9310001002226:EN
Data Element Summary
Data
Element
Component
Element
Name Attributes
M/U 1082 LINE ITEM NUMBER
Serial number designating each separate item
within a series of articles.
Application generated number of the count
of the invoice lines.
C n..6
D C212 ITEM NUMBER IDENTIFICATION
Goods identification for a specified source.
C
M/U 7140 Item number
Item Number EAN-13, EAN-8 or UPC-A
C an..35
M/U 7143 Item number type, coded
EN – EAN Number
C an..3
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Segment: PIA Additional Product Id
Position: 0910 Group: Segment Group 6 (Good Item details) Conditional (Mandatory) Level: 1 Usage: Conditional Max Use: 25 Purpose: A segment providing identification codes for the item contained in the Goods Item. Example: PIA+5+000000000080000049:IN
Data Element Summary
Data Element
Component Element
Name Attributes
M 4347 PRODUCT ID. FUNCTION QUALIFIER 5 - Product identification
M an..3
C C212 ITEM NUMBER IDENTIFICATION Goods identification for a specified source.
M
M/U 7140 Item number A number allocated to a group or item.
M an..35
M/U 7143 Item number type, coded Identification of the type of item number. IN –Item Number Code SA-Supplier's article number
M an..3
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Segment: IMD Item Description
Position: 0920 Group: Segment Group 6 (Good Item details) Conditional (Mandatory) Level: 1 Usage: Conditional (Optional) Max Use: 10
Purpose: A segment to describe an item in either an industry or free format.
Comments:
Examples: IMD+F++::: BALLERINA POPLIN, WANDS, 112CM'
Data Element Summary
Data
Element Component
Element Name Attributes
C 7077 Item description type, coded Code indicating the format of a description. F – Freeform C - Code
C 7081 ITEM CHARACTERISTIC, CODED 8 – Product
Goods Description
C C273 ITEM DESCRIPTION Description of an item.
C 7009 Item description identification
C an..3 C an..3 C
C an..17
C 1131 Code list qualifier C an..3
C 3055 Code list responsible agency, coded C an..3 C 7008 Item description
C 7008 Item description
C an..35
C an..35
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Segment: QTY Quantity
Position: 0940 Group: Segment Group 28 (Line Item) Conditional (Optional) Level: 2 Usage: Conditional (Optional) Max Use: 10 Purpose: A segment identifying the product quantities e.g. invoiced quantity. Example: QTY+21:10:MTR'
Data Element Summary
Data Element
Component Element
Name Attributes
M C186 QUANTITY DETAILS Quantity information in a transaction, qualified when relevant.
M
M 6063 Quantity qualifier Code giving specific meaning to a quantity. 21 – Total Line item Quantity.
M an..3
M 6060 Quantity Numeric value of a quantity. Total Quantity Of LIN Item
M n..15
C 6411 Measure unit Qualifier C an..3
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Group: MOA Monetary amount
Segment Group 26: Monetary amount Position: 1040 Group: Segment Group 32 (Price Details) Level: 2 Usage: Conditional (Optional) Max Use: 25 Purpose: A group of segments identifying the relevant pricing information for the goods or services invoiced.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 1190 MOA Monetary amount M 1
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Segment: MOA Monetary Amount
Position: 1040 (Trigger Segment) Group: Segment Group 26 (Monetary amount) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 1 (for each LIN segment) Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. Example: MOA+66:1654.20' Net Line Item Amount Data Element Summary
Data Element
Component Element
Name Attributes
M/U C516 Monetary Amount Specification of monetary amounts relating to the products.
C
M 5025 Monetary amount type code qualifier Net price x quantity for the line item. 66 – Goods Item Total
M an..3
M/U 5118 Monetary amount Net line item amount excluding GST.
M n..15
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Group: PRI Price Details
Position: 1120 Group: Segment Group 28 (Price Details) Level: 2 Usage: Conditional (Optional) Max Use: 25 Purpose: A group of segments identifying the relevant pricing information for the goods or services invoiced.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 1120 PRI Price Details M 1
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Segment: PRI Price Details
Position: 1120 (Trigger Segment) Group: Segment Group 28 (Price Details) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 2 (for each LIN segment) Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. Example: PRI+AAA:16.25:::12:EA Wholesale Price per 12 consumer unit is $16.25 Data Element Summary
Data Element
Component Element
Name Attributes
M/U C509 PRICE INFORMATION Identification of price type, price and related details.
C
M 5125 Price qualifier Identification of a type of price. AAA - Wholesale Price Excluding GST
M an..3
M/U 5118 Price The monetary value associated with a purchase or sale of an article, product or service.
M n..15
D 5284 Unit price basis Basis on which the unit price/rate applies. Blank assumes 1.
C n..9
D 6411 Measure unit qualifier Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed.
M An..3
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Segment: RFF Segment Group 29: Reference
Position: 1170 Group: 3 Level: 2 Usage: Conditional (Optional) Max Use: 999 Purpose: A group of segments containing a reference and constants which apply to the entire message. Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 1170 RFF Reference M 999
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Segment: RFF Reference
Position: 1170 Group: Segment Group 1 (Reference) Conditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: Contains a reference to the purchase order. Example: RFF+ON: 4500002731
Data Element Summary
Data Element
Component Element
Name Attributes
M C506 REFERENCE Identification of a reference M
M 1153
Reference qualifier Code giving specific meaning to a reference segment or a reference number. ON-Order number
AAK – Despatch advice number
M an..3
M/U 1154
Reference number Purchase order number Document Reference Number. C an..35
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Group: TAX Segment Group 33: Duty/tax/fee details
Position: 1320 Group: Segment Group 25 (Line item) Conditional (Optional) Level: 2 Usage: Conditional (Required) Max Use: 99 Purpose: A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates.
Pos No Seg ID Name Req Des Max Use Group Repeat
M 1320 TAX Tax details M 1
O 1330 MOA Monetary amount
C 1
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Segment: TAX Duty/tax/fee details
Position: 1320 (Trigger Segment) Group: Segment Group 33 (DUTY/TAX/FEE DETAILS) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 2 (for each LIN segment) Purpose: To specify relevant duty/tax/fee information. Example: TAX+7+GST+++:::10+S' Data Element Summary
Data Element
Component Element
Name Attributes
M 5283 DUTY OR TAX OR FEE FUNCTION CODE QUALIFIER 7-Tax Contribution levied by an authority.
C an..3
M C241 Duty/Tax/Fee Type
M
M/U 5153 Duty or tax or fee type name code GST - Goods and services tax Tax levied on the final consumption of goods and services
M n..15
R C243 DUTY/TAX/FEE DETAIL C
R 5278 Duty or tax or fee rate
The actual rate of GST.
M an..17
R 5305 DUTY OR TAX OR FEE CATEGORY CODE S-Standard rate
Code specifying the standard rate.
C an..3
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Segment: MOA Monetary Amount
Position: 1330 (Trigger Segment) Group: Segment Group 33 (Monetary amount) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 1 (for each LIN segment) Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. Example: MOA+124:165.42' Line Tax Item Amount Data Element Summary
Data Element
Component Element
Name Attributes
M/U C516 Monetary Amount Specification of monetary amounts relating to the products.
C
M 5025 Monetary amount type code qualifier Tax amount for the line item. 124 – Tax amount
M an..3
M/U 5118 Monetary amount The actual amount of GST for the current line item.
M n..15
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Segment: UNS Section Control
Position: 1790 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A service segment placed at the start of the summary section to avoid segment collision. Comments: Notes: This segment is used to separate the detail and summary sections of the INVOIC message. Example: UNS+S'
Data Element Summary
Data Element
Component Element
Name Attributes
M 0081 SECTION IDENTIFIER A character identifying the next section in a message.
M a1
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Segment: CNT Control Total
Position: 1800 Group: Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment by which control totals may be provided by the sender for checking by the receiver. Comments: Notes: This segment is used to provide message control totals. Example: CNT+2:4' There are four LIN segments in the current message.
Data Element Summary
Data Element
Component Element
Name Attributes
M C270 CONTROL Control total for checking integrity of a message or part of a message.
M
M 6069 Control total type code qualifier Determines the source data elements in the message which forms the basis for 6066 Control value. 2 -Total Number of LIN Segments In This Message
M an..3
M 6066 Control value Control Aount Actual LIN Segment Count
M n..18
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Group: MOA Monetary amount
Segment Group 48: Monetary amount Position: 1810 Group: Segment Group 48 (Monetary Amount) Level: 2 Usage: Conditional (Optional) Max Use: 25 Purpose: A group of segments identifying the relevant pricing information for the goods or services.
Segment Summary
Pos No Seg ID Name Req Des Max Use Group Repeat
M 1820 MOA Monetary amount M 1
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Segment: MOA Monetary Amount
Position: 1820 (Trigger Segment) Group: Segment Group 48 (Monetary amount) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. Example: MOA+128:1832.60' Total Invoice Amount Excluding GST Data Element Summary
Data Element
Component Element
Name Attributes
M/U C516 Monetary Amount Specification of monetary amounts relating to the products.
C
M 5025 Monetary amount type code qualifier Net price x quantity for the line item. 128 –Total Invoice Amount Excluding GST
M an..3
M/U 5118 Monetary amount Total Invoice amount excluding GST.
M n..15
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Group: TAX Segment Group 50: Duty/tax/fee details
Position: 1860 Group: Segment Group 50 (Line item) Conditional (Optional) Level: 2 Usage: Conditional (Required) Max Use: 99 Purpose: A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates.
Pos No Seg ID Name Req Des Max Use Group Repeat
M 1870 TAX Tax details M 1
O 1880 MOA Monetary amount
C 1
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Segment: TAX Duty/tax/fee details
Position: 1870 (Trigger Segment) Group: Segment Group 50 (DUTY/TAX/FEE DETAILS) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 2 (for each LIN segment) Purpose: To specify relevant duty/tax/fee information. Example: TAX+7+GST+++:::10+S' GST applied with the rate of 10% . Data Element Summary
Data Element
Component Element
Name Attributes
M 5283 DUTY OR TAX OR FEE FUNCTION CODE QUALIFIER 7-Tax Contribution levied by an authority.
C an..3
M C241 Duty/Tax/Fee Type
M
M/U 5153 Duty or tax or fee type name code GST - Goods and services tax Tax levied on the final consumption of goods and services
M n..15
R C243 DUTY/TAX/FEE DETAIL C
R 5278 Duty or tax or fee rate
The actual rate of GST.
M an..17
R 5305 DUTY OR TAX OR FEE CATEGORY CODE S-Standard rate
Code specifying the standard rate.
C an..3
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Segment: MOA Monetary Amount
Position: 1880 (Trigger Segment) Group: Segment Group 50 (Monetary amount) Conditional (Optional) Level: 2 Usage: Mandatory Max Use: 1 (for each LIN segment) Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. Example: MOA+124:165.42' Total Invoice Tax Amount Data Element Summary
Data Element
Component Element
Name Attributes
M/U C516 Monetary Amount Specification of monetary amounts relating to the products.
C
M 5025 Monetary amount type code qualifier Tax Amount for the invoice. 124 –Total Invoice Tax amount
M an..3
M/U 5118 Monetary amount The actual amount of GST for the invoice.
M n..15
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Segment: UNT Message Trailer
Position: 0230 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A service segment ending a message, giving the total number of segments in the message and the control reference number of the message. Comments: Notes: The UNT segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. Example: UNT+48+ME00001' Data Element Summary
Data Element
Component Element
Name Attributes
M 0074 NUMBER OF SEGMENTS IN A MESSAGE Control count of number of segments in a message.
M n..6
M 0062 MESSAGE REFERENCE NUMBER Unique message reference assigned by the sender. The message reference number detailed here should equal the one specified in the UNH segment.
M an..14
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Segment: UNZ Interchange Trailer
Position: 0240 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: This is the last segment in the interchange. Example: UNZ+1+00100002’
Data Element Summary
Data Element
Component Element
Name Attributes
M 0036 INTERCHANGE CONTROL COUNT Total number of messages in this interchange.
M n..6
M 0020 INTERCHANGE CONTROL REFERENCE Unique message reference assigned by the sender. The message reference number detailed here should equal the one specified in the UNB segment.
M an..14
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Example INVOIC For Buyer Created Tax Invoice
UNA:+. ? ' UNB+UNOA:3+9320136000004:ZZ+99941546993':ZZ+110922:1351+41546993' UNH+41546993+INVOIC:D:96A:UN:EAN008' BGM+389+8000245548+9' DTM+137:20120422:102' DTM+50:20120425:102' IMD+F++::: PRODUCT RECALL’ NAD+ST+S113++SPL LAVERTON DC+217 BOUNDARY RD+LAVERTON+VIC+3026+AU' NAD+SU+210676::92++ L3 488 Bourke Street+Melbourne+VIC+3000+ CN' RFF+AMT: 73076521161' RFF+ZZZ: 1234' CUX+2:AUD' PAT+ZZZ++66:3:D:45' DTM+7:20120804:102' LIN+1++9334571207409:EN' PIA+5+000000000080000049:IN' IMD+F++::: BALLERINA POPLIN, WANDS, 112CM' QTY+21:10:MTR' MOA+66:1654.20' PRI+AAA:16.25:::12:EA RFF+ON: 4500002731' TAX+7+GST+++:::10+S' MOA+124:165.42' UNS+S' CNT+2:4' MOA+128:1832.60' TAX+7+GST+++:::10+S' MOA+124:165.42' UNT+44+41546993' UNZ+1+41546993'
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CONTACT DETAILS eVision - MessageXchange 3/488 Bourke Street Melbourne, VIC Australia, 3000 P: +613 8622 0200 E:info@messagexchange.com Technical support P: 1300769414 E: support@messagexchange.com Spotlight Marie Fernandez marief@spotlight.com.au Spotlight Pty Ltd Level 6, 111 Cecil Street, South Melbourne 3205
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