MINUTES: St Hugh of Lincoln, Bishop’s Committee Meeting In ... · September 13, 2016 In...

MINUTES:StHughofLincoln,Bishop’sCommitteeMeetingSeptember13,2016Inattendance:Fr.DanRondeau,JacqueSwerdfeger(Sr.Warden),JimSales(People’sWarden),JoyWoodman(2017),ChrisKnutson(2018),CarolRondeau(Clerk),EdHansen(MusicMinister);parishionerspresent:ChristinaNordella,BobbieGlasheen.Excused:PatriciaHorkey(Seminarian)andNeilPassage(Treasurer).Absent:JeffTurner(2017).

1. PrayerAlmightyGod,towhoseglorywebearwitnessatSt.Hugh’s:Wegiveyouthanksforthefellowshipofthosewhohaveworshipedinthisplace,andwepraythatallwhoseekyouheremayfindyou,andbefilledwithyourjoyandpeace;throughJesusChristourLord,wholivesandreignswithyou,intheunityoftheHolySpirit,oneGod,nowandforever.Amen.BCP254-55Adapted

2. CalltoOrder-10:07am

3. ReviewandUpdateAgenda.NoitemsaddedtoAgenda.4. ApproveMinutesfromJune14,2016Meeting–Joymadethemotion,itwas

secondedbyJacque;allwereinfavor5. Reports[WrittenReports,please]Note:ifanyofthesepersonsmakingareportneedfunding(beyondwhatisbudgetedalready)we’lldiscussandvoteduringthereportingtime.

a. SeniorWarden’sReport(Jacque).Reportsubmitted.i. ContinuingworkonDisasterPlandiscussed.Expressedbotha

desireandawillingnesstoworkwithMDPGroup.Fr.DanandJacquetodevelopaPreparednessChecklistforSt.Hugh’sMembers.

b. JuniorWarden’sReport(Jim).Reportsubmitted.i. Note:ChristinavolunteeredtodotheSaturdaycleaning(Item#3on

theReport).ii. DiscussionoftheAC/HeatingProposalresultedinconsensusto

gathermoreinformationandmakethisabusinessiteminOctober.iii. Consensuswastowaitoncounterinstallationratherthanmakeita

DIYproject.c. Seminarian’sReport(PatriciaReportsubmitted.d. MusicMinistryReport(Ed)Reportsubmitted.

i. ConfirmedthatAllSaintsDaywouldbecelebratedasAllSaintsSundayonNovember6,2016.DiscussionaboutChristmasEve

Service.EdandFr.Dantodiscussfurtherintheirmonthlymeeting.e. AltarGuildReport(Diana)

i. NoReportatthistime.Fr.DanpraisedtheworkofDianaandherhelpers.

f. Vicar’sReport(Fr.Dan)Reportsubmitted.g. Treasurer’sReport(Neil)[AvailableinGoogleDocs]

6. OldBusiness7. NewBusiness

a. ProposaltopaytheregistrationfeesforDiocesanConvention(Nov11-12)a. $65.00/person[Fr.Dan,Diana&TerryKurr(Delegates),Joy

WoodmanandRobynRitchey(Alternates),Patricia(Seminarian)(Seeattached).JacquemovedandJoyseconded,allwereinfavor.

b. ProposaltoagainparticipateinIHCChristmasProject(Callie)a. Consensuswastoparticipateintheprogramagain.Jimnotedthat

St.Hugh’swasthesinglelargestcontributor/participantinthe2015program.ConsensusthatGiftCardsincreasethechanceofabuse(sothatchilddoesn’treceiveintendedgift)andshouldbeeliminatedin2016Project.

c. Review,update,andapprovepoliciesandfeesforMemorialGardena. PreviousBCworkreviewed.Discussionwillcontinue.Specific

proposalswillbemadeandvotedoninOctoberMeeting.Itemsdiscussed:diggingandvaultscanpotentiallyharmthetreethatshadestheGarden.ConsiderpolicytoscatterashesontheGarden.Consensusgrowingthata$900-1000FeetousetheGarden(ifscatteringonly)maybesufficienttomaintaintheMemorialGarden(includingplacementofMemorialPlaque).

d. ChristinaaskedtoaddresstheBCa. PossibleFundRaiserpresented.Theidea:PresentaCasinoNight

themedMurderMysteryusingtheRainbowInnFacility.Partnerwithalocalgroup(sharingthefundsraised)andearmarkcertainfundsfortheDiocese.Livelydiscussionfollowed.Consensus:weareopentotheidea,andwonderifthelocalJewishCongregationwouldbeinterested.ChristianwilldevelopmoredetailedplanforpresentationinOctobermeeting.

8. ClosingPrayerandAdjournment–11:42am

/

Senior Warden ReportBishops Committee

9/13/16

Fellowship

Calendar is being used. Suppiies in good order. Cake for birthdays andanniversaries continue to be a success:

\Communication

New attendees are encouraged to sign guest book.Jk Evacuation information has been shared via emaii through Father Dan.

/Q_

* t’—' W T’ ' * ' “*7 '7 ~——— ——'~ 77*’

Bishops Committee Meeting - Peoples Warden Report

13 Sep 2016

Backleckt

Robin Ritchey has been very busy with her own business and teaching at

College of the Desert and unable to work on the revised plans. Until she

can do so we are on hold.

1. Air ConditioninglHeating-l have a bid from Mountain Mechanical to install a

mini ductless system for the entire church (less the bathrooms and kitchen

which currently have no direct heat or AC—For those rooms we would count on

circulation from the Parish Hall). A first look internet research indicates we

would experience a 40% energy savings by using the new system vs propane.

This is in addition to the added feature of AC.

2. As many of you are aware, gophers and other creatures (ground squirrels,

rabbits, dear?) have created havoc with our irrigation system. The initial

plastic pipe had to be replaced with hard PVC as something was chewing on

the pipe and leaks were everywhere. Also many of the sprinkler heads were

gnawed off. Almost all the the lilacs were attacked to now there are wire cages

around them. Although the gophers are still around the remaining plants are

not to their taste.

3. Arrangements have been made with Patti Perez to clean the bathrooms,

kitchen and Parish Hall counter every saturday afternoon so that all is clean for

Sunday morning. The cost is $40 per week. This is on top of what we pay for

the whole church cleaning twice a month ($‘?). Do we want to continue this?

4. New counters in the kitchen and Parish Hall. Hans has been busy all summer

with a project in the desert and it is unknown when he will be back. Suggest

we “do it ourselves". Volunteers?

5. Suggest Earmarking our Donation to the Help Center.

Mountain Mechanical ServicesP.o. Box 1389

Phone: (951) 692-0877Email: timolivier8O@gmail.com

. Web: www.hvacmountain.com

Rick MartinezS3155 Double View

j Mcuntalzii ” 7

idyllwild

(760) 409-2289

Estimate # 000060. Date U7/19/2015ldy"W“d' Ca 92549 Business / Tax # CL#922929

DescriptionTotal

System will be a heat pump (heating and cooling)

Condenser m#mch4u-36phh2

System will be a heat pump ( heating and cooling)

includes electrical supply run from panel and refrigerant line set.

install new mini cluctless split system$6,475.00

1st system: 36k btu (3 ton) in Sanctuary. Media unit: cassette style evaporator (indoor) m#MEHSU-36CSC2, installed in ceiling with matching condenser mounted on pad (outside), Modei#MCHSU-36€SH2

install new mini ductiess split system$6,450.00

2nd system: 2 evaporators, one in office, 12k btu (1 ton), one in parish hail, 18k (1 .5 ton)/lcondenser for both evaporators. Media brand, model # mehsu~'i8 or similar.includes electrical supply from panel, refrigerant line set and line set cover.

Notes:

job location: 25525 Tahquitz dr, idyllwild

I777 7 77 7777' 77777 7

Page 1 of 2

Subtotal $12,925.00

Total $12,925.06

Please make checks payable to: Mountain Mechanical Sen/ices P.Q. Box 1389 idyllwild CA 92549

ST.HUGH’SEPISCOPALCHURCH

SEPTEMBER13,2016BISHOP’SCOMMITTEEREPORT

PatriciaHorkey–Postulant’sReport:

IntheSummermonthsandnowasFallbeginsI:

1. WillbeparticipatinginanAdvancedFieldEducationMinistryProgram(throughtheClaremontSchoolofTheology)atSt.JohnEpiscopalChurchinIndiofordurationoftheFallSemester.

a. Iwillbeinvolvedinthevariousoutreachministriesofthechurch.2. ContinuetoattendClaremontSchoolofTheology.3. Havecompletedmyeight-weekinternshipministryprogramatSt.PaulintheDesert.

a. PartoftheordinationprocessistoserveasaninternatanotherparishwithintheSanDiegoDiocese.DuringthemonthsofJulyandAugust,IhavebeenaskedbyBishopMathesandRev.Dr.AlexNagytocontinuetoserveinministryatSt.Paul’sintheDesert.

4. ContinuetomeetwithFr.Danasmypastoralcareadvisor.5. ContinuewithSt.Hugh’sPastoralCareMinistry,bybringingHolyCommuniontoour

congregantsandourneighborswhoareinhospicecare,convalescenthomesandhospitals.

6. ContinuetoserveoureldersinIdyllwildthroughthePreciousElderMinistry/MountainCommunityAllianceTeam.

7. ContinueasamemberoftheSt.Hugh’sPrayerTeam.8. Continuetogivepastoralcarebycontactingmembersbyphoneandbywritingand

sendingprayercardstothemembersofSt.Hugh’s.9. ContinuetobeapartofSt.Hugh’sliturgicalteam,includingtheAltarGuild.

ThankYou!

Blessingstoyouall,

Patricia

MusicMinistryReport|13September2016VaryingstylesanddegreesofliturgicalpracticearefoundintheEpiscopalChurch,includingtraditionalhymnsandanthems,moremodernreligiousmusic,andAnglicanChant.AsvariedasServicescanbe,thecentralbindingaspectistheBookofCommonPrayer,whichhasbeeninexistencesincethe1500's.EpiscopalServicesaresimilarinstructureandliturgytotheRomanCatholicChurch,astheHolyEucharististhecentralfocusoftheServiceorMass.TheHymnal1982istheprincipalsourceofmusicfortheliturgy.TheHymnalisdividedintotwoprimarysections:Servicemusicandanextraordinarycollectionofhymns.Thereare288piecesofmusicintheServicemusicsectionand720diversehymns.Thesehymnsarearrangedfor:

1. DailyOfficeuse(1-46);2. HymnsappropriatetoseasonsoftheChurchYear(Advent,Christmas,Epiphany,Lent,Holy

Week,Easter,Pentecost,Saint'sDays,Baptisms,Confirmations,Ordinations,HolyMatrimony,Theotokos(Mary,MotherofGod),etc.

3. Thenthereisalargesectionofgeneralhymns.Thesehymnsarearrangedbybroadtheologicaltopics-HolyTrinity,PraisetoGod,theHolySpirit,JesusChrist,theChurch'sMission,etc.

4. TheHymnalconcludeswithroundsandcanonsandsomegeneralNationalSongs.ItisthedutyoftheMusicDirectortomatchthesehymnswiththetheme(theReadingsandHolyGospel)oftheday;thisisachievedbyreadingtheLiturgyoftheWordofaparticulardayandfindingappropriatemusic.Rightnowweareintheseasonofthe"SundaysafterPentecost."ThisseasonwillconcludeonChrist,theKingSunday(20November2016).ThenwestartalloveragainwithAdvent,whenitiscompletelyappropriatetowisheveryonea"HappyNewYear."Thankyou,EdHansenMusicMinister

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Vicar’sReport|13September2016Thankyouforyourleadershipandservicetothiscommunity.

Note:Itemsinboldareneworsuggestedforfurtherdiscussionand/orevaluation

Communications1. PictorialDirectory:Needtoresumeourefforts

a. MissingpicturesfromtheBC(andour“PermanentVisitors”)i. JimSalesii. PatriciaHorkey

b. Iwillsendrequeststoour“Families”forphotosthisweek2. Maintainingourwebsite

a. Theaddress:www.sthughsidyllwild.orgisagainfunctional.b. Usethesiteyourself.Yourfeedbackisvaluable.c. Encourageotherstousethesite.

3. MaintainingourFacebookPage(stillseekingother“editors”).InadditionImaintain:a. HearwhattheSpiritissaying(ChristianFormation)b. MCAllianceAgainstGender-BasedViolence

4. Send:WeeklyE-newsletterandotheroccasionalall-members-and-friendsemails5. Continue:Regularphoneconversations6. WithPatricia’shelp:NotecardsandE-cardsarebeingsenttomembersandfriends

NewMemberUpdates1. ThankyouforyourhelpwithGuests

a. SEEKOUTANDWELCOMEGUESTSb. Let’scontinuetohelpthemsignGuestBookorGuestCard

2. GuestsinJulyandAugust(MemberorpotentialMember)a. GaryEngle&Greg(“theValley”/PineCove)

MembershipandAttendanceTotalActiveBaptizedMembers(31December2015)..........................................................................78TotalActiveBaptizedMembers(31August2016).................................................................77FriendsofSt.Hugh’s(31December2015)..............................................................................................115FriendsofSt.Hugh’s(31August2016)....................................................................................130

TotalAttendance2015throughAugust31...........................................................................................1609TotalAttendance2016throughAugust31..........................................................................1619SundayAttendance2015throughAug31.............................................................................................1419SundayAttendance2016throughAug31............................................................................1425AverageSundayAttendance2015throughAug31................................................................................42AverageSundayAttendance2016throughAug31................................................................42

1. Updated“Active”StatusinourParishRegistera. Status:“Removed”(duetomovingandsoon)

i. DanielBissler,BarbaraBurgess,BettyClopine,BobClopine,RandyEchito,CraigElliott,PatElliott,BobHildebrand,LaurelOwen,AdeleVoell,RonVoell

2

b. Status:“Inactive”i. RoyDavidson,ChanelFriesen,JeffFriesen,GeorgiaO’Farrell,PhilStrong

2. Statusof“FriendofSt.Hugh’s”a. Daniel&Randy,Craig&Pat,BobHildebrand,LaurelOwen,Adele&Ron

OrdinationProcess1. PatriciaHorkeycontinuesherjourneytoordination.SheisaPostulant,“OurSeminarian”

a. PatriciahasbeguntheFallSemesteratClaremontSchoolofTheology&BloyHouse.

PastoralCareandServingOthers1. HealingandHolyCommunion(Attendancein2016:51,Average:4)2. ThroughPatriciaandothersIhaveregularcontactwithhomebound

a. Elliots(Patriciaisthemaincontact)i. Patcontinuestoconvalesce

b. Annamariecontinuestohealc. DianeNoble&Tom(Donaisthemaincontact)

i. SurgeryscheduledinOctoberii. Tommayrequireahigherlevelofcare

d. Fr.LarryBernier(continuesonhospiceandisweakening)3. PreciousElderMinistrycontinuesunderPatricia’sLeadership

a. WithmyencouragementandparticipationPatriciacontinuestomaintainacollaborativeministry—TheMountainCommunitiesElderAlliance—totheelderlyintheMountainCommunities

i. TheAllianceincludes(sofar)St.Hugh’s,SpiritualLivingCenter,Crossroads243,SpiritMountainRetreatCenter,Idy-Elders,interestedindividuals,andlocalindividualcareproviders.

ii. ThenextmeetingoftheAllianceiscurrentlybeingscheduledb. PatriciacontinuesacollaborativeministrytotheelderlywiththePastoralCareTeam

ofSt.Margaret’sinPalmDesert.4. MountainCommunitiesAllianceAgainstGender-basedViolence

a. Calliehashadtoscalebackherleadershiphere.b. TodatewehaveenlistedthesupportoftheIdyllwildRotary,theIdyllwild

Soroptimists,SpiritMountainRetreatCenter,andtheIdyllwildArtsAcademyandtheIdyllwildLibrary(ShannonNg).

c. Otherorganizationsbeingapproachedincludeschools,theRiversideDistrictAttorney’sOffice,andotherlocal,faith-basedcommunities.

d. StopHumanTrafficking:anEventonTuesday,Nov.1,2016withSoroptimistsofIdyllwild.

5. HELPCentersupporta. IamgratefulforthefinancialsupportofferedbyourBC/Members.b. MonthlyfooddeliverycontinueswiththesupportofSt.Margaret’sandThriveOnc. Reminder:Callie(Chair)andConoraremembersoftheHELPCenterBoard

6. ERDsupporta. Theweeklyiteminournewsletterismycontinuingsmallstepinkeepingawareness

ofneedsandministryinfrontofthecongregationb. MyhopeistobeapartnerwithERDinhealingahurtingworldc. Thisisa“Beyond-the-Hill”ministryeffort

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7. CampStevenssupporta. Theweeklyiteminournewsletterismycontinuingefforttokeepawarenessofthe

workoftheCampinfrontofthecongregationb. MyhopeistopartnerwithCampStevensinministry;theCampwouldthenbecome

anotheroneofour“Beyond-the-Hill”ministrypartners8. MountainCommunitiesInterfaithAlliance(St.Hugh’sleadstheway)

a. AnInterfaithThanksgivingServiceisbeingdiscussedb. TheServiceofSolacewillagainbeofferedtotheMountainCommunities

Education1. The“KeepLearning”featureofourweeklynewsletterismyattempttoextendour

EducationalMinistrytomembersandfriendsa. IcontinuetoinviteotherstosignupforHeartheSpiritnewsletterandblogb. IcontinuetoworkonfindingandpresentinganEmail/webbasedBibleStudygeared

totheRevisedCommonLectionary(RCL)c. Iaminvestigatingwaystohaveaninternetbasedstudygroup(usingeitherFacebook

orGoogle)2. TheSundayhomiliesarebeingrecordedandpostedonourwebsite3. Ihavebeguntosendaweekly“HearwhattheSpiritissaying”updatetoover100

friendsandmembersofSt.Hugh’sasa“keeplearning”invitation/opportunitya. TheupdateincludesmaterialnotusedonSunday(sometimes,wholeessays).

FundingMinistryandStewardship1. Continuingwork

a. ChurchPensionFund(CPF)offersonline/printmaterialsb. EpiscopalChurchFoundation(ECF)offersonline/printmaterials

WorshipNotes1. DianaKurrcontinuestodirecttheworkoftheAltarGuild(SusanSimmons,NeilPassage,and

PatriciaHorkey).JobDescriptionisinprocess.2. TaizéServicecontinueswiththeleadershipofDianaKurrandEdHansen

a. Attendancein2016:52(Average:8)3. ListentoourmembersinordertohelpEdandmeevaluateandplanourworship

a. Musicplanningisprogressingandtheexpansionseemstobewell-acceptedb. Let’sallworktomaintainaprayerfulreverencebeforeandafterworshipandatthe

Peace.

Calendaritems1. Wed09/21/16...................10:00amHealingandHolyCommunion2. Wed09/28/16...................6:00pmTaizéService3. Sat10/01/16......................BlessingsoftheAnimals4. Wed10/04/16...................10:00amHealingandHolyCommunion5. Sun10/09/16.....................Fr.PaulKowalewski(Fr.Danaway)|BirthdaySunday6. Sun10/16/16.....................Fr.GeorgeKeith(Fr.Danaway)7. Wed10/18/16...................10:00amHealingandHolyCommunion8. Wed10/25/16...................6:00pmTaizéService9. Sun11/06/16.....................“AllSaintsSunday”

9/6/2016 Gmail ­ August Financials and Treasurer's Report

https://mail.google.com/mail/ca/u/0/?ui=2&ik=3e8f9571db&view=pt&search=inbox&th=156ff65aa4f831b7&siml=156ff65aa4f831b7 1/1

Neil Passage <sthughfinance@gmail.com>

August Financials and Treasurer's Report1 message

Neil Passage <npassage@gmail.com> Tue, Sep 6, 2016 at 5:07 AMTo: Father Dan <drondeau910@gmail.com>, Jacque Swerdfeger <jacqueswerdfeger@gmail.com>, Joy Woodman<popcornjoy@icloud.com>, Jim Sales <jes97209@gmail.com>, jeffhturner <jeffhturner@sbcglobal.net>, Christopher Knutson<knoot@msn.com>, Carol Rondeau <crondeau910@gmail.com>, Patricia Horkey <tricia.horkey@gmail.com>Cc: Julie Young <jyoung@edsd.org>, Rosa Feeney <rfeeney@edsd.org>Bcc: sthughfinance@gmail.com

Here are the financials for August.  

Rosa, as you requested, I have attached copies in the .xlsx format.

If anyone needs other formats or has any other questions, don’t hesitate.

In my June email/report, I touched on cleaning up the balances in two designated funds.

The Designated Contingency Fund clean up was approved in the June Bishop’s Committee Minutes(page 2).

The Altar Fund clean up of unsupported balances hasn’t been approved by the Bishop’s Committee,even though I included the entry in the July financials.  I anticipate the BIshop’s Committee’s approval atthe next meeting.

On Wednesday morning, August 17, Jacque and I met with Rosa Feeney regarding the DiocesanReview.

After a brief tour of the church, Rosa, her husband, Joe, Jacque and myself retired to my house for pizza,homemade ice cream and consideration of any outstanding questions Rosa might have regarding thereview ( I previously answered most of her queries via email).

I, and members of the Audit Committee, look forward to receiving a report of her findings.

Carol, here is a pdf copy of this email for attachment to the electronic version of the August minutes asthe Treasurer’s Report.

Thanks.

Neil Passage

Treasurer, St. Hugh’s Episcopal ChurchIdyllwild, California

Motion:TocoverRegistrationFeesforDiocesanConventionSt.Hugh’swillpaytheRegistrationFeeof$65.00forFr.Dan,DianaandTerryKurr(Delegates),RobynRitcheyandJoyWoodman(Alternates),andPatriciaHorkey(Seminarian)thattheymayparticipateinthe2016DiocesanConvention.

Notes:1. IftheAlternatesarenotattending,noRegistrationFeeneedstobepaid.2. Likewise,ifPatriciaisunabletoattend,noFeerequired.3. Dinnercost($65/person)tobecoveredbythosewhochoosetoattend4. Thisexpenseshouldbeincludedinour2017Budget

Question• Couldwecoverhalfthisexpensefromthe2016EducationBudgetandhalffrom

the2016DiscretionaryFund?

MemorialGardenOverthelasttwoyearstheBChasconsideredupdatingtheProcedures,Policies,andFeesforuseoftheSt.Hugh’sMemorialGarden.WhatfollowsistakenfromourMinutesandJr.Warden’sReports(2014-todate).AsfarasIcantell,theBChasnotformallyadoptedanyProceduresandPolicies(beyondthosesetoriginally),norhasitformallyupdatedoradoptedanewFeeSchedule.Ibelieveweshoulddothisbeforetheendof2016.Also,iftherewasanemaildiscussionafterMarch2015I’mnotabletolocatetheemailthread.~Fr.Dan

September2014LocateandreviewthepaperworkregardingtheMemorialGarden.i.Ricklocatedthedocuments.Hastheminhispossession.HansBu(newmember)hasvolunteeredtomaintainboththeMemorialGardenandChapelashiscontributiontothelifeofthecongregation.ii.AdelementionedthatMillerJonesMortuaryservedasaconsultantinestablishingtheMemorialGardenandwouldbeagoodsourceofcontinuinginformationandguidance.iii.TerryKurrhasrefurbishedtheplaquefortheMemorialGardenandHanswillreinstalltheplaque.

February2015MemorialGardenReview(HansBu)2/11/15–PurchaseofVaults($190each)afunddoesexistfortheMemorialGarden.HansBuandRickMartineztoreporttoBC[in]March2015.

March2015(Jr.Warden’sReport)MemorialGarden

1. MillerJonesMortuaryandCrematory–[HansandRickmetwith]CurtWelshona. [MillerJonesWebsite:http://www.miller-jones.com/]

2. DirectCremationPackage[fromMillerJones]:Pickup,preparationandcontainer$1390.003. St.Hugh'sMemorialGardenFee:$900.00(?)(Welshonadvised[us]toraiseat3Xour

currentrate).FeewouldincludeMemorialService,burial,vault($195)andWallPlaque($65)

4. ProposemapofMemorialGarden.CDonfile.PreparedisplaynexttoGarden(?)5. Procedures,policiesandformsbeingworkedonbyHansandRicktofollowupviaemail