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8/13/2019 Monitoring Guidelines for ESES Program
1/18
Government of NepalMinistry of Peace and Reconstruction
Emergency Peace SupportProject
(IDA Grant No: H367-NEP)Singha Durbar, athmandu
MONITORING
GUIDELINES(EMPLOYMENT/SELF-EMPLOYMENT
SERVICES PROGRAM)
!ctober "#$"
8/13/2019 Monitoring Guidelines for ESES Program
2/18
M!N%&!R%NG G'%DE(%NES )!R ESES
PR!GR*M
1. General Background
Ministry of Peace and Reconstruction (MoPR) is implementing Emergency Peace Support
Project (EPSP) utilizing IDA grant wort !" million #SD e$ui%alent (SDR &'& million) or
tis purpose te project financing agreement was signed on *+ August *"", and made
effecti%e on '- Septem.er *"", /e Project period is e0tended up to 1une *"'2 wit
restructuring
/e o.jecti%e of te EPSP is to contri.ute to te peace process .y pro%iding interim cas
transfers and ser%ices to eligi.le conflict affected groups and .y increasing transparency and
accounta.ility in te deli%ery of tese .enefits /e Project as tree components3 ')rea.ilitation support to conflict4affected families and indi%iduals5 *) cas .enefits to te
families and widows of tose 6illed as a result of conflict5 and &) capacity .uilding of 6ey
institutional structures in support of te peace process and Project Management Support
/eam
#nder te 7omponent4' te Project as launced Employment and Self Employment
Ser%ices (ESES) Program wic see6s to pro%ide employment related rea.ilitation ser%ices
to %ictims of te ten year armed conflict and teir immediate families /e tree ser%ices
offered include jo. placement8 micro9small .usiness assistance and %ocational training
/e pilot pase of ESES was initiated in early *"'* co%ering '* districts /irteen ser%ice
pro%iders in total were selected and fielded to pro%ide tese ser%ices to &8"&" .eneficiaries
:ased on te success of te pilot pase te EPSP is planning for national roll out of te ESES
program co%ering all te remaining +' conflict4affected districts witin 1une *"'2 /e
national rollout will .e accomplised in two pases4 first pase co%ering 2& districts in '"
geograpical clusters and te second pase co%ering ', districts in 2 geograpical clusters
/e ESES Program is .eing implemented following te ield Implementation Manual (IM)
; Employment9Self4Employment Ser%ices (ESES) and
8/13/2019 Monitoring Guidelines for ESES Program
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implementation pase acti%ities related to attendance of .eneficiaries8 training9ser%ice
courses8 training9ser%ices facilities including materials and e$uipment8 distri.ution of
allowances to te .eneficiaries8 counseling for jo. placement8 s6ills testing8 and e%aluation of
trainees and trainers9instructors will re$uire proper attention Similarly8 in post4ser%ice pase
acti%ities related to employment %erification of te .eneficiaries need to .e gi%en priority for
ensuring $uality4results
In te a.o%e conte0t8 it is realized tat a standard Monitoring
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/e EPSP as prepared a compreensi%e organizational plan including pro%ision of
indi%idual consultants9e0perts to ensure smoot implementation of te program and deli%ery
of $uality ser%ices ($nne%&1) #nder te Project 7oordinator8 ESES program section eaded
.y #nder4Secretary will o%ersee te implementation of te program including monitoring and
e%aluation /e ESES program section sall .e assisted .y te tecnical support unit (/S#)
/e program8 monitoring and reporting wing in te /S# sall assist te ESES program
section in carrying out monitoring and e%aluation of te program /is wing sall .e filled in
wit Program Monitoring and E%aluation Specialists (PMES)8 /raining and 1o. Placement
Specialist8 and Micro4small .usiness Specialist operating at te central le%el In addition8 one
ield :ased Rea.ilitation Specialist (:RS) in eac geograpical cluster co%ering tree or
more districts sall .e fielded to conduct monitoring and e%aluation acti%ities intensi%ely
/e role of te #ME' supported .y te /raining and 1o. Placement Specialist and Micro4
small :usiness Specialist in relation to monitoring and e%aluation of ESES Program sall .e
as follows3
De%elop and update8 as necessary8 te monitoring and e%aluation framewor6 and
guidelines for ESES program5
Assist te Pu.lic Information97ommunication Specialist in esta.lising and
maintaining te Management Information System (MIS) to ensure effecti%e collation
and recording of monitoring8 reporting and e%aluation information including trac6ing
of participation of affected indi%iduals in ser%ices5 and ser%ice pro%ider proposals8
contracts8 deli%ery of ser%ices8 and dis.ursement of funds5
7ompile and analyze monitoring and e%aluation data su.mitted .y te :RS for
reporting5
Prepare montly8 $uarterly and annual reports to .e su.mitted to te MoPR5 Prepare monitoring scedules and conduct spot4%isits to te ESES districts to monitor
$uality of ESES acti%ities (inputs8 processes8 and outputs) ($nne%&3)and prepare and
su.mit field4%isit reports to te ESES program section5
Prepare employment %erification plan and scedule and %erify te employment9jo.
placement status of te participants in coordination wit te concerned :RS8 jo.
placement specialist8 micro9small .usiness specialist and te ser%ice pro%iders and
su.mit employment9jo. placement %erification report to te ESES program section5
7onduct training and capacity de%elopment acti%ities of ESES staff on monitoring
e%aluation and reporting5
Re%iew and enance outreac program9 materials of ESES program5
Re%iew and enance grie%ance andling mecanism of ESES program5
Prepare project completion reports including lessons learnt on te implementation of
ESES program5
E%aluate performance of te :RS
/e *B'operating at te cluster le%el will .e responsi.le for te followings3
Monitor te application and selection process of .eneficiaries5
=erify te ser%ice %enues proposed .y te SPs5 Monitor te attendance and participation of te .eneficiaries5
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Monitor and report te standard of ser%ice pro%ision and perception of te
.eneficiaries on te $uality of te ser%ice pro%iders5
Assist program monitoring and e%aluation specialist and9or training and jo. placement
specialist9micro4small .usiness specialist to %erify and report employment9jo.4
placement9.usiness start up status of randomly selected participants .ased on reports
su.mitted .y te SPs5
7ollect and compile complaints and report to te Project5 Monitor te payments of stipends to te .eneficiaries .y te ser%ice pro%iders5
Prepare montly monitoring reports and forward tem to te Project5
acilitate SPs8 @P7s and district sta6eolders in dissemination of outreac materials5
Support @P7s8 district4le%el coordination committees in strengtening monitoring at
local le%el5
/e :RS sall use cec6list pro%ided in $nne%&+for monitoring
3.3 Monitoring and evaluation at district level
At te district4le%el te #- 'ecretariessall .e responsi.le for te followings3
7ec6 attendance records of te .eneficiaries
7ec6 attendance records of te trainers9instructors
7ec6 ser%ice processes and procedures as mentioned in te cec6list ($nne%&)
7ec6 weter te .eneficiaries recei%e te stipends and tra%el allowances on time5
Report to te @P7 and :RS if tere are any pro.lems in te implementation of
ESES Program
In addition8 as mandated .y te
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/e EPSP sall conduct impact e%aluation study of participants wo a%e completed te
ESES ser%ices near te end of te project /e o.jecti%e of suc study sall .e to assess te
impact ESES sall a%e on .eneficiaries economic participation9employment8 welfare of te
ouseold and te socio4economic integration of te 7AP EPSP would ire te ser%ice of
te sur%ey firm and te Borld :an6 will pro%ide /ecnical Assistance and guidance on te
design and analysis of te e%aluation
3.4 E'E' Management nformation '"stem (M')
/e EPSP sall de%elop and run compreensi%e ESES management information system
(MIS) to ensure effecti%e collation and recording of monitoring8 reporting and e%aluation
information including trac6ing of participation of affected indi%iduals in ser%ices5 and ser%ice
pro%ider proposals8 contracts8 deli%ery of ser%ices8 and dis.ursement of funds /e MIS Bing
under te /ecnical Support #nit of te ESES Program Section sall .e responsi.le for
updating and maintaining ESES MIS /is Bing sall .e supported .y a data.ase
management firm to .e ired under te EPSP
3.5 'ummar" of Monitoring oles, es!onsibilities, *re6uenc" and e!orting
/e description of different monitoring entities8 monitoring areas8 fre$uency8 entity to .e
reported8 entity to ta6e correcti%e actions are summarized in te following ta.le
'.7. Monitoring Entit" Monitoring $rea*re6uenc" of
Monitoring
Entit" to be
e!orted to
Entit" to ake
-orrective
$ctions
' MCPR8 Monitoring
team eaded .y 1oint
Secretary
(central le%el)
:eneficiary
Perceptions
(cec6list Anne04*)
E%ery two monts MCPR
Secretary
EPSP9ESES
Program
Section
* PMES
(central le%el)
C%erall ESES
monitoring including
performance of :RS
(cec6list Anne04&)
E%ery two monts ESES
Program
Section
EPSP9ESES
Program
Section
& :RS
(cluster le%el)
C%erall ESES
monitoring
(cec6list Anne042)
E%ery two wee6s PMES PMES
2 @P7 Secretary
(district le%el)
administrati%e
aspects of ESES
(cec6list Anne04!)
E%ery wee6 :RS :RS
! @P79 District le%el
7oordination and
Monitoring
7ommittee
(district le%el)
:eneficiary
perceptions
(cec6list Anne04+)
E%ery mont MCPR EPSP9ESES
Program
Section
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!rgani+ational Structure for Management of ESES Program *NNE-.$/
ESES SteerinMinistr of Peace and
Project
Mana ement &eam
EPSPProject
0luster
.$
0luster
.$#
0luster
.1
0luster
.2
0luster
.3
0luster
.4
0luster
.5
0luster
.6
0luster
.7
0luster
."
M%S 8ing
PublicInfo!"#ion/Co!!unic"#ionS$%ci"li - 'MIS Con&ul#"n# (SPI)
Procurement 8ing
Fin"nci"l M"n",%!%n#S$%ci"li - 'Pocu%!%n# S$%ci"li - '
&echnical Support 'nit
Program, Monitoring and
Reporting 8ing
Po,"! Moni#oin, "nE."lu"#ion S$%ci"li - T"inin "n ob Pl"c%!%n#
ESES Program Section
Un% S%c%#"- 'S%c#ion Offic% -Accoun# Offic% - '
District 0oordination and Monitoring
8/13/2019 Monitoring Guidelines for ESES Program
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$77E8&2
Monitoring 0hec9list for MoPR Monitoring &eam
$: General %nformation of Service and Service Provider
N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:
S%.ic% N"!%12222222223
Con#"c# ID No1 2222222222222233
T"inin, Loc"#ion12222223 No3 of 4%n%fici"i%&1F%!"l%1 222222233M"l%12222222223To#"l1222222222
N"!% of Po,"! Cooin"#o 2222222222222222233
N"!% of Inuc#o& ') 22222222222222222222233)2222222222222222222222
": 0hec9list of &raining Processes and Procedures
(Fill up as per the evidence available on the date of monitoring) (Please click
at appropriate cell)
Description
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6: %nteraction =ith Service Providers
(Please interact with service providers Instructors and Manager to seek their
opinions on the positive and negative aspects of the Program and mention theirfeelings in this section)
5: %nteraction =ith District 0oordination and Monitoring
0ommittee D0M0/
4: !bservation and 0omments on the Role of )>RS, PMES, D0M0,
and (P0 Secretary in Monitoring
3: Suggestions for %mprovement
(Based on the monitoring and interaction please provide suggestions for
corrective actions and improvements)
8/13/2019 Monitoring Guidelines for ESES Program
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N"!% of Moni#o1222222222 3
Si,n"#u% 22222222222233
D"#% 2222222222222223
8/13/2019 Monitoring Guidelines for ESES Program
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*NNE-.7
Monitoring 0hec9list for PMES?&raining and @ob
Placement Specialist?Micro.Small >usiness Specialist
$: General %nformation of Service and Service Provider
N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:
T"% N"!%12222222223 Con#"c# ID No1 2222222222222233T"inin,loc"#ion2222222222
Di"nc% fo! "cc%&&ibl% o"2222;!/!
T"inin, S#"# D"#%1233/233/ Po.i&ion of follo:in, f"cili#i%& !"%
S"f%# M%"&u% (Fi Ai ;i#&)Din7in, 8"#%
Toil%#E!%,%nc Pl"nC5il c"% c%n#%
7: 0hec9list of &raining Processes and ProceduresDescription
8/13/2019 Monitoring Guidelines for ESES Program
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4%n%fici"i%& A$$o."l li fo! Diic#Moni#oin, "n Cooin"#ion Co!!i##%%!"in#"in%Pl"c%!%n# Uni# %"bli&5% "n func#ion"lO0T $l"nnin, fo b%n%fici"i%& $%$"% "nfollo:%If %&? :5%%@
Ou#%"c5 "c#i.i#i%& fo b%n%fici" &%l%c#ionc"i% ou#If %&? %$l"in :5"# "c#i.i#i%& :%% c"i% ou#
6: %nteraction =ith >eneficiaries(Please interact with the participants to seek their opinions on the positive andnegative aspects of the service provided and mention their feelings in thissection)
5: %nteraction =ith Service Providers
(Please interact with service providers Instructors and Manager!oordinator to
seek their opinions on the positive and negative aspects of the Program and
mention their feelings in this section)
4: 0omments of PMES
Abou# V%nu% Abou# T"inin, M"#%i"l&/Tool& "nE9ui$!%n#&
Abou# Inuc#o& Abou#4%n%fici"i%&
3: 0omments of PMES on the Performance of )>RS
2: %nstructions Given by the PMES for %mprovement
N"!% of PMES222222
Si,n"#u% 22222222222233
D"#% 2222222222222223
8/13/2019 Monitoring Guidelines for ESES Program
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*NNE-.6
Monitoring 0hec9list for )>RS
$: General %nformation of Service and Service Provider
N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:
T"% N"!%12222222223 Con#"c# ID No1 2222222222222233T"inin,loc"#ion2222222222
Di"nc% fo! "cc%&&ibl% o"2222;!/!
T"inin, S#"# D"#%1233/233/ IDP& "n F"!il
B O$5"n& "n f"!il* Abuc#% "n F"!il
To#"l
7: 0hec9list of Aenue and &raining MaterialsSN Description
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fo!"#L%&&on $l"n $%$"%Cl"&&%& "% #"7%n "& $% l%&&on $l"n
T"in%6& Lo,boo7 !"in#"in% in ,i.%n fo!"#4"nn% / Di&$l" 4o" i&$l"%R%co of 4%n%fici"i%& A$$lic"#ion Fo! 7%$#8%%7l #%& of #"in%%& conuc#%Mon#5l #%& of #"in%%& conuc#%S#i$%n iibu#% "& $% &c5%ul%Inuc#o& $"i &"l" b #5% &%.ic% $o.i%on #i!%M"n",%/Cooin"#o $"i &"l" b #5% &%.ic%$o.i% on #i!%4%n%fici"i%& A$$o."l li fo! Diic#Moni#oin, "n Cooin"#ion Co!!i##%%!"in#"in%Pl"c%!%n# Uni# %"bli&5% "n func#ion"lO0T $l"nnin, fo b%n%fici"i%& $%$"% "n
follo:%If %&? :5%%@Ou#%"c5 "c#i.i#i%& fo b%n%fici" &%l%c#ionc"i% ou#If %&? %$l"in :5"# "c#i.i#i%& :%% c"i% ou#
5: %nteraction =ith >eneficiaries(Please interact with the participants to seek their opinions on the positive andnegative aspects of the service provided and mention their feelings in thissection)
4: %nteraction =ith Service Providers
(Please interact with service providers Instructors and Manager!oordinator to
seek their opinions on the positive and negative aspects of the Program and
mention their feelings in this section)
3: 0omments of )>RS
Abou# V%nu% Abou# T"inin, M"#%i"l&/Tool& "nE9ui$!%n#&
Abou# Inuc#o& Abou#4%n%fici"i%&
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*NNE-.5
Monitoring 0hec9list for (P0 Secretary
$: General %nformation of Service and Service Provider
N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:
T"% N"!%12222222223
Con#"c# ID No1 2222222222222233
T"inin, loc"#ion12222223 No3 of 4%n%fici"i%&1222222233N"!% of Po,"! Cooin"#o 2222222222222222233N"!% of Inuc#o& ') 22222222222222222222233
)2222222222222222222222": 0hec9list of &raining Processes and Procedures
(Fill up as per the evidence available on the date of monitoring)
":$*ttendance Record
To#"l No3 of P"#ici$"n#& P%&%n#1
No3 of P"#ici$"n#& Ab&%n#1
":"%nstructorCs Regularity
To#"l No3 of Inuc#o P%&%n#1
":7&raining Process and (ogistics
(Please click at appropriate cell)
Description
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D"#% 2222222222222223
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