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N E F Negotiation forms
N E F N E F NegotiationNegotiation formsforms
2InternalExternal
Grant AgreementGrant Agreement
ProjectProject
WORKFLOW
PICPIC
Register Organisation Data & receive PIC
Register Organisation Data & receive PIC
URFURF
LEAR
NEFFrontOffice
NEFFrontOffice
Negotiate termsof the proposal
Negotiate termsof the proposal
coordinator
Proposals submissionProposals submission
EPSSEPSS
coordinatorProposals evaluation
& ranking
Proposals evaluation& ranking
ESSESS
ExpertsClean Sky Decision
to retain proposal
Clean Sky Decision
to retain proposal
Validation of Organisation’s Data
Validation of Organisation’s Data
CVT
PDMPDM
NEFBackOffice
NEFBackOffice
Negotiate termsof the proposal
Negotiate termsof the proposal
C.S. Negotiator
PICPIC
FP7 IT HELP DESK
E-mail address: ec-research-it-helpdesk@ec.europa.eu
Phone number: +352 43 01 31 570
E-mail address: ec-research-it-helpdesk@ec.europa.eu
Phone number: +352 43 01 31 570
4
AGENDAAGENDA
- General Workflow- NEF – General workflow- NEF – via Participant portal
* Access NEF* check and complete the needed data:
- Administrative & legal- Scientific- Financial
* submit the updated data to the C.S. Officer-Q & A
- General Workflow- NEF – General workflow- NEF – via Participant portal
* Access NEF* check and complete the needed data:
- Administrative & legal- Scientific- Financial
* submit the updated data to the C.S. Officer-Q & A
N E F:Negotiation forms
NEF
NEF BACK OFFICE: (module used inside by Clean Sky Officers)
NEF / Participant Portal: (module used by the external Coordinator & Participants)
NEF BACK OFFICE: (module used inside by Clean Sky Officers)
NEF / Participant Portal: (module used by the external Coordinator & Participants)
The negotiation process allows the exchange of information between CS Officers and the external Coordinator of the Project.
NEF (Negotiation Forms)/ Participant portal is the Web application
that has to be used to collect information and
complete the GPF (Grant Agreement Preparation forms)
The Coordinator inserts administrative/scientific & financial information and prepares the DOW (Description of Work) comprising of two parts, A & B
The negotiation process allows the exchange of information between CS Officers and the external Coordinator of the Project.
NEF (Negotiation Forms)/ Participant portal is the Web application
that has to be used to collect information and
complete the GPF (Grant Agreement Preparation forms)
The Coordinator inserts administrative/scientific & financial information and prepares the DOW (Description of Work) comprising of two parts, A & B
6
NEFBack Office
Complete dataCoordinator submits to EC
Complete dataCoordinator submits to EC
marks the sessionas verified
marks the sessionas verified
creates a new Negotiation session
creates a new Negotiation session
If « normal session »created mail sent to
Coordinator withlink to Participant Portal
If « normal session »created mail sent to
Coordinator withlink to Participant Portal
EC UserEC User
CoordinatorBeneficiariesCoordinatorBeneficiaries
PARTICIPANTPORTAL
IF OK
CPM
IF NOT OK
C.S. Officer opens the Negotiationfor a Project and creates a first
Negotiation session
C.S. C.S. OfficerOfficer opens the opens the NegotiationNegotiationfor a Project and for a Project and createscreates a first a first
NegotiationNegotiation sessionsession
NEF
MAIL SENT TO COORDINATORMAIL SENT TO MAIL SENT TO
COORDINATORCOORDINATOR
8
E-MAIL NEF
Upper partUpper part
Mail sent automatically to Coordinatorand in copy to the Scientific/ Project Officer containing
the link to NEF through the Participant Portal(1) & information for the Annex 1
9
Mail sent automatically to Coordinatorand in copy to the Scientific/ Project Officer containing
the link to NEF through the Participant Portal(1) & information for the Annex 1
E-MAIL NEF
lower partlower part
The Coordinator accessesNEF via the Participant Portal
to complete the GPF (Grant Preparation Form)
The The CoordinatorCoordinator accessesaccessesNEF via the Participant Portal NEF via the Participant Portal
to to completecomplete the GPF the GPF (Grant (Grant PreparationPreparation FormForm))
Coordinator
NEF
11
Access NEF through the Participant Portal
AN= Access Negotiation
12
Project Main page for coordinator & participants
13
Pdf Preview : Gpf
The A.2.5. and A2.6 has to be signed!
14
Description of work / Annex1 (Part A & Part B)
15
Project : P.P. Contact Person
The email address used here has to be the same one as the one used by the coordinator contact person to register in the Participant portal in order to allow the coordinator to access NEF during a normal session.
The email address used here has to be the same one as the one used by the coordinator contact person to register in the Participant portal in order to allow the coordinator to access NEF during a normal session.
NEF NEF Administrative & Administrative & LegalLegal
Coordinator
NEF
17
Project: General information NEF
18
Project : Reporting Periods NEF
19
View Project Main page – Participants list NEF
20
View project Main page – Participants status: PIC NEF
21
PDM Status
22
Add a New Participant (1) NEF
Only organisationswith a Valid PIC number
can be added
Only organisationswith a Valid PIC number
can be added
23
Add a New Participant (2) NEF
(1)
(2)
OR
Notice: You must know an organisation’s PIC to add it to the negotiation's participants.The PIC status must be « validated »Organisations without a PIC have to register in URF
Notice: You must know an organisation’s PIC to add it to the negotiation's participants.The PIC status must be « validated »Organisations without a PIC have to register in URF
24
Add a New Participant (3):re-ordering
NEF
To reorder participants use the up & down arrows.
25
Participant’s screen NEF
The participants’ requested information is the same as for the coordinator, except for the bank account, that is requested only for the coordinator.
The participants’ requested information is the same as for the coordinator, except for the bank account, that is requested only for the coordinator.
26
Participant’s Options : Legal data (validated by CVT in PDM)
NEF
All the organisation’s Legal Datashown in NEF is in Read Only.The only editable fields are the
« short name » and the « Type of Participant »
All the organisation’s Legal Datashown in NEF is in Read Only.The only editable fields are the
« short name » and the « Type of Participant »
27
Participant’s Options: Organisation status
Organisation's status is inREAD ONLY
NEF
28
Participant’s Options: Authorised representative
NEF
29
Participant’s Options: Contact persons
NEF
NEF NEF ScientificScientific InformationInformation
Coordinator
NEF
31
Project : Work packages NEF
32
Project : Work packages NEF
Upper partUpper part
33
Project : Work packages NEF
lower partlower part
34
Project : Work packages NEF
35
Project : Work packages:Add participant / Person-Months
NEF
(1)(1)
(2)(2)
36
Project : Work packages:Add Deliverable
NEF
37
Project : Work packages:Add milestone
NEF
38
Project : Work packages: SAVE NEF
39
Project : Work packages: Upload part BNEF
40
Project : Work packages: Upload Part B
NEF
NEF Financial information
NEF NEF Financial informationFinancial information
Coordinator
NEF
42
Participant’s Options : Eligible Costs NEF
43
Project : Budget Overview NEF
The results of the Budget Overview screens should match with the estimated eligible costs and Requested EU Contribution. The pdf A3.2 should match thus the A5 values
44
Coordinator’s Options :Bank account NEF
All the bank account fields are mandatoryAll the bank account fields are mandatory
Coordinator accesses NEFcompletes the GPF file and submits it to the C.S. officer
(data becomes read-only)
CoordinatorCoordinator accessesaccesses NEFNEFcompletescompletes the GPF file and the GPF file and submitssubmits itit to the C.S. to the C.S. officerofficer
(data (data becomesbecomes readread--onlyonly))
Coordinator
NEF
46
Coordinator submits the data / Completion Status
Note: Completion status should be ‘Finalized’ for all the Participants in order to submit the data.As long as there is still a red cross beside a Participant, itis impossible to finalize its status.
Note: Completion status should be ‘Finalized’ for all the Participants in order to submit the data.As long as there is still a red cross beside a Participant, itis impossible to finalize its status.
47
Coordinator submits the data to Clean Sky« X » marks the missing data
Note: all should disappear in order to submit the data to Clean Sky..
48
Coordinator submits the data
49
A mail is sent automatically to the C.S. Officer
Note: When the coordinator submits data for a session an email is automatically sent to the CS officer inviting him/her to reach the Back office and verify the data.
Note: When the coordinator submits data for a session an email is automatically sent to the CS officer inviting him/her to reach the Back office and verify the data.
IF all the data is OK,CS Officer closes
the Negotiationfor the Proposal
CS User
NEF
IF DATA NOT OK, CS Officer marks session as verified
and creates a new negotiation sessionnew mail to the coordinator
51
« Do you have any Question ? »
«« Do Do youyou have have anyany Question ?Question ? »»
End of Presentation
NEFNEF
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