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GOVERNMENT OF MALAWI
NATIONAL STATISTICAL OFFICE
STRATEGIC PLAN
2012-2016
SEPTEMBER 2012
©Published by National Statistical Office
ii
Preface
In 2011, the Government of Malawi revised the first Malawi Growth
and Development Strategy (MGDS) into the second MGDS (MGDS
II). The MGDS II is the overarching operational medium term
strategy designed to attain the national vision of transforming the
country from predominately importing and consuming economy to
predominately manufacturing and exporting economy. Within the
MGDS II, NSO is clearly identified as one of the core institutions in
monitoring and evaluating the implementation of the MGDS II and tracking progress
towards realizing the goals set out in the strategy.
The Government of Malawi and development partners are fully aware of the role of
better statistics to inform the design, implementation and eventual evaluation of
development programmes. In order to address statistics needs in the MGDS II, NSO
strategically aligns its statistical activities to address the requirements of both the public
and private sectors during the period 2012-2016. A well-resourced statistical office is
vital for the production of timely and high quality statistics. It is therefore important that
the NSO operates with a well-trained, motivated staff and fully financed resources that
together will be responsive to the statistical data users’ needs.
Special thanks should go to our development partners who have been very supportive
in the implementation of the previous strategic plans. Acknowledgements are also due
to the DFID and the Norwegian government for supporting the development of the
2012-2016 Strategic Plan.
Finally, I would like to thank all who supported the development of this strategic plan.
Atupele Muluzi, MP
Minister of Economic Planning and Development
iii
Foreword and Acknowledgement This Strategic Plan presents strategies and activities that will guide
NSO from 2012 to 2016. The strategic plan will enable NSO to meet
the demand for the provision of coordinated, timely and high
quality statistical information. The statistics are vital for proper
design of policies; efficient resource allocation and mobilization;
sound decision making; and evaluation of development
programmes. This strategic plan also advocates for better utilization
of statistics by all stakeholders. The strategic plan has been aligned to local and
international development frameworks such as MGDS II and MDGs respectively. The
strategic plan further adheres to principles and recommendations of Strategy for
Harmonization of Statistics in Africa (SHaSA), African Charter on Statistics (AfCS) and the
United Nations Fundamental Principles for Official Statistics (UNFPOS) to meet regional
and international standards on statistics.
Six goals will be pursued in the implementation of the strategic plan. First, NSO will
ensure continuous provision of timely and high quality statistics that will respond to
user needs. Second, NSO will coordinate statistical production processes in the country
in order to effectively deliver improved statistical services. Third, NSO will enhance
public confidence in statistics. Fourth, NSO will enhance user-focused service delivery.
Fifth, NSO will establish an organized, increased and sustainable funding base. Lastly,
NSO will continue to improve organization capacity.
The strategic plan comprises five chapters. Chapter one describes the background of
NSO. Chapter two outlines the vision, mission statement and core values. Chapter three
highlights the situation analysis. Chapter four depicts goals and strategies. Chapter five
presents the multi-year statistical activity plan, budget and the logical framework.
Lastly, I am grateful to the team that developed the strategic plan. Specifically, Mercy
Kanyuka, Shelton Kanyanda (Team Leader), Kelvin Saukila, Simeon Yosefe, Clement
Mtengula, Malawi Yute, Andrew Jamali, Richard Phiri, Hastings Dowe and Innocent
Pangapanga Phiri. I would also like to extend my appreciation to NSO members of staff
and all stakeholders for their support in the development of the strategic plan. This plan
has been possible due to financial and technical support from the Government of
Malawi and the Norwegian Government.
Charles Machinjili
COMMISSIONER OF STATISTICS
iv
Abbreviations
AfCS African Charter on Statistics
DFID Department for International Development
EASTC East Africa Statistical Training Centre
IMF International Monetary Fund
GAUL Global Administrative Unit Layers
HRDAP Human Resource Development Action Plan
MASEDA Malawi Socio-Economic Database
MDGs Millennium Development Goals
MoEPD Ministry of Economic Planning and Development
MGDS Malawi Growth and Development Strategy
M & E Monitoring and Evaluation
MoA Ministry of Agriculture
MoECCM Ministry of Environment and Climatic Change Management
MoEP&D Ministry of Economic Planning and Development
MoE&M Ministry of Energy and Mining
MoH Ministry of Health
MoJCA Ministry of Justice and Constitutional Affairs
MoL Ministry of Labour
MoWD&I Ministry of Water Development and Irrigation
MRA Malawi Revenue Authority
NAC National AIDS Commission
NSO National Statistical Office
NSS National Statistical System
OPC Office of the President and Cabinet
RBM Reserve Bank of Malawi
SCS Statistical Common Service
SDMX Statistical Data and Metadata Exchange
SHaSA Strategy for Harmonization of Statistics in Africa
SP Strategic Plan
SUT Supply and Use Table
SWOT Strengths, Weaknesses, Opportunities and Threats
UN United Nations
UNDP United Nations Development Programme
UNFPOS United Nations Fundamental Principles of Official Statistics
UNICEF United Nations Children Education Fund
UNIMA University of Malawi
USD United State of American Dollars
v
Table of Contents
Preface ................................................................................................................... i Foreword and Acknowledgement .........................................................................iii Abbreviations ........................................................................................................ iv Table of Contents ...................................................................................................v Executive Summary ............................................................................................... vi Chapter One: Introduction .................................................................................... 1
1.1 Background ................................................................................................ 1
1.2 Rationale ................................................................................................... 1
1.3 Strategic Plans implemented over the years .............................................. 2
Development process ......................................................................................... 2
Chapter Two: Vision, Mission and Core Values ..................................................... 3 2.1 Vision ......................................................................................................... 3
2.2 Mission Statement ..................................................................................... 3
2.3 Core Values ................................................................................................ 3
Chapter Three: Situation Analysis ......................................................................... 5 3.1 Achievements ............................................................................................ 5
3.2 Outstanding Issues .................................................................................... 6
3.3 SWOT Analysis ........................................................................................... 7
Chapter Four: Goals and Strategies ....................................................................... 8 Goals and Strategies ........................................................................................... 8
Chapter Five: Monitoring and Evaluation ........................................................... 10 5.1 Monitoring and Evaluation ...................................................................... 10
5.2 Resources ................................................................................................ 10
5.3 Key Assumptions ..................................................................................... 10
ANNEXES ............................................................................................................. 11 Annex A: Multi-Year Statistical Activity Plan 2012-2016 ................................... 12
Annex B: Summary Budget for Statistical Activities 2012-2016 ......................... 27
Annex C: Logical Framework for Monitoring and Evaluation 2012-2016 ........... 32
Annex D: NSO Organogram ............................................................................... 38
Annex E: Statistics Act (1967) ............................................................................ 41
Annex F: Strategic Plan Developing Team ......................................................... 48
vi
Executive Summary
The National Statistical Office (NSO) has been implementing its activities based on
strategic planning since 1996. Each of these strategic plans covers a five year period. The
current strategic plan covers the period 2012-2016 and outlines the vision, the mission,
core values, goals and factors determining successful achievement of the set goals.
The vision is to develop and operate a statistical office that is highly reputable and
reliable in all its activities, processes and products. The NSO mission is to provide high
quality and timely statistical information through carrying out of censuses and surveys,
setting statistical standards and to promote dissemination and use of statistics for policy
formulation, decision-making, research, transparency, and general public awareness. The
NSO core values are: statistical excellence, confidentiality, integrity and scientific
independence; comparability; transparency and accountability; gender sensitivity and
responsiveness to user needs.
The strategic plan outlines six goals as follows: - continuous provision of coordinated,
timely and high quality statistics; coordinate production of statistics; enhanced public
confidence in statistics; enhanced user-focused service delivery; established organized,
increased and sustainable funding base and continuous improvement of organizational
capacity.
It is anticipated that at the end of the planning period, NSO will have timely and high
quality statistics; assumed leading role in the production of statistics; functional,
organized, increased and sustainable funding base; and sufficient and productive human
resource. The strategic plan will continuously be monitored and periodically evaluated
through setting up a monitoring and evaluation system.
Successful implementation of the strategic plan will depend on adequate human
resource capacity; efficient statistical common service; improved information
technologies; up-to-date legislation; responsiveness to user needs; adequate financial
resources and support from stakeholders such as Ministry of Finance and Development
Planning, Office of President and Cabinet, Department of Public Service Management,
the Law Commission, development partners and the general public.
1
Chapter One: Introduction
This chapter presents the background to National Statistical Office (NSO), strategic plans
implemented since 1996 and the rationale for and development process of the 2012-
2016 Strategic Plan.
1.1 Background The NSO is a government department established under the 1967 Statistics Act of
Parliament. The Statistics Act mandates NSO to collect, analyse, publish and disseminate
official statistics for evidence based policy formulation, decision making, monitoring and
evaluation of development programs. The Act also empowers NSO to raise public
awareness about the importance and role of statistical information and promote the use of
best practices and international standards in statistical production, management and
dissemination.
The headquarters is in Zomba with three regional offices in the cities of Blantyre, Lilongwe
and Mzuzu. It has five divisions namely: Economics Statistics Services; Agriculture and
Natural Resource Statistics Services; Demographic and Social Statistics Services; Publication,
Information and Statistical System Services; and Finance and Administrative Services.
Excluding staff in the line ministries, the NSO has a staff complement of two hundred and
sixty three.
NSO embraces the vision to develop and operate a statistical office that is highly
reputable and reliable in all its activities, processes and products. Its mission is to
provide high quality and timely statistical information through carrying out of censuses
and surveys, setting statistical standards and to promote dissemination and use of
statistics for policy formulation, decision-making, research, transparency, and general
public awareness. The core values are: statistical excellence, confidentiality, integrity and
scientific independence; comparability; transparency and accountability; gender
sensitivity and responsiveness to user needs.
1.2 Rationale
Strategic planning is a modern approach towards evidence based planning, monitoring and
evaluation of deliberate initiatives. National Statistical Office (NSO) has been
implementing its activities based on strategic planning since 1996. The current strategic
plan has been developed to guide NSO in its operations in response to the needs of socio-
economic development initiatives such as MGDS II, Vision 2020 at national level and MDGs
at international level by providing benchmarks for monitoring and evaluation. The Strategic
Plan also responds to the requirements of the SHaSA and AfCS at regional level and the
2
UNFPOS at the international level. Furthermore, the strategic plan provides answers to the
following questions: Where are we now? Where do we want to be? How do we get there?
1.3 Strategic Plans implemented over the years Prior to the current strategic plan, NSO has implemented three strategic plans namely
1996-2000; 2002 – 2006; and 2007 - 2011. The strategic plans were developed in line with
the requirements of the major development frameworks such as the MPRSP, MGDS I and
MDGs. The strategic plans were monitored based on a set of strategic operational
objectives, activity plans, annual work plans. Of paramount importance in the 2007-2011
Strategic Plan was the establishment of the National Statistical System (NSS) Strategic Plan.
The NSS Strategic Plan synergizes efforts by data producers in order to provide
standardized and user friendly statistics.
1.4 Development process NSO conducted a situation analysis of previous strategic plan. A consensus building
approach was engaged to identify gaps and priority areas for improvement and action.
Series of consultations with stakeholders provided insight on new issues to incorporate in
the current strategic plans and how to address such emerging issues.
The current strategic plan will ensure: -
Continuous provision of coordinated, timely and high quality statistics to satisfy user
needs
Coordination of production of statistics
Enhancement of public confidence in statistics
Enhancement of user-focused service delivery
Establishment of an organized, increased and sustainable funding base, and
Continuous improvement of organizational capacity.
3
Chapter Two: Vision, Mission and Core Values
The vision, the mission and core values determining the successful implementation of
this strategic plan are highlighted in this chapter.
2.1 Vision To be a highly reputable and reliable statistical office
2.2 Mission Statement
To provide high quality and timely statistical information through carrying out of censuses
and surveys, setting statistical standards and to promote dissemination and use of statistics
for policy formulation, decision-making, research, transparency, and general public
awareness.
2.3 Core Values Strong organizational values drive positive behaviour needed to achieve the organization’s
strategic direction. NSO shall therefore respect the principles enshrined in the Resolution on
the fundamental principles of official statistics of United Nations Commission for Statistics,
Strategy for Harmonization of Statistics in Africa (SHaSA) and African Charter on Statistics
(AfCS). NSO shall also employ the following core values which are vital in building a culture
that is responsive, user-focused, influential and sustainable in NSO daily operations:-
• Statistical excellence
NSO will continually improve technical and quality standards to foster a professional
organization and provide leadership for the National Statistics System.
• Confidentiality
NSO shall absolutely guarantee the protection of the private life and business secrets
of data providers in accordance with the existing national and international Statistics
Acts.
• Integrity and Scientific Independence
NSO shall ensure that methods, concepts and definitions used in statistical
operations are selected within our authority without any interference.
• Quality Methods
NSO shall use the best available expertise and methodology in the delivery of
services to ensure quality statistics that are accurate, timely and relevant to users.
4
• Comparability
NSO shall ensure comparability of statistics at all levels through application of
nationally and internationally agreed and accepted standards as outlined in SHaSA,
AfCS and UNFPOS.
• Transparency
NSO shall provide information on the sources, methods, and procedures that have
been used in line with scientific standards to facilitate a correct interpretation of
data.
• Accountability
NSO shall take ownership of statistics developed, processed and produced while
accepting responsibility.
• Gender sensitivity
NSO shall continue to produce and disseminate gender – disaggregated data at all
relevant areas of statistics.
• Responsiveness to user needs
NSO shall continuously communicate with stakeholders in a transparent and
respectful manner to ensure that their statistical needs are met as much as possible.
Impartiality
NSO shall produce, analyse, disseminate and comment on official statistics in line
with the principle of scientific independence, and in an objective, professional
and transparent manner.
Coordination and Cooperation.
NSO shall advocate for coordination and collaboration amongst statistical
producers within Malawi to achieve consistency and efficiency in the statistical
system. NSO shall further cooperate with donors or development partners to
upgrading statistical production systems in the country.
5
Chapter Three: Situation Analysis
This chapter presents a review of previous NSO Strategic Plan (2007-2011). The review was
based on SWOT analysis which focused on the achievements made, challenges
encountered and lessons learnt during 2007-2011 Strategic Plan implementations. NSO
used a consensus building approach to identify gaps and priority areas for improvement
and actions. The results of the situation analysis are presented as below:
3.1 Achievements
Some of the major activities that have been undertaken in the previous SP are as follows:-
International agreements
African Charter on Statistics signed in 2010
Statistical programs
National Census of Agriculture and Livestock 2007
Malawi Population and Housing Census 2008
Demographic and Health Survey 2010
Integrated Household Survey 2010-2011
Welfare Monitoring Survey, 2007, 2008, 2009 and 2011
Revision of Supply and Use Table (SUT 2007) 2011
Statistical databases
Enhancement of NSO Website
Malawi Socio-Economic Database (MASEDA) Web Version launch 2010
Establishment of MASEDA labs in all three regional offices
MASEDA workshops to officers of line ministries including Directors of Planning and
Development and Monitoring and Evaluation Officers.
Country STAT: It is an approach based on the application of data and metadata
standards of FAOSTAT, SDMX and GAUL. It gathers and harmonizes scattered
institutional statistical information on food and agriculture so that information tables
become compatible with each other at the country level and with data at the
international level.
MDGs database
Filling of vacant positions:
Some of the posts that were recommended by the 2007 functional review, at junior
and senior management levels within NSO and statistical line ministries, were filled.
6
Staff Development:
As part of capacity building, the office continued to send officers to pursue further
studies in masters, post graduate diploma and degrees courses at the University of
Malawi (UNIMA) and universities outside the country.
Some officers were also sent for Certificate and Diploma courses in statistics at East
Africa Statistical Training Centre (EASTC) in Tanzania.
The office has established a statistical school (see HRDA Plan).
Strengthening Regional Offices
Centre: - headed by Chief Statistician (Grade F)
South: - headed by Senior Statistician (Grade H)
North: - headed by Chief Assistant Statistician (Grade I)
Networking Regional Offices:
The central region office in Lilongwe has been fully networked while the northern
region office in Mzuzu has been partially networked.
Functional Review:
A review of structure and personnel requirements of NSO and statistical units in line
ministries was conducted in 2010, and its recommendations are being implemented.
3.2 Outstanding Issues The following issues are yet to be addressed: -
Ratification of the African Charter on Statistics
This will provide an African-wide framework within which statistical activities are
undertaken.
Reviewing and Revising the 1967 Statistics Act
The Statistics bill has been submitted to parent Ministry awaiting Cabinet approval.
Filling vacant positions
Though some positions have been filled, there are still some vacant positions that
are yet to be filled due to promotions of other grades and new established posts in
the Functional Review.
Outstanding surveys/activities
Labour force survey
Producer Price Indices
Medium Business Enterprise Survey
Behavioural Surveillance Survey
7
3.3 SWOT Analysis
A detailed analysis of NSO operations was conducted where strengths, weaknesses,
opportunities and threats were identified as summarized below:-
STRENGTHS WEAKNESSES
• Availability of regulatory framework and
legal mandate
• Availability of functional coordinating
structures at regional and sectoral
ministry levels
• Good cooperation and support from
national, regional and international
agencies
• Capacity to carry out large scale surveys
• Regular demand and use of statistics
from NSO by policy makers, researchers,
business community and general public
• Availability of data warehousing,
dissemination and archives tools
• Accessible ICT equipment such as
computers, etc. and
• Established institutional and
infrastructural framework for
implementation of statistical censuses
and surveys.
• Unstandardized dissemination guidelines
on official statistics
• Inadequate coordination of household
surveys
• Low utilization of administrative data for
statistical purposes
• Insufficient number of qualified staff
• Inadequate support services skills
• Frequent job rotation of support service
personnel
• Inadequate consultations on statistical data
needs with various providers and users
• Dependence on donor funding
• Inadequate coordination between NSO and
other data producers and
• Low compliance to the provisions of the
Statistics Act.
OPPORTUNITIES THREATS
• Increased alignment of the Strategic Plan
to MGDS and MDGs frameworks
• Increased demand for statistics by
government, development partners,
private sector, civil society organizations
and the general public
• Possibilities of coordinated planning and
basket funding of statistical activities
• Availability of statistical courses at both
local and international institutions
• Ever growing technological advances
• Existing cooperation with media
institutions
• Increased utilization of administrative
data for statistical purposes
• Organization of integrated household
survey programme
• Respondents fatigue
• Inadequate funding from Government
• Competition with other data producers
• Government bureaucracy
8
Chapter Four: Goals and Strategies
This chapter focuses on the goals and strategies to be pursued from 2012-2016 to
realize the vision and achieve the mission of NSO.
4.1 Goals and Strategies Six strategic goals were identified as follows:-
Ensure continuous provision of coordinated, timely and high quality statistics to
satisfy user needs
Coordinate production of statistics
Enhance public confidence in statistics
Enhance user-focused service delivery
Establish an organized, increased and sustainable funding base
Continue to improve organizational capacity
To achieve the set goals, the following strategies have been put in place under each goal: -
Goal 1: Ensure continuous provision of coordinated, timely and high
quality statistics to satisfy user needs
The core function of the NSO as mandated by the Act is to provide users with coordinated,
timely and high quality official statistical information for policy formulation, decision
making, planning, monitoring and evaluation of socioeconomic development programs in
Malawi. The following strategies will be pursued to achieve this goal:-
Maintain and strengthen a multi-year programme of statistical activities
Continuously seek views from data users on the provision and quality of statistics
Ensure adherence to quality assurance framework in all statistical processes
Promote compliance to international and national statistical standards across NSS
Streamline statistical activities of similar nature
Ensure relevance of statistical products
Undertake regular statistical reviews
Promote use of standardized statistical methodologies and tools across NSS
Improve use of administrative data across NSS
9
Goal 2: Coordinate production of statistics
The Statistics Act mandates NSO to lead in production of statistics. In order to achieve this
goal, NSO will pursue the following strategies:-
Coordinate the implementation of the National Statistical System
Monitor compliance to national and international standards on production of
statistics
Provide professional advice to producers and users of official statistics
Pay special attention to emerging statistical issues
Goal 3: Enhance public confidence in statistics
Coordinated, timely and high quality statistics are critical in retaining the confidence of data
users. To improve public confidence in statistics, adherence to fundamental principles in
production and use of statistics is vital in all statistical processes. The following strategies
will be pursued:-
Continue to improve the quality of statistics
Enhance the corporate image of the NSO
Goal 4: Enhance user-focused service delivery Data user-needs can be addressed by regularly conducting user-needs assessment;
awareness campaigns; and dissemination. The following strategy will be pursued:-
Maximize participation of users in statistical activities
Goal 5: Establish an organized, increased and sustainable funding base Production of coordinated, timely and high quality statistics to address current and
emerging issues requires adequate funding. In view of this requirement, there is need to
establish an organized, increased and sustainable funding base. The following strategies will
be pursued:-
Strengthen the financial management and reporting system
Advocate for establishment of a common basket fund
Promote transparency and accountability in budgeting and expenditure processes
Success of an organization partly relies on sufficient, well trained and motivated human
resource and improved infrastructures. The following strategies will be employed:-
Continue to build human resource capacity
Improve infrastructures
10
Chapter Five: Monitoring and Evaluation
Chapter five describes how the strategic plan will be implemented, monitored and
evaluated. It covers details of resources needed and factors determining the successful
implementation of the strategic plan. This strategic plan runs for five years from 2012 to
2016. The implementation will be based on the multi-year statistical activity plan (Annex A).
The strategic plan will be monitored, regularly reviewed and periodically evaluated.
5.1 Monitoring and Evaluation
A logical M & E framework has been put in place to oversee the implementation of the
strategic plan (Annex C). The framework has measurable indicators which shall be
monitored to measure progress on implementation of the plan, reviewed to provide
feedback and periodically evaluated to assess the achievement of the set goals.
5.2 Resources The estimated cost of implementing the multi-year statistical activity plan amounts to
Fifty Million and Twenty Two Thousand Dollars (USD 50,022,000) (i.e. Mk12,505,500,000
at an exchange rate of 1 US$=MK250) of which 10% will be supported by Government.
It is anticipated that the gap will be met by development partners (Annex B). It is
estimated that resources required for the years 2012, 2013, 2014, 2015 and 2016 will be
USD 6,065,900 (12%); USD 9,432,100 (19%); USD 8,388,100 (17%); USD 14,353,300 (29%);
and USD 11,782,600 (24%) respectively.
5.3 Key Assumptions
Successful implementation of the strategic plan depends on following key assumptions:-
• Human Resource: Availability of adequate, well trained and motivated staff
• Statistical Common Service: Strengthened Statistical Common Service (SCS)
• Information Technology: Availability of user friendly and up-to-date information
and communication technologies
• Advocacy: Robust communication and dissemination strategy
• Legislation: Up-to-date legislation
• User Needs: Responsiveness to user needs
• Financial Resources: Adequate financial resources.
11
ANNEXES
12
Annex A: Multi-Year Statistical Activity Plan 2012-2016 OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMENTI
NG NSO
DIVISION
OTHER
YEARLY COST (US D)
TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
2012 2013 2014 2015 2016
Outcome 1: Continuous provision of coordinated, timely and high quality statistics to satisfy user needs
Output 1.1 Maintained and strengthened multi-year programme of statistical activities
1.1.1 Pilot National
Census of Agriculture and
Livestock (NCACL)
Crop production,
Acreage, Yield,
Livestock, Land tenure
and Marketing
10 years 2014 Agricultural &
Natural
Resource
MoA,
WD&I
-
360,000
-
-
360
90,000
1.1.2 National Census of
Agriculture and Livestock
(NCACL)
Crop production,
Acreage, Yield,
Livestock, Land tenure
& Food security,
Forestry and Marketing
Every 10
years
2016 Agricultural &
Natural
Resource
MoA,
WD&I
-
-
-
195,000
940,000
1,135
283,750
1.1.3 Welfare Monitoring
Survey (WMS)
Estimates on welfare Annual 2012-
2016
Agricultural &
Natural
Resource
MOF
EP&D
600,0
00
900,000
1,000,000
2,500 625,000
1.1.4 Country STAT Estimates on food and
agricultural indicators
Quarterly 2012-
2016
Agriculture FAO
40000 44000 52000 60000 68000 264 66,000 1.1.5 Environmental and
Natural Resources
Statistics
Indicators on
temperature , rainfall,
wind direction and
humidity; Land cover,
Forestry and Marine etc
Annual 2012-
2016
Agricultural &
Natural
Resource
MoEC
MoEM
300,0
00
350,000
400,000
460,000
529,000
2,039
509,750
1.1.6 Demographic and
Health Survey (DHS)
Fertility rates, Mortality
rates, Contraceptive,
HIV prevalence, and
other Health indicators
Every 5
years
2015 Demographic
and Social
Statistics
MoH,
NAC
-
-
-
2,200,
000
-
2,200
550,000
13
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMENT
ING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
1.1.7 Biological
Behavioural Surveillance
Survey (BBSS)
Behavioral change
indicators
Biannual 2012-
2016
Demographic
and Social
Statistics
MoH,
NAC
600,
000
-
700,000
-
800,000
2,100
525,000
1.1.8 Census Mapping Updating Sampling
frame and
geospatial data
Annual 2012-
2016
Demographic
and Social
Statistics
- 300
000 985000
1300
000
2420
000 1640000 6,645 1,661,250
1.1.9 Criminal Justice
Statistics
Crime Statistics Annual 2012-
2016
Demographic
and Social
Statistics
MoJC
A
30,
000
35,000
40,000
45,000
50,000
200
50,000
1.1.10 Integrated
Household Survey (IHS)
Statistics on poverty,
health, education, food
security and welfare
Every 5
years
2015 Economics
Services World
Bank,
MOF
EP&D
-
-
200,000
1,800,
000
-
2,000
500,000
1.1.11 Panel Integrated
Household Survey
Statistics on poverty,
health, education, food
security and welfare
Every two
Year
2013 Economics
Services World
Bank,
MOF
EP&D
-
1,200,
000
-
-
-
1,200
300,000
1.1.12 Annual Economic
Survey (AES)
Estimates of
Production,
employment,
remuneration and
business characteristics
Annual 2012-
2016
Economics
Services
81,
000
93,000
107,000
124,000
143,000
548
137,000
1.1.13 Medium Business
Enterprise Survey (MBES)
Estimates of
Production,
employment,
remuneration and
business characteristics
Every 5
years
2016 Economics
Services
400,000
400
100,000
14
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMENT
ING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
1.1.14 Index of Industrial
Production (IIP)
Volume of Industrial
Production
Quarterly 2012-
2016
Economics
20,00
0
23,000
26,000
30,000
35,000
134
33,500
1.1.15 Survey on
Consumer Price Indices
(CPI)
Inflation estimates Monthly 2012-
2016
Economics
Services
44,00
0
50,600
58,000
68,000
77,000
297
74,400
1.1.16 Business
Information Register
(BIR)
Register of all
businesses, their activity
status, demography
and size
Conti-
nuous
2012-
2016
Economics
Services
36,00
0
41,400
48,000
55,200
63,000
243
60,900
1.1.17 Tourism Statistics # of Visitors and their
expenditure;
Employment in the
tourism Industry
Biannual 2012-
2016
Economics
Services
28,00
0
32,200
37,000
43,000
49,000
189.2
47,300
1.1.18 Producer Price
Indices Survey (PPI)
Producer Price Indices Monthly 2012-
2016
Economics
Services
19,00
0
22,000
25,000
29,000
33,000
128,000
32,000
1.1.19 External trade
statistics, compilation
from customs returns
Value and quantity of
imports and exports by
commodity and country
of origin; Trade indices
Quarterly 2012-
2016
Economics
Services
50,00
0
58,000
66,000
76,000
88,000
338
84,500
1.1.20 Balance of
Payments Compilation
(BOP)
Balance on Current and
Capital Accounts with
Rest of world
Annual 2012-
2016
Economics
Statistical
Services
Reser
ve
Bank,
IMF
15,00
0
17,000
19,000
22,000
25,000
98
24,500
1.1.21 Private Capital
Flows survey
Statistics on in-flows as
well as out-flows of
capital, and investor
perceptions
Annual 2012-
2016
Economics
Statistical
Services
17,00
0
19,000
22,000
26,000
30,000
114
28,500
15
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMENT
ING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
1.1.22 National Accounts
compilation
Gross Domestic Product
(GDP) figures in current
and constant prices
Annual 2012-
2016
Economics
Services
MOF
EP&D
,
RBM,
IMF
80,00
0
92,000
105,000
120,000
140,000
537
134,250
1.1.23 Labour Force
Survey
Employment figures Every 5
years
2013 Economics
Services
MoL 750,0
00
-
-
-
-
750 187,500
1.1.24 Millennium
Development Goals
(MDGs) Endline Survey
Indicators/Statistics on
Education, Health,
Poverty, Gender
Equality, etc.
2013 2013 Technical
Service
2600
000
2,600 650,000
1.1.25 Compilation of
Monthly Statistical
Bulletin
Bulletin of monthly
statistics covering:
Prices, Agriculture,
Finance Industrial
Production, Transport
and Eternal Trade
Monthly 2012-
2016
Technical
Services/NSS
2000
0
24000 29000 35000 42000
150
37,500
1.1.26 Quarterly
Statistical Bulletin
Quarterly bulletins Quarterly 2012-
2016
Technical
Services/NSS
3000
0
32000 34000 40000 49000
185
46,250
1.1.27 Malawi in Figures Short summary of
available statistics (free)
Annual 2012-
2016
Technical
Services/NSS
8000 9000 11000 13000 16000 57 14,250
1.1.28 Statistical
yearbook
Annual summary of all
available statistics,
covering all economic
and social sectors
Annual 2012-
2016
Technical
Services/NSS
2300
0
28000 34000 41000 49000 175
43,750
1.1.29 Statistical Data
Bank
Databank of statistics
for the country
Annual 2012-
2016
Technical
Services/NSS
1000
0
12000 14400 17000 21000
74.4
18,600
16
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMENT
ING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
1.1.30 Electronic
dissemination methods
Statistical data on the
NSO web site and CD
Continuo
us
2012-
2016
Technical
Service/NSS
DFID,
UNDP
25,000
30,000
35,000
40,000
45,000
175
43,750
1.1.31 Malawi Socio-
Economic Database
(MASEDA)
Presentation of Socio-
Economic Indicators
Quarterly 2012-
2016
Technical
Service/NSS
UNIC
EF;
UNDP
350,000
400,000
500,000
750,000
600,000
2,600
650,000
1.1.32 African Statistics
Day
Presentation,
Dissemination
Annual 2012-
2016
Technical
Statistical
Service/NSS
DFID 42000 50000 60000 72000 86400
310.4
77,600
1.1.33 Gender
Development Index
Gender parity, etc. Annual 2012-
2016
Technical
Service/NSS
37,000 43,000 50,000 56,000 65,000 251 62,750
1.1.34 Building
maintenance
Well-maintained and
secure office buildings
Conti-
nuous
2012-
2016
Finance &
Administration
150,000
170,000
195,000
224,000
258,000
997
249,250
1.1.35 Vehicle
maintenance and
procurement
Well –maintained fleet
of vehicles
Conti-
nuous
2012-
2016
Finance &
Administration
60,000
69,000
79,000
90,000
104,000
402
100,500
1.1.36 Human resource
management
Fill all vacant posts Conti-
nuous
2012-
2016
Finance &
Administration
48,000 55,000 64,000 70,000 80,000 317 79,250
1.1.37 Training within and
abroad of staff
Senior and junior
staff trained
On
going 2012-
2016
Finance and
Admin.
54000 62000 66000 56000 52000 290 72500 1.1.38 Improve Financial
Management
Trained Accounts
personnel; Accounting
software purchased
Conti-
nuous
2012-
2016
Finance &
Administration
30,000
34,000
39,000
44,000
51,000
198
49,500
1.1.39 Staff Salaries Payment of staff
salaries
Monthly 2012-
2016
Finance &
Administration
6,000
6,900
7,900
9,000
10,200
40
10,000
1.1.40 Other recurrent
expenditures
Payment of utility and
internet bills
Monthly 2012-
2016
Fin & Admin 29,000 33,000 38,000 43,000 49,000 192 48,000
17
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 1.2 Continuously seek views from data users on the provision and quality of statistics
1.2.1 Conduct data user
workshop
Workshop conducted On
going
2012-
2016
Technical
Statistical
Service/NSS
All
SCS
dept
46,000
54,000
60,000
70,000
80,000
310
77,500
1.2.2 Conduct user
surveys on need
assessment
Surveys conducted On
going
2012-
2016
Technical
Statistical
Service/NSS
81000
100,000
120,000
140,000
168,000
609
152,250
1.2.3 Assess quality
through monitoring data
request
Number and type of
request received
Conti
nuous
2012-
2016
Technical
Statistical
Service/NSS
no
cost
-
-
-
-
-
-
Output 1.3 Ensured adherence to quality assurance framework (QAF) in all statistical processes
1.3.1 Develop
comprehensive QAF
Guidelines (QAF) in
place
Once 2013 Technical
Service
/NSS
-
60,000
-
-
-
60
15,000
1.3.2 Publish Quality
Assurance Framework
QAF published Once 2014 Technical
Service
/NSS
-
600
0.600
150
1.3.3 Orient stakeholders
on Quality Assurance
Framework
Orientation workshop
conducted
Conti-
nous
2014-
2016
Technical
Service
-
70,000
80,000
90,000
240
60,000
1.3.5 Promote the use of
Quality Assurance
Framework
Promotion meetings Conti-
nous
2014-
2016
Technical
Service
/NSS
-
-
80,000
90,000
105,000
275
68,750
18
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ TIME IMPLEMEN
TING NSO
DIVISION
OTH
ER
AGE
NCY
2012 2013 2014 2015 20116 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 MK)
Output 1.4 Promoted compliance to national and international statistical standards across NSS
1.4.1 Finalise the
compendium of
statistical concepts and
definitions
Compendium
Document
Once 2012 Technical
Service
/NSS
30,000
-
-
-
-
30
7,500
1.4.2 Publish the
compendium of
statistical concepts
Compendium
published
Once 2012 Technical
Service
/NSS
2,000
-
-
-
-
2
500
1.4.3 Orient
stakeholders on the
use of the
compendium of
statistical concepts
Orientation meetings
held
Once 2013
-
2016
Technical
Service
/NSS
68,000
78,000
89,000
100,000
335
83,750
1.4.4 Develop the
compendium of
statistical
methodologies
Compendium of
Statistical
methodologies
developed
once 2013
-
2014
Technical
Service
/NSS
-
18,000
-
-
18
4,500
1.4.5 Publish the
compendium of
statistical
methodologies
Compendium of
Statistical
methodologies
published
once 2014 Technical
Service
/NSS
-
3,000
-
3
750
1.4.6 Orient
stakeholders on the
use of the
compendium
Stakeholder
orientation meetings
On
going
2014
-
2016
Technical
Service
/NSS
-
-
80,000
92,000
160,000
332
83,000
19
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 1.5: Streamlined statistical activities of similar nature
1.5.1 Form teams of
experts in various
technical areas such as;
sampling, survey design,
Team of Experts formed Once 2013 Technical
Statistical
Service/NSS
11,000
11
2,750
1.5.2 Develop
standardized data
collection tools and
methodologies
Developed
standardized tools and
methodologies
Once 2013-
2014
Technical
Statistical
Service/NSS
-
110,000
-
-
110
27,500
1.5.3 Publish
standardized tools and
methodologies
Published standardized
tools and
methodologies
Once 2014 Technical
Statistical
Service/NSS
-
7,000
-
-
7
1,750
1.5.4 Orient staff on use
of standardized tools and
methodologies
Orientation meetings
on standardized tools
and methodologies
On going 2014-
2016
Technical
Statistical
Service/NSS
90,000
110,000
130,000
330
82,500
1.5.5 Sensitive
stakeholders on the use
of standardized tools and
methodologies
Sensitization meetings
on standardized tools
& methodologies
On going 2014-
2016
Technical
Statistical
Service/NSS
120,000
140,000
160,000
420
105,000
1.5.6 Design an
integrated checklist on
harmonised data
collection tools and
methodologies
Integrated checklist
designed
Annual 2014 Technical
Statistical
Service/NSS
12,000
12
3,000
1.5.7 Training of staff in
the use of the checklist
Staff trained on the use
of integrated checklist
On going 2014-
2016
Technical
Service/NSS
32,000
37,000
42,000
111
27,750
20
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 1.6: Ensured relevance of statistical products
1.6.1 Conduct user needs
assessment
User needs assessment
conducted
On going 2012-
2016
Technical
Service/NSS
250,000 285,000 330,000 380,000 433,000 1,678 419,500
1.6.2 Incorporate user-
needs assessment
findings
Ten Sensitization
meetings conducted
On going 2012-
2016
Technical
Statistical
Service/NSS
no
cost
-
-
-
-
-
Output 1.7: Undertaken regular statistical reviews
1.7.1 Conduct biannual
review meetings
Ten biannual review
meetings conducted
Biannual 2012-
2016
Technical
Service/NSS
See
1.6.1
- - - - -
1.7.2 Update statistics
regularly
Statistics updated On going 2012-
2016
Technical
Service/NSS
no
cost
-
-
-
-
-
Output 1.8: Promoted use of standardized methodologies and tools across the NSS
1.8.1 Design standardized
data collection tools and
methodologies
Standardized tools and
methodologies
designed
Once 2013-
2014
Technical
Statistical
Service/NSS
232,000
-
232
58,000
1.8.2 Publish the
standardised tools and
methodologies
Standardized tools and
methodologies
published
Once 2014 Technical
Statistical
Service/NSS
177,000
-
177
44,250
1.8.3 Conduct
sensitization/orientation
workshops
Sensitization workshop
conducted
On going 2014-
2016
Technical
Statistical
Service/NSS
750,000
860,000
990,000
2,600
650,000
21
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 1.9 Improved use of administrative data across National Statistical System
1.9.1 Improve on the use
administrative data for
statistical purposes in
benefiting ministries
Improved use of
administrative data
On going 2012-
2016
Technical
Statistical
Service/NSS
200,000
230,000
270,000
310,000
350,000
1,360
340,000
1.9.2 Expand use of
administrative data for
statistical purposes in
other ministries
Expanded use of
administrative data to
(x) other ministries
On going 2012-
2016
Technical
Statistical
Service/NSS
40,000
45,000
50,000
60,000
70,000
265
66,250
1.9.3 Continue to use
administrative data for
statistical purposes
Continued use of
administrative data
On going 2012-
2016
Technical
Service/NSS
200,000
230,000
270,000
310,000
350,000
1,360
340,000
Outcome 2:-Coordinated production of statistics
Output 2.1: Coordinated implementation of National Statistical System
2.1.1 Update and extend
NSS SP & incorporate
NSO and sectoral
implementation plans;
2013-2017 NSS SP
updated
Once 2012 Technical
Statistical
Service/NSS
120,000
-
-
-
-
120
30,000
2.1.2 Expand NSS to
include new producers;
Five sectoral strategies
of statistics developed
Once 2012 Technical
Statistical
Service/NSS
350,000
-
-
-
-
350
87,500
2.1.3 Lead and coordinate
NSS steering committee;
Number of Quarterly
meetings conducted
Biannual 2012-
2016
Technical
Statistical
Service/NSS
55,000
65,000
75,000
85,000
100,000
380
95,000
2.1.4 Strengthen NSS
coordination unit at the
NSO including filling
vacant posts.
Three vacant posts
filled
On going 2012-
2016
Technical
Statistical
Service/NSS
10,000
12,000
14,000
16,000
18,000
70
17,500
22
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
2.2: Monitored compliance to national and international standards on production of statistics across National Statistical System
2.2.1 Finalize the
compendium of statistical
concepts in line with
international standards;
Compendium
developed
Once 2012 Technical
Statistical
Service/NSS
See
Output
1.4
-
-
-
-
-
-
2.2.2 Adopt the
compendium of statistical
concepts and definitions;
Adoption Meeting
conducted
Once 2012 Technical
Statistical
Service/NSS
See
Output
1.4
-
-
-
-
-
-
2.2.3 Publish the
compendium of statistical
standards
Compendium printed
and uploaded on the
NSO website
Once 2012 Technical
Statistical
Service/NSS
See
Output
1.4
-
-
-
-
-
-
2.2.4 Orient stakeholders
on the use of the
compendium of statistical
standards
Four orientation
Workshops conducted
On going 2012-
2016
Technical
Statistical
Service/NSS
See
Output
1.4
-
-
-
-
-
-
Output 2.3: Provided professional advice to producers and users of statistics
2.3.1 Conduct statistical
training courses
Number of quarterly
trainings conducted
On going 2012-
2016
Technical
Service/NSS
150,000
170,000
200,000
25,000
260,000
805
201,250
2.3.2 Conduct bilateral
review meetings
Bilateral review
meetings conducted
Annual 2012-
2016
Technical
Service/NSS
100,000
120,000
130,000
160,000
180,000
690
172,500
23
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTHE
R 2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 2.4: Paid special attention to emerging statistical issues
2.4.1 Participate in
workshops to discuss
emerging issues;
Number of workshops
participated
On going 2012-
2016
Technical
Statistical
Service/NSS
no
cost
-
-
-
-
-
-
2.4.2 Conduct
brainstorming meetings
for emerging statistical
issues
Number of
brainstorming meetings
conducted
On going 2012-
2016
Technical
Statistical
Service/NSS
55,000
-
-
-
-
55
13,750
2.4.3 Compilation and
publication of reports
from the brainstorming
sessions
Report uploaded on
NSO website
on going 2012-
2016
Technical
Statistical
Service/NSS
no
cost
-
-
-
-
-
-
Outcome 3:-Enhanced public confidence in statistics
Output 3.1: Continued improvement on the quality of statistics
3.1.1 Conduct data audits Ten data audits
conducted
Biannual 2012-
2016
Technical
Service
20,000
25,000
30,000
35,000
40,000
150
37,500
3.1.2. Regularly update
compendium of statistics
Updated compendium
of statistics
On going 2012-
2016
Technical
Service
110,000
130,000
145,000
170,000
190,000
745
186,250
3.1.3 Check and
reconcile inconsistencies
between survey and
administrative data and
reconcile
Ten bilateral meetings
conducted
Biannual 2012-
2016
Technical
Service
70,000
80,000
90,000
100,000
120,000
460
115,000
3.1.4 Promote use of the
QAF
Sensitization workshop
on QAF
On going 2012-
2016
Technical
Service/NSS
60,000
70,000
80,000
90,000
100,000
400
100,000
24
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 3.2: Enhanced Corporate Image of the NSO
3.4.1 Develop guidelines
on transparency and
accountability measures
in all operations
Guidelines in place Conti-
nuous
2012-
2013
Finance and
Administrati
on
12,000
-
-
-
12
3,000
3.4.2 Utilize conferences,
trade fairs and any other
official meetings to
market NSO
Conferences, official
meetings and trade
fairs participated
On going 2013-
2016
Finance and
Administrati
on
11,000
13,000
15,000
17,000
19,000
75
18,750
Outcome 4: Improved user- focused service delivery
Output 4.1: Maximized participation of users in statistical activities
4.1.1 Develop catalogue
of users
Functional NSO data
users’ catalogue
Once 2013 Technical
Service/NSS
no
cost
-
-
-
-
-
-
4.1.2 Publish catalogue of
users
Catalogue of users
published on NSO
website
Once 2013 Technical
Service/NSS
no
cost
-
-
-
-
-
-
4.1.3 Conduct producer-
user meetings
Twenty Producer-user
meetings conducted
Biannual 2013-
2016
Technical
Service/NSS
60,000
70,000
80,000
90,000
100,000
400
100,000
25
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Outcome 5:-Established organized, increased and sustainable funding base
Output 5.1 Strengthened financial management and reporting
5.1.1 Review
accounting procedures
to align with the
organized sustainable
funding base
Reviewed accounting
procedures
Once 2012
-
2013
Finance and
Admin
10,000
-
-
-
10
2,500
5.1.2 Training project
managers and
accountants
Training conducted Once 2013 Finance and
Admin
-
400,00
0
-
-
-
400
100,000
5.1.3 Allocate funds in
line with the organised
and sustainable
funding base
Funds allocated
accordingly
On
going
2012
-
2016
Fin &
Admn
- - - - - - -
5.1.4 Hold Internal
expenditure
management
committee meetings
Internal Expenditure
Management
meetings conducted
monthly 2012
-
2016
Finance and
Admin
12,000
14,000
16,000
18,000
20,000
80
20,000
5.1.5 Strengthen
procurement
committee
Procurement
meetings conducted
monthly 2012
-
2016
Finance and
Admin
12,000
14,000
16,000
18,000
20,000
80
20,000
Output 5.2 Established common basket funding base
5.2.1 Conduct donor
coordination meetings
Twenty Donor
coordination
meetings conducted
Quarterly 2012
-
2012
Finance and
Admin
8,000
10,000
11,000
13,000
15,000
57
14,250
5.2.2 Develop TORs for
common basket
funding
Function ToRs for
CBF
Once 2013 Finance and
Admin
20,000
20
5,000
5.2.3 Implement
common basket fund
CBF implemented On
going
2012-
2016 Finance and
Admin
16,000
18,000
21,000
24,000
27,000
106
26,500
26
OUTCOME/OUTPUT
/ACTIVITIES
PERFORMANCE
OUTPUT
FREQ
TIME
IMPLEMEN
TING NSO
DIVISION
OTH
ER
2012 2013 2014 2015 2016 TOTAL
COST
(‘000 USD)
TOTAL
COST
(‘000 Mk)
Output 5.3 Promoted transparency and accountability in budgeting and expenditure processes
5.3.1 Develop
transparency and
accountability
guidelines
Guidelines developed Once 2013 Finance and
Admin
12,000
-
-
-
-
12
3,000
Outcome 6:-Continued to improve organizational capacity
Output 6.1: Continued building of human resource capacity
6.1.1 Update training
plan
Training plan
updated
Once 2012 Finance and
Admn/HRM
8,000
9,000
10,500
12,500
14,000
54
13,500
6.1.2 Publish the
training plan
Training plan
published on NSO
website
Once 2012 Finance and
Admn/HRM
1,500
2,000
2,500
3,000
3,500
12
3,125
6.1.3 Implement the
training plan
Training plan
implemented
On
going
2012
-
2016
Finance and
Admn/HRM
8,000
9,200
11,000
13,000
15,000
56
14,050
Output 6.2: Continued improvement of infrastructure
6.2.1 Update
procurement plan
Procurement plan on
going
2012
-
2016
Fin &
Admn
1,000
1,200
1,400
1,600
1,800
7
1,750
6.2.2 Publish the
procurement plan
Procurement plan
published
on
going
2012
-
2016
Finance and
Admin
300
400
500
600
700
2.5
625
6.2.3 Implement the
procurement plan
Procurement plan
implemented
On
going
2012
-
2016
Finance and
Admin
8,000
10,000
11,000
12,000
13,000
54
13,500
GRAND TOTAL COST 6,065
,900
9,432
,100
8,388
,100
14,353
,300
11,782
,600
50,022
12,505
,500
27
Annex B: Summary Budget for Statistical Activities 2012-2016 STRATEGIC ACTIVITIES/OUTPUTS
YEARLY COST (USD) TOTAL
COST
(US D)
TOTAL
COST
(‘000 Mk) 2012 2013 2014 2015 2016
GOVT DNR GOV
T
DNR GOVT DNR GOVT DNR GOVT DNR
1.1.1 Pilot National Census of Agriculture and
Livestock (NCACL)
- - - - 18,000 342,00
0
- - - - 360,000 90,000
1.1.2 National Census of Agriculture and Livestock
(NCACL)
- - - - - - 9,750 185,250 47,000 893,000 1,135,000 283,750
1.1.3 Welfare Monitoring Survey (WMS) 30,000 570,00
0
- - 45,000 855,000 50,000 950,000 2,500,000 625,000
1.1.4 Country STAT
6000 34000 6600 37400 7800 44200 9000 51000 10200 57800 264,000 66,000
1.1.5 Environmental and Natural Resources
Statistics
15,000 285,00
0
17,500 332,50
0
20,000 380,00
0
23,000 437,000 26,450 502,550 2,039,000 509,750
1.1.6 Demographic and Health Survey (DHS) - - - - - - 110,000 2,090,000 - - 2,200,000 550,000
1.1.7 Biological Behavioural Surveillance Survey
(BBSS)
30,000 570,00
0
- - 35,000 665,00
0
- - 40,000 760,000 2,100,000 525,000
1.1.8 Census Mapping 15000 28500
0
49250 935750 65000 123500
0
121000 2299000 82000 155800
0
6,645,000 1,661,250
1.1.9 Criminal Justice Statistics 1,500 28,500 1,750 33,250 2,000 38,000 2,250 42,750 2,500 47,500 200,000 50,000
1.1.10 Fourth Integrated Household Survey (IHS4) - - - - 10,000 190,00
0
90,000 1,710,000 - - 2,000,000 500,000
1.1.11 Panel Integrated Household Survey - - 60,000 1,140,0
00
- - - - - - 1,200,000 300,000
1.1.12 Annual Economic Survey (AES) 4,050 76,950 4,650 88,350 5,350 101,65
0
6,200 117,800 7,150 135,850 548,000 137,000
1.1.13 Medium Business Enterprises Survey (MBES) 60,000 340,000 400,000 100,000
1.1.14 Index of Industrial Production (IIP) 1,000 19,000 1,150 21,850 1,300 24,700 1,500 28,500 1,750 33,250 134,000 33,500
28
STRATEGIC ACTIVITIES/OUTPUTS
GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR TOTAL
COST
(US D)
TOTAL
COST
(‘000 Mk)
1.1.15 Survey on Consumer Price Indices (CPI) 2,200 41,800 2,530 48,070 2,900 55,100 3,400 64,600 3,850 73,150 297,600 74,400
1.1.16 Business Information Register (BIR) 1,800 34,200 2,070 39,330 2,400 45,600 2,760 52,440 3,150 59,850 243,600 60,900
1.1.17 Tourism Statistics 1,400 26,600 1,610 30,590 1,850 35,150 2,150 40,850 2,450 46,550 189,200 47,300
1.1.18 Producer Price Indices Survey (PPI) 950 18,050 1,100 20,900 1,250 23,750 1,450 27,550 1,650 31,350 128,000 32,000
1.1.19 External trade statistics, compilation from
customs returns
2,500 47,500 2,900 55,100 3,300 62,700 3,800 72,200 4,400 83,600 338,000 84,500
1.1.20 Balance of Payments Compilation (BOP) 750 14,250 850 16,150 950 18,050 1,100 20,900 1,250 23,750 98,000 24,500
1.1.21 Private Capital Flows survey 850 16,150 950 18,050 1,100 20,900 1,300 24,700 1,500 28,500 114,000 28,500
29
STRATEGIC ACTIVITIES/OUTPUTS
GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR TOTAL
COST
(US D)
TOTAL
COST
(‘000 Mk) 1.1.22 National Accounts compilation 4,000 76,000 4,600 87,400 5,250 99,750 6,000 114,000 7,000 133,000 537,000 134,250
1.1.23 Labour Force Survey 37,500 712,500 - - - - - - - - 750,000 187,500
1.1.24 Millennium Development Goals (MDGs) Endline
Survey
2,600,
000
2,600
,000
650,000
1.1.25 Compilation of Monthly Statistical Bulletin 1,000 19,000 1,200 22,800 1,450 27,550 1,750 33,250 2,100 39,900 150,000 37,500
1.1.26 Quarterly Statistical Bulletin 1,500 28,500 1,600 30,400 1,700 32,300 2,000 38,000 2,450 46,550 185,000 46,250
1.1.27 Malawi in Figures 400 7,600 450 8,550 550 10,450 650 12,350 800 15,200 57,000 14,250
1.1.28 Statistical yearbook 1,150 21,850 1,400 26,600 1,700 32,300 2,050 38,950 2,450 46,550 175,000 43,750
1.1.29 Statistical Data Bank 500 9,500 600 11,400 720 13,680 850 16,150 1,050 19,950 74,400 18,600
1.1.30 Electronic dissemination methods 1,250 23,750 1,500 28,500 1,750 33,250 2,000 38,000 2,250 42,750 175,000 43,750
1.1.31 Malawi Socio-Economic Database (MASEDA) 17
,500
332
,500
20
,000
380
,000
25,000 475
,000
112,
500
637
,500
30,000 570
,000
2,600
,000
650,000
1.1.32 African Statistics Day 2,100 39,900 2,500 47,500 3,000 57,000 3,600 68,400 4,320 82,080 310,400 77,600
1.1.33 Gender Development Index 1,850 35,150 2,150 40,850 2,500 47,500 2,800 53,200 3,250 61,750 251,000 62,750
30
STRATEGIC ACTIVITIES/OUTPUTS GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR
TOTAL
COST
TOTAL
COST
(US D) (‘000 Mk)
1.1.34 Building maintenance 150,000
170,000
195,000
224,000
258,000
997,000 249,250
1.1.35 Vehicle maintenance and procurement 60,000
69,000
79,000
90,000
104,000
402,000 100,500
1.1.36 Human resource management 48,000
55,000
64,000
70,000
80,000
317,000 79,250
1.1.37 Training within and abroad of staff 8100 45900 9300 52700 9900 56100 8400 47600 7800 44200 290,000 72500
1.1.38 Improve Financial Management 30,000
34,000
39,000
44,000
51,000
198,000 49,500
1.1.39 Staff Salaries 6,000 6,900 7,900 9,000 10,200 40,000 10,000
1.1.40 Other recurrent expenditures 29000 33000 38,000 43000 49000 192,000 48,000
Output 1.2 Continuously seek views from data
users on the quality of statistics 6,350 120,650 7,700 146,300 9,000 171,000 10,500 199,500 12,400 235,600 919,000 229,750
Output 1.3 Ensure quality assurance framework is
in place in all statistical processes - - 3,000 57,000 7,530 143,070 8,500 161,500 9,750 185,250 575,600 143,900
Output 1.4 Promoted compliance to international
and national statistical standards across the NSS
on the production of statistics
1,600 30,400 4,300 81,700 8,050 152,950 9,050 171,950 13,000 247,000 720,000 180,000
Output 1.5: Streamlined activities of similar nature - - 6,050 114,950 13,050 247,950 14,350 272,650 16,600 315,400 1,001,000 250,250
Output 1.6: Undertaken regular statistical reviews 12,500 237,500 14,250 270,750 16,500 313,500 19,000 361,000 21,650 411,350 1,678,000 419,500
Output 1.7: Improved use of administrative data
for statistical purposes 22,000 418,000 25,250 479,750 29,500 560,500 34,000 646,000 38,500 731,500 2,985,000 746,250
31
STRATEGIC ACTIVITIES/OUTPUTS GOVT DNR GOVT DNR GOVT DNR GOVT DNR GOVT DNR
TOTAL
COST
TOTAL
COST
(US D) (‘000 Mk)
Output 2.1: Coordinated implementation of national
statistical system 26,750 508,250 3,850 73,150 4,450 84,550 5,050 95,950 5,900 112,100 920,000 230,000
Output 2.3: Provided professional advice to producers
and users of official statistics 12,500 237,500 14,500 275,500 16,500 313,500 9,250 175,750 22,000 418,000 1,495,000 373,750
Output 2.4: Paid special attention to emerging statistical
issues 2,750 52,250 - - - - - - - - 55,000 13,750
Output 3.1: Continued to Improve quality of statistics 13,000 247,000 15,250 289,750 17,250 327,750 19,750 375,250 22,500 427,500 1,755,000 438,750
Output 3.2: Enhanced Corporate Image of NSO 1,150 21,850 650 12,350 750 14,250 850 16,150 950 18,050 87,000 21,750
Output 4.1: Maximized participation of users in
statistical activities 3,000 57,000 3,500 66,500 4,000 76,000 4,500 85,500 5,000 95,000 400,000 100,000
Output 5.1 Strengthened financial management and
reporting 1,700 32,300 21,400 406,600 1,600 30,400 1,800 34,200 2,000 38,000 570,000 142,500
Output 5.2 Established common basket fund 1,200 - - - - - - - - - - 300
Output 5.3: Promoted transparency & accountability in
budgeting & expenditure processes 600 11,400 - - - - - - - - 12,000 3,000
Output 6.1: Continued building of human resource
capacity 17,500 - 20,200 - 24,000 - 28,500
32,500
122,700 30,675
Output 6.2: Continued improvement of infrastructure 9,300 - 11,600 - 12,900 - 14,200 - 15,500 - 63,500 15,875
GRAND TOTAL COST 909,885 5,156,015 1,414,815 8,017,285 1,258,215 7,129,885 2,152,995 12,200,305 1,767,390 10,015,210 50,022
,000 12,505,500
32
Annex C: Logical Framework for Monitoring and Evaluation 2012-2016 GOAL MEASURABLE INDICATORS BASELINE
2011
TIMING MEANS OF VERIFICATION KEY
ASSUMPTIONS
To provide high quality and
timely statistical information
through carrying out of
censuses and surveys, setting
statistical standards and to
promote dissemination and
use of statistics for policy
formulation, decision-making,
research, transparency, and
general public awareness.
-Percentage of planned statistical activities, censuses and surveys
executed.
-Increase in the # of institutions providing administrative records
for statistical purposes.
- Increase in the # of # of institutions adopting the compendium
of statistical concepts and definitions.
-QAF developed.
-Percentage increase in sectoral and national policies reviewed
using Statistics.
-Increase in the # of reports disseminated.
-Increase in the number of dissemination workshops
-89%
-20
-0
-0
-TBD
-TBD
-TBD
2012-
2016
-Census or survey reports
-Sectoral review reports
-Mid-term reviews reports
-Observations
33
OUTCOMES/PURPOSES MEASURABLE INDICATOR (S) BASELINE
2011
TIMING MEANS OF VERIFICATION KEY
ASSUMPTIONS
1. Continuous provision of
coordinated, timely and high
quality statistics to satisfy user
needs
-Reduction in time lag between survey production and
dissemination of results
-Reduction in the number of statistical errors
-Quarterly NSS steering committee meetings held
-Subject matter technical working committees meetings held
-8 months
-TBD
-15
-TBD
2012-
2016
-Reports
-Observations
-Minutes from meetings
-Revised
Statistics Act
passed and
enacted
-Continued and
sufficient
funding
-Adequate
qualified staff
-Up to date
infrastructure
-Confidence in
statistics
-Commitment of
stakeholders
including donors
2 Coordinate production of
statistics
- Quarterly NSS steering committee meetings held
-Subject matter technical working committees meetings held
-15
-TBD
2012-2016 -Minutes from meetings
3. Enhance public confidence
and trust in statistics
-Reduction in time lag between survey production and
dissemination of results
-Reduction in the number of statistical errors
-Publish Basic Information Documents (BID)
-Adherence to international statistical standards or QAF
-Data confidentiality
-8 months
-TBD
-TBD
-100%
-100%
2012-
2016
-BID reports
-Observations
-Publication dates
4. Improve user-focused
service delivery
-Increased user- producer meetings
-Increased monitoring of user feedback
-Increased production of demand driven statistics
-User needs assessment survey conducted
-TBD
-TBD
-TBD
-0
2012-
2016
-Minutes
-Reports
-Feedback from enquiries
and newspaper
-Observations
5. Establish an organized,
increased and sustainable
funding base
-Increased government funding
-Sustainable government funding
-Costed medium term statistical activity plan
-Establishment of a common basket funding base
-TBD
-100%
-100%
-0%
2012-
2016
-Budget framework
-Funding/financial
statements
-Strategic plan document
-MOU between Govt and
donors
6. Continue to improve
organizational capacity
-Percentage increase in technical (statistical) training
- Percentage increase in financial management training
- Percentage increase in administrative training
-TBD
-TBD
-TBD
2012-2016 -Training committee
reports
34
OUTPUT/RESULTS MEASURABLE INDICATORS BASELINE
2007-
2011
TIMING MEANS OF
VERIFICATION
ASSUMPTIONS
Outcome 1: Ensure continuous provision of coordinated, timely and high quality statistics to satisfy user needs
Output 1.1:- Maintain and
strengthen a multi-year
programme of statistical
activities
-Agriculture and natural resources statistics produced;
- Economics statistics produced;
-Demographic and social statistics produced
-100%
-92%
-71%
2012-
2016
-Survey reports
-sustained
stakeholder
commitment
-Continued
Government
support
-Continued
donor support
Output 1.2:- Views from data
users are continuously sought
-Workshop for data users conducted;
-User needs assessment surveys conducted;
-70%
-0%
2012-
2016
-Report on data user
workshops and surveys
Output 1.3:-Quality assurance
framework (QAF) adhered to
-QAF developed;
-Sensitization meetings on QAF conducted;
-Staff trained on relevant skills
-0 2012-
2016
-Report -Adhere to
International
statistical
standards
Output 1.4:- International and
national statistical standards
across NSS on production of
official statistics complied
-Compendium of statistical concepts and definitions, adopted
and published;
-Orientation of stakeholders on the use of the compendium
conducted
-Compendium use
-0%
-0%
-0
2012-
2016
-Reports
-Stakeholders
commitment
Output 1.5:- Activities of similar
nature streamlined
-A Team of experts on integrated household survey program
formed;
-Meetings on integrated household surveys programme
conducted;
-Train staff in Integrated household survey programmes;
-An integrated checklist designed, published and implemented
-0%
-0%
-0
-0%
2012-
2016
-ToRs
-Minutes
-Checklist
-Commitment
35
OUTPUT/RESULTS MEASURABLE INDICATORS BASELINE
2007-
2011
TIMING MEANS OF
VERIFICATION
ASSUMPTIONS
Output 1.6:-Relevance of
statistical products ensured
-User needs assessment conducted;
-Communication and dissemination strategy developed and
published
-0
-100%
2012-
2016
-Reports -Statistical
products are
used
Output 1.7:-Use of
standardized methodologies
and tools across NSS promoted
-Standardized data collection tools and methodologies designed
and published;
-Orientation meetings held on the use of standardized tools and
methodologies;
-Sensitization workshops conducted
-1%
2012-2016 -Publication of
standardized tools and
methodologies
-Continued
statistical
advocacy
Output 1.8:- Regular statistical
activity plan reviews
undertaken
-Monthly review meetings conducted;
-Annual review meetings conducted
-Statistical activity plan updated regularly
-70%
-70%
-100%
2012-
2016
-Minutes;
-Plan
Output 1.9:- Improve use of
administrative data for
statistical purposes
-Implementation of the 2011 functional review
-Administrative data improved;
-Coverage of administrative data expanded;
-Increased utilisation of administrative data
-60%
2012-2016 -Establishment reports
-Administrative references
made
-Legal
framework in
place
36
OUTPUT/RESULTS MEASURABLE INDICATORS BASELINE
2007-
2011
TIMING MEANS OF
VERIFICATION
ASSUMPTIONS
Outcome 2: Coordinate production of statistics
Output 2.1:- Coordinated
implementation of the of
national statistical system
-NSS Strategic Plan updated;
-Expand the NSS to include new partners ;
-NSS Steering committee quarterly meetings conducted;
-0%
-6
-15
2012-
2016
-Plan
-Report
-Minutes
-Enactment of
the legal
framework
Output 2.2:- International and
national statistical standards
across NSS on production of
statistics complied
-Compendium of statistical concepts and definitions, adopted
and published;
-Orientation of stakeholders on the use of the compendium
conducted
-Compendium use
-0%
-0%
-0%
2012-
2016
-Reports
-Stakeholders
commitment
Output 2.3:- Professional
advice to producers and users
of official statistics provided
-Quarterly user- producer trainings conducted;
-Annual bilateral review meetings conducted;
-40%
-20%
2012-
2016
-Minutes; -Report -Increasing
demand for
statistics
Output 2.4:- Paying special
attention to emerging
statistical issues
-Participation in expert (international) meetings/ Workshops;
-Adaption of issues recommended from international forum
-60%
-60%
2012-
2016
-Report
-Citations
-Regular output
on international
meetings
Outcome 3:- Enhance public confidence in statistics
Output 3.1:- Quality of
Statistics continually improved
-Data audits conducted;
-Compendium of statistics regularly updated;
-Inconsistencies between survey and administrative data checked
and reconciled
-0%
-0%
-30%
2012-
2016
-Report
-Adherence to
International and
national
statistical
standards
Output 3.2:- Enhanced
Corporate Image of the NSO
-Adherence to NSO core values;
-Participation of NSO in any marketing opportunities;
-100%
-70%
2012-
2016
-Stakeholder feedback
report and-Survey Report
37
OUTPUT/RESULTS MEASURABLE INDICATORS BASELINE
2007-
2011
TIMING MEANS OF VERIFICATION ASSUMPTIONS
Outcome 4:- Improved user focused service delivery
Output 4.1:- Maximize
participation of users in
statistical activities
-Functional NSO data users catalogue developed and published;
-Producer user meetings conducted
-70%
-TDB
2012-
2016
-Catalogue report -Users
willingness
Outcome 5:-Establish an organized, Increased and sustainable funding base
Output 5.1:-Strengthen
financial management and
reporting
-Accounting procedures reviewed;
-Project Managers and Accountants trained in the reviewed
accounting procedures;
-Funds allocated in line with the plan of activities;
-Effective Internal Expenditure Management Committee;
-Functional Internal Procurement Committee;
-0%
-0%
-0%
-30%
-100%
2012-
2016
-Report
-Minutes
-Stakeholders
commitment
Output 5.2:- Advocate for
establishment of a common
basket funding
-Regular donor coordination/consultation meetings conducted;
-MOU for basket funding developed, signed and implemented;
-Basket funding steering committee established;
-90%
-0%
-0%
2012-
2016
-Minutes;
-MOU;
-Report
Output 5.3:-Promote
Transparency and
Accountability in Budgeting and
Expenditure processes
-Transparency and accountability guidelines in place -60% 2012-2016 -Report
Outcome 6:- Continue to improve organizational capacity
Output 6.1:- Continue to build
human resource capacity
-Annual development talks;
-Skill gap audit;
-Training plan updated, published and implemented;
-30%
-70%
-60%
2012-
2016
-Report;
-Minutes
Adequate
funding
Output 6.2:- Improve
infrastructure
-Functional and effective procurement plan -50% 2012-
2016
-Report;
-Minutes
38
Annex D: NSO Organogram
Demographic & Social Statistical Services Division
Purpose: As F3 above
1. To provide demographic censuses & surveys services
2. Provide geographical information systems services
3. Provide social statistical services
Regional Statistical Officers
1.Northern Region
2.Central Region
3.South Region
Economic Statistical Services Division
Purpose: As F1 above 1. To provide industry and public infrastructure services
2. Provide trade statistical services
3. Provide price and index number services
4. Provide BOP and national account services
Agricultural & Natural Resource Statistical
Services Division
Purpose: As F2 above
1. To provide agricultural statistical services
2. Provide natural resource statistical services
Finance & Administrative Services Division
Purpose: As F5 above
1. To provide human resource management services
2. Provide accounting services
3. Provide procurement and supply services
4. Provide office services
Industry & Public
Infrastructure Stat.
Services Section
1. To provide business &
industry services
2. Provide public
infrastructure services
3. Provide annual economic
statistical services
Balance of Payment &
National Accounts
Services Section
1. To provide BOP services
2. Provide national
account statistical services
Agricultural Statistical
Services Unit
1. To provide crop
production statistical
services
2. Provide livestock
statistical services
Natural Resource
Statistical Services Unit
1. To provide forest
statistical services
2. Provide fish & wildlife
statistical services
3. Provide national
marine services
4. Provide national parks
statistical services
Demographic Censuses
and Surveys Services
Section
1.To provide population
and housing censuses
2. Provide demographic
survey services
Geographical
Information Systems
Services Section
1.To provide GIS services
Social Statistical
Services Section
1.To provide social
statistical services
2.Coordinate vital
statistics
Trade Statistical
Services Section
1. To provide import and
export trade statistical
services
2. Provide domestic trade
statistical services
Price & Index Number
Services Section
1. To provide CPI
statistical services
2. Provide PPI statistical
services
3. Provide industrial
production index
statistical services
Statistical Services
Purpose: To provide data collection, procession, dissemination and technical support
Function:
1. To provide technical advice to the Commissioner of Statistics
2. Provide Economic Statistics
3. Provide Agricultural and Natural Resource Statistics
4. Provide Demographic and Social Statistics
Human Resource
Management
Services Section
1. To manage human
resources
2. Coordinate training
programmes
3. Interpret & execute
condition of services
Accounting
Services Section
1. To provide
business & industry
services
2. Provide public
infrastructure
services
3. Provide annual
economic statistical
services
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
3xSenior Statisticain
(H)
4xStatistician (I)
6xSenior Assis.
Statistician(J)
8xAss. Statistician(K)
8xStatistician
Clerck(M)
1xChief Statistician
F(P5)
1x Principal
Statistician (G)
2xStatistician (I)
3x Assis.
Statistician(K)
6xStatistician
clerck(M)
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
2xStatistician (I)
3xSenior Assis.
Statistician(J)
6xAss. Statistician(K)
10xStatistician
Clerck(M)
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
3xStatistician (I)
4xAss. Statistician(K)
6xStatistician
Clerck(M)
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
4xStatistician (I)
6xAss. Statistician(K)
8xStatistician
Clerck(M)
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
6xStatistician (I)
8xSenior Assis.
Statistician(J)
12xAss. Statistician(K)
16xStatistician
Clerck(M)
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
4xStatistician (I)
6xAss. Statistician(K)
8xStatistician
Clerck(M)
1xCommissioner of Statistics D(P2)
1xPersonal Secretary (I)
1xDeputy Commissioner of Statistics E(P3)
1xChief Statistician
F(P5)
2x Principal
Statistician (G)
4xStatistician (I)
8xSenior Assis.
Statistician(J)
16xStatistician
Clerck(M)
1xPHRMO (G)
1xHRMO(I)
1xHRMO(K)
1xAss. Commissioner D(P4)
1xAss. Commissioner D(P4) 1xAss. Commissioner D(P4)
1xDeputy secretary D(P4)
Purpose: To provide and promote high quality, timely and reliable statistical information
Functions:
1. To provide Economic Statistical Services
2. Provide Agricultural and Natural Resource Statistical Services
3. Provide Demographic and Social Statistical Services
4. Provide Publication, Information and Communication Statistical Services
5. Provide Finance and Administrative Services
NATIONAL STATISTICAL OFFICE
1XPrincipal
Accountant (G)
1xAccountant
2xAssistant
Accountant (K)
8xAccounts
Assistants (M)
39
Balance of Payment Services National Accounts Statistical Services
1xChief Statistician F(P5)
Procurement & Supplies Services Section
1. To manage, coordinate & process procurement
requirements
2. Manage tendering and bidding processes
3. Manage supplies
Office Services Section
1. To manage fleet
2. Provide security and messengerial
services
3. Provide secretarial services
1xChief Statistician F(P5)
Information, Communication & Technology
Section 1. To provide publication services
2. Provide library services
3. Provide computer services
3. Provide dissemination and advocacy services
National Statistical System Section 1. To regulate national statistical production and use
2. Monitor and evaluate national statistical production and use
Malawi Socio-Economic Database Section 1. To provide statistical data bank services
2. Provide training services on the use of statistical data
Publication Services Unit
1xAdminstrative Officer(I)
1xPersonal Secretary Grade II(J)
1xAssis. HRMO (K)
4xShorthand Typist/Steno (K)
1xSenior Clerical Officer (L)
2xClerical Officer (M)
4xCopy Typists (M)
1xSenior PBX Operator (N)
1xSenior Head Messenger (N)
28xMotor Vehicle Driver (N)
1xHead Messenger (O)
1xHead Security Guard (O)
1xPBX Operator (O)
14xSecurity Guards (P)
4x Messenger (P)
1xProcument Officer (I)
1xAssis. Procurement Officer (K)
1xSenior Supplies Assistant (L)
2xSupplies Assistant (M)
Southern Region Statistical Office
1xPrincipal Statistician (G)
2xStatistician (I)
1xPrincipal Statistician (G)
2xStatistician (I)
Northern Region Statistical Office
Dissemination &
Advocacy Unit
Computer Services Unit
Library Services Unit
Central Region Statistical Office
1xPrincipal Statistician (G)
1xSenior Ass. Printer (J)
2xAssistant Printer (K)
4xPrinter Assistant (O)
1xLibrary Assistant (M)
2xLibrary Attendant
1xSenior Systems Analyst (H)
2xSystems Analyst (I)
3xProgrammer
1xSenior Statistician (H)
2xStatistician (I)
1xAss. Commissioner D(P4)
1xChief Statistician F(P5)
1xChief Statistician F(P5)
1xPrincial Statistician (G)
2xSenior Statistician (H)
4xStatistician (I)
1xPrincial Statistician (G)
2xSenior Statistician (H)
4xStatistician (I)
Economic Stat Unit
1. To provide CPI services
1xPrincipal Statistician (G)
2xSenior Statistician (H)
3xStatistician (I)
1xProgrammer (K)
4xAss. Statistician (K)
1xAss. Accountant (K)
1xShorthand Typist/Ste(K)
1xSenior Clerical Offi.(L)
1xCopy Typist (M)
1xAccounts Assis(M)
1xClerical Officer(M)
2xMotor Vehicle Driver(N)
1xPBX Operator (O)
2xSecurity Guard (P)
1xMessenger (P)
1xStatistician (I)
2xAssis. Statistician (K)
4xStatistical Clerk (M)
1xAss. Accountant (K)
1xShorthand Typist/Ste(K)
1xSenior Clerical Offi.(L)
1xCopy Typist (M)
1xAccounts Assis(M)
1xClerical Officer(M)
2xMotor Vehicle Driver(N)
1xPBX Operator(O)
2xSecurity Guards(P)
1xMessenger(P)
1xSenior Statistician (H)
2xSenior Assis.
Statistician (J)
1xProgrammer (K)
4xAss. Statistician (K)
1xSenior Statistician (H)
2xStatistician (I)
3xAssis. Statistician (K)
4xStatistician Clerk (M)
General Support Services
Unit
1. To provide accounts services
2. Provide office services
MASEDA Unit 1. To provide socioeconomic
database services
2. Provide info, dissemination
& advocacy services
Publication, Information & Statistical System Services
Division
Purpose: As F4 above
1. To provide information, communication & technology
services
2. Manage National Statistical System (NSS)
3. Manage Malawi Socio-Economic Database (MASEDA)
1xStatistician (I)
1xProgrammer (K)
2xAssis. Statistician (K)
3xStatistical Clerk
1xPrincipal Statistician (G)
2xStatistician (I)
4xAssistant Statistician (K)
6xStatistical clerk (M)
General Support Services
Unit
1. To provide accounts services
2. Provide office services
MASEDA Unit 1. To provide socioeconomic
database services
2. Provide info, dissemination &
advocacy services
Economic Stat Unit
1. To provide CPI services
General Support Services Unit
1. To provide accounts
services
2. Provide office services
MASEDA Unit 1. To provide socioeconomic
database services
2. Provide info, dissemination &
advocacy services
Economic Stat Unit
1. To provide BOP &
national accounts services
2. Provide CPI services
1xAss. Accountant (K)
1xShorthand Typist/Ste(K)
1xSenior Clerical Off. (L)
1xCopy Typist (M)
1xAccounts Assis (M)
1xClerical Officer (M)
2xMotor Veh. Driver (N)
1xPBX Operator (O)
2xSecurity Guard (P)
Regional Statistical Offices
40
LAWS OF MALAWI
Statistics Cap.27:01 1
CHAPTER 27:01
STATISTICS
ARRANGEMENT OF SECTIONS
SECTION
1. Short title
2. Interpretation
3. Employment of assistants
4. Duties of Director
5. Power to obtain particulars
6. Power of entry
7. Restriction on publication
8. Offenses
9. Oath of office and secrecy
10. Special reports and investigations
11. Regulations
FIRST SCHEDULE
SECOND SCHEDULE
An act to provide for the collection, compilation, analysis, 44 of 1967
abstraction and publication of statistical information, and 30 0f 1969
for matters connected therewith or incidental thereto
[29TH DECEMBER, 1967]
1. This Act may be cited as the Statistics Act. Short title
2. In this Act, except where the context otherwise requires⎼⎼ Interpretation
“authorized officer” means the Director, an officer of the National
Statistical Office, or a public officer or other person employed by
the Director under section 3 and authorized by the Director, by
writing under his hand or the hand of an officer of the National
Statistical Office authorized by the Director in that behalf, to
perform the functions in question;
“Director means the public officer holding or acting in the office
of Director of Census and Statistics;
“respondent” means a person from whom information for
Statistical purposes is required under this Act.
L.R.O1/1970
Annex E: Statistics Act (1967)
42
3. Subject to the approval of the Minister, the Director may, for so Employment
long as they may be required, employ public officers or other of
persons to assist in carrying out the purposes and provisions of assistants
this Act, and may authorize them, by writing under his hand or
the hand of an officer of the National Statistical Office authorized 30 of 1969
by the Director in that behalf, to perform such functions as may
be required.
4. ⎼⎼(1) it shall be the duty of the Director to advise and report to Duties of
the Minister generally on statistical matters, and , subject to any Director
special or general directions of the Minister⎼⎼
(a) to carry out any of the functions imposed on him under this Act;
(b) to collect, compile, analyze, abstract and to publish
statistical information relating to matters specified in the
First Schedule;
(c) generally organize a coordinated scheme of statistics
relating to Malawi;
(d) to ensure that common definitions for statistical
purposes are used in respect to all official statistics
collected or published by any Department of the
Government.
(2) Statistical enquiries requiring returns from more than
five respondents shall not be conducted by any Government
Department, local authority or public or statutory body
unless approved by the Director.
5.--(1) The Director may conduct or direct any statistical inquire Power to
relating to matters specified in the First Schedule, and may require obtain
such inquiry to be made using either census or sampling methods or particulars
both.
(2) Where any statistical inquiry is being made in accordance
with this Act, an authorized officer may require any person to supply
him with such particulars as may be prescribed, or such particulars as
the Director may direct as being necessary or desirable in relation to the
particular inquiry, and on being so required such person shall, to the
best of his knowledge, information and belief complete such forms,
make such returns, answer such questions and give all such information,
in such manner and within such time as may be prescribed or as the
Director may direct.
43
(3) An authorized officer under this section, may make
his request personally by interviewing the person
concerned, or by leaving at or posting to the person’s last
known address a form containing or having attached
thereto a notice requiring the form to be completed and
returned in such manner within such time as shall be
specified in the notice. Unless the contrary is proved the
delivery of such form by leaving it or posting it as herein
provided shall be deemed to be sufficient request by the
authorized officer from the person concerned for the
particulars required, and delivery shall be deemed to have
been made at the time of leaving the form at such last
known address, or at the time of normal delivery of post at
such address, as the case may be.
(4) For the purpose of compiling lists respondents or
respondents of a particular type the Director may, by
notice published in the Gazette, in a newspaper circulating
in Malawi, and in such other manner as might reasonably
be expected to bring it to the attention of the persons
concerned, require all persons of a specified class, group
or description to communicate with the Director in such
manner and within such time as may be specified in such
notice. Any person within such specified class, group or
description who willfully refuses or neglects to comply
with the requirements set out in such notice shall be liable
to a fine of £100.
6. An authorized officer may, at all reasonable times without Power of
warrant but upon production if required of his written entry
authorization, for any purpose connected with the collection of
statistical information, enter and inspect any land, building, vehicle
or vessel other than a dwelling and may make such inquiries and
take such measurements as may be necessary for the collection of
such information and may take a sample of any crops grown on any
land for the purpose of collecting information on crop yields.
7. Information collected under this Act shall be used for restriction
statistical purposes only, and, except for the purpose of on
prosecution under this Act⎼⎼ publication
(a) no individual return or part thereof or any copy of such
44
return or part, made for the purpose of this Act;
(b) no answer given to any question put for the purposes of this Act
(c) no report, abstract or document containing particulars contained
in any such return or answer and so arranged as to render possible
the identification of such particulars with any person, business or undertaking.
Shall be published, admitted in evidence or shown to any person not
employed in the performance of any functions under this Act
unless consent in writing thereto has been obtained from the
person making such return or giving such answer, or in the
case of a business or undertaking from the person having the control,
management or superintendence of the business or undertaking:
Provided that nothing in this section shall prevent or restrict the publication
of any such report, abstract or document without such consent
where particulars therein render identification possible merely by
reason of the fact that they relate to a business or undertaking
which is the only business or undertaking within its sphere of activities,
or one of two such business or undertakings, so, however,
that in no case shall particulars render possible identification of the
costs of production of, or of capital employed in, or the profits
arising from, such business or undertakings.
L.R.O.1/1968
8.⎼⎼(1) Any person employed in the performance of any Offences
function under this Act, who⎼⎼
(a) by virtue of such employment or function becomes
possessed of information and who before the information is
made public, directly or indirectly uses it for personal gain;
(b) without lawful authority publishes or communicates to
any person other than in the ordinary course of his employment
any information acquired by him in the course of such employment
of the performance of such function; or
(c) knowingly compiles for issue any false statistics or information,
shall be liable to a fine of £500 and to imprisonment for one year.
(2) Any person who, being in possession of any information which
to his knowledge has been disclosed in contravention of this Act,
publishes or communicates this information to any other person
45
shall be liable to a fine of £500 and imprisonment of one year.
(3) Any person who⎼⎼
(a) hinders or obstructs an authorized officer in the lawful
Performance of any function under this Act, or
(b) willfully refuses or neglects⎼⎼
(i) to supply, within such time as may be specified in
that behalf, the particulars required in any return,
form or other document left with him or left at or
sent to his last known address in accordance with
section 5; or
(ii) to answer any question or inquiry put to or made of
Him under this Act; or
(c) willfully or recklessly makes in any return, form or other
document completed by him under this Act or in any answer
to any question or inquiry put to or made of him under this
Act, any statement which is untrue in any material way,
Shall be liable to a fine of £100 and to imprisonment for three
months, and where a person has been convicted of willfully or
recklessly refusing to complete and supply particulars, or to answer
any questions or inquiry, or of making an untrue statement the court
convicting such person may in addition to any other penalty
imposed order him to complete and supply such particulars or to
answer such question or inquiry or to correct such untrue statement
within such time as the court may specify.
(4) Any person who falsely represents himself to be an authorized
officer, or who, not being an authorized officer, purports to perform
the functions of an authorized officer under this Act or who
attempts to obtain information under this Act shall be liable to a
fine of £500 and to imprisonment of one year.
9. Every person employed in the performance of any Oath of office
functions under this Act shall, before commencing such and secrecy
functions, make and subscribe before a magistrate or commissioner
for oaths in the form set out in the
Second Schedule:
Provided that in the case of a person employed under section 3
it shall be sufficient if he makes, in any language approved by the Director,
46
and delivers or transmits to the Director a written declaration
in the same form Substituting for the words “do solemnly
swear” the word “declare”.
10. The Director may, in his discretion, at the request of Special
reports
any person and upon payment of such fee as the Director and
may specify or as may be prescribed, supply to such investigations
person any special information or report concerning, or
carry out for such person any special investigation into,
any of the matters specified in the First Schedule.
11. ⎼⎼(1) The Minister may make regulations for the better Regulations
carrying into effect of this Act and in particular but
without prejudice to the generality of the foregoing may
by such regulations⎼⎼
(a) prescribe the particulars to be furnished in relation to any matter
in respect of which statistical information may be collected under this Act;
(b) prescribe the manner and form in which, the times and places
at which and the persons by whom such particulars and
information shall be furnished.
(c) The Minister may by Order amend the First Schedule.
L.R.O.1/1968
FIRST SCHEDULE ss.4, 5 and 10
Matters concerning which statistical information may be collected, compiled,
Analysed, abstracted and published.
1. Population.
2. Vital occurrences and morbidity.
3. Immigration and emigration.
4. Housing.
5. Rents.
6. Real property.
7. Land tenure and the occupation and use of land.
8. Finance.
9. External finance and balance of payments.
10. Capital investment.
11. Savings.
12. Income, earnings, profits and interest.
13. Personal expenditure and consumption.
14. External trade.
47
15. Banking and insurance.
16. Wholesale and retail trade, including agents and brokers.
17. Manufacturing, building, construction and allied industries.
18. Mining and quarrying, including the prospecting of metallic, non-metallic,
petroleum and natural gaseous products.
19. Agriculture including animal husbandry, horticulture and allied industries.
20. Forestry and logging.
21. Hunting and fishing
22. Stocks of manufactured and unmanufactured goods.
23. Wholesale and retail prices of commodities.
24. Storage and warehousing.
25. Employment and unemployment.
26. Salaries, wages, bonuses, fees, allowances and other payments and honoraria
for services rendered.
27. Industrial disturbances and disputes.
28. Injuries, accidents and compensation.
29. Fuel and power
30. Water undertakings and sanitary services.
31. Transport and communications.
32. Local government.
33. Community, business, recreation and personal services.
34. Handicrafts and rural industries.
35. Sweepstakes, lotteries, charitable and other public collections of money.
36. Education.
SECOND SCHEDULE
OATH OF OFFICE AND SECRECY s. 9
I,…………………………………………………………………………………….....do solemnly
swear that I shall faithfully and honestly fulfill my duties
as…………………………………………………………………………………….....in conformity
with the requirements of the Statistics Act, and the regulations made there under,
and that I shall not without due authority reveal any information acquired by virtue
of my said duties, nor, until such information is made public, directly or indirectly
use it for personal gain.
_____________________________
48
Annex F: Strategic Plan Developing Team
Clement Mtengula
Team Member
Shelton Kanyanda-
NSS Coordinator/Team Leader
Simeon Yosefe-
Team Member
Malawi Yute-
Team Member
Mercy Kanyuka-
Deputy Commissioner
Richard Phiri-
Team Member
Andrew Jamali-
Team Member
Innocent Phiri-
SP Coordinator
Kelvin Saukila-
Team Member
Hastings Dowe-
Team Member
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