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NetCom Work Plan Agora Asturias - Agora Kyiv Apr15 - Nov15
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Work Plan
Agora Asturias
Agora Kyiv -
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Dear Network,
We started our term as Network Commission already on April 5, when we were still in
Gijon, all full of ideas and enthusiasm, looking forward to all adventures and
challenges the upcoming months will bring. With the beginning of our term, we also
had to face our first challenge as a team – joining all these ideas into a coherent vision
and transforming them into our Work Plan.
And here we are proud to present to you the vision we developed for our term.
This Activity Plan defines our goals and priorities for the upcoming months. It presents
a variety of improvements and initiatives we intend to carry out during our term. We
are all already working hard on them and looking forward to continue working for and
with you till the end of the term. So for any needs or ideas, please contact us on
netcom@aegee.org.
And, also like our page on Facebook, as well as constantly check our pages on
Members Portal, especially the Activity Reports every first week of the month for
updates on our progress through this plan.
Your Network Commission
Speaker
Mario Galea netcom-mario@aegee.org
Vice-Speaker
Tekla Hajdu netcom-tekla@aegee.org
Andrea Schmelz netcom-andrea@aegee.org
Boudewijn Steenhof netcom-boudewijn@aegee.org
Danae Matakou netcom-danae@aegee.org
Hanna Alajõe netcom-hanna@aegee.org
Jovana Trajković netcom-jovana@aegee.org
Marta Wnuk netcom-marta@aegee.org
Olga Rivero netcom-olga@aegee.org
Orkhan Babayev netcom-orkhan@aegee.org
Tereza Tokmajyan netcom-tereza@aegee.org
Assistant of the Network Commission
Julia Fuß netcom-julia@aegee.org
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
NetCom External Work Plan
Antenna Criteria
Antenna Criteria for dummies
Create a clear and understandable description of antenna criteria. This antenna
criteria description is to be made available in the Members’ Portal.
Standardising assessment of Active Communication criterion
Currently it is up to each Network Commissioner's personal judgement whether an
antenna fulfils the active communication criterion. To prevent large discrepancies in
judging to which extent this criterion is accomplished, NetCom together with the
Network Director will develop a common measurement of active communication.
Defining and implementing assessment process of LTC criterion
To ensure that the content delivered during Local Training Courses complies with the
HR Strategy of AEGEE-Europe, an assessment process of the content of LTCs is to be
established. Together with the Comité Directeur and EQAC, NetCom aims to start
creating this assessment process to be used for the whole Network.
Network Unification
Map of Local Activities
Based on repeatedly voiced interests, NetCom aims to develop a platform which
shows local events all over the Network. If possible, NetCom would like to
incorporate this map of local activities into the new Online Membership System.
Present a Long Term Strategy for Network Unification
At Agora Kyiv, the Network Commission aims to present a three year strategy which
counteracts recent tendencies of nationalisation and regionalisation present within
our Network. NetCom strives to encourage cooperation among antennae which are
not located geographically close to each other. By promoting activities such as best
practice Skype meetings, antennae from all over the Network can get to know each
other and create new cross-national cooperations.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Network Development
Support with Strategy for Learning & Training implementation
NetCom aims to support the implementation of the new HR strategy of AEGEE-
Europe. In this regard, NetCom will help antennae in the process of organizing Local
Training Courses featuring the content outlined in AEGEE-Europe’s HR strategy.
Create strategies to support locals in big cities
The Network Development Research results demonstrate that antennae in big cities
face unique challenges and tend to struggle more than antennae located in smaller
cities. NetCom aims to create a platform for sharing best practices which can be
used to create a strategy for antennae located in big cities.
Network SWOT Analysis
NetCom aims to establish an overview of the strengths and weaknesses featured in
different parts of our Network. To achieve a periodic Network status overview, a
standardized SWOT analysis is to be created and conducted for all antennae.
Collaboration
Effective collection of information from locals for use of European Bodies
Collect information directly from all locals through a single means so as to reduce
repetitive and multiple periodic surveys.
Establish clear Collaboration Policies with more European Bodies
Evaluate NetCom’s current relations with European bodies and define overlapping
fields of action among these bodies. Collaboration policies are to be created
together with these bodies in order to ensure effective cooperation.
Support clear task division during events organised between European
Bodies and locals
To avoid confusion regarding the responsibilities of local organizers and European
level bodies when organizing European events such as Network Meetings, NetCom
aims to create task agreements for NWMs, and possibly templates for the use of
locals and European bodies during their joint projects.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Qualitative Analysis of current external collaboration of AEGEE locals with
universities
Collect the current status of collaboration between antennae and universities on a
local level. Using this information, NetCom aims to inform the Network about
current collaborations as well as possibilities to increase future cooperation with
universities.
Qualitative Analysis of current external collaboration of AEGEE locals with
other NGOs
To promote greater collaborations with other NGOs, the current extent to which
antennae collaborate with other NGOs is to be collected, before recommendations
for strengthening future cooperations can be made.
Analysis of national level collaborations between locals in collaboration
with the Comité Directeur
Create a proposal for Agora Kyiv which identifies the stakeholders of national level
collaborations and clarifies the competences necessary to address these tendencies
of nationalisation.
NetCom Projects
Implementation of Pro-Active Local Founding
Follow-up on the Pro-Active Local Founding strategy which was established during
the previous NetCom term. The aim for this term is to start implementing the
existing strategy to actively identify places where new Contacts of AEGEE-Europe can
be founded.
Implementation of Mentorship Project
Continue working on the implementation of the mentorship project by matching
antennae which can share best practices and support each other.
Increase in Twinning Antennae contract signing
NetCom aims to foster more cross-national cooperation among antennae by
reviving a new ‘dating concept’ for antennae to take part in. Through the promotion
of virtual, as well as live meetings, a common ground can be established between
antennae and ultimately lead to more antennae signing twin contracts.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Visibility & Transparency
Increase presence and reach on Social Media and Members Portal
Actively use social media platforms such as Facebook to increase the visibility of the
Network Commission and the Network among AEGEE members and beyond. Also,
move information to NetCom’s section in the Members’ Portal and update this
information regularly.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Individual Work with Locals
SubCom Team We will each appoint and work with an adequate team of Subcommissioners according
to our needs and those of our assigned locals. Subcommissioners are now also signing
Non-Disclosure Agreement to further safeguard the privacy of every local.
Communication We will each build our communication strategies with our locals in the best way to fit
our and their way of working. Good communication is the most fundamental asset of
our work with individual locals.
NetCom Trips Getting to know the members we’re working with face to face and build that personal
connection is also important. Depending on resources and needs, we will try to reach
out your cities to get full grasp of your local situations.
NWM We will each organise a NWM close to our locals focusing on sharing best practices,
updating about last progresses in AEGEE and launching initiatives. The Network
Meetings will improve the functioning of the locals, increase cooperation between
them, and inspire and renew the motivation of active members.
Local Development We will support our locals with own initiatives and advice, provide information for their
functioning, and encourage them to organise and participate in European Events and
Trainings.
Collaboration between locals We will promote cooperation and integration between all locals in the network,
especially through our NetCom Projects.
Antenna Criteria Fulfilment We will follow, help and make sure that every antenna fulfils all the criteria up to its
potential.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Mario Galea
netcom-mario@aegee.org
Agrigento, Bari, Bergamo, Bologna, Brescia, Cosenza, Ferrara, Firenze, Foggia, Messina, Milano,
Napoli, Padova, Palermo, Pisa, Reggio Calabria, Roma, Salerno, Siena, Torino, Treviso, Valletta
SubCom: Andrea Frascisco AEGEE-Torino andrea.frascisco@fastwebnet.it
Michele Minuti AEGEE-Brescia micheleminuti@gmail.com
Work Plan
Follow the tasks as stated by the Working Format of the Network Commission
Most of the points we normally write on the individual work plan are already stated in our Working
Format which we are bounded to, therefore not to be redundant, I will just quote it.
Furthermore, to safeguard neutrality and the network as a whole, I expanded my ideas towards the
whole network, and together with the team, I will promote initiatives and improvements which will
benefit to the network, reducing the separation effect and regionalism that sometimes can be
perceived by a NetCom's locals.
Work on and implement the Work Plan of the Network Commission within the Network
Instead of inventing 11 different wheels every term, with the whole team, I will aim to invest more in
contributing to the assembly of more wheels working together moving towards a common direction
- at least in the form of a bicycle.
Communication Strategy
The Network Commissioner will communicate to his assigned locals through
announcements via the locals’ official email address.
Each local or board member shall contact the Network Commissioner through the
designated facebook chat comprising the Network Commissioner and all board
members of the local. The local is responsible of and shall update the people in the
chat with every change in the board.
Each local or AEGEE member can contact the Network Commissioner through the
official email: netcom-mario@aegee.org
Each local can request a meeting appointment via Skype call.
With the help of the boards, the Network Commissioner will keep the members of his
assigned locals informed with the latest important happenings in AEGEE.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Tekla Hajdu
netcom-tekla@aegee.org
Bratislava, Brno, București, Budapest, Chişinău, Cluj-Napoca, Debrecen, Iaşi, Pécs, Piliscsaba,
Ploiesti, Plzen, Praha, Sibiu, Wien
SubCom: Petra Védlová AEGEE-Brno
Victor-Vlad Alexandrescu AEGEE-Iaşi
Work Plan
Finishing the NetCom trip in the area
In my previous term, I put an emphasis on getting to know the locals personally - I would like to
continue with this, and visit the rest of the locals who has been off the list so far.
Organizing an Autumn Network Meeting
After NWM Brno, I plan to organize an Autumn Network Meeting in the area as well to continue the
process and the flow that has been started in Budapest and continued in Brno for the locals. I want
to once more create a Network Meeting that is according to their needs and fulfils their
expectations.
Continuing the improvement of the area with the locals
I believe that after the last period, my area is starting to improve and stability is starting to get
steady. I would like to keep the communication flow that was working in last term (e-mails,
Facebook group and increasing Skype activity). I would also like to support the locals' individual
ideas about collaborating (shared workspace, etc.)
Implementation of LTC criteria
As now organising an LTC is compulsory for locals, I would like to give my assistance in the thematic
part of LTC-s. I plan to help out locals by assisting them with the content of the LTC-s, and if
possible, give trainings as well.
Putting emphasis on internal NetCom work
As I have been elected as one of the Vice-Speakers of Network Commission, I would like to put more
effort into our internal work as well.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Andrea Schmelz
netcom-andrea@aegee.org
Aachen, Bamberg, Berlin, Darmstadt, Dresden, Düsseldorf, Erfurt, Frankfurt am Main,
Heidelberg, Kaiserslautern, Karlsruhe, Köln, Konstanz, Leipzig, Maastricht, Mainz-Wiesbaden,
Mannheim, München, Osnabrück, Passau, Stuttgart
SubCom: Dominik Goldschmidt AEGEE-Darmstadt dominik.goldschmidt@aegee-darmstadt.eu
Darmstadt, Frankfurt, Heidelberg, Mainz-Wiesbaden
Julia Fuß AEGEE-Mannheim netcom-julia@aegee.org
Kaiserslautern, Karlsruhe, Konstanz, Mannheim, Stuttgart
Mareike Wegener AEGEE-Aachen mareike@aegee-aachen.org
Aachen, Düsseldorf, Köln, Maastricht, Osnabrück
Veronika Hönes AEGEE-Passau Veronika.Hoenes@gmail.com
Bamberg, München, Passau
Kristina Baitalow AEGEE-Aachen kristina@aegee-aachen.org
Marius Beckermann AEGEE-Mannheim marius@aegee.org
Philipp zu Hohenlohe AEGEE-Mannheim philipp.zuhohenlohe@aegee-mannheim.de
Order of mentions does not represent importance.
Communication flow between locals and Netcommie
individual Skype meetings with every local at the beginning of this term
Skype meetings afterwards on demand from either side
Monthly activity reports by locals
Monthly newsletter via Deutsch-L
Communication flow between locals
Subarea Skype and live meetings according to antennae assigned to Subcommie
(Rhein-Neckar, Bayernstammtisch)
Best-practice Skype meetings among locals who can help each other by either
mentoring or developing ideas together
NWM Osnabrück and Autumn NWM
Cooperation among antennae
foster further cooperation among antennae, especially close-by locals (tWinder, Skype
meetings, exchanges etc.)
establish also cooperation on political terms
encourage active participation in partner organisations such as European Movement
Germany
investigate the need of a map for local activities
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Visual Identity Check until December
responsible Subcommie for support and implementation
update all locals’ websites to Visual Identity
Guidelines on legal issues, insurances and tax declaration
create a task force
create guidelines for legal issues for the German locals according to Bundesländer
Implementation of LTC criterion
support with LTCs
ensuring enough trainers in the locals, train them personally or online
Teamwork with Subcommies
find substitutions for departing Subcommies
build up a strong, well-communicating team with specialized positions
Teamwork with Network Commission
contribute actively to internal work
attend NCM Brussels mid-May
Pro-active local founding
help actively in new local founding in regards of the new strategy
support interested founders
NetCom trips
visit the locals I have not visited in my first large Netcom trip
focus on smaller Netcom trips that stay longer in the locals
eventually one more large tour
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Boudewijn Steenhof
netcom-boudewijn@aegee.org
Amsterdam, Brussel-Bruxelles, Delft, Eindhoven, Enschede, Groningen, Leiden, Leuven, Louvain-
la-Neuve, Luxembourg, Nijmegen, Tilburg, Utrecht
SubCom: Svenja van der Tol (until July) AEGEE-Nijmegen svenja.aegee@gmail.com
Wietske Jousma (til September) AEGEE-Enschede wietske.jousma@aegee-enschede.nl
Folckert van der Molen AEGEE-Utrecht
Loes Rutten AEGEE-Utrecht
Communication
Fast and efficient communication
Usage of Nedertop2-L and Facebook group
Internal communication about projects
Area projects
Categorisation (resumed from July)
NetCom trip (resumed from July)
European bodies / thematics
Contact of AEGEE in Wageningen
Integration
Knowledge Transfer
Activities
NWM Eindhoven (12-14 June)
Autumn NWM
RTC
Thematic evenings
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Assistance
KT assistance for smaller locals
PR assistance for smaller locals
Communication strategy for struggling locals
Board exchange / Local exchange
NetCom team
Work Plan topics (from July)
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Danae Matakou
netcom-danae@aegee.org
Athina, Çanakkale, Eskişehir, Heraklio, Ioannina, Istanbul, Izmir, Kastoria, Mağusa, Nicosia,
Pátra, Peiraiás, Tekirdağ, Thessaloniki
SubCom: in appointment process
The working plan is in a big part based on the work of previous Network Commissioners (Arsenis Tselengidis
and Lia Tuska) as it is my goal to create a consistency for the area.Many goals remain the same, but will be
expanded and/or improved depending on the feedback and comments of the locals and the experiences of
what worked or didn’t in the past.
Communication
Have regular and direct communication with the locals with skype or (if possible) live
meetings.
Keep active communication with all the locals through e-mails and facebook.
NetCom trip to visit all my locals (at least once).
Have “in depth” meetings with my locals (live or through skype) where they can give
feedback, offer their suggestions, discuss their problems and the help they need, and
the ways they would like to work with me at least twice/once per “term”.
Improve communication and co-operation between the locals of the area and
strengthen their bonds.
Create venues where people from all locals of the area can communicate. (facebook
page,mailing list).
Create facebook group with representatives of locals so I can have direct
communication with the local boards.
Support the locals
Assist the locals with fulfilling the criteria.
Help the locals prepare for the Agora by informing them of the deadlines, make sure
they have a Local Agora to elect delegates and discuss the proposals and pre-Agora
meetings to prepare the delegates.
Promote "Twin Antennae" and Mentorship System with the locals.
Ensure proper knowledge transfer for the new board members (making sure they are
aware of their tasks, have proper task distribution etc) and help them with their Activity
Plan.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Promote training of old and especially new members through the organization of RTCs
and LTCs (at least once a year) and encouraging the members of the local to attend
training events.
Encourage the co-operation of the locals with other NGOs and to apply for Erasmus+
programs.
Organize NWMs.
Information Sharing
Create a “Common Materials” database with Knowledge Transfer and helpful
documents on the subjects of HR,FR,PR etc where all the locals can have access.
Encourage the locals to actively contribute to above database by creating and sharing
guidelines, tutorials and Knowledge Transfer documents.
Encourage the communication/co-peration between locals and the sharing of
experiences, best practices, input on problem solving etc.
Create a “pool of experts” on topics like PR,HR,FR etc that the locals can contact for
advice.
SubCom Team
Create a group of SubComs from both greek-speaking and turkish-speaking locals.
Keep active communication with all members of the SubCom team through e-mails and
facebook.
Have regular (skype or live-if possible-) meetings with the Subcom Team to discuss
their work with their locals,the situation of the locals and the ways we can improve our
communication and co-operation with them.
Co-operation with and participation in European Bodies
Increase awareness and inform about the purpose and activities of European Level
bodies.
Inform the locals on how they can co-operate with European Bodies and encourage
them to do so.
Motivate the members to contribute and become active in European Bodies.
Promote implementation of the Action Agenda and the Strategic plan by the locals and
co-operation with ACT.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Hanna Alajõe
netcom-hanna@aegee.org
Aberdeen, Canterbury, Durham, Hamburg, Helsinki, Kaunas, Kiel, London, Manchester, Minsk,
Newcastle-upon-Tyne, Ogre, Rīga, Sankt-Peterburg, Sevastopol, Tallinn, Tartu
SubCom: Bryn French AEGEE-Manchester
London, Durham, Canterbury, Aberdeen, Newcastle-upon-Tyne
Promotion of LTCs, RTCs, NWMs
Hanna Juntunen AEGEE-Helsinki
Tartu, Tallinn, Sankt-Peterburg, Hamburg, Kiel, Manchester
European activities promotion
Kristin Moppel AEGEE-Tartu
Helsinki, Kaunas, Ogre, Riga, Minsk, Sevastopol
Action Agenda implementation inspiration
Work Plan
Inform locals about the activities of AEGEE’s European bodies
I will make sure the locals know what is happening around them in AEGEE, both in European bodies
and in other locals, who are organizing international events. I will have one Subcommissioner who
will help me with this.
Have at least one Skype meeting or face-to-face meeting per local
These meetings will be between me, a local and their Subcommissioner. They will be organized to
help the local with any problems they have, answer their questions, get updated and also to get to
know each other better.
Have at least three Skype meetings together with all the locals
This will give the locals a place to contact each other, share practices, help each other, but also to
contact me and the Subcommissioners. The first one will be more about getting to know each other,
the second one about their plans for autumn and the third one will be preparation for the Agora.
Help new contacts grow
There are quite a few contacts and contact antennas that are very motivated to grow. I will do my
best to try to help them in any way and to give them even more motivation to go far in AEGEE.
Help antennae with their problems
Many antennae have problems with for example motivating members, getting new members,
organizing international events or filling the antennae criteria. I will try to give the antennae a
personal approach and help them with the things they find the most problematic.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Promote trainings
As organizing an LTC is now an antenna criterion, I want to make sure that all the locals are aware
of that and know how to organize one. Besides that I will also promote organizing RTCs and
encourage people to attend them and also European trainings. I will also have one
Subcommissioner helping me with this task.
Put more emphasis on contributing to the Action Agenda
I will have one Subcommissioner whose task will be to encourage and inspire locals to contribute to
the Action Agenda and of course, first of all, to make sure that all the locals know what the Action
Agenda and the Strategic Plan is. I will of course be working closely with the Subcommissioner and
also try to strengthen the connection between locals and the ACT, thus hopefully pushing more
locals to seeing the importance of this.
Visit some of my locals
Some of the locals need instant attention and I believe it’s best to have meetings in person. If there is
a possibility, I will definitely attend to those who need my help the most. I will try to visit all of my
locals by the end of my term, but probably it will mostly happen after Agora Kyiv. Before Agora Kyiv I
will try to visit the Baltic locals and maybe also Scandinavia.
Make sure new boards have the proper Knowledge Transfer
It has happened many times that after the board election a lot of problems arise just because of an
improper or missing knowledge transfer. I will contact all the locals after they have elections to
make sure the new board is informed and ready to work.
Organize a NWM
One NWM has been organized by the Nordic locals for many years after the fall Agora and it has
worked well to, besides everything else, discuss the results of the Agora. But if locals wish to do it
before the Agora, we will change that. I will issue an open call very soon.
Try to find mentors for locals
Mentorship can be very useful and motivating for smaller and/or weaker locals to get inspired and
get some help from bigger/stronger locals. I will try to pair up a few locals and build some stronger
bonds.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Jovana Trajković
netcom-jovana@aegee.org
Banja Luka, Beograd, Kragujevac, Ljubljana, Maribor, Niš, Nova Gorica-Gorizia, Novi Sad,
Podgorica, Sarajevo, Skopje, Sofia, Split, Tiranë, Tuzla, Zadar, Zagreb
SubCom: Ana Potočnik AEGEE-Ljubljana anna.potocnik@gmail.com
Beograd, Maribor, Tuzla
Helping locals with new boards (delivering board training + presenting board toolkit)
Aleksandra Mojsova AEGEE-Skopje mojsovass@gmail.com
Niš, Sofia
Ivana Mijanac AEGEE-Beograd ivymijanac@gmail.com
Novi Sad, Sarajevo, Skopje
Ivana Račić AEGEE-Novi Sad ivana.m.racic@gmail.com
Kragujevac, Podgorica
Silvija Perić AEGEE-Zagreb silvija.perich@gmail.com
Ljubljana, Tiranë, Zadar
Action Agenda + Strategic Plan responsible (helping locals in better understanding
and implementing)
Tsveti Stojčeva AEGEE-Sofia tsu.stoycheva@gmail.com
Training responsible (helping locals with LTC, RTC...)
Communication with locals
Skype meeting once per month, opened for all locals
Reviving the Balkan mailing list
Creating a folder on Google Drive where we will store useful materials for locals
Monthly activity reports
After revising activity report of each local, together with SubCommie assigned to it, I will arrange
meeting with each local to point them what they are doing right and what wrong
Depending on local's report, the Skype meeting can be after one or the latest, three monthly reports
Štafeta
Organising Štafeta for the second time, in the middle of October - something similar to Renove in
Spain
Promoting tWinder
Promoting tWinder between my locals and encourage them to fill the form
Online trainings
Establishing them together with SubCom team, at least once per two months
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Local activities guidelines
Since Balkan locals have problem with it, together with my SubCom team we will collect interesting
ideas and successful local activities of the rest of our locals and send them the guidelines
Improvement of visual identity of locals
when Mayri will send us the final list of what should be improved, I will push my locals to
change/improve it
NetCom trip
My plan is to visit at least half of the locals until Agora Kyiv, but it also depends on locals
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Marta Wnuk
netcom-marta@aegee.org
Białystok, Dnipropetrovsk, Gdańsk, Gliwice, Ivano-Frankivs'k, Katowice, Kharkiv, Kraków, Kyiv,
L'viv, Lublin, Odessa, Poznań, Toruń, Vinnytsia, Warszawa, Wrocław, Zielona Góra
SubCom: Aleksandra Domejko AEGEE-Poznań aleksandra.domejko@aegee.poznan.pl
PR Responsible
Anna Para AEGEE-Kraków anna.para91@gmail.com
HR Responsible
Mateusz Muszalski AEGEE-Kraków matmus92@gmail.com
FR Responsible
Dawid Cegła AEGEE-Katowice ceglasty@gmail.com
IT Responsible
Elżbieta Krótka AEGEE-Kraków elzbieta.krotka@aegee.krakow.pl
LTC Responsible
Monika Duda AEGEE-Wrocław monika.duda.pl@gmail.com
European Activity Responsible
Communication with locals
Strong focus on regular and efficient communication with all the locals
Skype meetings with presidents of the locals as a way collecting monthly reports and
providing help and guidance
Informing about Antenna Criteria and providing help with fulfilment
Stressing importance of strategic approach to development of locals
Network Meeting
Further development of format and content of Network Meetings in a way that would
answer local needs in the most efficient way and bring benefit the Network
Selection of the local organisers of the Autumn NWM and close cooperation with them
during the preparation period
Local Training Course
Supervision of quality implementation of the LTC criterion by the antennae
Providing guidance to the locals that need support in this area
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Team of Subcommies
Subcommies will be providing help and guidance in the area of their expertise (PR, FR,
HR, IT, LTC, European Activity) by regular communication with locals
Subcommies will be involved in creation of content of Autumn NWM as well as will be
supporting me in my regular work with locals
European Activity of AEGEE
Support with preparation of delegates for Agora Kyiv
Informing about all relevant open calls that can be of benefit for the locals
Encouragement for more involvement in European Bodies
Work within Netcom Team
Contribution to fulfilment of Work Plan
Active and regular communication with other team members
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Olga Rivero
netcom-olga@aegee.org
A Coruña, Alicante, Barcelona, Bilbao, Burgos, Castelló, Las Palmas, León, Lille, Lyon, Madeira,
Madrid, Oviedo, Paris, Porto-Invicta, Santander, Sevilla, Tarragona, Tenerife, Toulouse,
Valencia, Valladolid, Zaragoza
SubCom: Inana Namet AEGEE-Toulouse inananamet@gmail.com
Paris
Léa Charlet AEGEE-Paris lea.charlet@gmail.com
Lille, Lyon and Toulouse
Iker Iraizoz AEGEE-Valladolid ikeriraizoz@gmail.com
Madeira, Porto and Valladolid
Marta Martínez AEGEE-Santander martam.aegee@gmail.com
Burgos, Las Palmas, Oviedo and Santander
Olga Rivero AEGEE-Oviedo netcomolga@aegee.org
A Coruña, León, Madrid and Tenerife
Pablo Ruiz AEGEE-Zaragoza pruiz1988@gmail.com
Barcelona, Bilbao, Tarragona and Zaragoza
Sora Chung AEGEE-Alicante chungyoon.sora@gmail.com
Alicante, Castelló, Sevilla and Valencia
This following Work Plan has been developed by the Tripulacion 7.0 which is a team of hard workers and
motivated people that I introduced you here above, along with the locals they will be responsible for.
Work Plan
Keep on improving our proactiveness towards the antennae
Even though we try to be present in the daily work of locals and provide them help when needed,
there is still a gap sometimes in communication, as some locals tend to keep their problems and fail
at solving them because they are not letting us know them.
We will try to arrange more Skype meetings and even visits if possible to keep on getting closer to
these locals which aren’t still cooperating perfectly with us.
Pay attention to weaker antennae
We will support them so they get to be more active in the local level and encourage them to
organise local and even regional events to try to increase their members number and motivate the
ones that they already have.
Define a strategy together with newly elected Network Commissioner Tereza Tokmajyan (currently
living in Portugal) and former Subcommissioner of Portuguese locals Mário Branco for reviving the
already existing antennae in the country (Porto Invicta, Madeira) and supporting the possible
creation or refoundation of other possible locals.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Keep on supporting the French locals that are going through a tough time, so they can survive.
Encourage them to organise at least one RTC for French speaking antennae.
Improve knowledge transfer and knowledge management
Keep on stressing out the importance of transferring the knowledge among experimented members
and new members (active ones, board members) to ensure the efficiency of the work within an
antenna: encourage locals to include this matter as a session in their future LTCs and RTCs, so best
practises can be shared and common strategies defined among them. Also encourage locals to have
a Board roles Knowledge Transfer document or template, in case they still don’t have created one.
Spread a cooperation feeling not only among the locals of the area but among the
whole Network
We will keep on spreading the use of the shared document folder we have with all the material, files
and data available for everyone on the area (that could be opened for the whole Network if
wanted).
Keep encouraging locals to cooperate with each other and not just for TSUs or RTCs but for growing
with the help of other’s experience, such as including helpers from other antennae in their events
(especially those who come from weak locals, so they can learn how other antennae work and
perhaps implement it in their own local).
We will also keep on working on making the Mentorship System appealing and successful, so new,
developing or weak locals, or even new members willing to grow fast as an AEGEE member, can be
matched with some experienced member from other antenna (not necessarily from the same area)
or even the proper antenna to help the local through administrative issues, conflict resolution and
other things that they might need.
Particular attention will also be given to encouraging locals to find a Twin antenna thanks to
tWinder and make this union fruitful and lasting, so both locals can learn from each other and
become more open minded about cooperating with antennae that are not from the same area.
Promote and improve the quality of training events
Since each local should organise at least one LTC, we will help them to develop useful material for
these events, to develop the program for the trainings according to the new antenna criteria, to find
trainers and support them in the follow up.
For Renove, a weekend event that is held in September every year focused on the activation of new
motivated members after Summer Universities, we will rethink about the concept of the workshops
given as we want them to be a more present part of the event, useful for experienced and
inexperienced attendees.
For autumn NWM, our priority is keeping on involving locals in the process of defining the content of
the event, which we want it to be as bidirectional as possible (promote discussion and debate). For
example, one new session we will include will feature the presentation of the activities organised by
each local during those months as a sharing best practises session related to events and activities.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
We will keep on encouraging locals to become partners of the different programs included in
Erasmus +, as hosting or sending organisation.
We will also keep on informing the members about training opportunities within AEGEE as well as
trainings organized by AEGEE partners: we will check the training opportunities and inform the
antennae using subealanave mailing list, La Nave Facebook group and adding them to the monthly
AeGEeNDA (newsletter that summarizes all the events the members can apply for, available in
French, Spanish and Portuguese).
We will investigate the need of a common calendar or a map for local activities.
Stress the importance of Action Agenda and Strategic Plan to antennae
Encourage locals to use the Guidelines that ACT has developed to help them to understand and
implement it, and also stress the importance of organising activities and event related to the aims
and goals gathered in them. We think that the new session in autumn NWM will be helpful in this
sense.
Prepare actively for Agora Kyiv
We will make sure that the boards prepare their delegates to Agora and clear all doubts for visitors,
organising at least one board meeting with them.
We will also create a Facebook group in order to discuss the proposals and candidatures with all
delegates of the area and other members (attending or not to the Agora) that want to join.
We will organise a Skype meeting if needed.
Presence of AEGEE in Youth Councils
Keep on remarking the importance of being actively present in the different Youth Councils (regional
and national) and making bigger our cooperation with them.
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Orkhan Babayev
netcom-orkhan@aegee.org
Adana, Ankara, Bakı, Erzincan, Gaziantep, Gəncə, Hatay, Kayseri, Lənkəran, Naxçıvan,
Sumqayit
SubCom: in appointment process
Work Plan
Supporting new founded locals
Using FB group for communication
Having Skype meetings with locals in order to get known with circumstances of locals
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Tereza Tokmajyan
netcom-tereza@aegee.org
Grodno, Moskva, Rostov-na-Donu, Ryazan, Samara, Tbilisi, Tyumen, Voronezh, Yaroslavl,
Yekaterinburg, Yerevan
SubCom: in appointment process
SubCom team
Open call for a SubCom team members with specified fields of work
Creation of a stable SubCom team,
Communication and support
Skype meetings at least 1/month
Efficient division of the tasks
Internal Work
Participation in NetCom Meetings (offline and online)
Raising the visibility of the Network Commission
Improvement and suggestions for KT and Knowledge Sharing
Communication
Using the Facebook group for non formal discussions, knowledge, experience and
opportunities sharing between the locals
Individual Skype meetings with representatives of the locals
Creation of “Presidents Fast Knowledge Sharing Chat” in Facebook, in order to give
possibility to share problems, ask questions and get problem solving ideas not only
from NetCom and Subcom team but also from the other locals
Manage and promote local’s individual mailing lists usage
Promote Subscription to the AEGEE Mailing Lists in order to be up to date with all
AEGEE news
Reform the Monthly Report system
Make sure that KT in local boards were done properly
Organize NetCom trips with the help of the SubCom team
Creation of the newsletter with the best initiatives of the locals, promotion of the
importance of being involved in European Level Projects, WGs, Committees and
Commissions as well as with presenting the open calls and possibilities through them
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
Cooperation
Communication with AEGEE-Academy for sharing and providing the materials for the
training courses
Communication and cooperation with ACT for improving the AA fulfilment
Communication and cooperation with EQAC for raising the quality of the events
Communication and cooperation with HRC for the Mentorship system during the
Statutory Events
Cooperation with NetComs for organizing more projects between different locals
Communication and cooperation with PRC for improving the VI in the locals
Events
Promotion and assisting locals with LTC and RTC organization using the toolkits
Choose the best time and place for the NWM meeting
Organization of Autumn NWM
Prepare delegates for AGORA-Kyiv
Raise awareness about possibilities given to visitors during the AGORA
Erasmus +
Inform locals about Erasmus + opportunities
Assist locals with applying for the projects
Other
Help locals as much as possible with antennae criteria fulfilment
Provide help to contacts and contact antennae
Promote NetCom Projects through “tWinder”
Agora Asturias – Agora Kyiv
05/04/15 – 30/11/15
Work Plan
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