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NEW MEMBERS
Rotary 101
Plan for Presentation
How to find new members Engage the community
How to propose a new member Complete the paperwork
Obligations of members How to keep members
Mentor new members Make Rotary family-friendly
Discussion
How to propose a new member
This form is available at
http://www.rotary.org/RIdocuments/en_pdf/254en.pdf
Contribute to our club’s membership
Bring in new members. Consider:
Qualified business and professional leaders
People who are interested in and committed to advancing the mission of Rotary
The membership should reflect the Anguilla community’s business and professional life.
Potential new members
When you consider potential new members, remember that Rotary is
A worldwide network of inspired individuals
Individuals who translate their passions into relevant social causes to change lives in communities
Individuals who take action
Bring in New members
Use the required form to propose a qualified new member.
Follow the prescribed guidelines.
Complete all the required paperwork.
Rotary’s Goals
To provide community and international service
Proposing new members is essential to achieving Rotary’s goals.
As a Rotarian, one of your primary responsibilities is to help identify and propose new members.
All Rotarians…
It will be my duty toExemplify the Object of Rotary in all my daily
contacts and activitiesAbide by the constitutional documents of
Rotary International and the clubI agree To pay any admission fees required by the
club and To pay annual dues in accordance with the
club bylaws
How to find new members
Consider the following approaches for finding future Rotarians:
Step One - Engage the community
Wear your Rotary pin to initiate conversations about your involvement with Rotary.
Share stories of exciting club projects with colleagues, friends, and acquaintances.
Invite friends, co-workers, and colleagues to join you at your weekly Rotary meeting.
However, do not lead anyone to believe that this invitation constitutes joining the club.
Step One - Engage the community
Offer an information brochure that outlines the club’s history and highlights recent service projects and social events.
Ask potential members to become involved with a club activity or service project.
If there is interest in joining -
Once a prospective member demonstrates an interest in membership:
Privately complete Part A of the Membership Proposal Form
Return the form to your club secretary.The form will be submitted to the club’s board of
directors. Do not inform the potential member of your
actions just yet.
IMPORTANT
Remember:
Do NOT inform the prospective member of the proposal until AFTER the board approves it.
Step Two – Complete paperwork
Step Two – Complete the paperwork
Wait for the club secretary to notify you of the board’s decision, which should come within 30 days of the submission.
Note: If the club board does not approve the candidate, please talk to your club secretary or board for next steps.
Board Approval is necessary -
After the Board approves the potential member –
Arrange an information session for the proposed member, or have the club arrange one.
Encourage proposed members to tour the RI Web site, view membership videos.
New member information
New Member pamphlets – available either for download from the website or purchase in hard copy. Here are two for your new member:
http://shop.rotary.org/Rotary-Basics/dp/B005R0SEJM
Step Two – Complete paperwork
Ask the proposed member to complete and sign Part B of the proposal form.
Return the form to the club secretary.
Step Two – Complete paperwork
Step Three – Complete the process
Publish the proposed member’s name and classification to the club.
The Recommended Rotary Club Bylaws allow seven days for club members to consider and file objections, if any.
Step Three – Complete the process
If no objections are received, the proposed member pays the admission fee and becomes a Rotarian.
The club secretary or president immediately reports the new member to Rotary International via Member Access at www.rotary.org.
More information
For information on membership qualifications, see the Manual of Procedure (035-EN), RI Constitution Article 5, RI Bylaws Article 4, and Standard Rotary Club Constitution Articles 7 and 8.
All are available at www.rotary.org
Membership form
Finally
Enjoy a diverse and thriving Rotary Club
Share your passion for Rotary
Membership Drive – Pre-approval
Each Rotarian should submit two names by January 5 (or the first Board meeting). Complete the potential-member form
The Board will discuss the nominations and make a decision
If a potential member is approved, the rest of the membership steps will be followed.
Involvement is the Key – keeping members
to serve on a committee that serves your interests
to be a greeter at regular club meetings
to join a service project team
to help develop and carry out successful community projects
All members should volunteer in these ways, but especially new members
All Rotarians…
It will be my duty toExemplify the Object of Rotary in all my daily
contacts and activitiesAbide by the constitutional documents of
Rotary International and the clubI agree To pay any admission fees required by the
club and To pay annual dues in accordance with the
club bylaws.
Obligations of Rotarians
What are the obligations of a Rotarian?
(1) One of the obligations and responsibilities of Rotary club members is the prompt payment of club dues.
(2) Another important obligation and responsibility is regular attendance.
Induction of New Members
It is recommended that each club develop its own procedures for a dignified and meaningful induction ceremony.
If interested, there are ideas at the end of this presentation.
Mentor the New Members
Training is essential - a “buddy-system”New members should act as greeters for the
first monthNew members should have a checklist of
information to review and learn about Rotary.New members – and all Rotarians – should try
to attend a meeting in St. Maarten to see how other clubs operate
Discussion
How can we educate ourselves about Rotary?How can we educate new Rotarians so that
we can keep them in the club?What can we do to make our club better?In what areas can our club improve?What does our club do well right now?Are we an effective Rotary Club?Are you an effective Rotarian?
NEW MEMBERS
Rotary 101
Induction of new members
New Member Induction – a formal affair
Presided over by the club presidentInvolvement of the new member’s sponsorInviting the spouse of the new member to
attend, if appropriateA photo for posting in the meeting room and
for inclusion in the club bulletin may be provided
Induction Ceremony
Program
Welcome to Rotary (brief explanation of Rotary and its scope and the responsibilities of member)
Short biography of new memberPresentation of Rotary materialPresentation of pin, membership card, club rosterAnnouncement of assignment to a club committee
• …CONTINUED
Induction Ceremony
Counselor/sponsor remarksNew member responseClub response (welcome to member)
Clubs are also encouraged to develop a strong membership information program that educates the prospective Rotarian on the benefits and responsibilities
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