New PEIMS Extended Year Submission 2017-2018 · 2019. 8. 1. · PEIMS Extended Year (Summer...

PEIMS Extended Year Submission 2018-2019August 1, 2019 Region One Education Service CenterInformation Technology – PEIMS Department

Agenda•Data Requirements and Purpose

•Submission Timeline

•TSDS Submission Process

•TSDS PEIMS Reports

PEIMS Extended Year (Summer Programs)

Data Collection Purpose

Student extended year services Calculate ESY funding

Bilingual/ESL summer school Calculate Bil/ESL Summer Program funding

OFSDP credit recovery Added to total Refined ADA for the year

(Summary of Finance report)

Dual credit courses completed Part of Accountability > CCMR indicators

Click here for TEDS for description, reporting requirements, and Business Rules:https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/Resource:

Other Things to Consider

Data Requirements

Items Resources:

Student extended year services

• Report same Instructional Setting code as regular SY• Teacher must maintain Roster with actual instructional

eye-to-eye contact hours (30-minute increments)• Signed Roster must be kept for audit reasons• 40 Inst Sett is not eligible to be reported

SAAH 4.13

Bilingual/ESL summer school

• Parent denials during the regular school are not eligible to be reported

SAAH 6.2.2TAA Letter

OFSDP credit recovery

• Only certain students are eligible – those that failed to meet 90% rule for a course, can only earn maximum ADA

• Needs to submit annual OFSDP application

SAAH 11.6TAA Letter

Dual credit courses completed

• Student must meet eligibility for Dual Credit Courses• Courses for which they have already earned HS credit

don’t count.

SAAH 11.3

Submission Timelines

(Due August 22nd to ESC)

(Due September 12th to ESC)

TSDS Submission Process Resources

• Region One TSDS PEIMS: http://www.esc1.net/Page/2564

• Requesting Access to TSDS

• 18-19 TSDS PEIMS Submission 4 Data Layout

• TSDS PEIMS Submission Cheat Sheet

• Client Side Validation Tool

• eDM Loading Data into the ODS

• TSDS PEIMS Application Instructions

Data Collection and Interchanges InvolvedInterchange xml Student

extended year services

Bilingual/ESL summer school

OFSDP credit recovery

Dual credit courses

completed

EducationOrganization X X X X

MasterSchedule X

Student X X X X

StudentEnrollment X X X X

StudentAttendance X

StudentTranscript X

StudentProgram x x

TSDS Submission Process starts with TEAL• TEAL Login Portal - https://tealprod.tea.state.tx.us/

• Texas Student Data System Portal

• PEIMS Coordinator needs TSDS Roles: Uniq-ID LEA, PEIMS Data Completer, ODS Data Loader, TIMS Level 1 Support

• District Superintendent needs TSDS Roles: PEIMS Data Approver

TSDS Submission Process

• Step 1: Validate 7 xml files using Client-Side Validation Tool version 3.73.0

• -Select SY: 2018-2019, Collection: PEIMS Extended Year)

• -Browse for the files

• -Process Files

• -Make sure that you obtain a Status of Passed for all files

TSDS Application: Client-Side Validation Tool (Optional)

• Step 2: Zip interchange files

• Step 3: Upload Zipped File to eDM Data Loads (use collection 2019 EXYR1)

• Step 4: If this is not the first time data is loaded, you may need to do a “Delete Utility”. See Slide 25.

• Step 5: Batch Validated Files

(Batching inserts New Records, Updates records, Does not Delete Records)

• Step 6: Promote All Categories in TSDS PEIMS 2018-2019 EXYR First

• Step 7: Validate All Categories (clear Fatals, review Special Warnings/Warnings)

• Step 8: Generate Reports and Distribute for Verification

Deletes PDM and Inserts Records

TSDS Application: TSDS PEIMS

Closer Look:Step 6 Promotion: Categories vs Interchanges

Category Subcategory Interchange

Education Organization Local Education AgencyInterchangeEducationOrganizationExtension.xml

Education Organization Campus

Campus Course Section Course Section InterchangeMasterScheduleExtension.xml

Student Student Basic Information InterchangeStudentExtension.xml

Student Enrollment (School Association) InterchangeStudentEnrollmentExtension.xml

Student Flexible Attendance

InterchangeStudentAttendanceExtension.xmlStudentSpecial Education Flexible Attendance

StudentCareer and Technical Flexible Attendance

Student Course CompletionInterchangeStudentEnrollmentExtension.xml

InterchangeStudentTranscriptExtension.xml

Student Enrollment (Programs)InterchangeStudentProgramExtension.xml

Student Extended School Year Services 14

Closer Look: Step 7 Validation

• Fatals (must be corrected)

• Special Warnings and Warnings must be reviewed and if necessary corrected

• TEDS Section 8.5 PEIMS Business Rules & Validations -https://www.texasstudentdatasystem.org/TSDS/TEDS/1819A/PEIMS_Data_Standards/

Fatal Errors Examples:

In other words…….For any course completion records being reported in this submission, the class must be flagged as a Dual Credit course. Otherwise don’t submit it.

Fatal Errors Examples:

Closer Look: Step 8 Reports

Reminder: Click on PEIMS Reports Help if you have questions on report.

PDM4-120-001 Extended School Year Services (ESY) Services Roster

PDM4-120-004 Bilingual/ESL Summer School Roster

PDM4-131-001 Roster of Students Generating Flexible Attendance Data

PDM4-133-002 Number of Students Completing Courses by Pass/Fail Indicator

PDM4-133-001 Students with Dual Credit Courses and College Credit Hours

• Step 9: If you need to make corrections start with Step 1 (For Delete Utility instructions see slide 25)

• Step 10: Complete the Extended Year Submission by August 22nd

• Step 11: Superintendent Approves the Submission

• Step 12: ESC Accepts the submission

• Step 13: District determines if Resubmission is needed (Due date Sept 12th)

TSDS Application: TSDS PEIMS

Closer Look: Delete Utility

• Perform specific Delete andreload interchanges.

• Access the Delete Utility Reload Guide (PDF) to see which interchanges to reloadhttps://www.texasstudentdatasystem.org/TSDS/TEDS/TEDS_Latest_Release/

Visit our PEIMS Home Page to view Calendar of Events for

upcoming workshops:

http://www.esc1.net/Page/1691

ESC1 Contacts:

Diana Pérezdperez@esc1.net

956-984-6096

Sergio Saenzsesaenz@esc1.net

956-984-6090

New PEIMS Extended Year Submission 2017-2018 · 2019. 8. 1. · PEIMS Extended Year (Summer...

Documents

TSDS PEIMS Application Guide - Region One ESC / Overvie TSDS PEI… · TSDS PEIMS Application Guide PROMOTE DATA 1. Log into TEAL with the PEIMS Data Completer role and select the

Extended School Year

Extended Warranty and 5 Year Roadside Assist

Extended Projects in Year 7

Life cycle services 5 year extended warranty

Midland Independent School District / Overview...Texas Education Data Standards (TEDS) Public Education Information Management System (PEIMS) Appendix 8.F PEIMS Supplemental Information

Fall PEIMS Training - Houston Independent School … Training Lesson 1: PEIMS, ... The critical role of campus staff in the HISD PEIMS ... level held is requested for professional

PEIMS Leavers and School Start Window

Extended School Year Program

January 2014 CTE, PEIMS, and HB5. Career and Technical Education – Courses and Resources – Teacher Certification – PEIMS HB5 – What’s the latest Contact

ESYS –Extended School Year Services

EXTENDED SCHOOL YEAR SERVICES (ESYS)

2015-2016 TSDS PEIMS Submission I Training Joe Perez PEIMS Director Javier Guevara PEIMS Supervisor September 15 & 16, 2015

PEIMS Discipline Federal and Sate Compliance 2015-2016

Using Data to Determine Extended School Year

PEIMS Data Standards 2012-2013 Summer/Extended Year Submissions

PEIMS Coordinator Training

New PEIMS Extended Year Submission 2017-2018 · 2020. 7. 23. · PEIMS Extended Year (Summer Programs) 3 Data Collection Purpose Student extended year services Calculate ESY funding

Assistive Technology in PEIMS

PEIMS EDIT+ Summer/Extended Year Release 2009 - 2010 Texas Education Agency April 7, 2010