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November 13, 2018
➢ 2017-18 was another year of significant progress
➢ We responded effectively to enrollment changes in 2018-19 and the year is off to a solid start
➢ We are refreshing the strategic plan to ensure the long-term success of CVMS
Goal Score Actions
Grow participation in annual campaign and expand grant applications
• Donations were >$80,000• Broadened giving base with Giving Tuesday event• Fundraising events raised $27k, down ~50% from ’16-’17
Continue to build out long-term facilities maintenance plan
• Facility plan in place and completed assessment of major mechanical equipment
• Fixed foundation under music room & replaced flooring• Several improvements made to school’s IT systems
Middle school plan for success
• Completed project Minerva and implemented recommendations
• Despite project Minerva efforts enrollment declined, necessitating move to Winter Road campus
• Restructured program around smaller cohort
Goal Actions
Develop balanced budget and operating plan for 2018-19
• In light of changes in enrollment by level, develop an operating plan that results in breakeven or better bottom line
• Develop and execute plan to sell the Main Street facility• Ensure fund raising events and the annual campaign meet
budget levels
Update strategic plan and implement recommendations
• Identify and convene team to refresh school’s strategic plan• Develop action plans• Identify and assign resources to implement action plan
Process:
▪ Define and get board support for approach and cross stakeholder task force team members
▪ Review & refresh CMVS mission and core values statements
▪ Summarize and review external and internal factors that have/will impact the CVMS over the foreseeable future
▪ Conduct a SWOT (strengths, weaknesses, opportunities, threats) analysis
▪ Identify and prioritize areas that need attention
▪ Get full board support and align resources
Done
Open
Embracing the Montessori philosophy,
we nurture each child’s individual potential,
we value and nurture the whole child’s intellectual, emotional, physical, social, and spiritual potential
passion for lifelong learning, and sense of world community.
Proposed update
Priorities Proposed Actions
Build on our history of educational excellence and ensure CVMS students continue to perform well against state and national standards and ensure parents are aware of student performance.
Form a task force with at least one teacher and parent from each level (EC – MS) to brainstorm ideas to better explain the assessments current being performed and the outcomes of those assessments
Improve the strength of the CVMS community to include the school staff and student families.
Review and develop action plans in response to the faculty survey conducted in June 2018.
With a goal of enriching families’ overall experience at CVMS, develop options to increase family involvement in everything from understanding the Montessori methods to community building events.
Develop scenarios and contingency plans to ensure the long-term financial sustainability of CVMS.
Develop a 3 business year plan and test several cases to identify a range of actions available to ensure the school maintains financial stability.
Draft –Under Review
Priorities Proposed Actions
Increase enrollment. Refresh the school’s marketing plan with a focus on identifying actions the school could take to be known by and accessible to more people.
Review attrition at each level and identify steps that could be taken to reduce attrition.
Identify other actions to increase enrollment.
Continue to evolve the health and safety practices. Assess and develop plans to continue to improve the schools health and hygiene practices and readiness and protocols for weather related or other environmental incidents as well as life safety threats (to include fire and physical violence).
Draft –Under Review
➢ Head of School – Marcy Cathey
➢ Finance – Jeff Ahrens
➢ Fund Development – Dave Tews
➢ PTO – Wendy
➢ Questions
Christy Gray, UE Teaching Intern
Jan Seeley, Toddler/EC Mentor
Nancy Rahilly, CVMS+ Aid/Contract Sub
(Sheila Reed, Academic Dean)
Ann Stephenson, Middle School Teacher
82 children participated in the program
The final Space Jam ends the summer program with an afternoon of family fun!
Students ToddlerEarly
ChildhoodLower
ElementaryUpper
ElementaryMiddleSchool
TotalMontessori Beginnings
families
2012-13 15 65 48 29 10 167
2013-14 17 67 54 30 9 177
2014-15 13 63 47 34 8 165 32
2015-16 20 42 39 37 9 147 56
2016-17 22 47 35 35 8 147 56+
2017-18 24 59 36 29 8 153 60+
2018-19 22 60 27 21 4/5 135 50+
YEAR SCHOOL VALEDICTORIAN SALUTATORIAN
2007 Notre Dame Mary Knapp Erin Hurley
2008 Corning East Christopher Jakob Caitlin Woglom
2008 Notre Dame Danielle Schenone Eliese Herzl-Betz
2010 Corning West Richard Horgan Michelle Putman
2010 Horseheads Chava Angell Jared Little
2010 Elmira Free Academy Marlyn Moore Ellen Stapleton
2011 Horseheads Abigail Braiman Jackson Firlik
2011 Notre Dame Melissa Mahajan Shaan Amin
2013 Corning West Qingyang Chen Jeremy Koob2013 Notre Dame Brittany Schutrum Mary Pelkowski
2014 Notre Dame Clara Nelson Emily Davies
2015 Corning Painted Post Jenna Morgan Brian Austin
2015 Horseheads Sebastian Bauco Emma Eisner
2015 Notre Dame Zachary Brand Ryan Bayne
2016 Horseheads Meredith Braiman Shuchi Amin
2016 Twin Tiers Christian Academy Hannah Wilke
2018 Corning-Painted Post Sriram Hathwar
2018 Notre Dame Justin Bauco
▪ New floors in all hallways—thank you Corning Enterprises!
▪ Upgraded playground: updates to equipment and additional mulch & sand
▪ Update lighting in all closets
▪ New paint in all EC classrooms
▪ Updated CVMS+ Bathroom
▪ New Dishwasher in LE
▪ Repairs in LE kitchen cabinets and Mrs. Eberhard's door
▪ Parking lot: drainage and surface work
Annual Goals, 2017-18 Actions to taken/in progress
Improve School Communications
• Continued communications improvements made to all constituents• Standardized the format for the weekly parent communication • New school admissions brochure and new Parent Handbook• Launched new website
Enrollment Management
• Significantly improved Facebook advertising which increased activity in admissions pipeline
• Launched the Fall Admissions Open House dates that are supported by targeted print and electronic marketing
• Implemented a fall shadowing program for our 5th/6th grades to spend a day at the Middle School.
• Meeting Principals and Heads from other schools in the area
Engage Alumni and Past Families• Hosted 2nd Annual Homecoming with Mini-Mustang Fun Run and 5K
Mustang Gallop. Raised $5,000 through sponsorships and donations.
Fundraising• added #GivingTuesday to the annual fundraising line-up. • #GivingTuesday raised $13,923 ($17,023 with Corning matches).
Annual Goals, 2017-18 Actions to taken/in progress
Continued Growth of CVMS+
• Camp Mustang proves to be a valuable part of CVMS program to families• Continued to assist and support the expansion of afterschool enrichment
offerings and usage of the before/after/gap camps.• Partnered with the Science & Discovery Center and local businesses to
enrich offerings
Maintain a Balanced Annual Budget
• Created new policy for classroom budgets and budget management• Centralized purchasing of equipment and consumables• Led CVMS to positive income and cash flow to have a second year of
operations that met the Finance Committee’s target goal
Maintain a Balanced Annual Budget
• Created new policy for classroom budgets and budget management• Centralized purchasing of equipment and consumables• Led CVMS to positive income and cash flow to have a second year of
operations that met the Finance Committee’s target goal
Annual Goals, 2018-19 Actions to taken/in progress
Enrollment Management • Our student body target size is 150-160. • Low enrollments in EC from 2013-2016 created a enrollment deficit • The results: 20 fewer students than in 2017-18
Excellence in Curriculum and Instruction
• All faculty & staff have specific Professional Development Plans • Academic Dean & Director of Instructional Support are devoted to
excellence in instruction and the optimal learning environment.• CVMS will attend the American Montessori Society Annual Conference in
Washington, D.C., March 2019• The Instructional Support Center insures that all students get their best
education.
CVMS+
• Expansion of Enrichment programs for all levels.• Return of the Kaleidoscope Program at 11:30 a.m. for half day
EC1’s and EC2’s.• Completion of the Day Care License: This facilitates and supports the
possibilities of CVMS+
Annual Goals, 2018-19 Actions to taken/in progress
Maintain a Balanced Annual Budget
• Created new policy for classroom budgets and budget management• Centralized purchasing of equipment and consumables• Led CVMS to positive income and cash flow to have a second year of
operations that met the Finance Committee’s target goal
Focus on Community Building
This year we are intentionally planning activities and events that build community: • Homecoming: On-campus event to encourage more current and alumni
families to participate in the run/race and picnic.• Snowball: The spaghetti dinner/intergenerational dance will be held off-
campus this year. • Spring Fling!• Carnival
➢ Head of School – Marcy Cathey
➢ Finance – Jeff Ahrens
➢ Fund Development – Dave Tews
➢ PTO – Wendy
➢ Questions
▪ Fiscal year 2017-2018 Results
▪ Fiscal year 2018-2019 Outlook
▪ Finished the fiscal year positive to budget
▪ Improved net cash position
▪ Paid off the Main Street building loan
▪ Established a strategy and policy for financial investments
Strong growth in Camp
Mustang and CVMS+
Statement of Revenues
Fiscal Year 2017-18 2016-17 % Change
Tuition/Fees $1,155,060 $1,058,099 9%
Camp Mustang $40,071 $18,471 117%
Donations/ Fundraising $136,466 $164,555 (17%)
CVMS+/ Enrichments $98,940 $75,759 31%
Other $8,469 $11,436 -
Total Operating Income $1,439,006 $1,328,320 8%
Strong growth in Camp
Mustang and CVMS+
Third EC Classroom
Finished 2018 Positive
to Budget
Statement of Expenses and Bottom Line
Fiscal year 2017-18 2016-17 % ChangeCompensation & Benefits $1,045,601 $939,986 11%Classroom & Specials $58,403 $31,912 83%Admin., Advert., Supplies Staff Dev., Prof. Fees $83,885 $60,083 40%Depreciation $62,531 $60,643 3%Utilities $28,430 $25,860 10%Building and grounds $54,166 $47,716 14%Insurance, Interest, Other $92,482 $97,419 (5%)
Total expense $1,425,498 $1,263,619 13%Total operating profit/(loss) $13,508 $64,701 (79%)
MS Makers Room Grant
Expense
Added EC Staff for
Third Room
Fiscal Year2018-19
Budgeted 2017-18 % Change
Tuition/Fees $1,040,487 $1,155,060 (10%)
Camp Mustang $36,000 $40,071 (10%)Donations/ Fundraising $100,000 $136,466 (27%)CVMS+/ Enrichments $97,000 $98,940 (2%)
Other $15,625 $8,469 84%Total Operating Income $1,289,112 $1,439,006 (10%)
Statement of Revenues
Enrollment Reduction in
upper levels but growth in EC
Fiscal year 2018-19 Budgeted 2017-18 % Change
Compensation & Benefits $967,347 $1,045,601 (7%)Classroom, Specials, Tech & Trips $55,250 $76,705 (28%)Admin., Advert., Supplies Staff Dev., Prof. Fees $75,570 $83,885 (10%)
Depreciation $55,500 $62,531 (11%)
Utilities $23,500 $28,430 (17%)
Building and grounds $47,000 $54,166 (13%)
Insurance, Interest, Other $48,500 $74,180 (35%)
Total expense $1,272,667 $1,425,498 (11%)Total operating profit/(loss) $16,445 $13,508 22%
Statement of Expenses and Bottom Line
▪ Cash flow projected for 2018-19 $20k
— Operating Profit $16k
— Depreciation $57k
— Capital investments ($25k)
— Mortgage principle ($28k)
▪ Continue budget management process to maintain positive net income and cash flow
Net Cash = Cash + Investments - Debt
Normal Ops + Expected Main Street
Sale
Thank you!2017-2018 Committee
▪ Joseph Calderone
▪ Marcy Cathey
▪ Kevyn Hennessey
▪ Steve Miller
▪ Laurie Thompson
▪ Merlyn Tiwari
▪ Lynn Williams
2018-2019 Committee
▪ Joseph Calderone
▪ Marcy Cathey
▪ Kevyn Hennessey
▪ Steve Miller
▪ Laurie Thompson
▪ Lynn Williams
▪ Mike Vence
➢ Head of School – Marcy Cathey
➢ Finance – Jeff Ahrens
➢ Fund Development – Dave Tews
➢ PTO – Wendy
➢ Questions
• 2017 Fundraising and Donations
• Fundraising $26,919
• Donations $92,547*
• Restricted Grant $17,000
• TOTAL DONATIONS $136,466
*includes additional matched funds
Breakout
• Cash, Check and Stock Donations $38,737
• United Way Contributions $19,929
• Matching Funds $16,858
• #GivingTuesday $
• Sequinalia & Other Fundraising Events $26,919
• Corning Enterprises Grant(Tech and UE/LE Classrooms) $17,000
TOTAL DONATIONS $136,466
#GivingTuesday!
▪ The Bill & Melinda Gates Foundation and Facebook matched up to $2 million for monies donated to non-profits on Nov. 28, 2017.
▪ Each non-profit is eligible for up to $50,000 but maximum per person donation is $1000. Facebook waived all fees.
▪ CVMS earned $2,000 from the Gates/Facebook match.
• Total Funds pledged: $13,923
• Matching funds earned: $3,100
• Total Funds raised: $17,023!
• Significant Budget Line Item
• Fund for Excellence supports all activities at CVMS and assists in maintaining tuition rates
• Changes in tax laws for this year encourage business sponsorships
• Stock Giving allows for an additional tax benefit
• Monthly contributions are possible through TADS
✓Dave Tews, Chair
✓Rachel Tews
✓Heather Smith
✓Andrew Thompson
✓Maria Quagliana
✓Marcy Cathey
✓Eileen Gehl
✓Jenny Horigan
✓Kailea Reed
✓Laurie Thompson
✓Tonya Wilcox
➢ Head of School – Marcy Cathey
➢ Finance – Jeff Ahrens
➢ Fund Development – Dave Tews
➢ PTO – Wendy Gulati
➢ Questions
▪ Projects to date this year✓ Homecoming volunteers✓ Open House volunteers
▪ Fundraiser: CVMS logo clothing
▪ Plan for funds ✓ 4 Teacher Grants ✓ 1 School-Wide Grant
(Last year’s grant- new blinds throughout the building)
▪ Community-building events✓ Celebration of Cultures✓ Party on the Playground
▪ Over 50 volunteers helped throughout the school year!
▪ Celebration of Cultures✓ Over 200 attended
✓ 19 Countries represented
✓ Amazing buffet of international foods
✓ Spectacular fashion show
✓ Live entertainment by students & parents, and
✓ A good time was had by all!
➢ Head of School – Marcy Cathey
➢ Finance – Jeff Ahrens
➢ Fund Development – Dave Tews
➢ PTO – Wendy
➢ Questions
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