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ORDINARY MEETING AGENDA
16 MAY 2017
Goolgowi Council Chambers
9-11 Cobram Street, Goolgowi
_______________________________
Ordinary Council Meeting
16 May 2017 1
TABLE OF CONTENTS
1. Present ............................................................................................................................ 3
2. Apologies ........................................................................................................................ 3
3. Declaration of Pecuniary and Conflicts of Interest .................................................... 3
4. Confirmation of the Previous Minutes ........................................................................ 3
Ordinary Council Meeting 18 April 2017 3 Extra-Ordinary Meeting 2 May 2017 3
5. Business Arising ............................................................................................................ 3
6. Motions & Questions (notice given) ............................................................................ 9
7. Presentations/Public Addresses (where scheduled) ................................................... 9
11.00 am Elizabeth Stott, Murray-Darling Basin Authority 9 11.30 am Jonathon James, NBN Co. 9
8. Mayoral Report ........................................................................................................... 10
9. Delegates Report.......................................................................................................... 10
10. General Managers Report .......................................................................................... 11
10.1 Infrastructure Report ..................................................................................................... 11 10.2 Proposed Road Closures ............................................................................................... 15 10.3 Hillston Lachlan Street Levee ....................................................................................... 19 10.4 Development Applications ............................................................................................ 21
10.5 Development Application 2017/035 – Seed/Grain Storage Shed ................................. 23 10.6 Development Application 2017/036 – Tourist & Visitor Accommodation .................. 37
10.7 Development Application 2017/038 – Illuminated Advertising Sign .......................... 48 10.8 Finance Report – Statement of Bank Balances – April 2017 ....................................... 57 10.9 Finance Report – Investments Schedule – April 2017 .................................................. 58
10.10 Operational Plan 2016/17 – Budget Review Statement for 3rd Quarter of 2016/17 .... 60 10.11 Use of Rural Transaction Centre Meeting Room .......................................................... 63 10.12 Use of Hillston District Office Boardroom ................................................................... 66 10.13 Plant Report ................................................................................................................... 68
10.14 Vehicle Update 1289, 1543 ........................................................................................... 69
11. Committee Reports ..................................................................................................... 70
12. Next Meeting ................................................................................................................ 70
Ordinary Council Meeting
16 May 2017 2
Definitions
Author: Officer who prepared the report
Purpose: Brief reason for report
Attachment: Document appended to report
Separately Circulated: Document provided as background information (not part of report)
CCoouunncciill''ss VViissiioonn && GGooaallss
Motto
Council's Motto is:
"Promoting our future through diversity"
Vision
Council's vision reflects what we are trying to achieve:
"Carrathool Shire Council's VISION is to protect and promote quality of life in harmony
with economic development and environmental sustainability."
The vision is the long term planning focus of council.
Mission
Council's mission reflects what we will do to achieve the vision:
"Council's MISSION is to provide the community of Carrathool Shire with cost effective
works, services and planning."
Council's mission is council's medium term planning focus.
Values
We value:
o Honest, open, objective and accountable decision making;
o Our diverse communities;
o Responsiveness to community needs
o Open, fair and practical business relationships;
o Cost effective and commercially competitive service delivery, and
o Continuous improvement and best value in everything we do
Ordinary Council Meeting
16 May 2017 3
ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD
AT THE GOOLGOWI COUNCIL CHAMBERS ON
TUESDAY, 16 MAY 2017 COMMENCING AT 10.00 AM
1. Present
2. Apologies
3. Declaration of Pecuniary and Conflicts of Interest
Section 451 of the Local Government Act 1993 requires that if a councillor or member
of a council or committee has a pecuniary interest in any matter before the council or
committee, he/she must disclose the nature of the interest to the meeting as soon as
practicable and must not be present at, or in sight of, the meeting, when the matter is
being discussed, considered or voted on.
A pecuniary interest is an interest that a person has in a matter because of a reasonable
likelihood or expectation of financial gain or loss (see sections 442 and 443 of the
Local Government Act 1993).
A non-pecuniary interest can arise as a result of a private or personal interest which
does not involve a financial gain or loss to the councillor or staff member
(eg friendship, membership of an association, or involvement or interest in an activity).
A councillor or staff member may elect to leave the Council Chambers during
consideration of the matter.
Councillor/Officer Item Reason
4. Confirmation of the Previous Minutes
Ordinary Council Meeting 18 April 2017
Extra-Ordinary Meeting 2 May 2017
5. Business Arising
Action still pending
Action complete
GM General Manager
DCCS Director Corporate & Community Services
DDS Director Development Services
DIS Director Infrastructure Services
Ordinary Council Meeting
16 May 2017 4
1080/18.08.15 – LEP Hillston Planning Proposal
Responsible Officer: DDS
DECISION ACTION TAKEN
Submit planning proposals 1 and 2 to Dept
Planning.
Proposals are to be prepared. Council will
have to revise flood modelling to complete
proposals. This modelling is subject to
external funding – no action until the
Lachlan Street Levee is completed.
1197/17.11.15 – Planning Proposal – Rankins Springs Village Area
Responsible Officer: DDS
DECISION ACTION TAKEN
Prepare and submit planning proposal to reduce
the min lot size from 4,000 m2 to 1,000 m2 RU5
Village Zone Rankins Springs.
Proposals to be prepared.
Consultant to be engaged to prepare
proposal in association with other town and
village proposals.
1257/16.02.16 – Goolgowi Administration Office Grounds Landscape Design
Responsible Officer: DDS
DECISION ACTION TAKEN
Progress public exhibition of office ground
designs, including preparation of designs for the
alteration or replacement of the existing awning
structure at the front entrance of the building and
costings for further report to Council.
Report submitted to the April 2017 meeting
of the Council. Budget variation to be
completed operationally.
1320/19.04.16 – MI Murrumbidgee Irrigation Proposed Gunbar Pipeline
Responsible Officer: DDS
DECISION ACTION TAKEN
Negotiate the lease agreement/easement with
Murrumbidgee Irrigation for the pipeline on the
local council controlled road reserves.
Meeting held.
Further discussions to be held with final
design pending.
1326/19.04.16 – Acquisition of Crown Land – Palmyra Dam
Responsible Officer: DDS
DECISION ACTION TAKEN
Write to Minister / Governor of the Office of
Local Government for the acquisition
(compulsory) of Crown Land being Part Lots
7300, 7302 in DP1159864, Part Lots 7001 &
7002 in DP94866 and the whole Lot 7301 in
DP1159864.
Application submitted, previous ministerial
hold lifted and the application now being
assessed.
Ordinary Council Meeting
16 May 2017 5
1362/17.05.16 – Tender 2016-005 Carrathool Bridge Project Management
Responsible Officer: DDS
DECISION ACTION TAKEN
Engage suitable consultant through Local
Government Procurement to undertake the
Project Management of the Bridge Project.
Report to April meeting.
Engagement contract awarded.
Negotiate and execute all required contracts with
selected consultant in accordance with Council’s
approved budget.
1400/19.07.16 – Water Supply – Lemic Holdings Pty Ltd
Responsible Officer: DDS
DECISION ACTION TAKEN
Agree to delivery of water to be purchased by
Lemic Holdings Pty Ltd between the Palmyra
Channel and the piped network to the Goolgowi
Dam based on completion of an agreement.
Waiting on proponent to advise Council –
design progressing.
1413/16.08.16 – Construction of Carrathool Bridge (Tender 2017/009)
Responsible Officer: DDS
DECISION ACTION TAKEN
Invite open tenders for the construction of the
Carrathool Bridge
Tender documents finalised with tender to
be called in late May 2017.
1414/16.08.16 – Tender – Fuels Oils and Lubricants (Tender 2017/006)
Responsible Officer: DIS
DECISION ACTION TAKEN
Invite open tenders for the supply of fuels, oils
and lubricants.
Complete - Contract documents have been
sent to Contractors for execution.
1416/16.08.16 – Melbergen Water Scheme Investigation
Responsible Officer: DDS
DECISION ACTION TAKEN
General Manager to consult with Goldenfields
County Council and Water NSW in relation to
future demand requirements
Meeting to be held with Goldenfields and
Water NSW on 23 May 2017.
0037/27.09.16 – Margaret Merrylees Naming of Bridge
Responsible Officer: GM
DECISION ACTION TAKEN
Council liaise with relevant stakeholders to
consider naming the Carrathool Bridge after Cr
Margaret Merrylees
The Council is working on and looking at
other avenues to recognise the work of
former councillor Margaret Merrylees
within the bridge area and reserves within
the new and old bridge locations. One option
is the rest area. Final options will be collated
when all stakeholders are consulted.
Ordinary Council Meeting
16 May 2017 6
0064/15.11.16 – Road Hierarchy
Responsible Officer: DIS
DECISION ACTION TAKEN
GM to develop a maintenance spraying regime
and report to the next Roads Committee meeting
for inclusion in the 2017-18 Operational Plan.
DIS to seek information from agronomists to
form basis of spray plan.
0083/15.11.16 – Application under fixing Council Roads Program
Responsible Officer: DDS
DECISION ACTION TAKEN
Council prepare and submit an application under
round 3 of the Fixing Country Roads Program
for reconstruction of 42 kms of Carrathool Road
involving the assistance of C2Hills Consultancy
Application to be submitted, when grants
reopen.
0115/21.2.17 – Infrastructure Report – Capital Works Program
Responsible Officer: DIS
DECISION ACTION TAKEN
Open tenders be invited for the provision of
roadworks to meet urgent and ongoing
requirements.
Report to April Meeting.
0118/21.2.17 – Rankins Springs Potable Water Reticulation Scheme
Responsible Officer: DDS
DECISION ACTION TAKEN
A report be prepared on the proposed rates and
changes for consideration during the budget
deliberation process.
Completed
0134/21.2.17 – Hillston Lachlan Street Levee
Responsible Officer: GM
DECISION ACTION TAKEN
1a. Council make an application to the Minister
and the Governor for approval to acquire an
interest described as Lot 1 DP 366765 for
Easement for levee by compulsory process
under section 186(1) of the Local
Government Act 1993 for the purpose of a
Levee Bank in accordance with the
requirements of the Land Acquisition (Just
Terms Compensation) Act 1991.
1b. Council make an application to the Minister
and the Governor for approval to acquire an
interest described as Lot 2 DP 580851 for
Easement for levee by compulsory process
under section 186(1) of the Local
Government Act 1993 for the purpose of a
Levee Bank in accordance with the
Negotiation on one easement still underway.
Agreed delivery date 10 May 2017.
Ordinary Council Meeting
16 May 2017 7
requirements of the Land Acquisition (Just
Terms Compensation) Act 1991.
2. Council requests the Minister for Local
Government approve a reduction in the
notification period from 90 days to 30 days.
0138/21.03.17 – Funding for Mirrool Creek and Hillston Floodplain
Responsible Officer: GM / DDS
DECISION ACTION TAKEN
Council seek funding from the Floodplain
Management Grants 2017/18 for flood studies
for the Mirrool Creek and the Hillston
Floodplain.
1080/18.08.15 – LEP Hillston Planning Proposal
0067/15.11.16 – Mirrool Creek Flood Event
Grant application submitted for Hillston
Floodplain – Mirrool Creek not eligible.
0140/21.03.17 – Murray Darling Association
Responsible Officer: GM
DECISION ACTION TAKEN
Council invite Liz Stott from Murray Darling
Basin Authority to attend Council Meeting upon
appointment of new General Manager.
Presentation occurring 16 May meeting
0152/21.03.17 – Internal Audit Function & Audit Committee
Responsible Officer: DCCS
DECISION ACTION TAKEN
Call for EOI in the Community for independent
positions on the Audit Committee.
Completed
Place the Internal Audit Charter and Audit
Committee Charter on Public Exhibition.
Advertised in the Hillston Spectator, on
Council’s Website and Facebook.
0164/19.04.17 – Western Riverina Libraries Committee and Library Report
Responsible Officer: GM
DECISION ACTION TAKEN
Council sign the Western Riverina Libraries
2017 – 2021 agreement in order to remain a
member of the Western Riverina Libraries
Service.
Completed
Council proceed with the purchase of the blinds
as per the 2016/2017 Local Priority grant
Application.
Completed
0166/19.04.17 – Griffith Community Safety Precinct Committee Meeting
Responsible Officer: GM
DECISION ACTION TAKEN
Council to write to the NSW government to
increase drug testing in the Carrathool Shire
area.
Completed
Ordinary Council Meeting
16 May 2017 8
0168/19.04.17 – Country Mayors Association of NSW General Meeting
Responsible Officer: GM
DECISION ACTION TAKEN
Council to write to the NSW government
regarding increased audit costs which contrasts
to the Fit for the Future principles of decreased
costs for Councils.
Completed
Council to write to Minister Nash, Att Brett
Chant, regarding the consideration of a grant for
consultation for consideration of compensation.
Completed
0188/19.04.17 – Correspondence Levee Project
Responsible Officer: GM
DECISION ACTION TAKEN
Request for amendment of levee batter and
removal of septic tank
Completed.
Offer accepted and documentation received.
0189/19.04.17 – Sponsorship Arrangements
Responsible Officer: GM
DECISION ACTION TAKEN
Sponsorship form and complementary
supporting letter to be completed for sign off by
the Mayor, Cr Peter Laird.
Completed
19.04.17 – Other Business
Responsible Officer: GM
DECISION ACTION TAKEN
Liaise with DPI regarding Council taking over
management of the Hillston Common.
Liaison initiated. Awaiting response from
DPI.
Ordinary Council Meeting
16 May 2017 9
6. Motions & Questions (notice given)
7. Presentations/Public Addresses (where scheduled)
11.00 am Elizabeth Stott, Murray-Darling Basin Authority
11.30 am Jonathon James, NBN Co.
Presentation by NBN Australia
Author: General Manager
Purpose: To receive a presentation by NBN
Background
A representative from NBN Australia has asked to make a presentation to Council about the
proposed rollout of the NBN.
The NBN rollout is significant Federal Government initiative. The presentation will outline
the impact of the rollout on farming.
A 15 minute presentation has been scheduled for 11.30 am.
Financial implications
Nil to this report
Statutory implications (Governance including Legal)
Nil to this report
Policy implications
Nil to this report
Risk implications
Nil to this report
Community Strategic Plan
Nil to this report
Officers Recommendation
That Council receive the presentation from NBN Australia.
Ordinary Council Meeting
16 May 2017 10
Parts of the Meeting that can be Closed to the Public
Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the
Council of which all the members are Councillors, may close to the public so much of its
meeting as comprises:
a) The discussion of any of the matters listed below, or
b) The receipt or discussion of any information so listed
Matters & Information
(a) Personnel Matters concerning particular individuals (other than Councillors).
(b) Personal hardship of any resident or ratepayer.
(c) Information that would, if disclosed, confer a commercial advantage on a person with whom
the Council is conducting (or proposes to conduct) business.
(d) Commercial information of a confidential nature that would, if disclosed:
(i) Prejudice the commercial position of the person who supplied it, or
(ii) Confer a commercial advantage on a competitor of the Council, or
(iii) Reveal a trade secret.
(e) Information that would, if disclosed, prejudice the maintenance of law.
(f) Matters affecting the security of the Council, Councillors, Council Staff or Council property.
(g) Advice concerning litigation, or advice that would otherwise be privileged from production in
legal proceedings on the ground of legal professional privilege.
(h) Information concerning the nature and location of a place or an item of aboriginal significance on community land.
(i) Alleged contraventions of any code of conduct requirements applicable under section 440.
A Council or Committee of the Council may allow members of the public to make
representations to or at a meeting, before any part of the meeting is closed to the public, as to
whether that part of the meeting should be closed.
A meeting is not to remain closed during the discussion of anything referred to in the above
list except for so much of the discussion as is necessary to preserve the relevant
confidentiality, privilege or security, and if the matter concerned is a matter other than a
personnel matter concerning particular individuals, the personal hardship of a resident or
ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that
discussion of the matter in an open meeting would, on balance, be contrary to the public
interest.
The grounds on which part of the meeting is closed must be stated in the decision to close
that part of the meeting and must be recorded in the minutes of the meeting. The grounds
must specify the relevant provision of Section 10A(2), the matter that is to be discussed
during the closed part of the meeting, and the reasons why part of the meeting is being
closed.
8. Mayoral Report
Nil
9. Delegates Report
Nil
Ordinary Council Meeting
16 May 2017 11
10. General Managers Report
10.1 Infrastructure Report RD:MNT:RD
Author: Director Infrastructure Services
Purpose: Infrastructure Report for May 2017
Attachment: Nil
Background
Reporting Period 11 March to 07 April 2017
The Infrastructure Report is provided for Council’s information.
At the April ordinary meeting of Council, Councillor Furner queried an item of maintenance
listed as “Miscellaneous”. An investigation revealed that an error was made and it should
have been costed to “Park Furniture” maintenance. There should be no need for a
“Miscellaneous” item and it will be removed from the system.
Reconstruction work is continuing on Murrumbidgee River Road, Roto Road and Springs
Road (east end and west end).
Maintenance Reporting
Local Roads
A summary of the capital works and maintenance activities on Council Local Roads is listed
below.
Road Name
Temporary
Pavement
Repair (m2)
Edge
Repair
(m)
Heavy
Patching
(m2)
Grave
Resheet
(m2)
Maintenance
Grading
(cl km)
Inspect
Roads
Stock Grid
Maintenance
Munros Road 340
Murrumbidgee River Road 450 185 20
Back Hillston Road 5 8 1
McDonalds Road 10.5
Mitchells Road 20.6 1
Mount Daylight Road 20 2
Roto Road 14.79 1
Sloanes Road 1.4 1
Taylors Road 2.5 1
Vearings Road 3
Wallanthery Road 19.5 1
Lowlands Road 5
Trida Road 5
Wee Elwah Road 7
Avondale Road 1
Clare Road 1
Crows Nest Road 1
Jardines Road 1
Lachlan River Road 1
Mallee Downs Road 1
McDonalds Road 1
Merri Road 1
Ordinary Council Meeting
16 May 2017 12
Merungle Road 2
Norwood Lane 1
Watkins Road 1
TOTAL 790 185 20 5 100.29 20 17
Regional Roads
A summary of the capital works and maintenance activities on Council Regional Roads is
listed below.
Description
244R
Tabbita
Lane
321R
Rankins
Springs
Road
368R The
Springs Rd
501R
Lachlan
Valley Way
80R
Mossgiel
Rd
371R Lake
Cargelligo
Rd
Temporary Pavement Repair (m2) 694 145 20 200
Maintenance Grading (cl km) 48
Inspect Roads 1 1 2
Mowing (Ha) 11
RMS Road Maintenance Council Contract
A list of general maintenance activities in line with the requirements of the contract is
detailed below.
Code Description Unit Accomplishment
111 Routine Inspection each 6
201 Repair Pothole each 2
202 Repair Pavement Edge m 40
204 Minor Pavement Patch m2 1206
211 Seal Pavement Crack m2 15
311 Control Ground Vegetation Ha 20
339 Collect Roadside Litter and Sweep Roadway km 116
421 Service Toilet each 8
428 Service Rest Area each 27
615 Repair Sign each 2
Urban Maintenance
Parks and Garden Maintenance ongoing as required and as permitted due to wet weather.
Aerodrome Inspections have been completed.
The following table represents the total man hours spent on each of the listed activities in
each town.
Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins
Springs
Total Hours
per Activity
Patching 1110/1150 - - 5.5 - - 5.5
Footbridge Maintenance 1200 - - - - - -
Drainage & S/Water 1510 - - 7.5 - - 7.5
Sign Maintenance 1610 13 - 1.5 - - 13
Sign Replacement 1620 8 1 - - - 9
Resealing 4000 - - - - - -
Mowing 5100 44.5 108 78 3 48 281.5
Slashing 5200 - - 60.5 - 38 98.5
Spraying 5300 - 1.5 18 - - 19.5
Ordinary Council Meeting
16 May 2017 13
Tree Maintenance 5400 2.5 9.5 48.5 - 19.5 80
Tree Removal 5410 1 - 3 - - 4
Watering 5500 - 9 58.5 2 5 74.5
Weeding 5600 9.5 26 34.5 1.5 3 88
Litter Collection 6100 3.5 13 27.5 1 17 62
Street Sweeper 6200 - - 33.5 - - 33.5
Hand Broom Gutters 6300 - 9 5 - .5 14.5
Toilets 6400 8.5 20 23 8.5 - 60
Footpath Maintenance 7100 - - 2 - - 2
Street Maintenance 7200 2 10 1 - - 13
Miscellaneous 7500 - - - - - -
Playground Inspection 7510 3 - 1.5 1 1.5 7
Office 7520 - - - - - -
Town Improvements 7530 - - - - - -
Park Furniture/Fences 7540 - - 3.5 - - 3.5
K & G Repairs 7600 - - 1.5 - - 1.5
Street Lighting 7990 - - - - - -
Total Hours per Town 95.5 217 413 17 132.5 875
Town % of Total Hours 10.91 24.80 47.20 1.94 15.14
Sewer Maintenance
Description Service Line
Chokes
Mainline
Chokes Overflows
Pressure
System Fault
Pump Station
Fault
New
Connections
Hillston 5 - - 1 - -
Goolgowi - - - - - -
Rankins Springs Sullage - - - - - -
Totals 5 - - 1 - -
Water Maintenance
Description Service Line
Breaks
Mainline
Breaks
Meters
Replaced/
Checked
Pump Station
Faults
New
Connections Disconnection
Hillston 7 3 - 1 - -
Goolgowi Town Potable - - - - - -
Goolgowi Town Raw - - - - - -
Goolgowi Rural - - - 1 - -
Carrathool - - - - - -
Merriwagga Town - - - 1 - -
Merriwagga Rural - - - - - -
Rankins Springs Town - - - - - -
Rankins Springs Rural 1 - - - - -
Melbergen - - - 1 - -
Total 8 3 - 4 - -
Ordinary Council Meeting
16 May 2017 14
Community Strategic Plan
6.7.1 Ensure that the road network is well maintained
6.7.2 Ensure secure and quality town water supplies are maintained and rural water supply
networks effectively managed
Officers Recommendation
That Council note the Infrastructure Report for May 2017.
Ordinary Council Meeting
16 May 2017 15
10.2 Proposed Road Closures RDS:NOT:RC
Author: Director Infrastructure Services
Purpose: Consider proposed road closures
Attachment: Documents from Department of Industry
Background
Council has received the following notice of closure from the Department of Industry –
Lands in regard to proposed road closures. The proposed road closures are of Crown and
Council roads that have not been constructed and are situated on farming properties described
as follows:
Crown and Council roads at Tabbita, south of Tabbita Lane, east of Carrathool Road
and east and west of Cameron Road (Cluster: 555717, File ref:HY81H696)
Having reviewed the proposed road closure map provided there appears to be no conflict with
Council’s road network or access to land.
Financial implications
There are no direct financial impacts to Council
Statutory implications (Governance including Legal)
The closure of any road is regulated by the Roads Act 1993 and the Crown Lands Act 1989,
in which Council is considered an interested person and has the opportunity to make a
submission prior to the road being closed and sold.
Policy implications
Council has no policies that affect this matter.
Risk implications
Limited risk to Council
Community Strategic Plan
Goal 6.7 Maintaining a reliable road network.
Officers Recommendation:
That Council approve to the proposed road closure of the following application:
Crown and Council roads at Tabbita, south of Tabbita Lane, east of Carrathool
Road and east and west of Cameron Road (Cluster 555717, File ref: HY81H696)
Ordinary Council Meeting
16 May 2017 16
ATTACHMENT
Ordinary Council Meeting
16 May 2017 17
Ordinary Council Meeting
16 May 2017 18
Ordinary Council Meeting
16 May 2017 19
10.3 Hillston Lachlan Street Levee MP:LSL
Author: Project Administrator
Purpose: To provide an update on the Hillston Lachlan Street Levee Project
Background
This report is submitted for the purpose of providing Council with an update on the Hillston
Lachlan Street Levee Project.
Staging of Works
The project was programmed for commencement on 27th
March 2017. The contractor
subsequently advised of the need to complete other works and site establishment was delayed
until 3rd
April 2017.
At the time of compiling this report the levee reconstruction works have been undertaken on
four properties with all levee formation complete. Work has now commenced on the next
cluster of four properties. Works in these stages have included some relocation of structures
impacted by the reconstructed levee.
The recent rain also resulted in a minor delay with works however it is anticipated that the
schedule will be recovered as works progress over the next month.
Site meeting are been held each week to discuss any specific issues which could impact on
the weekly execution of works
The first progress payment to the contractor for reconstruction works has been approved.
Once compaction tests have been undertaken on the first eight properties and suitable results
confirmed further progress payments will be made on earthwork formation.
Irrigation and turf works will then be undertaken on the reconstructed levee structure on the
abovementioned eight properties.
Office of Heritage Work Plan
The work plan approved by the Office of Heritage provided for four milestone completion
dates under which council can claim progress payments. The first of these milestones is 19th
May 2017.
Financial implications
This is a major contract with associated funding commitments by Council and Office of
Environment and Heritage
Statutory implications (Governance including Legal)
Ensure Council is regularly advised of the progress of Tender Works
Policy implications
Nil to this report
Ordinary Council Meeting
16 May 2017 20
Risk implications
High to mitigate future flooding
This project is operating under a fixed timeline for completion
Community Strategic Plan
Goal 6.6 Improving Asset Management Techniques
Related Areas: Caring for and protecting our natural and built environment
Developing community strength and capability
Target: Effective and timely asset management is good stewardship. Council is
committed to utilising best practise asset management.
Strategy 6.6.1 Council will manage and monitor asset management across the shire.
Officers Recommendation:
That this report be received and noted by Council.
Ordinary Council Meeting
16 May 2017 21
10.4 Development Applications GOV:MTG:CR
Author: Director Development Services
Purpose: Development Applications & Approvals – May 2017
Attachment: Nil
Background
Section 101 of the Environment Planning and Assessment Act 1979 states if public notice of
the granting of a consent or a complying development certificate is given in accordance with
the regulations by a consent authority or an accredited certifier, the validity of the consent or
certificate cannot be questioned in any legal proceedings except those commenced in the
Court by any person at any time before the expiration of 3 months from the date on which
public notice was so given.
Lodgements
Type/No. Name Address Development
DA2017/033 Tabbita Poultry PL “Allwood” 2245 Tabbita Lane Tabbita NSW 2652
Poultry Production
Facility
DA2017/034 GrainCorp Operations
Limited & State Rail
Authority of NSW
3 Oxley Avenue Hillston NSW 2675
Rail loading infrastructure
upgrade
DA2017/035 Oilseeds Australia PL 516 Mossgiel Road Hillston NSW 2675
Oil seed storage shed
DA2017/036 Shaun Mealing and Fei Liu 11 Wade Street Carrathool NSW 2711
Tourist & Visitor
Accommodation DA2017/037 Rosella Sub TC PL as
Western Rosella Farming “Cowl Cowl Operation Centre” 11034 Lachlan Valley Way Hillston NSW 2675
Relocate Manufactured
dwelling
DA2017/038 Beitske M Van Noort, Peter
Storrier & Yvonne
McClean
8 Grattan Street Hillston NSW 2675
Illuminated advertising
sign
DA2017/039 Shane A Donovan 2A Boomerang Street Rankins Springs NSW 2669
Indoor & Outdoor dining
(30 seats) DA2017/040 Paul B & Robin M Little Fleury Street
Merriwagga NSW 2652 Telecommunications
Facility (Mobile phone
tower)
Total Estimated Value Of Works $16,503,000.00
Approvals
Type/No. Name Address Development Processing
Time
DA2017/008 Rosella Sub TC PL “Wyadra” 2629 Merungle Road Hillston NSW 2675
Flood Mitigation Works 50
DA2017/017 Roderic J and Mary
R Ralston 27 Burns Street Hillston NSW 2675
Shed 2
DA2017/029 Gordon & Sherene
Cannard Mt Bingar Road Yenda NSW 2681
Enclosed machinery
farm building 12
DA2017/032 National Parks &
Wildlife Roto Road Hillston NSW 2675
Subdivision – Boundary
adjustment 14
Ordinary Council Meeting
16 May 2017 22
DA2017/037 Rosella Sub TC PL
as Western Rosella
Farming
“Cowl Cowl Operation
Centre” 11034 Lachlan Valley Way Hillston NSW 2675
Relocate Manufactured
dwelling 10
DA2017/039 Shane A Donovan 2A Boomerang Street Rankins Springs NSW
2669
Indoor & Outdoor
dining (30 seats) 4
Officers Recommendation:
That the Development Applications and Approvals for May 2017 be noted.
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16 May 2017 23
10.5 Development Application 2017/035 – Seed/Grain Storage Shed
Author: Director Development Services
Purpose: Development application for Determination by Council
Attachment: Site plan and elevations
Background
SUMMARY
On the 7th
April 2017, Carrathool Shire Council received a development application (DA)
and supporting documentation from Oilseeds Australia Pty Ltd for a Seed/Grain Storage Shed
at Lot 3 DP 1098139 being 516 Mossgiel Road, Hillston.
The subject site is located within the RU1 – Primary Production zone.
The proposal comprises the construction of a 53m x 23m (1,219m2) x 14m high colorbond
clad shed used for the purpose of storing Seed/Grain for use and process within the current
facility.
The proposed development has a capital investment value of $450,000 and is to be assessed
as local development.
The application is referred for Council determination, as a variation to the Building Line is
required and is therefore required by Council Policy – Development Applications to be
determined by Council.
It is recommended that the development application be determined by granting conditional
consent.
Site Context
The site is referred to as Lot 3 DP 1098139 being 516 Mossgiel Road, Hillston in the
Carrathool Local Government Area.
The site is a rectangular shaped property and has a lot size of 5Ha with a frontage to Mossgiel
Road being approximately 217m. The site is relatively flat with no notable fall, with the
existing facility located central to the lot.
The proposed shed is to be located 20m east of the existing storage shed and processing plant.
A site plan is separately attached.
THE PROPOSED DEVELOPMENT
The application was submitted for the construction of a 53m x 23m (1219m2) x 14m high
colorbond clad shed used for the purpose of storing Seed/Grain for use and process within the
current facility.
The plans of the proposed development are separately attached.
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STATUTORY FRAMEWORK
Statement of permissibility
The site is zoned RU5 – Village with residential dwellings being permissible within the zone
subject to development consent.
Objectives of zone
To encourage sustainable primary industry production by maintaining and enhancing the
natural resource base.
To encourage diversity in primary industry enterprises and systems appropriate for the
area.
To minimise the fragmentation and alienation of resource lands.
To minimise conflict between land uses within this zone and land uses within adjoining
zones.
To facilitate farm adjustments.
To enable agricultural support facilities to be carried out on land within the zone in a
manner which does not significantly reduce the agricultural and horticultural production
potential of land in the locality.
To encourage eco-tourist facilities and tourist and visitor accommodation that minimise
any adverse effect on primary industry production and scenic amenity of the area.
Instrument of consent and other relevant planning instruments
The other environmental planning instruments applicable to the site are as follows:
Council Policy No. 109 – Exhibition and Notification Policy
Council Policy No. 110 – Development Applications – Determination by Council
Policy
Public consultation
The application was notified, in accordance with the Regulations and Council Policy No. 109
– Exhibition and Notification Policy which included:
Notifications – landowners/occupiers: One adjoining and surrounding owner were notified of
the proposal.
Newspaper advertisements: Hillston Spectator, Wednesday 19 April 2017
Exhibition dates Started: 19th
April 2017 and Ended: 2nd
May 2017
Exhibition venues
Carrathool Shire Council, Hillston District Office – 139-145 High Street, Hillston
Carrathool Shire Council, Goolgowi Office – 9-11 Cobram Street, Goolgowi
Council website – www.carrathool.nsw.gov.au
No public submissions were received regarding the Application.
CONSIDERATION
The Environmental Planning & Assessment Act Section 79C
The application and the likely impacts of the proposed development have been considered in
accordance with Section 79C of the Act.
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Site suitability
The proposed development is located on land with the RU1 – primary production zone, with
the proposed use being consistent with the existing approved use of the land and permissible
within the zone subject to development consent, of which Rural industry development is one
of the permitted uses.
The proposed 1,219m2
grain storage shed is consistent with other buildings on the site, with
the scale and setback being similar.
Access, transport & traffic
Access to and from the site will remain unchanged with all traffic using the existing driveway
access from Mossgiel Road.
The proposed development provides adequate space for an on-site parking and manoeuvring
for vehicles up to road trains.
There will be a small increase in traffic numbers, however these will be spread throughout the
year, so there is expected to be little impact to the existing road network.
CONCLUSION
The Carrathool Shire Council is the consent authority.
The application has been considered with regard to the matters raised in section 79C of the
Act. The application has been notified in accordance with the Regulations.
On balance, it is considered that the type of activity and use is appropriate on the site given
its current zoning, location and the scale of the grain storage shed proposed is acceptable.
This application should be determined by granting conditional consent.
Financial implications
There is no financial implication to Council as all cost will be paid by the developer.
Statutory implications (Governance including Legal)
The application has been assessed in accordance with Section 79C of the Environmental
Planning & Assessment Act 1979 and associated Regulations.
Policy implications
All policy implications have been detailed within the report.
Risk implications
The applicant has appeal rights to the Land & Environment Court should they be dissatisfied
with the determination or conditions applied to the consent.
Community Strategic Plan
Nil
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16 May 2017 26
Officers Recommendation
That Council resolve to:
Carrathool Shire Council pursuant to Sections 80(1)(a) and 80A of the Environmental
Planning & Assessment Act, 1979, determine the Development Application 2017/035
Seed/Grain Storage Shed at Lot 3 DP 1098139 being 516 Mossgiel Road, Hillston be
APPROVED with the Development Consent conditions presented below.
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CONDITIONS FOR DA 2017/035
1. SECTION 94A CONTRIBUTION
Pursuant to s94A of the Environmental Planning and Assessment Act 1979 and Carrathool
Shire Council Section 94A Levy Contributions Plan 2013, prior to the issue of an Occupation
Certificate, the applicant must pay to Council a levy in the amount of $2,375.00 towards the
cost of one or more of the public facilities specified in the Works Schedule to that Plan.
This amount must be indexed in accordance with clause 25J(4) of the Environmental
Planning and Assessment Regulation 2000 and clause 11 of the Carrathool Shire Council
Section 94A Levy Contributions Plan 2013. A copy of the Carrathool Shire Council Section
94A Levy Contributions Plan 2013, is available for inspection at Council Chambers, 9-11
Cobram Street, Goolgowi.
REASON: Having considered the development in accordance with Section 94 A of the
Environmental Planning and Assessment Act 1979, as amended, Council is satisfied that the
development will require the provision of, or increase the demand for, public infrastructure,
public amenities or services within the area. Section 80A(1)(h) of the Environmental
Planning and Assessment Act 1979, as amended.
2. STORMWATER MANAGEMENT
A stormwater management plan is to be developed to outline the strategies to be used for the
management and disposal onsite of stormwater generated by the development and submitted
to Council for approval prior to the issuing of an occupation certificate for this development.
REASON: The character of the development is such that storm water runoff will be
increased. Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979.
3. ABORIGINAL FINDINGS
In the event that any Aboriginal objects are discovered and/or harmed in, or under the land,
while undertaking the development activities, the proponent must:
Not further Harm the object;
Immediately cease all work at the particular location;
Secure the area so as to avoid further harm to the Aboriginal object;
Notify OEH as soon as practical on 131 555, providing any details of the Aboriginal
object and its location;
Not recommence any work at the particular location unless authorised in writing by
OEH.
REASON: To ensure that Aboriginal sites are protected. Section 79C (1)(b) of the
Environmental Planning and Assessment Act 1979, as amended.
4. ACCESS FOR PEOPLE WITH DISABILITIES
Provision must be made in the building and on the site for:
a) access to the building for people with disabilities in accordance with the Building Code
of Australia;
b) toilet facilities for people with disabilities in accordance with the Building Code of
Australia, and such toilet facilities must be accessible to all persons working in, or using,
the building; and
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c) one motor vehicle parking space on the site for the exclusive use of people with
disabilities in accordance with the Building Code of Australia.
NOTE: The applicant must ensure that these matters are addressed in the plans and specifications
submitted with the application for a Construction Certificate.
REASON: To ensure the design of the proposed work may be assessed in detail before
construction commences and because it is in the public interest that the development
complies with the appropriate construction standards. Section 79C (1) (e) of the
Environmental Planning and Assessment Act 1979, as amended.
5. CONSTRUCTION CERTIFICATE
The applicant must obtain a CONSTRUCTION CERTIFICATE pursuant to Section 109C of
the Environmental Planning and Assessment Act 1979, as amended from either Council or an
accredited certifying authority certifying that the proposed works are in accordance with the
Building Code of Australia, PRIOR to any works commencing.
It is the responsibility of the applicant to ensure that the development complies with the
provision of the Building Code of Australia in the case of building work and the applicable
Engineering Standards in the case of structural or road works. This may entail alterations to
the proposal so that it complies with these standards.
NOTE 1: No building, engineering or excavation or civil work may be carried out in
relation to this development until the necessary Construction Certificate has been
obtained.
NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED
THE CONSTRUCTION CERTIFICATE, even if you made an application for a
Construction Certificate at the same time as you lodged this Development Application.
REASON: To ensure the design of the proposed work may be assessed in detail before
construction commences and because it is in the public interest that the development
complies with the appropriate construction standards. Section 79C (1) (e) of the
Environmental Planning and Assessment Act 1979, as amended.
6. BUILDING CODE COMPLIANCE
All building work must be carried out in accordance with the requirements of the Building
Code of Australia (as in force on the date the application for the relevant Construction
Certificate or Complying Development Certificate was made).
REASON: To ensure the development complies with the requirements imposed under Clause
98 of the Environmental Planning and Assessment Regulations 2000, as amended, and
Section 80A(11) of the Environmental Planning and Assessment Act 1979, as amended.
7. SIGNS TO BE ERECTED ON BUILDING AND DEMOLITION SITES
A sign must be erected in a prominent position on any work site on which work involved in
the erection or demolition of a building is being carried out:
a) stating that unauthorised entry to the site is prohibited, and
b) showing the name of the person in charge of the work site and a telephone
number at which that person may be contacted outside work hours
c) the development consent or complying development consent number, the name
and contact details of the Principal Certifying Authority.
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Any sign must be removed when the work has been completed.
NOTE: This condition does not apply to:
a) building work carried out inside an existing building, or
b) building work carried out on premises that must be occupied continuously (both
during and outside work hours) while the work is being carried out.
REASON: It is in the public interest that adequate safety measures are provided. Section 79C
(1) (e) of the Environmental Planning and Assessment Act 1979, as amended.
8. NOTICE OF COMMENCEMENT
The applicant is to submit to Council, at least two (2) days prior to the commencement of any
works, a Notice of Commencement of Building Works.
REASON: Because it is in the public interest that Council receive notification in accordance
with the provision of the Environmental Planning and Assessment Act 1979, as amended and
Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended.
9. BUILDING INSPECTIONS
The applicant must obtain a Compliance Certificate pursuant to Section 109C of the
Environmental Planning and Assessment Act 1979, as amended, from Council or an
accredited certifying authority, certifying compliance with the Building Code of Australia for
the stages of construction listed in Column 1. For the purposes of obtaining the Compliance
Certificate the works must be inspected by the accredited certifying authority at the times
specified in Column 2.
COLUMN 1 COLUMN 2
A Site Inspection Prior to any works commencing on the site.
B Footings When the footings have been excavated and all steel reinforcement
has been placed in position.
C Slab When reinforcement steel has been placed in position in any
concrete slab, whether or not the slab is suspended, on the ground, or
on fill.
D Damp proofing When the damp proof course has been placed in position.
E Sub floor bearers
and joists
Prior to the laying of the floor.
F Wall frame When the brick veneer outer wall has been constructed and tied to
the frame.
G Roof frame When external roof covering has been installed and prior to the
installation of the ceiling lining and eaves soffit lining.
H Wet areas When the flashing to all wet areas, including the plinth under the
bath, the bathroom, laundry, water closet, ensuite and shower recess
have been completed.
I Drainage When the stormwater and roof water drainage
J Final Required prior to occupation of the building
NOTE 1: A Final Occupation Certificate in relation to the building cannot be issued by
Council or an accredited certifying authority until all Compliance Certificates required
by this condition have been issued by, or registered with Council.
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NOTE 2: The above Compliance Certificates are required whether or not the work has
been inspected by a Structural Engineer, a lending authority or any other person. If the
Compliance Certificates are not issued Council may refuse to issue a Building Certificate
under Section 149A of the Environmental Planning and Assessment Act 1979, as
amended.
NOTE 3: Submission of the bracing plan and the Truss and Frame Certificate is required
seven (7) working days before the frame inspection.
REASON: It is in the public interest that Compliance Certificates be issued for these
components of the development, and Section 79C (1) (e) of the Environmental Planning and
Assessment Act 1979, as amended.
10. DEVELOPMENT APPLICATION RECORD TO BE KEPT ON SITE
The Builder must at all times maintain, on the job, a legible copy of the plan and specification
approved with the Construction Certificate.
REASON: It is in the public interest that a copy of the Construction Certificate plans are
available, and Section 79C (1) (e) of the Environmental Planning and Assessment Act 1979,
as amended).
11. HOURS OF OPERATION
The applicant must take all reasonable steps to minimise dust and noise generation during the
demolition and/or construction process. No offensive noise must be emitted during either
process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and
Saturday 8.00am to 1.00pm, excepting public holidays.
REASON: To ensure building works do not have adverse effects on the amenity of the area.
Section 79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended,
and to comply with the Environmental Noise Control Manual, Chapter 171.
12. FIRE PRECAUTIONS
Adequate fire precautions must be undertaken during construction. This will mean the
provision of at least one fire extinguisher to suit Class A, B and C fires and electrical fires at
all times in the construction area.
REASON: To ensure that adequate fire protection services are provided in the building to
restrict fire growth, to facilitate the fighting of fire to minimise damage to the building and its
contents and to prevent the spread of fire to adjoining properties. Section 79C (1) (e) of the
Environmental Planning and Assessment Act 1979, as amended.
13. RUBBISH AND DEBRIS
All building rubbish and debris, including that which can be windblown, must be contained
on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's
Waste Management Centre. The container must be erected on the building site prior to work
commencing.
Materials and sheds or machinery to be used in association with the construction of the
building must not be stored or stacked on Council‘s footpath, nature strip, reserve or
roadway.
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NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on
any adjoining public reserve, footway, road or private land.
NOTE 2: The suitable container for the storage of rubbish must be retained on site until
an Occupation Certificate is issued for the development.
REASON: To ensure that the building site and adjoining public places are maintained in a
clean and tidy condition so as not to interfere with the amenity of the area. Section 79C (1)
(b) and (e) of the Environmental Planning and Assessment Act 1979, as amended.
14. EROSION AND SEDIMENT CONTROL
Erosion and sediment control measures are to be established prior to commencement of
construction and maintained to prevent silt and sediment escaping the site or producing
erosion.
REASON: To ensure the impact of the work on the environment in terms of soil erosion and
sedimentation is minimised. Section 79C (1) (b) of the Environmental Planning and
Assessment Act 1979, as amended.
15. TOILET FACILITES
Toilet facilities must be provided, at or in the vicinity of the work site on which work
involved in the erection or demolition of a building is being carried out, at the rate of one
toilet for every 20 persons or part of 20 persons employed at the site. Each toilet provided
must be:
a) a standard flushing toilet connected to a public sewer, or
b) if that is not practicable, an accredited sewage management facility approved by
Council, or
c) if that is not practicable, any other sewage management facility approved by
Council.
NOTE 1: The provision of toilet facilities in accordance with this condition must be
completed before any other work is commenced and the toilet facility must not be
removed without the prior written approval of Council.
NOTE 2: "Vicinity" in this condition is defined to mean within 50 metres of the subject
building site.
NOTE 3: The toilet facilities are to comply with all Work Cover NSW requirements.
REASON: To provide adequate sanitary facilities during the construction phase. Section
79C (1) (b) of the Environmental Planning and Assessment Act 1979, as amended.
16. EXCAVATIONS AND BACKFILLING
All excavation and backfilling associated with the erection/demolition of the building must be
properly guarded and protected to prevent them from being dangerous to life or property.
REASON: It is in the public interest that all building elements are able to withstand the
combination of loads and other actions to which it may be subjected. Section 79C (1) (b) and
(e) of the Environmental Planning and Assessment Act 1979, as amended).
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17. OCCUPATION CERTIFICATE
The applicant must obtain an Occupation Certificate, pursuant to Section 109C of the
Environmental Planning and Assessment Act 1979, from either Council or an accredited
certifying authority, prior to occupation of the building.
NOTE: The issuing of an Occupation Certificate does not necessarily indicate that all
conditions of development consent have been complied with. The applicant is
responsible for ensuring that all conditions of development consent are complied with.
REASON: It is in the public interest that an Occupation Certificate be issued prior to
occupation of the building. Section 79C (1) (e) of the Environmental Planning and
Assessment Act 1979, as amended.
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ATTACHMENT
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10.6 Development Application 2017/036 – Tourist & Visitor Accommodation
Author: Director Development Services
Purpose: Development application for Determination by Council
Attachment: Site plan
Background
SUMMARY
On the 12th
May 2016, Carrathool Shire Council received a development application (DA)
and supporting documentation from Shaun Mealing & Fei Liu for the establishment of a
Tourist & Visitor Accommodation facility at Lot 6 Section 1 DP758231, 11 Wade Street,
Carrathool.
The subject site is located within the Carrathool village centre and is with the RU5 - Village
zone.
The proposal comprises the construction/placement of:
Two (2) transportable buildings with four (4) four bedrooms and private bathrooms.
Development consent is sought to accommodate up to 16 people within the motel style
accommodation units.
The proposed development has a capital investment value of $20,000 and is to be assessed as
local development.
The application is referred for Council determination, as it is a motel style development and
is therefore required by Council Policy – Development Applications to be determined by
Council.
It is recommended that the development application be determined by granting conditional
consent.
Site Context
The site is referred to as Lot 6 Section 1 DP758231, 11 Wade Street, Carrathool in the
Carrathool Local Government Area.
The site is a triangular shaped corner property has a current lot size of 1,745m2 with a
frontage to both Wade and Herriot streets. The site contains a local Heritage item being the
former Railway Hotel as detailed as item 5 of the LEP 2012.
A site plan is separately attached.
THE PROPOSED DEVELOPMENT
The application was submitted for the construction of a Tourist & Visitor Accommodation
facility.
The site will be used as worker and tourist accommodation containing:
Two (2) transportable buildings with four (4) four bedrooms and private bathrooms.
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The plans of the proposed development are separately attached.
STATUTORY FRAMEWORK
Statement of permissibility
The site is zoned RU5 – Village zone with Tourist and Visitor Accommodation being
permissible within the zone subject to development consent.
Objectives of zone
To provide for a range of land uses, services and facilities that are associated with a rural
village.
To promote development in existing towns and villages in a manner that is compatible
with their urban function.
To ensure there are opportunities for economic development.
To ensure the provision of business and retail based uses are grouped within and around
existing activity centres.
To encourage tourist and visitor related development.
Instrument of consent and other relevant planning instruments
The other environmental planning instruments applicable to the site are as follows:
Council Policy No. 109 – Exhibition and Notification Policy
Council Policy No. 110 – Development Applications – Determination by Council Policy
Public consultation
The application was notified, in accordance with the Regulations and Council Policy No. 109
– Exhibition and Notification Policy which included:
Notifications – landowners/occupiers: 6 adjoining and surrounding owners were notified of
the proposal.
Newspaper advertisements: Area News, Wednesday 19th
April 2017.
Exhibition dates Started: 13th
April 2017 and Ended: 2nd
May 2017.
Exhibition venues
Carrathool Shire Council, Hillston District Office – 139-145 High Street, Hillston
Carrathool Shire Council, Goolgowi Office – 9-11 Cobram Street, Goolgowi
Council website – www.carrathool.nsw.gov.au
No public submissions were received regarding the Application, with two people wishing to
be removed from the petition as they sign the petition under pressure from the organiser.
At the conclusion of the advertising period NO submissions had been received.
CONSIDERATION
The Environmental Planning & Assessment Act Section 79C
The application and the likely impacts of the proposed development have been considered in
accordance with Section 79C of the Act. Significant issues have been considered and are
discussed below. On balance, the development is considered acceptable and is recommended
for approval.
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Context and setting
The proposed development is located on land with the RU5 – Village zone with only low
density residential type development being undertaken in the surrounding area.
The Carrathool Local Environmental Plan 2012, states one of the objectives in the Village
zone is “To encourage tourist and visitor related development” and therefore the site may be
considered suitable for this type of development, subject to consideration of all other issues.
The vacant heritage building on the site fronts the Wade street frontage, with little to no
impact expected as a result of the proposed placement of the transportable style buildings in
the rear of the property. The current owners are looking to re-establish the old building and
therefore retain the building with some heritage value.
Carrathool Shire Council has no development controls for this type of development and
therefore there are no specific restrictions on the number of people that are permitted on the
site.
The available external open space is considered adequate to allow for recreation.
The current water and associated infrastructure are adequate to cater for this development,
with additional onsite sewerage management and solid waste management to be required for
the development.
The proposed development site is not affected by any Section 88B restrictions that disallow
such a development.
Access, transport & traffic
The proposed development provides adequate space for an on-site parking space per room.
The Carrathool Shire Council has no development controls for Parking and therefore does not
provide any parking requirements for this type of development, nor are there any specific
requirements within the Roads and Maritime Services ‘Guide to Traffic Generating
Developments’.
A review of several development control plans from other Council areas has found that a
variety of differing controls from 1 space per 4 beds to 1 space per 20 beds (non-inclusive of
staff parking). Given the sites regional location a rate of 1 space per 10 beds is recommended
as a suitable standard for this development.
All car parking must comply with AS/NZS 2890.1:2004 Parking facilities - Off-street car
parking.
The proposal is considered to provide sufficient car parking spaces and will not result in any
unacceptable impacts to the surrounding area, due to the number of vehicles that will access
the site.
Public domain
The main heritage building will remain clearly visible from the public road, however the new
structures are to the rear of the property with minimal impacts expected to be placed on the
public domain from a visual aesthetics perspective.
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The proposed external buildings on the site are not considered to adversely impact any visual
amenity of the local area. However these are not expected to affect the use of these spaces.
Social impacts on the locality
The proposed development will have the provision of an onsite manager located at the
adjoining property and therefore there will be controls in place to prevent potential noise and
associated impacts from occurring.
This has the potential to create noise transmission by the fact the only recreations area is
located external to the buildings, however all meals and socialising will be conducted at the
hotel adjacent to the property.
Vehicular and pedestrian access to and from the property have no real potential to impact the
adjoining dwellings, due to the pedestrian and vehicular access being via the proposed access
on the Herriott Street frontage.
There is the potential for the proposal to give rise to some level of antisocial behaviour and
noise associated with such activity. This type of noise has a high potential to impact on the
amenity of the surrounding properties, however due to the fact that the site will have an
onsite manager and associated staff, these are not considered to be of concern.
Economic impacts on the locality
The establishment of any business or development is subject to the applicant believing that
there is opportunity for additional competition in that field and there are no planning grounds
on which a development can be refused due to the possible competition or impacts it may
have on existing similar businesses.
There are no known negative economic impacts expected as a result of this development.
Cumulative impacts
The increase of the amount of accommodation on the site is considered reasonable, with no
adverse impacts expected as a result of the additional rooms.
CONCLUSION
The Carrathool Shire Council is the consent authority.
The application has been considered with regard to the matters raised in section 79C of the
Act. The application has been notified in accordance with the Regulations. All submissions
received in the period prescribed by the Regulations have been considered.
On balance, it is considered that the type of activity and use is appropriate on the site given
its current zoning, location and the scale of the accommodation proposed is acceptable.
This application should be determined by granting conditional consent.
Financial implications
There is no financial implication to Council as all cost will be paid by the developer.
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Statutory implications (Governance including Legal)
The application has been assessed in accordance with Section 79C of the Environmental
Planning & Assessment Act 1979 and associated Regulations.
Policy implications
All policy implications have been detailed within the report.
Risk implications
The applicant has appeal rights to the Land & Environment Court should they be dissatisfied
with the determination or conditions applied to the consent.
Community Strategic Plan
Nil
Officers Recommendation
That Council resolve to:
Carrathool Shire Council pursuant to Sections 80(1)(a) and 80A of the Environmental
Planning & Assessment Act, 1979, determine the Development Application 2017/036 for
the establishment of a Tourist & Visitor Accommodation facility at Lot 6 Section 1
DP758231, 11 Wade Street, Carrathool be APPROVED with the Development Consent
conditions presented below.
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CONDITIONS FOR DA 2017/036
CONDITIONS FOR DA 2017/036 – REASONS
The reasons for the imposition of conditions are:
to comply with the provisions of Carrathool Local Environmental Plan 2012
to ensure the development is completed in accordance with the conditions of
consent and approved plans;
to ensure public health and safety;
to preserve the environment and existing or likely future amenity of the area.
ADMINISTRATION
1. Inconsistency between documents
In the event of any inconsistency between conditions of this consent and the
drawings/documents referred to above, the conditions of this consent prevail.
2. Lapsing of Consent
In order that the development of the land is undertaken in an orderly and coordinated manner,
the development consent shall lapse 5 years after the determination.
3. Prescribed Conditions
The Applicant shall comply with the prescribed conditions of development consent under
clause 98 of the Regulation.
4. Construction Certificate – Building
The applicant must obtain a CONSTRUCTION CERTIFICATE pursuant to Section 109C of
the Environmental Planning and Assessment Act 1979, as amended from either Council or an
accredited certifying authority certifying that the proposed works are in accordance with the
Building Code of Australia PRIOR to any works commencing.
NOTE 1: No building, engineering, excavation work or food premises fitout must be
carried out in relation to this development until the necessary Construction
Certificate has been obtained.
NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE
RECEIVED THE CONSTRUCTION CERTIFICATE, even if you made an
application for a Construction Certificate at the same time as you lodged
this Development Application.
NOTE 3: It is the responsibility of the applicant to ensure that the development
complies with the provision of the Building Code of Australia in the case of
building work and the applicable Council Engineering Standards in the case
of subdivision works. This may entail alterations to the proposal so that it
complies with these standards.
5. Site Signage
A sign must be erected in a prominent position on any work site on which work involved in
the erection or demolition of a building is being carried out:
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a) stating that unauthorised entry to the site is prohibited, and
b) showing the name of the person in charge of the work site and a telephone
number at which that person may be contacted outside work hours
c) the development consent or complying development consent number, the name
and contact details of the Principal Certifying Authority.
Any sign must be removed when the work has been completed.
NOTE: This condition does not apply to:
a) building work carried out inside an existing building, or
b) building work carried out on premises that must be occupied continuously
(both during and outside work hours) while the work is being carried out.
6. Notice of commencement
The applicant is to submit to Council, at least two (2) days prior to the commencement of
any works, a Notice of Commencement of Building Works.
7. Advertising Signage
No signs or advertising material must be erected on or in conjunction with the proposed
occupation of the site without Council’s prior consent.
8. Developer Costs
The developer is responsible for any costs relating to alterations and extensions of existing
roads, drainage and services for the purposes of the development.
9. Access for People with Disabilities
Provision must be made in the building and on the site for:
a) access to the building for people with disabilities in accordance with the Building
Code of Australia;
b) toilet facilities for people with disabilities in accordance with the Building Code
of Australia, and such toilet facilities must be accessible to all persons working
in, or using, the building; and
c) one motor vehicle parking space on the site for the exclusive use of people with
disabilities in accordance with the Building Code of Australia.
NOTE: The applicant must ensure that these matters are addressed in the plans and
specifications submitted with the application for a Construction Certificate.
PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE
10. Details of Materials, Colours and Finishes
Final design details of the proposed external materials and finishes of fencing and external
buildings shall be submitted to and approved by the Council prior to the issue of a
Construction Certificate.
11. Reflectivity
The visible light reflectivity from building materials used on the facades of the buildings or
fencing shall be designed so as not to result in glare that causes any nuisance
or interference to any person or place. Details are to be provided to the satisfaction of the
Certifying Authority prior to the issue of a Construction Certificate.
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16 May 2017 44
12. Number of Car Spaces
The minimum number of car spaces to be provided for the development shall comply with
the table below. Details confirming the parking numbers shall be submitted to the satisfaction
of the Certifying Authority prior to the issue of a Construction Certificate.
Car parking allocation Number
Guest Spaces - 4
Staff Spaces – 1
13. Car Park Layout
a. The layout of the car park shall comply with Australian Standard AS2890.1: 1993
Parking Facilities Part 1: Off Street Parking. All parking spaces are to be line
marked.
b. Details demonstrating compliance with these requirements shall be submitted to
the satisfaction of the Certifying Authority prior the issue of a Construction
Certificate.
DURING CONSTRUCTION
14. Plumbing and Drainage Works
Any sewer or stormwater works associated with the development are to meet the
requirements of the AS3500 and the New South Wales Plumbing Code of Practice. In this
regard, it may be necessary for you to contact a Licensed Plumber and Drainer.
A Plumbing Permit must be obtained by a Licensed Plumber and Drainer, prior to any sewer
or stormwater work being carried out on site. Further, a final inspection must be carried out
upon completion of plumbing and drainage work and prior to occupation of the development.
15. Plumbing Inspections
The applicant must obtain a Compliance Certificate pursuant to Section 109C of the
Environmental Planning and Assessment Act 1979, as amended from Council or an
accredited certifying authority certifying that the plumbing work identified in column 1 has
been installed in accordance with AS/NZS 3500 and New South Wales Code of Practice,
Plumbing and Drainage. For the purposes of obtaining the Compliance Certificates the
plumbing works must be inspected by the accredited certifying authority at the times
specified in Column 2.
COLUMN 1 COLUMN 2
A Internal Drainage When all internal plumbing work is installed and prior to
concealment.
B External Drainage When all external plumbing work is installed and prior to
concealment.
C Stormwater Drainage When all external stormwater drainage work is installed
and prior to concealment.
D Stack Work When all work is installed and prior to concealment.
E Final Prior to occupation of the building.
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16 May 2017 45
16. Rubbish and Debris
All building rubbish and debris, including that which can be wind-blown, must be contained
on site in a suitable enclosure, approved by Council, at all times prior to disposal at Council's
Waste Management Centre. The container must be erected on the building site prior to work
commencing.
Materials and sheds or machinery to be used in association with the construction of the
building must not be stored or stacked on Council’s footpath, nature strip, reserve or
roadway.
NOTE 1: No building rubbish or debris must be placed, or be permitted to be placed on
any adjoining public reserve, footway, road or private land.
NOTE 2: The applicant must retain weighbridge certificates, receipts or dockets that
clearly identify where waste has been deposited. Documentation must include
quantities and nature of the waste. This documentation must be provided to Council
prior to application for an Occupation Certificate for the development.
NOTE 3: The suitable container for the storage of rubbish must be retained on site until
an Occupation Certificate is issued for the development.
17. Approved Plans to be On-site
A copy of the approved and certified plans, specifications and documents incorporating
conditions of approval and certification shall be kept on the site at all times and shall be
readily available for perusal by any officer of the Council or the PCA.
18. External Lighting
External Lighting shall comply with AS4282:1997 Control of the Obtrusive Effects of
Outdoor Lighting.
19. Hours of Operation
The applicant must take all reasonable steps to minimise dust and noise generation during the
demolition and/or construction process. No offensive noise must be emitted during either
process. Such activities must only be undertaken Monday to Friday 7.00 am to 6.00 pm and
Saturday 8.00 am to 1.00 pm, excepting public holidays.
20. Change of Building Use
The building in respect of which there is a change of building use must comply with the
Category 1 fire safety provisions applicable to the new use.
NOTE 1: Prior to occupation of the building, the owner must submit to Council a Fire
Safety Certificate with respect to each essential service installed in the
building.
NOTE 2: Category 1 fire safety provision means the following provisions of the
Building Code of Australia, namely, EP1.3, EP1.4, EP1.6, EP2.1 and EP3.2
in Volume One of that Code and P2.3.2 of Volume Two of that Code.
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16 May 2017 46
PRIOR TO OCCUPATION OR COMMENCEMENT OF USE
21. Fire Safety Certificate
A Fire Safety Certificate shall be furnished to the PCA for all the Essential Fire or Other
Safety Measures forming part of this approval prior to issue of any Occupation Certificate. A
copy of the Fire Safety certificate must be submitted to the consent authority and Council by
the PCA.
22. Annual Fire Safety Statement
An Annual Fire Safety Statement must be provided to Council and the NSW Fire Brigade
commencing within 12 months after the date on which the consent authority initial Fire
Safety Certificate is received.
POST OCCUPATION
23. Annual Fire Safety Certification
The owner of the building shall certify to Council every year that the essential services
installed in the building for the purpose of fire safety have been inspected and at the time of
inspection are capable of operating to the required minimum standard. This purpose of this
condition is to ensure that there is adequate safety of persons in the building in the event of
fire and for the prevention of fire, the suppression of fire and the prevention of spread of fire.
24. Loading and Unloading
All loading and unloading of service vehicles in connection with the use of the premises shall
be carried out wholly within the site at all times.
25. Unobstructed Driveways and Parking Areas
All driveways and parking areas shall be unobstructed at all times. Driveways and car spaces
shall not be used for the manufacture, storage or display of goods, materials or any other
equipment and shall be used solely for vehicular access and for the parking of vehicles
associated with the use of the premises.
26. Hours of Operation
The hours of operation shall be restricted to between 7am to 10pm Monday to Sunday and
Public Holidays.
27. Noise Control – Plant and Machinery
Noise associated with the operation of any plant, machinery or other equipment on the site,
shall not exceed 5dB(A) above the background noise level when measured at the boundary of
the site.
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ATTACHMENT
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16 May 2017 48
10.7 Development Application 2017/038 – Illuminated Advertising Sign
Author: Director Development Services
Purpose: Development application for Determination by Council
Attachment: Site plan and elevations
Background
SUMMARY
On the 19th
April 2017, Carrathool Shire Council received a development application (DA)
and supporting documentation from James McMahon for the erection of a 6m high
illuminated flag sign at Lot 19 Section 17 DP 257 being 8 Grattan Street, Hillston.
The subject site is located within the RU5 – Village zone zone.
The proposal comprises the construction of a 6m high sign at the front of the property, with
the placement requiring a variation to the building line setback as it is proposed to have a
zero setback instead of the 6m as per the Building Line policy.
The proposed development has a capital investment value of $5,000 and is to be assessed as
local development.
The site is located on an extension of the Kidman Way, which resulted in the application
being forward to RMS for comment.
The application is referred for Council determination, as a variation to the Building Line is
required and is therefore required by Council Policy – Development Applications to be
determined by Council.
It is recommended that the development application be determined by granting conditional
consent.
Site Context
The site is referred to as Lot 19 Section 17 DP 257 being 8 Grattan Street, Hillston in the
Carrathool Local Government Area.
The site is a rectangular shaped corner allotment is the site of the existing BP service station
and has a lot size of 1,011m2.
The existing buildings on the site are single storey with a low pitched skillion roof over the
fuel filling area. The concrete apron extends across the majority of the site.
A site plan is separately attached.
THE PROPOSED DEVELOPMENT
The application was submitted for the erection 6m high illuminated flag sign.
The plans of the proposed development are separately attached.
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16 May 2017 49
STATUTORY FRAMEWORK
Statement of permissibility
The site is zoned RU5 – Village with residential dwellings being permissible within the zone
subject to development consent.
Objectives of zone
To provide for a range of land uses, services and facilities that are associated with a rural
village.
To promote development in existing towns and villages in a manner that is compatible
with their urban function.
To ensure there are opportunities for economic development.
To ensure the provision of business and retail based uses are grouped within and around
existing activity centres.
To encourage tourist and visitor related development.
Instrument of consent and other relevant planning instruments
The other environmental planning instruments applicable to the site are as follows:
Council Policy No. 109 – Exhibition and Notification Policy
Council Policy No. 110 – Development Applications – Determination by Council
Policy
Council Policy No. 71 – Building – Building Line
Public consultation
The application was notified, in accordance with the Regulations and Council Policy No. 109
– Exhibition and Notification Policy which included:
Notifications – landowners/occupiers: 7 adjoining and surrounding owners were notified of
the proposal.
Exhibition dates Started: 26th
April 2017 and Ended: 9th
May 2017.
Exhibition venues
Carrathool Shire Council, Hillston District Office – 139-145 High Street, Hillston
Carrathool Shire Council, Goolgowi Office – 9-11 Cobram Street, Goolgowi
Council website – www.carrathool.nsw.gov.au
No public submissions were received regarding the Application.
CONSIDERATION
The State Environmental Planning Policy No 64—Advertising and Signage and
Environmental Planning & Assessment Act Section 79C
The application and the likely impacts of the proposed development have been considered in
accordance with State Environmental Planning Policy No 64—Advertising and Signage
Section 79C of the EP & A Act.
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16 May 2017 50
Site suitability
The proposed development is located on land with the RU5 – Village zone, with the current
site being used as an operational service station that is permissible within the zone subject to
development consent.
The proposed 6m high illuminated flag sign proposes a zero setback which is not inconsistent
with nearby properties and the expected infrastructure associated with a service station that is
required to clearly advertise the fuel prices.
The application was referred to RMS for concurrence, this no objection raised and conditions
provided.
The sign is illuminated and will be operated between 6am and 10pm, and turned off outside
of these hours and the external lighting shall comply with AS4282:1997 Control of the
Obtrusive Effects of Outdoor Lighting.
CONCLUSION
The Carrathool Shire Council is the consent authority.
The application has been considered with regard to the matters raised in section 79C of the
Act. The application has been notified in accordance with the Regulations.
On balance, it is considered that the signage and use is appropriate on the site given the
current zoning and location of the sign and the proposed is considered acceptable.
The variation to the setback is considered to have minor interference to the existing
streetscape in this location and is recommended for approval.
This application should be determined by granting conditional consent.
Financial implications
There is no financial implication to Council as all cost will be paid by the developer.
Statutory implications (Governance including Legal)
The application has been assessed in accordance with Section 79C of the Environmental
Planning & Assessment Act 1979 and associated Regulations.
Policy implications
The variation to Council Policy No. 71 – Building – Building Line, has been discussed within
this report and recommended that the request be approved.
Risk implications
The applicant has appeal rights to the Land & Environment Court should they be dissatisfied
with the determination or conditions applied to the consent.
Community Strategic Plan
Nil
Ordinary Council Meeting
16 May 2017 51
Officers Recommendation
That Council resolve to:
Carrathool Shire Council pursuant to Sections 80(1)(a) and 80A of the Environmental
Planning & Assessment Act, 1979, determine the Development Application 2017/038 for
6m high illuminated flag sign at Lot 19 Section 17 DP 257 being 8 Grattan Street,
Hillston be APPROVED with the Development Consent conditions presented below.
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CONDITIONS FOR DA 2017/038
1. GENERAL
The advertising signage shall be designed and located so as to comply with the following:-
a) the sign display shall not include:-
Any flashing lights.
Electronically changeable messages.
Animated display, moving parts or simulated movements.
Complex display that holds motorist’s attention beyond “glance appreciation”.
Display resembling traffic signs or signals, or giving instruction to traffic by using
words such as ‘halt’ or ‘stop’.
b) The proposed advertising sign and support structure shall be located wholly within the
confines of the property boundaries and not protrude over any adjoining road reserve.
c) The method and intensity of illumination of the sign shall not be directed or
transmitted in such concentration or intensity as to cause distraction or glare to
motorists.
d) Any proposed sign and supporting structures to be located within close proximity to a
road reserve is required, as a minimum, to comply with the wind loading requirements
as specified in AS1170.1 Structural design actions – Permanent, imposed and other
actions and AS1170.2 Structural design actions – wind actions.
e) Any proposed advertising signage shall not obstruct any road regulatory, safety or
directional signage in the vicinity.
f) The sign shall not pose any risk to pedestrian safety.
REASON: It is in the public interest that adequate safety measures are provided. Section
79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.
2. SITE SURVEY& IDENTIFICATION
Prior to the footing inspection, the subject lot in which the sign is to be placed must have all
boundaries clearly identified by a registered land surveyor with pegs located in a way to
ensure the sign and associated infrastructure can be entirely located within the property
boundaries.
REASON: As the lot boundaries are undefined and to ensure the sign can be setback from
the boundaries to ensure the entire sign and associated infrastructure is within the designated
property boundaries. Section 79C (1)(b) and (e) of the Environmental Planning and
Assessment Act 1979, as amended.
3. COMPLIANCE WITH THE BUILDING CODE OF AUSTRALIA
All building work must be carried out in accordance with the requirements of the Building
Code of Australia (as in force on the date the application for the relevant Construction
Certificate or Complying Development Certificate was made).
REASON: To ensure the development complies with the requirements imposed under
Clause 98 of the Environmental Planning and Assessment Regulations 2000, as amended, and
Section 80A(11) of the Environmental Planning and Assessment Act 1979, as amended.
4. CONSTRUCTION CERTIFICATES
The applicant must obtain a CONSTRUCTION CERTIFICATE pursuant to Section 109C of
the Environmental Planning and Assessment Act 1979, as amended from either Council or an
Ordinary Council Meeting
16 May 2017 53
accredited certifying authority certifying that the proposed works are in accordance with the
Building Code of Australia PRIOR to any works commencing.
It is the responsibility of the applicant to ensure that the development complies with the
provision of the Building Code of Australia in the case of building work and the applicable
Engineering Standards in the case of structural or road works. This may entail alterations to
the proposal so that it complies with these standards.
NOTE 1: No building, engineering or excavation or civil work may be carried out in
relation to this development until the necessary Construction Certificate has been
obtained.
NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED
THE CONSTRUCTION CERTIFICATE, even if you made an application for a
Construction Certificate at the same time as you lodged this Development Application.
REASON: To ensure the design of the proposed work may be assessed in detail before
construction commences and because it is in the public interest that the development
complies with the appropriate construction standards. Section 79C (1) (e) of the
Environmental Planning and Assessment Act 1979, as amended.
5. SIGNS TO BE ERECTED ON BUILDING AND DEMOLITION SITES
A sign must be erected in a prominent position on any work site on which work involved in
the erection or demolition of a building is being carried out:
a) stating that unauthorised entry to the site is prohibited, and
b) showing the name of the person in charge of the work site and a telephone
number at which that person may be contacted outside work hours
c) the development consent or complying development consent number, the name
and contact details of the Principal Certifying Authority.
Any sign must be removed when the work has been completed.
NOTE: This condition does not apply to:
a) building work carried out inside an existing building, or
b) building work carried out on premises that must be occupied continuously (both
during and outside work hours) while the work is being carried out.
REASON: It is in the public interest that adequate safety measures are provided. Section
79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.
6. CONFORM WITH APPROVED PLANS
The development shall take place in accordance with the approved development plans as
submitted with DA 2017/038. Any alterations or additions marked by Council on the
approved plans and/or the specifications must be carried into effect.
REASON: It is in the public interest that work is carried out in accordance with the
approved plans. Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979,
as amended.
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16 May 2017 54
7. EXTERNAL LIGHTING
External Lighting shall comply with AS4282:1997 Control of the Obtrusive Effects of
Outdoor Lighting.
REASON: That lighting doesn’t adversely interfere with the local amenity. Section
79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended.
8. CONSTRUCTION - HOURS OF OPERATION
The applicant must take all reasonable steps to minimise dust and noise generation during the
demolition and/or construction process. No offensive noise must be emitted during either
process. Such activities must only be undertaken Monday to Friday 7.00am to 6.00pm and
Saturday 8.00am to 1.00pm, excepting public holidays.
REASON: To not adversely interfere with the local amenity. Section 79C(1)(b) of the
Environmental Planning and Assessment Act 1979, as amended.
9. HOURS OF OPERATION
The applicant must ensure that the lighting only operates between 6am to 10pm and is turned
off outside of these hours.
REASON: To not adversely interfere with the local amenity. Section 79C(1)(b) of the
Environmental Planning and Assessment Act 1979, as amended.
10. OCCUPATION CERTIFICATE
The applicant must obtain an Occupation Certificate, pursuant to Section 109C of the
Environmental Planning and Assessment Act 1979, from either Council or an accredited
certifying authority, prior to occupation of the building.
NOTE: The issuing of an Occupation Certificate does not necessarily indicate that all
conditions of development consent have been complied with. The applicant is
responsible for ensuring that all conditions of development consent are
complied with.
REASON: It is in the public interest that an Occupation Certificate be issued prior to
occupation of the building. Section 79C (1)(e) of the Environmental Planning and
Assessment Act 1979, as amended.
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16 May 2017 55
ATTACHMENT
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16 May 2017 56
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16 May 2017 57
10.8 Finance Report – Statement of Bank Balances – April 2017 FM:RPT:SR
Author: Director Corporate & Community Services
Purpose: Statement of Bank Balances – April 2017
Attachment: Nil
Background
The reconciliation of Council’s main bank account with the cash book controls within the
Practical System for the month of April 2017 has now been completed, as shown in the table
below:
Officers Recommendation:
That the Council receive the Statement of Bank Balances for April 2017 and confirm
payment of accounts as summarised in the reconciliation statement totalling
$3,357,736.32.
Ordinary Council Meeting
16 May 2017 58
10.9 Finance Report – Investments Schedule – April 2017 FM:RPT:SR
Author: Director Corporate & Community Services
Purpose: Schedule of Investments – April 2017
Attachment: Nil
Background
The following tables provide an overview of Council’s investments as at 30 April 2017 as
well as the changes that occurred during the month:
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16 May 2017 59
Analysis – Opening and Closing Balances:
Investment Type Opening Balance
1/04/2017
Closing Balance
30/04/2017
Change During
April 2017
IBD’s 12,995,109.48 11,126,731.72 (1,868,377.76)
On Call Funds 595,428.70 396,222.16 (199,206.54)
Total 13,590,538.18 11,522,953.88 (2,067,584.30)
Analysis – Change During Month:
Change During
April 2017
ADD – Interest Incorporated in IBD’s Rolled Over 4,589.39
ADD – New IBD’s 0
LESS – IBD’s recalled (1,872,967.15)
ADD – Interest from On Call Funds 795.96
LESS – On Call Funds recalled (500,002.50)
ADD – Funds applied to On Call Funds 300,000.00
Total Change for Month (2,067,584.30)
Funds Held on Behalf of Other Organisations:
The Schedule of Investments includes one separate deposit that Council is holding in trust.
IBD with Bank West – Ref No. 45455760 $37,773.57
Officers Recommendation:
That Council receive the Schedule of Investments as at 30 April 2017.
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16 May 2017 60
10.10 Operational Plan 2016/17 – Budget Review Statement for 3rd Quarter of
2016/17 FM:AUD:REP
Author: Director Corporate & Community Services
Purpose: Review Revenue & Expenditure Projections – 3rd
Quarter of 2016/17
Separately Circulated: Consolidated Budget Review Statement – 3rd
Quarter of 2016/17
Background
Council is required to report not later than 2 months after the end of each quarter (except the
June quarter), a budget review statement that shows, by reference to the estimate of income
and expenditure set out in the statement of the Council’s Revenue Policy included in the
Operational Plan for the relevant year, a revised estimate of the income and expenditure for
that year.
This separately circulated Budget Review Statement relates to the General Fund, Water
Supply & Sewer Services for the first 9 months of 2016/17 from 1 July 2016 to 31 March
2017.
This Statement provides a global analysis of actual revenue and expenditure for the 3rd
Quarter of 2016/17 and includes therein the following summaries:
General Fund Revenue Summary;
General Fund Operational Expenditure Summary;
General Capital Expenditure;
Schedule of Plant acquisitions and sales;
Schedule of General Fund Vote Variations;
Water Services Financial Summary,
Sewer Services Financial Summary,
Water & Sewer Capital Expenditure
Movements associated with External & Internal Restrictions on Cash & Investments.
Financial Implications
General Fund Proposed Vote Variations for 3rd
Quarter of 2016/17:
Following consultations with the Directors and relevant Managers there are significant
number of vote variations for the 3rd
Quarter of 2016/17 – which are listed in the “Schedule
of Vote Variations” incorporated in the Budget Review Statement.
Water Supply Services and Sewer Services:
There are no vote variations for water & sewer services.
General Fund - Adjusted Bottom Line Analysis:
The adopted Operational Plan for the General Fund showed a balance budget for 2016/17.
The net vote variations for the 3rd Quarter of 2016/17 results in an increased surplus of
$632,391.
This adjustment represents increased revenue of $71,290 plus decreased Operational
Expenditure of $22,000 and Capital Expenditure of $9,653 plus the 2nd
Quarter surplus of
$529,488.
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16 May 2017 61
Contracts Awarded by Council:
The following table provides details of various contracts and the payments than have been
made by Council:
Contract Details Contract value
Net of GST
Less Payments to
31 March 2017
Balance
remaining as at
31 March 2017
Design, Installation and Commissioning-
Rankins Springs Potable Water Treatment
Plant – SAS Water Solutions Tender No
2016-009 (15/10/2015 Min 1146)
$544,476.36 $501,016.14 $43,460.22
Rankins Springs Potable Water Reticulation
System – Chiverton Estate Pty Ltd. Tender
No 2016-003 (15/12/2015 Min 1215)
$400,990.00 $280,693.00 $120,297.00
Solar Panels Installation Goolgowi &
Hillston Pump Stations – Riverina
Complete Solar. Tender No 2016-004
(15/12/2015 Min 1217)
$259,754.00 $155,117.99 $104,636.01
Hillston Pool Upgrade – Stage 2 Main Pool
– Total Creations & Services
Tender No 2016-006
(16/02/2016 Min 1260)
$697,500.00 $697,500.00 $0.00
Lachlan Street Levee Construction – Stage
2 – Central West Civil
Tender No 2016-007
(19/04/2016 Min 1316)
$592,621.20 $12,870.09 $579,751.11
Replacement Plant No 2055 – Kenworth
Prime Mover – Inland Truck Centre
Tender 2017-001
(27/09/2016 Min 30)
$299,678.82 $299,678.82 $0.00
Replacement Plant No 3519 – Caterpillar
Motor Grader – Westrac Pty Ltd. Tender
2017-002
(27/09/2016 Min 31)
$385,000.00 $385,000.00 $0.00
Water Mains Replacement at Hillston- Pipe
Replacement Solutions Pty Ltd, Tender
2017-003(15/11/2016 Min 81)
$199,121.00
$191,042.50
$8,078.50
Water Mains Replacement
Yoolaroi/Melbergen- Chiverton Estate Pty
Ltd, Tender 2017-004
(15/11/2016 Min 82)
$175,026.20
$0.00
$175,026.20
Totals $3,554,167.58 $2,522,918.54 $1,031,249.04
Legal Fees Incurred – as at 31 March 2017:
Details of legal fees paid are shown below:
Details
Expenditure for
1st
& 2nd
Quarter of
2016/17
Expenditure for
3rd
Quarter of
2016/17
Total to
31 March 2017
Easements – Lachlan Street Levee Bank $5,087.96 $3,438.52 $8,526.48
Debt Recovery $780.00 $1,494.64 $2,274.64
Admin Legal Fees $3,052.92 $11,444.80 $14,497.72
Totals $8,920.88 $16,377.96 $25,298.84
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16 May 2017 62
Cash & Investments Held – as at 31 March 2017:
As at 31 March 2017, Council had the following cash amounts (which had been reconciled
to the various control accounts within the Practical System) namely:
Cash at Bank (All Funds) $ 260,323.56
Investments (On Call & Term Deposits) $13,590,538.18
Cash & Investments – as at 31/03/2017 $13,850,861.74
Statutory Implications
Local Government (General) Regulation 2005 - Reg 203
203 Budget review statements and revision of estimates
(1) Not later than 2 months after the end of each quarter (except the June quarter), the
responsible accounting officer of a council must prepare and submit to the council a
budget review statement that shows, by reference to the estimate of income and
expenditure set out in the statement of the council’s revenue policy included in the
operational plan for the relevant year, a revised estimate of the income and expenditure
for that year.
(2) A budget review statement must include or be accompanied by:
(a) a report as to whether or not the responsible accounting officer believes that the
statement indicates that the financial position of the council is satisfactory, having
regard to the original estimate of income and expenditure, and
(b) if that position is unsatisfactory, recommendations for remedial action.
(3) A budget review statement must also include any information required by the Code to
be included in such a statement.
Policy Implications
Nil to this report
Risk Implications
Nil to this report
Community Strategic Plan
6.4.2 Provide a framework that fosters good governance
Report by Responsible Accounting Officer:
The following statement is made in accordance with Clause 203 (2) of the Local Government
(General) Regulations 2005:
It is my opinion that the Quarterly Budget Review Statement for Carrathool Shire Council for
the Quarter ended 31 March 2017 indicates that Council’s projected financial position at
30 June 2017 will be satisfactory at year end, having regard to the projected estimates of
income and expenditure and the original/revised budgeted income and expenditure.
Officers Recommendation:
That the Budget Review for the 3rd
Quarter of 2016/17 be received and the vote
variations as listed in the Budget Review Statement be made.
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16 May 2017 63
10.11 Use of Rural Transaction Centre Meeting Room FILE PATH
Author: Manager Finance & Administration
Purpose: Seeking permission for use of facility
Attachment: Correspondence received via email on 4 April 2017
Background
The Griffith Aboriginal Medical Service is seeking Council’s consent to the proposed use of
a meeting room at the Hillston Library/Rural Transaction Centre (RTC), each Tuesday, for a
period of approximately 90 minutes to conduct “SMART Recovery” meetings.
A copy of the correspondence received is attached to this report. This correspondence seeks
Council’s on-going support. Also, attached to the report is an information document that
provides details of the SMART Recovery Program.
The matter has been discussed with the Library Manager, who has indicated that the preferred
room to conduct such meetings would be the RTC Meeting Room in preference to the
Library Meeting Room – as the Library Meeting room is used quite frequently – normally
without any definite forward bookings.
There is a separate air conditioning unit for the RTC Meeting Room, which would need to be
turned on and off before and after each meeting. It is also anticipated that it would take
approximately 15 minutes to clean the room after use.
The current adopted fee for the use of the facility is $15.00 for half a day and $30.00 all day,
this fee has not increase in many years. The request made seeks exemption from this adopted
fee.
Financial implications
Either the loss of income of $60 per month.
Statutory implications (Governance including Legal)
Nil
Policy implications
In accordance with the Council’s Donations, Assistance and Sponsorship Policy.
Risk implications
Nil
Community Strategic Plan
1.6.1 Promote access to programs and services to support and foster strong mental health.
Work with service providers and other agencies to provide local opportunities for
support and advice.
Officers Recommendation
That Council not waive the adopted fee for use of the Rural Transactional Centre
meeting room for the Griffith Aboriginal Medical Service due to the on going nature of
the request.
Ordinary Council Meeting
16 May 2017 64
ATTACHMENT
Ordinary Council Meeting
16 May 2017 65
Ordinary Council Meeting
16 May 2017 66
10.12 Use of Hillston District Office Boardroom FILE PATH
Author: Manager Finance & Administration
Purpose: Seeking permission for use of facility
Attachment: Correspondence received via email on 9 May 2017
Background
The Hillston Billylids is seeking Council’s consent to the proposed use of a meeting room at
the Hillston District Office boardroom facilities on Friday 19th
May from 5.30 pm to 9.30 pm
and Saturday 20th
May from 7.00 am to 12.00 am.
Hillston Billylids is a non-profit community based and managed centre that assists within the
community.
There is a separate air conditioning unit for the Meeting Room, which would need to be
turned on and off before and after each meeting. It is also anticipated that it would take
approximately 15 minutes to clean the room after use. Also unless a staff member attends
this voluntary there would be the cost of wages.
The current adopted fee for the use of the facility is $25.00 for half a day and $50.00 all day,
this fee has not increase in many years. The request made seeks exemption from this adopted
fee.
This request has been submitted to Council as the Donations, Assistance and Sponsorship
Policy accidentally omitted facilities from the section of the policy that covered waiver of
fees.
Financial implications
Either the loss of income of at least of $75.
Statutory implications (Governance including Legal)
Nil
Policy implications
In accordance with the Council’s Donations, Assistance and Sponsorship Policy.
Risk implications
Nil
Community Strategic Plan
3.4.2 Promote access to programs and services to support and foster strong mental health.
Work with service providers and other agencies to provide local opportunities for
support and advice.
Officers Recommendation
a) That Counciil waive the adopted fee for use of the Hillston District Office
boardroom meeting room for the Hillston Billylids if a staff member volunteers.
b) That Council amend the Donations, Assistance and Sponsorship Policy to include
facilities in the waiver of fees section.
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16 May 2017 67
ATTACHMENT
Ordinary Council Meeting
16 May 2017 68
10.13 Plant Report PES:MAIN:PSR
Author: Manager Fleet & Town Services
Purpose: Plant Report as per 4 May 2017
Attachment: Nil
Background
PLANT
NO
HOURS
KMS
TYPE DETAILS
2053 167,378 km Isuzu Tipper (6 yr old) Replace engine rear main oil seal
Replace flywheel and clutch assembly
2056 261,453 km Kenworth Prime Mover Replace all cab mounts
Replace drivers side door window
2584 25,000 km Tandem Dolly Free up turntable and run remote grease lines
2054 235,282 km Paveliner Truck Replace all shock absorbers, shackle pins
and bushes
Replace spring hangers on front of rear axle
Have truck wheel aligned
3520 9,021 hrs Cat 140M Grader Fit new wear strips and adjust circle
Replace blade slides
3525 510 hrs Cat 140M Grader Replace rear engine oil seal and partial
engine overhaul
Replace transmission input housing seals
(Repairs under Warranty)
Financial implications
Nil to this report
Statutory implications (Governance including Legal)
Nil to this report
Policy implications
Nil to this report
Risk implications
Nil to this report
Community Strategic Plan
Nil to this report
Officers Recommendation
That the Plant Report for May 2017 be received.
Ordinary Council Meeting
16 May 2017 69
10.14 Vehicle Update 1289, 1543 PES:ACQ:VR
Author: Manager Fleet & Town Services
Purpose: Vehicle Update
Attachment: Nil
Background
The following items of plant are proposed for replacement.
Plant No 1289 Toyota RAV 4 Wagon – HACC Vehicle (Separately Funded)
Plant No 1543 Toyota Dual Cab 4x2 Utility – Ranger’s Vehicle
Advertisements were placed on the Council’s Website, in the Spectator on 26 April 2017 and
in the Area News on 21 April 2017 closing on 3 May 2017.
Financial implications
Nil to this report
Statutory implications (Governance including Legal)
This item is classified CONFIDENTIAL under section 10A(2)(d) of the Local Government
Act 1993, which permits the meeting to be closed to the public for business in relation to the
following:
(d) Commercial information of a confidential nature that would, if disclosed:
(i) Prejudice the commercial position of the person who supplied it, or
(ii) Confer a commercial advantage on a competitor of the Council
Council is asked to consider this report on Vehicle Updates in Closed Council under the
provisions of section 10A(2)(d) of the Local Government Act 1993.
Policy implications
Nil to this report
Risk implications
Nil to this report
Community Strategic Plan
Nil to this report
Officers Recommendation
That Council resolve into closed council pursuant to Section 10A(2)(d) of the Local
Government Act 1993.
Ordinary Council Meeting
16 May 2017 70
11. Committee Reports
Nil
12. Next Meeting
The next Ordinary Meeting of Council will be held in Hillston on Tuesday 27 June 2017
commencing at 10.00 am.
Recommended