PA Month-End Test Scripts

Test Name: PA Month-End Test ScriptsStep Name Description Expected Result

Month End Closing Pre-requisite Steps Modules were properly closed

Step 1 Confirm that the Accounts Payable, Purchasing, and Inventory modules have been closed

Step 2

Complete entry of non-procurement, miscellaneous transactions for capital projects

Assets successfully transferred to Fixed Asset

system

Step 3 Complete transfer to base process for capital assets that are approved for transfer to base Overall Test Verdict

Open PA Period

Step 4 Navigate to: Setup > System > PA Periods

Step 5 Query <Period to be Opened>

Step 6 Change the Status to Open.

Step 7 Click OK. New period is opened

Step 8 Click the Save icon. Overall Test Verdict

Open GL Period

Step 9 Navigate to: Setup > System > GL Periods

Step 10 Query <Period to be Opened>

Step 11 Change the Status to Open. New period is opened

Step 12 Click OK. Overall Test Verdict

Import Receipts for Capital Projects into the Projects module Submit a New Request window is displayed

Step 13 Navigate to: Other->Requests->Run Submit Request window is displayed

Step 14 Enter PRC: Interface Supplier Costs in the Name field Parameters window is displayed

Step 15 Enter the following Parameters in the Parameters field:Project Number: <Project Number>Through GL Date: <Last day of the current month>Through Transaction Date: <Last day of the current month>Interface Supplier Invoices: YesInterface Receipt Accurals: Yes

Step 16 Click on OK. Request Information entered is displayed

Step 17 Click on Submit button. Decision window is displayed

Step 18 Click on No. Find Requests window is displayed

Step 19 Navigate to View->Requests Requests window is displayed

Step 20 Click on Find

Step 21 Click on Refresh Data button.

Step 22

Verify the Phase is Complete and the Status is Normal for the Request submitted.

Supplier Cost Interface Audit Report is displayed

Step 23 Click on View Output to see the output for AUD: Supplier Costs Interface Audit Report. Requests window is displayed

Step 24 Close the Report by clicking on the X Oracle Navigator screen is displayed

Step 25 Close the Requests window by clicking on the X

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Import expense report costs for capital projects into the Projects module. Submit a New Request window is displayed

Step 26 Navigate to: Other->Requests->Run->OK Submit Request window is displayed

Step 27 Click on OK.

Step 28 Enter PRC: Interface Expense Reports from Payables in the Name field Parameters window is displayed

Step 29 Enter the following Parameters in the Parameters field:Project Number: <Blank>Batch Name: <Blank>End GL Date: <Last day of the current month>End Expenditure Item Date: <Last day of the current month>

Step 30 Click on OK. Request Information entered is displayed

Step 31 Click on Submit button. Decision window is displayed

Step 32 Click on No. Find Requests window is displayed

Step 33 Navigate to View->Requests Requests window is displayed

Step 34 Click on Find

Step 35 Click on Refresh Data button.

Step 36

Verify the Phase is Complete and the Status is Normal for the Request submitted.

Supplier Cost Interface Audit Report is displayed

Step 37 Click on View Output to see the output for AUD: Supplier Costs Interface Audit Report. Requests window is displayed

Step 38 Close the Report by clicking on the X Oracle Navigator screen is displayed

Step 39 Close the Requests window by clicking on the X

Import Inventory Issues and Receipts into the Projects module

Step 40 Navigate to Other > Request > Run and click OK

Step 41 Select PRC: Transaction Import in Name.

Step 42 Enter the Parameters: - Trans Source: Inventory Misc - Batch Name: (select from the LOV)

Step 43 Click OK.

Step 44 Click Submit.

Step 45 Click Refresh Data multiple times until the Phase changes to Complete.

Step 46

Verify the Phase is Complete and the Status is Normal.

Inventory transactions were successfully imported

Step 47 Click View Output to see the output of PRC: Transaction Import. Overall Test Verdict

Process Miscellaneous Costs in the Projects module and Transfer them to General Ledger

Step 48 Navigate to: Other > Requests > Run > Single Request > OK.

Step 49 Select PRC: Submit Interface Streamline Processes in Name.

Step 50 Enter the Parameters:Streamline Option: DXM: Distribute and Interface Miscellaneous Costs to GL

Step 51 Click OK.

Step 52 Click Submit.

Step 53 Click No.

Step 54 Select View > Request.

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Step 55 Click Find.

Step 56 Click Refresh Data multiple times until the Phase changes to Complete.

Step 57

Verify the Phase is Complete and the Status is Normal.

Miscellaneous transactions were successfully

transferred to the G/L

Step 58 Review outputs from all submitted requests. Overall Test Verdict

Process Supplier Invoice Adjustments adjusted in the Projects module and Transfer them to the General Ledger

Step 59 Navigate to: Other > Requests > Run > Single Request > OK.

Step 60 Select PRC: Submit Interface Streamline Processes in Name.

Step 61 Enter the Parameters:Streamline Option: DXM: Distribute and Interface Supplier Costs to GL

Step 62 Click OK.

Step 63 Click Submit.

Step 64 Click No.

Step 65 Select View > Request.

Step 66 Click Find.

Step 67 Click Refresh Data multiple times until the Phase changes to Complete.

Step 68

Verify the Phase is Complete and the Status is Normal.

Supplier Invoice Adjustment transactions were

successfully transferred to the G/L

Step 69 Review outputs from all submitted requests. Overall Test Verdict

Run Update Project Summary Amounts concurrent program

Step 70 Navigate to: Other > Requests > Run > Single Request > OK.

Step 71 Select PRC: Update Project Summary Amounts in Name.

Step 72 Enter the Parameters:From Project Number: <Blank>To Project Number: <Blank>Through Date: <Blank>Summarize Cost: YesExpenditure Type Class: <Blank>Summarize Revenue: YesSummarize Budgets: YesBudget Type: <Blank>Summarize Commitments: YesProject Type: <Blank>Generate Report Output: Yes

Step 73 Click OK.

Step 74 Click Submit.

Step 75 Click No.

Step 76 Select View > Request.

Step 77 Click Find.

Step 78 Click Refresh Data multiple times until the Phase changes to Complete.

Step 79 Verify the Phase is Complete and the Status is Normal.

Step 80

Review outputs from all submitted requests.

Summary project balances are successfully

created

Step 81 This concurrent program needs to be run after closing the periods. This process updates the projects summarized amounts which appears in the Project Status Inquiry (PSI) form Overall Test Verdict

Run Transaction Exception Report by GL Period.

Step 82 Navigate to: Other > Requests > Run > Single Request > OK.

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Step 83 Select EXC: Transaction Exception Details by GL Period in Name.

Step 84 Enter the Parameters:From GL Period: <Current Period>To GL Period: <Current Period>Exception Category: <Blank>Exception Reason: <Blank>Show Transaction Exceptions Across Operating Units: No

Step 85 Click OK.

Step 86 Click Submit.

Step 87 Click No.

Step 88 Select View > Request.

Step 89 Click Find.

Step 90 Click Refresh Data multiple times until the Phase changes to Complete.

Step 91 Verify the Phase is Complete and the Status is Normal.

Step 92 Click View Output to see output of EXC: Transaction Exception Details by GL Period. Exceptions are resolved, if required

Step 93 If any transaction exceptions are displayed on EXC: Transaction Exceptions Details by GL Period, they must be resolved prior to closing the period. Overall Test Verdict

Run Transaction Exception Report by PA Period.

Step 94 Navigate to: Other > Requests > Run > Single Request > OK.

Step 95 Select EXC: Transaction Exception Details by PA Period in Name.

Step 96 Enter the Parameters:From PA Period: <Current Period>To PA Period: <Current Period>Exception Category: <Blank>Exception Reason: <Blank>

Step 97 Click OK.

Step 98 Click Submit.

Step 99 Click No.

Step 100 Select View > Request.

Step 101 Click Find.

Step 102 Click Refresh Data multiple times until the Phase changes to Complete.

Step 103 Verify the Phase is Complete and the Status is Normal.

Step 104 Click View Output to see output of EXC: Transaction Exception Details by PA Period. Exceptions are resolved, if required

Step 105 If any transaction exceptions are displayed on EXC: Transaction Exceptions Details by PA Period, they must be resolved prior to closing the period.Overall Test Verdict

Run PRC: Tieback Asset Lines from Oracle Assets

Step 106 Navigate to: Other > Requests > Run > Single Request > OK.

Step 107 Select PRC: Tieback Asset Lines from Oracle Assets in Name.

Step 108 Click OK.

Step 109 Click Submit.

Step 110 Click No.

Step 111 Select View > Request.

Step 112 Click Find.

Step 113 Click Refresh Data multiple times until the Phase changes to Complete.

Step 114 Verify the Phase is Complete and the Status is Normal. Tieback completed successfully.

Step 115 Click on View Output to see the output for PRC: Tieback Asset Lines from Oracle Assets. Overall Test Verdict

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Run AUD: Cost Audit Report.

Step 116 Navigate to: Other > Requests > Run > Single Request > OK.

Step 117 Select AUD: Cost Audit Report in Name.

Step 118 Enter the Parameters:From GL Period: <Current Period>To GL Period: <Current Period>From Interface Date: <Blank>To Interface Date: <Blank>

Step 119 Click OK.

Step 120 Click Submit.

Step 121 Click No.

Step 122 Select View > Request.

Step 123 Click Find.

Step 124 Click Refresh Data multiple times until the Phase changes to Complete.

Step 125 Verify the Phase is Complete and the Status is Normal.

Step 126

Click on View Output to see the output for AUD: Cost Audit Report.

Balances reconcile between Projects and the G/L

Step 127 Reconcile the activity in the AUD: Cost Audit Report to the Trial Balance report in primary ledger in General Ledger.Overall Test Verdict

Run Capitalized Interest Process

Step 128 Navigate to: Projects

Step 129 Enter Project Number in the Number field

Step 130 Click on Find button

Step 131 Click on Open button

Step 132 Click on Details button in order to access the Tasks form

Step 133 Navigate to each Task, Click Options button and Click on the Capital Information option to ensure that Capitalized Interest is assigned correctly based on the Dell policy

Step 134 Click on the Save icon displayed in the Menu bar or hit CTRL-S

Step 135 Close all the forms

Navigate to: Other > Requests > Run > Single Request > OK.

Step 136 Select PRC: Distribute Total Burdened Cost in Name

Step 137 Enter Parameters:

Step 138 Project Number: <Blank>

Step 139 Click OK.

Step 140 Click Submit.

Step 141 Click No.

Step 142 Select View > Request.

Step 143 Click Find.

Step 144 Click Refresh Data multiple times until the Phase changes to Complete.

Step 145 Verify the Phase is Complete and the Status is Normal.

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Step 146 Review outputs from all submitted requests.

Navigate to: Other > Requests > Run > Single Request > OK.

Capitalized interest transactions are successfully

generated.

Step 147 Select PRC: Generate Capitalized Interest Transactions in Name.

Step 148 Enter Parameters:

Step 149 Project Number: <Blank>

Step 150 Period Name: <Current Period>

Step 151 Click OK.

Step 152 Click Submit.

Step 153 Click No.

Step 154 Select View > Request.

Step 155 Click Find.

Step 156 Click Refresh Data multiple times until the Phase changes to Complete.

Step 157 Verify the Phase is Complete and the Status is Normal.

Step 158 Review outputs from all submitted requests.

Navigate to: Capitalization -> Review Interest Runs

Step 159 Click Find

Step 160 Review Run Status

Step 161 Select interest run batch

Step 162 Click Transactions

Step 163 Review Transactions

Step 164 Close the Transactions window

Step 165 Click Release

Navigate to: Other > Requests > Run > Single Request > OK.

Step 166 Select PRC: Distribute Usage and Miscellaneous Costs in Name.

Step 167 Enter Parameters:

Step 168 Project Number: <Blank>

Step 169 Click OK.

Step 170 Click Submit.

Step 171 Click No.

Step 172 Select View > Request.

Step 173 Click Find.

Step 174 Click Refresh Data multiple times until the Phase changes to Complete.

Step 175 Verify the Phase is Complete and the Status is Normal.

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Step 176 Review outputs from all submitted requests.

Navigate to: Other > Requests > Run > Single Request > OK.

Step 177 Select PRC: Generate Cost Accounting Events in Name.

Step 178 Click OK.

Step 179 Click Submit.

Step 180 Click No.

Step 181 Select View > Request.

Step 182 Click Find.

Step 183 Click Refresh Data multiple times until the Phase changes to Complete.

Step 184 Verify the Phase is Complete and the Status is Normal.

Step 185 Review outputs from all submitted requests.

Navigate to: Other > Requests > Run > Single Request > OK.

Step 186 Select PRC: Create Accounting in Name.

Step 187 Enter Parameters:End Date: <end date of the current period>Mode: FinalErrors Only: NoReport: DetailTransfer to General Ledger: YesPost to General Ledger: NoInclude User Transaction Identifiers: No

Step 188 Click OK.

Step 189 Click Submit.

Step 190 Click No.

Step 191 Select View > Request.

Step 192 Click Find.

Step 193 Click Refresh Data multiple times until the Phase changes to Complete.

Step 194

Verify the Phase is Complete and the Status is Normal.

Capitalized interest transactions are successfully

interfaced into the G/L

Step 195 Review outputs from all submitted requests. Overall Test Verdict

Run AUD: Project Subledger: Detail by Project

Step 196 Navigate to: Other > Requests > Run > Single Request > OK.

Step 197 Select AUD: Project Subledger: Detail by Project in Name.

Step 198 Click OK.

Step 199 Click Submit.

Step 200 Click No.

Step 201 Select View > Request.

Step 202 Click Find.

Step 203 Click Refresh Data multiple times until the Phase changes to Complete.

Step 204

Verify the Phase is Complete and the Status is Normal.

Project Subledger Detail by Project and GL

Accounts report is completed successfully.

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Step 205 Click on View Output to see the output for AUD: Project Subledger: Detail by Project. Overall Test Verdict

Close PA Period.

Step 206 Navigate to: Setup -> System -> PA Periods

Step 207 Query <Current Period> (PA Period to be closed.)

Step 208 Change the status to Closed. Overall Test Verdict

Close GL Period.

Step 209 Navigate to: Setup -> System -> GL Periods

Step 210 Query <Current Period> (GL Period to be closed.) Period is closed

Step 211 Change the status to Closed. Overall Test Verdict

Query the next PA period and set it as the reporting period.

Step 212 Navigate to: Setup -> System -> PA Periods

Step 213 Query <Following Period> (PA Period with the Open status.)

Step 214 Click Set Reporting Period.

Step 215 Click OK. Overall Test Verdict

Set the Current Reporting Period for the Project Calendar and for the Fiscal Calendar.

Step 216 Navigate to: Projects: Setup > Current Reporting Period

Step 217 Verify that the Operating Unit displayed is "XXX Operating Unit"

If not, click on the Search icon and look for the XXX Unit value

Click on the Quick Select icon to select the value

Step 218 Enter the MMM-YY of the Next Period (e.g. FEB-09) in the Project (PA) Calendar field

Step 219 Select the MMM-YY of the Next Period (e.g. FEB-09) in the Fiscal (GL) Calendar field Current reporting period is set

Step 220 Click on the Apply button Overall Test Verdict

Run Update Project Summary Amounts concurrent program

Step 221 Navigate to: Other > Requests > Run > Single Request > OK.

Step 222 Select PRC: Update Project Summary Amounts in Name.

Step 223 Enter the Parameters:From Project Number: <Blank>To Project Number: <Blank>Through Date: <Blank>Summarize Cost: YesExpenditure Type Class: <Blank>Summarize Revenue: YesSummarize Budgets: YesBudget Type: <Blank>Summarize Commitments: YesProject Type: <Blank>Generate Report Output: Yes

Step 224 Click OK.

Step 225 Click Submit.

Step 226 Click No.

Step 227 Select View > Request.

Step 228 Click Find.

Step 229 Click Refresh Data multiple times until the Phase changes to Complete.

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Step 230 Verify the Phase is Complete and the Status is Normal.

Step 231

Review outputs from all submitted requests.

Summary project balances are successfully

created

Step 232 This concurrent program needs to be run after closing the periods. This process updates the projects summarized amounts which appears in the Project Status Inquiry (PSI) form

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Actual Result

Enter the following Parameters in the Parameters field:Project Number: <Project Number>Through GL Date: <Last day of the current month>Through Transaction Date: <Last day of the current month>Interface Supplier Invoices: YesInterface Receipt Accurals: Yes

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Enter the following Parameters in the Parameters field:Project Number: <Blank>Batch Name: <Blank>End GL Date: <Last day of the current month>End Expenditure Item Date: <Last day of the current month>

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Enter the Parameters:From Project Number: <Blank>To Project Number: <Blank>Through Date: <Blank>Summarize Cost: YesExpenditure Type Class: <Blank>Summarize Revenue: YesSummarize Budgets: YesBudget Type: <Blank>Summarize Commitments: YesProject Type: <Blank>Generate Report Output: Yes

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Enter the Parameters:From GL Period: <Current Period>To GL Period: <Current Period>Exception Category: <Blank>Exception Reason: <Blank>Show Transaction Exceptions Across Operating Units: No

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Navigate to each Task, Click Options button and Click on the Capital Information option to ensure that Capitalized Interest is assigned correctly based on the Dell policy

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Enter Parameters:End Date: <end date of the current period>Mode: FinalErrors Only: NoReport: DetailTransfer to General Ledger: YesPost to General Ledger: NoInclude User Transaction Identifiers: No

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Enter the Parameters:From Project Number: <Blank>To Project Number: <Blank>Through Date: <Blank>Summarize Cost: YesExpenditure Type Class: <Blank>Summarize Revenue: YesSummarize Budgets: YesBudget Type: <Blank>Summarize Commitments: YesProject Type: <Blank>Generate Report Output: Yes

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This concurrent program needs to be run after closing the periods. This process updates the projects summarized amounts which appears in the Project Status Inquiry (PSI) form

Date : 5/19/2014

Time : 7:33 AM

Company Confidential – For internal use only Page : 18