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PUBLIC BIDDING
CHECKLIST FOR
PROCUREMENT OF
INFRASTRUCTURE
PROJECTS
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PUBLIC BIDDING CHECKLIST
For Procurement of Infrastructure Projects through Competitive Public Bidding
PROCEDURE ACTIVITY OBSERVATION
Pre-procurementConference (IRR
Section 20)
For Approved Budget for the Contract(ABC) costing more than five million
pesos:
Did the BAC call for a pre-procurement conference?
Is the procurement in accordancewith the project and annual
procurement plan?
Except for design and buildschemes, was a detailed engineeringcarried out in accordance with the
standards and specifications
prescribed by the head of the
procuring entity concerned or his
duly authorized representative?
Is the procurement ready in termsof availability of ROW, if required,
appropriations and programmed
budget for the contract, adherence
of bidding documents, technicalplans, specifications, among others?
Are the criteria for eligibilityscreening of the pass/fail type?
Did the BAC finalize and approvethe criteria for evaluation of bids?
(eg. number and type of equipment
required, personnel and years of
experience required)
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
Advertising andContents of the
Invitation to bid
(IRR Section 21)
Completeness of advertisement
1. Name and location of contract tobe bid, project background
including brief description of the
type, size, major items of the
works, among others
list deficiencies, ifany
YES / NO
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2. General statement on the criteriafor eligibility check,
examination and evaluation of
bids, and post-qualification
3. Date, time, and place of thedeadline for the submission andreceipt of eligibility
requirements and Letter of
Intent, the pre-bid conference,
the submission and receipt of
bids, and the opening of bids
4. The Approved Budget for theContract (ABC)
5. Source of funding
6. Period of availability of biddingdocuments, place where they
may be secured, and price of
bidding documents, where
applicable
7. Contract duration
8.Name, address, telephonenumber, fax number, e-mail and
website addresses as well as
designated contact persons
For ABC costing more than five
million pesos:
Was the advertisement publishedtwice within a maximum period of
fourteen (14) calendar days with aminimum period of six (6) calendar
days between publications?
Was it published in a newspaper ofgeneral nationwide circulation in
existence for at least 2 years?
Was it continuously posted in the
YES / NO
YES / NO(indicate date, time and
place)
YES / NO(indicate amount)
YES / NO(indicate source of
funds)
YES / NO(indicate period, place
and price)
YES / NO(indicate contract duration)
YES / NO(indicate details)
YES / NO(indicate dates of
publication)
YES / NO(indicate newspaper)
YES / NO
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website of procuring entity, if
available, during the same period of
advertisement in the newspaper?
Was it continuously posted in theG-EPS during the same period of
advertisement in the newspaper?
Was it continuously posted in aconspicuous place in the premises
of the procuring entity, as certified
by the Head of the BAC Secretariat
of the procuring entity concerned,
during the same period of
advertisement in the newspaper?
For ABC costing five million pesos
and below:
Was it continuously posted in thewebsite of procuring entity, if
available, for a maximum period of
fourteen (14) calendar days?
Was it continuously posted in theG-EPS for a maximum period of
fourteen (14) calendar days?
Was it continuously posted in aconspicuous place in the premisesof the procuring entity, as certified
by the Head of BAC Secretariat of
the procuring entity concerned, for
a maximum period of fourteen (14)
calendar days?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
Letter of Intentfor the
Procurement of
Infrastructure
Projects (IRRSection 21.3)
Is there a registry of contractors inthe procuring entity?
If the answer above is YES, is theprospective bidder registered withthe procuring entity?
If the answer above is YES, is theprospective bidders registration
current and updated in the G-EPS
electronic registry, or the procuring
entitys electronic registry already
YES / NO
YES / NO
YES / NO
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existing upon the effectivity of the
Act and that allows electronic
submission and/or recording/entry
of eligibility requirements
simultaneously with registration?
If the prospective biddersregistration is not updated, did the
bidder submit its updated
documents?
After the BAC verified propersubmission of all registration
requirements, did the BAC issue a
certification of official registration?
Was the above-mentionedcertification submitted to the
procuring entity in lieu of the Class
A documents? (IRR Section 23.6.1)
Did the prospective bidder submita Letter of Intent (LOI) to
participate in the bidding?
If the answer above is YES, was theLOI received not later than seven
(7) calendar days after the last day
of the period for advertising and/or
posting of the Invitation to Applyfor Eligibility and to Bid?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
EligibilityRequirements
for the
Procurement of
Infrastructure
Projects (IRR
Section 23)
Did the procuring entity usestandard forms/checklist of
necessary documents for eligibility
as prescribed by the Government
Procurement Policy Board?
Were the eligibility requirements orstatements submitted to the BAC in
the form prescribed in the IRRSection 23.6 and in the Instruction
to Bidders? (Class A & B
Documents)
Did the procuring entity use thenon-discretionary pass/fail criteria
for determining eligibility, based on
YES / NO
YES / NO
YES / NO
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the submission of the required
documents? (IRR Section 23.6)
Eligible Participants for Procurement of
Infrastructure:
In case of sole proprietorships,are the bidders duly licensed
and Filipino citizens?
In case of partnerships, are theyduly organized under the laws
of the Philippines and of which
at least seventy-five percent
(75%) of the interest belongs to
Filipino citizens?
In case of corporations, are theyduly organized under laws of
the Philippines and of which at
least seventy-five percent (75%)
of the outstanding capital stock
belongs to Filipino citizens?
In case of entities formingthemselves into a joint venture,
is the interest of the Filipino
partner in the joint venture
concerned at least seventy-five
percent (75%) Filipino-owned?
Where the structures to be builtrequire the application of
techniques and/or technologies,
which are not adequately
possessed by a person/entity
meeting the seventy-five
percent (75%) Filipino
ownership requirement, is the
Filipino ownership or interestnot less than twenty- five
percent (25%)?
In case of cooperatives, are theyduly registered with the
Cooperatives Development
Authority (CDA)?
Was the person/entity issued alicense by the Philippine
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
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Contractors Accreditation
Board (PCAB) to engage in the
construction business?
In the case of foreigncontractors, did they substitute
the eligibility requirementsunder Class A Documents with
the appropriate equivalent
documents issued by the
country of the foreign
contractor concerned? (IRR
Section 23.7)
Did the Philippine Consulateduly acknowledge or
authenticate the above-
mentioned documents?
Is the value of the prospectivebidders largest single completed
contract, adjusted to current prices
using the National Statistics Office
consumer price indices, and similar
to the contract to be bid, at least
fifty percent (50%) of the approved
budget?
Is the Contractors PerformanceEvaluation System (CPES) rating,and/or certificate of completion and
owners acceptance of the contract
satisfactory? (IRR Section
23.11.2.4)
Did the prospective bidder presentany of the following:
1. A commitment from a licensedbank to extend to it a credit lineof at least ten percent (10%) of
the ABC, if awarded thecontract;
2. Cash deposit certificate in anamount not lower than that set
by the procuring entity in the
bidding documents, which shall
be at least equal to ten percent
(10%) of the ABC;
3. Net Financial Contracting
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO(indicate form and
amount)
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Capacity (NFCC), which must
at least be equal to the ABC
Did the prospective bidder or itsduly authorized representative
certify under oath that each of the
documents submitted is an originalcopy or a true and faithful
reproduction or copy of the original
and that all information contained
therein is true and correct?
Did the prospective bidders submittheir eligibility envelopes on or
before the deadline and at the place
specified in the Invitation to Apply
for Eligibility and to Bid?
Were there prospective bidders whosubmitted their eligibility envelopes
after the deadline?
If the answer above is YES, did theBAC reject the said submission?
Did the BAC open the eligibilityenvelopes on the date, time and
place specified in the Invitation to
apply for Eligibility and to Bid?
Did the BAC use the non-discretionary pass/fail criteria for
the eligibility check of prospective
bidders?
In case one or more of the requireddocuments for the eligibility
envelope of a prospective bidder is
missing, incomplete, or patently
insufficient, did the BAC declare
said prospective bidder as
ineligible?
If a prospective bidder is ratedpassed for all the eligibility
requirements, is he immediately
considered eligible to participate in
the bidding?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO(indicate date, time and
place)
YES / NO
YES / NO
YES / NO
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Did the BAC declare whichprospective bidders are eligible and
which are ineligible?
Did the procuring entity inform inwriting the prospective bidders of
their eligibility or ineligibility?
If a prospective bidder is foundineligible, were the grounds for its
ineligibility stated in the written
notice above?
In case a prospective bidderdetermined as ineligible wishes to
file a request for reconsideration
with the BAC, either verbally
during the time of the eligibility
check or in writing within seven (7)
calendar days upon written notice,
was the request for reconsiderationdue to the fault of the bidder?
If the answer above is YES, did theBAC consider the request for
reconsideration?
Upon receipt of the request forreconsideration, did the BACresolve the matter within seven (7)
calendar days from receipt thereof?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
Pre-bidConference (IRR
Section 22)
Is the ABC one million pesos ormore?
If the answer above is YES, did theprocuring entity hold at least one
(1) pre-bid conference?
If the answer above is YES, was thepre-bid conference held at least
twelve (12) calendar days before
the deadline for the submission and
receipt of bids?
Were the minutes of the pre-bidconference recorded and made
YES / NO(indicate amount)
YES / NO
YES / NO(indicate date)
YES / NO
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available to all participants not later
than three (3) calendar days after
the pre-bid conference?
Did an eligible bidder submit awritten request for an interpretation
or clarification to the BAC?
If the answer above is YES, was itsubmitted at least ten (10) calendar
days before the deadline set for the
submission and receipt of bids?
Were there any statements in thepre-bid conference, which modified
the terms of the bidding
documents?
If the answer above is YES, werethese specifically identified in
writing and issued as a
Supplemental/Bid Bulletin to thebid documents and sent to all
parties who have secured the bid
documents? (IRR Section 22.5)
Did the BAC respond throughSupplemental/Bid Bulletin issued at
least seven (7) calendar days before
the deadline for the submission andreceipt of bids?
Were the Supplemental/BidBulletins posted in the website of
the procuring entity as well as in the
G-EPS? (IRR Section 22.5.3)
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO(indicate dates)
YES / NO(indicate date)
Submission andReceipt of Bids
(IRR Section 25)
Did the bidder submit their bidenvelopes, sealed and duly marked,
on or before the deadline and at the
places specified in the Invitation toApply for Eligibility and to Bid and
the Bidding Documents?
Were there bidders who submittedtheir bid envelopes after the
deadline?
YES / NO
YES / NO
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If the answer above is YES, did theBAC reject the said submission?
Were the technical and financialbids submitted in two (2) separate
sealed bid envelopes, and containedin one outer envelope?
YES / NO
YES / NO
Modificationand Withdrawal
of Bids (IRR
Section 26)
In case a bidder modified its bid,was the modification done before
the deadline for the submission and
receipt of bids?
In case a bidder modified its bid,did the BAC allow the bidder to
retrieve its original bid?
In case a bidder modified its bid,was the bid envelope marked
modification to distinguish it
from its original bid?
In case a bidder withdrew its bid,was the letter of withdrawal
submitted before the deadline for
the submission and receipt of bids?
In case the bidder withdrew its bid,did the BAC allow the bidder tosubmit another bid, directly or
indirectly for the same contract?
In case a bidder did not participatein the bidding, was such non-
participation done in writing and
before the deadline for the receipt
of bids?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
Bid Opening(IRR Section
29)
Did the BAC open the bids at thedate, time and place specified in the
Invitation to Apply for Eligibility
and to Bid and as stated in the
bidding documents?
Did all the bidders or their dulyauthorized representatives attend
YES / NO(indicate date, time, and
place)
YES / NO
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the opening of bids?
Were all pages of the original copyof all bids received and opened
required to be initialed by all
members of the BAC or their duly
authorized representatives presentduring bid opening?
Were the minutes of the bidopening prepared and made
available to the public upon written
request and payment of specified
fee?
YES / NO
YES / NO
PreliminaryExamination of
Bids (IRR
Section 30)
Were the first envelopes opened inpublic for the purpose of
determining the bidders
compliance with the requisites
therefor?
Was a checklist of the requireddocuments specified in the IRR
Section 25.3 prepared by the
procuring entity, and were the
submitted documents checked
against said checklist to ascertain if
they are all present in the first bid
envelope?
Did the bids include a bid securityin the form prescribed by the
procuring entity as stated in IRR
Section 27?
If the answer above is YES, is theamount of the bid security at least
equal to the specified amount as
stated in IRR Section 27.2?
Were the bids and bid securitiesvalid for a maximum period of 120
calendar days from the opening of
bids?
In case of failure to enclose the bidsecurity, was the bidder
automatically disqualified?
YES / NO
YES / NO
YES / NO(indicate form)
YES / NO(indicate amount)
YES / NO
YES / NO
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In case one or more of the requireddocuments in the first envelope is
missing, incomplete or patently
insufficient, did the BAC disqualify
the concerned bidder outright and
immediately return to him thesecond bid envelope unopened?
Did the BAC open only the secondenvelopes of the bidders who
complied with the requirements for
the first envelopes?
Did the BAC check whether or notthe second envelopes contained all
the information/documents
specified in the IRR Section 25.4?
In case one or more of the requireddocuments in the second envelope
is missing, incomplete or patentlyinsufficient and/or the submitted
total bid price exceeds the approved
budget for the contract, did the
BAC disqualify the concerned
bidder outright and rated the bid as
failed?
Was there any written noticerequesting for reconsideration withthe BAC from a bidder whose bid
was rated as failed?
In case a bidder determined asfailed wishes to file a request for
reconsideration with the BAC,
either verbally during the time of
the bid opening or in writing within
seven (7) calendar days of bid
opening, was the request for
reconsideration due to the fault ofthe bidder?
If the answer above is YES, did theBAC consider the request for
reconsideration?
Upon receipt of the request for
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
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reconsideration, did the BAC
resolve the matter within seven (7)
calendar days from receipt thereof?
In case a bidder that failed tocomply with any of the
requirements for the first bidenvelope filed a motion for
reconsideration, did the BAC hold
its second bid envelope sealed and
unopened until such time the matter
is resolved?
YES / NO
Bid Evaluationfor the
Procurement of
Infrastructure
(IRR Section 32)
The procuring entity determines theLowest Calculated Bid (LCB)
through the following 2-step
procedure:
1. Did the BAC conduct a detailedevaluation of the financial
component of the bids to establish
the correct calculated prices of the
bids?
2. Was the ranking of the total bid
prices calculated from the lowest
to the highest in order to
determine the LCB?
Was the evaluation of bidscompleted not later than fifteen (15)
calendar days from the date of
opening of bids?
Did the BAC prepare thecorresponding Abstract of Bids,
which contains the following:
1. Name of the contract and itslocation, if applicable;
2. Time, date and place of bidopening; and3. Names of bidders and their
corresponding calculated bid
prices, arranged from lowest to
highest, the amount of bid
security and the name of the
issuing entity. (IRR Section
32.5)
YES / NO
YES / NO
YES / NO
YES / NO
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Were the Abstract of Bids signedby all BAC members?
YES / NO
Post-Qualification
(IRR Section 34)
Through post-qualification, did theprocuring entity ascertain, within
seven (7) calendar days from the
determination of the LCB, whether
the bidder with the LCB complies
with and is responsive to all
requirements and conditions for
eligibility and the bidding contract
as specified in the biddingdocuments?
With respect to the legalrequirements, did the BAC
undertake verification, validation,
and ascertainment of the licenses
and agreements, among others,
submitted by the bidder with the
LCB?
Did the BAC also undertakeverification, validation, andascertainment that the bidder with
the LCB is not included in any
Government blacklist?
With respect to the technicalrequirements, did the BAC
undertake verification and
validation of the following:
1. Competence and experience ofthe bidder and its key personnel
assigned to the project;
2. Availability and commitmentand/or inspection and testing of
equipment to be used for the
duration of the project;
3. Performance of the bidder in itson-going contracts, government
and/or private; and
YES / NO
YES / NO
YES / NO
YES / NO
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4. Sufficiency of the bid securityas to type, form, amount,
wording and validity period.
o With respect to the financialrequirements, did the BAC
undertake the verification andvalidation of the following:
1. Bid price proposal;2. Bank commitment to
provide credit line to the bidder,
if applicable;
3. Bidders stated net worth andliquid assets;
4. Bidders net working capital;5. Value of outstanding or
unfinished works; and
6. Bidders NFCC, wheneverapplicable
Did the bidder with the LCB passall of the post-qualification
criteria/requirements?
If the answer above is YES, did theBAC consider him post-qualified
and his bid as the Lowest
Calculated Responsive Bid
(LCRB)?
If the bidder with the LCB failedany of the post-qualification
criteria/requirements, did the BAC
consider him post-disqualified?
If the answer above is YES, did theBAC immediately notify him in
writing that he is post-disqualified
and inform him in the same notice
of the grounds for his post-
disqualification?
In case of post-disqualification, wasthe post-disqualified bidder given
seven (7) calendar days from
receipt of the notice of post-
disqualification to request for a
reconsideration of the decision from
the BAC?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
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In case of any such request forreconsideration, did the BAC
evaluate the request using the same
non-discretionary criteria?
If the answer above is YES, did theBAC issue its final determination of
the said request within seven (7)
calendar days from receipt thereof?
After the BAC notified the saidbidder with the LCB of its post-
disqualification, not withstanding
any pending request for
reconsideration, did the BAC
initiate and complete the post-
qualification on the bidder with the
second LCB?
Did the second LCB pass post-qualification?
If the answer above is YES, and inthe event that the request for
reconsideration of the bidder of the
LCB is denied, did the BAC post-
qualify the second LCB as the
bidder with the LCRB?
In case the second bidder failed thepost-qualification, did the BAC
repeat the procedure for post-
qualification with the next lowest
calculated bid and so on, until the
LCRB is determined?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
Notice andExecution of
Award (IRR
Section 37)
Was the award of contract madeusing the submitted bid price of the
bidder with the LCRB or the
calculated bid price, whichever islower?
In the case of a Single CalculatedResponsive Bid as provided in IRR
Section 36, was the bidder with the
Single Calculated Responsive Bid
awarded the contract?
YES / NO(indicate contract price)
YES / NO
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Was the decision whether or not toaward the contract made within
fifteen (15) calendar days from the
determination and declaration by
the BAC of the LCRB?
In the case of GOCCs and GFIs,was the decision whether or not to
award the contract made within
thirty (30) calendar days from the
determination and declaration by
the BAC of the LCRB?
Within the same period, did theBAC notify all losing bidders of
their decision?
Was the contract awarded withinthe bid validity period?
Did it become necessary to extendthe validity of bids?
Did the winning bidder or its dulyauthorized representative enter into
contract with the procuring entity
within ten (10) calendar days from
receipt of the notice of award?
Was the Notice of Awardimmediately posted in a
conspicuous place within the
premises of the procuring entity and
in the website of the procuring
entity and/or the G-EPS?
Did the contract awardee post aperformance security, in the form
and amount prescribed in IRR
Section 39, in favor of the
Government within the timespecified by the procuring entity
after contract signing?
Was the performance security inany of the following forms and in
accordance with the following
schedule:
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO(indicate form and
amount)
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1. Cash, certified check, cashierscheck, managers check, bank
draft, or irrevocable letter of
credit 5% of the total contract
price
2. Bank guarantee 10% of thetotal contract price3. Surety bond, callable on
demand issued by surety or
insurance companies 30% of
the total contract price
4. Any combination thereof5. Foreign government guarantee
100% of the total contract price
In the event of refusal, failure orinability of the bidder with the
LCRB to enter into contract withthe Government and/or post the
required performance security
within the time provided, did the
procuring entity impose the
appropriate sanctions provided for
under IRR Section 65.3?
In case of refusal, failure orinability of the bidder with the
LCRB to enter into contract with
the Government and/or post therequired performance security
within the time provided therefore,
did the procuring entity exercise its
option to consider for award the
bidder with the second LCRB at his
submitted bid if the same does not
exceed the approved budget of the
contract awarded?
In case of a subsequent refusal,failure or inability, was the same
procedure above followed by theprocuring entity until an award was
made?
When further approval of higherauthority is required, did the
approving authority for the contract
or his duly authorized
representative approve or
YES / NO
YES / NO
YES / NO
YES / NO
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disapprove the contract, within
twenty (20) calendar days from the
receipt thereof?
In the case of GOCCs, did theapproving authority for the contract
or his duly authorizedrepresentative approve or
disapprove the contract, within
thirty (30) calendar days from the
receipt thereof?
Did the procuring entity issue theNotice to Proceed together with the
copy of the approved contract to the
successful bidder, within seven (7)
calendar days from the date of
approval of the contract?
Did the procuring entity review thequalifications of the bidder at any
stage of the procurement process
and find any grounds for
misrepresentation or change in the
prospective bidders capability to
undertake the project?
If the answer above is YES, did itresult to the bidders ineligibility/
disqualification from submitting abid or obtaining an award?
Was the procurement process fromopening of bids up to the award of
contract completed within three (3)
months or a shorter period as
determined by the procuring entity?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
Protests onDecisions of the
BAC (IRRSection 55)
Was there a protest on the decisionsof the BAC with respect to the
conduct of the bidding?
Was a prior motion forreconsideration filed by the bidder
within the reglementary period and
the same has been resolved?
Was the protest filed within seven
YES / NO
YES / NO
YES / NO
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(7) calendar days from receipt by
the bidder of the resolution of the
BAC denying its motion for
reconsideration?
Was the protest in the form of averified position paper and filedwith the head of the procuring
entity together with a non-
refundable protest fee in an amount
equivalent to no less than one
percent (1%) of the ABC?
Was the protest resolved by thehead of the procuring entity within
seven (7) calendar days from
receipt thereof?
YES / NO(indicate issue(s) and
amount)
YES / NO
Failure ofBidding (IRR
Section 35)
Did the BAC declare the biddinga failure in any of the followingconditions:
1. No prospective bidder submitsan LOI or no bids are received;
2. All prospective bidders aredeclared ineligible;
3. All bids fail to comply with allthe bid requirements or fails
post-qualification4. The bidder with the LCRBrefuses, without justifiable
cause, to accept the award of
contract and no award is made
in accordance with IRR Section
40
YES / NO(indicate which condition)
Recommended