Perfecting Your Presentations

Perfecting Your Presentations

Jamie MatczakNicolet Federated Library System

Green Bay, WIjmatczak@mail.nfls.lib.wi.us

What Are We Going To Cover?• Organizing & Creating a Great Presentation

•  Building Audience Rapport & Maintaining Attention

•  Polishing Your Delivery

• Hand Outs

•  5 Presentation Must-Haves

2 Slides

TODAY’S SESSION1. WE WILL COVER A VARIETY OF TOPICS.2. IT WILL LAST 50 MINUTES WITH TIME FOR

QUESTIONS.3. FEEDBACK ON THIS PRESENTATION IS

APPRECIATED.

Today’s Session1. Variety of topics covered2. 50 Minutes Plus Q & A3. Feedback appreciated

Which was easier to read? Why?

What Tool Should We Use?

• Google Docs• Prezi• Empressr• Slidebank• Slideshare

Organizing Effective Presentations

Effective Presentations1. Know Your Purpose

2. Know Your Audience- Friendly, Neutral, Uninterested, Hostile

3. Organize the Introduction

4. Organize the Body

The 10/20/30 Rule

–10 Slides–20 Minutes–30-point Font

How Do We Organize a Presentation? 

1. Chronological2. Topic Grouping 3. Journalism Pattern4. Problem/Solution5. Compare/Contrast (Pro/Con)

Organizing for Your Audience

Friendly

Any pattern

Neutral

UninterestedHostile

Pro/Con, Problem/Solution

Not Topical or Chronological

Topical or Chronological

Friendly

Any pattern

FriendlyFriendly

Any pattern

Friendly

Any patternAny pattern

Friendly

Any pattern

FriendlyFriendly

Any pattern

FriendlyFriendly

Any pattern

Friendly

Creating a Great Presentation

• Can you read this??

• Use the 6 x 6 rule. • Use the 6 x 6 rule. • Use the 6 x 6 rule. • Use the 6 x 6 rule. • Use the 6 x 6 rule. • Use the 6 x 6 rule.

• Use Special Effects Wisely.

• Use Special Effects Wisely.

• Use Special Effects Wisely.

• Nicolet Federated Library System

Building Audience Rapport & Maintaining Attention

Although multimedia presentations

supply terrific sizzle, they can’t replace the steak.

Non-Verbal Techniques• Look Nice• Animate Your Body• M o v e……………….• Vary your facial expression

Verbal Techniques

• Imagery

• Speak extemporaneously

• Punch your words

• Verbal Signpost

• You? = No

Polishing Your Delivery• Pause• Use the Brakes• Avoid Digressions• Control Your Voice• Encourage & Repeat Questions• Reinforce, End and Appreciate

Delivery Style and Audience

Friendly → Pleasant, smile

Neutral → Confident, small gestures

Uninterested → Dynamic, large gestures

Hostile → Calm, controlled

Stage Fright• Breathe• Convert Your Fear• Ignore Stumbles• Others ?

Hand Outs: Are they needed?

What Should I Include?

• White Space• Visuals/Charts• Contact info

The “Slideument”

http://www.rethinkpresentations.com/the-handout-not-your-slides/

When To “Hand it Out?”

Beginning vs The End

Keys • Accessible• 1 page• Nothing new• Images• Professional

Supporting Material and Audience

Friendly → Humor, PersonalNeutral → Facts, Statistics

Uninterested → Humor, Visuals, Quotes

Hostile → Objective, Expertise

5 Presentation Musts!• Practice • Prepare• Drink• Layers• Confidence

This is What We Covered:

• Organizing & Creating a Great Presentation

•  Building Audience Rapport & Maintaining Attention

•  Polishing Your Delivery

• Hand Outs

• 5 Presentation Musts-Haves

Take Aways!

What is one thing you can work on for your

next presentation?  

Other Tips? Questions? Thank you!!  

Jamie MatczakNicolet Federated Library System

jmatczak@mail.nfls.lib.wi.us920-448-4413

Facebook, LinkedInTwitter: Travelingjamie

Slides available on ARSL Conference Website