PHILADELPHIA UNIVERSITY FACULTY MANUAL

PHILADELPHIAUNIVERSITY

FACULTYMANUAL

RevisedFinalDraft–December1,2014

Contents

1 Preface_______________________________________________________________________________________________________1

1.1 NatureoftheFacultyManual _________________________________________________________________1

1.2 ReservationsofRights_________________________________________________________________________1

2 Background_________________________________________________________________________________________________2

2.1 HistoryoftheUniversity_______________________________________________________________________2

2.2 TheUniversityMission_________________________________________________________________________3

3 AdministrativeOrganization____________________________________________________________________________4

3.1 UniversityAdministration_____________________________________________________________________4

3.2 AcademicAdministration _____________________________________________________________________4

3.2.1 AcademicUnits___________________________________________________________________________________________4

3.2.2 AcademicLeadership____________________________________________________________________________________4

3.2.3 AcademicSupportDepartments________________________________________________________________________5

4 DeliberativeandVotingBodyoftheFaculty_________________________________________________________6

4.1 DeliberativeBodyoftheFaculty _____________________________________________________________6

4.2 VotingBodyoftheFaculty_____________________________________________________________________6

5 CategoriesofFacultyEmployees________________________________________________________________________7

5.1 Full‐timeFaculty________________________________________________________________________________7

5.1.1 Tenure‐trackandTenured______________________________________________________________________________7

5.1.1.1 Tenure‐track(Probationarycontract)___________________________________________________________7

5.1.1.2 Tenured(Tenure)__________________________________________________________________________________7

5.1.2 Renewablenon‐tenuretrackfaculty(“Practicefaculty”)_____________________________________________8

5.1.2.1 Practice‐track(ProbationaryContract)__________________________________________________________8

5.1.2.2 Practice(5‐and7‐YearContracts) _______________________________________________________________8

5.1.3 Full‐timeAdministratorsofAcademicProgramswithfacultyappointment________________________8

5.1.4 Full‐timeFacultywithAdministrativeAppointments________________________________________________8

5.1.5 ExecutiveDeansandAcademicDeanswithfacultyappointments __________________________________8

5.1.6 Visitingteachingfaculty_________________________________________________________________________________9

5.1.6.1 Typesofvisitingteachingfaculty_________________________________________________________________9

5.1.6.2 VisitingResearchfaculty__________________________________________________________________________9

5.1.7 Part‐timeFaculty _______________________________________________________________________________________11

5.1.8 Short‐TermFacultyandInstructionalStaff___________________________________________________________11

5.1.8.1 EmeritusFaculty__________________________________________________________________________________11

5.1.8.2 AdjunctFaculty ___________________________________________________________________________________11

5.1.8.3 UniversityStaffTeachingaCourse______________________________________________________________12

5.1.9 AcademicSupportStaff_________________________________________________________________________________12

5.1.9.1 MedicalDirector__________________________________________________________________________________12

5.1.9.2 ClinicalCoordinator/ClinicalDirector_________________________________________________________12

5.1.10 InstructionalAssistance_____________________________________________________________________________12

5.1.10.1 TeachingAssistant(staff)________________________________________________________________________12

5.1.10.2 LaboratoryAssistant(staff)______________________________________________________________________12

5.1.10.3 ResearchAssistant(staff)________________________________________________________________________12

5.1.10.4 Advisor(staff)_____________________________________________________________________________________12

5.1.11 AffiliatedFaculty_____________________________________________________________________________________13

5.1.11.1 ClinicalEducator,FieldworkEducator,orPreceptor__________________________________________13

5.1.11.2 ClinicalAdjunctFaculty __________________________________________________________________________13

5.1.11.2.1 ClinicalAdjunctInstructor__________________________________________________________________13

5.1.11.2.2 ClinicalAdjunctAssistantProfessor________________________________________________________13

5.1.11.2.3 ClinicalAdjunctAssociateProfessor_______________________________________________________13

5.1.11.2.4 ClinicalAdjunctProfessor___________________________________________________________________13

6 ProceduresforGrievancesofMattersofEmployment_____________________________________________14

6.1 CommunityStandardsofConduct___________________________________________________________14

6.2 DisciplinaryProcedures______________________________________________________________________14

6.2.1 Facultywithtenureoronlong‐termcontractwhoarerecommendedfortermination___________15

6.3 DisciplinaryActions___________________________________________________________________________15

6.3.1 MinorSanction__________________________________________________________________________________________16

6.3.2 SevereSanction_________________________________________________________________________________________16

6.3.3 TerminationforCause__________________________________________________________________________________16

6.3.4 Removal_________________________________________________________________________________________________16

7 ReleasefromUniversityService________________________________________________________________________17

7.1 Non‐Reappointment___________________________________________________________________________17

7.2 TerminationforotherReasons______________________________________________________________17

7.2.1 NoticeofNon‐reappointment_________________________________________________________________________17

7.2.2 TerminalYearincasesofnon‐reappointmentintenureorlong‐termcontractcases____________17

7.3 TerminationofEmploymentbytheFacultyMember(employee)_____________________17

7.3.1 NoticePeriodforTerminationofEmployment_______________________________________________________17

7.3.2 WaiverofRequiredNoticePeriod_____________________________________________________________________18

8 AppealsofReappointmentorPromotionDecisions________________________________________________19

8.1 DefinitionandPurpose_______________________________________________________________________19

8.2 GroundsforAppeal____________________________________________________________________________19

8.3 ProceduresforAllAppeals___________________________________________________________________19

9 FacultyEffort_______________________________________________________________________________________________20

9.1 Full‐timeFaculty_______________________________________________________________________________20

9.1.1 Off‐ContractMonths____________________________________________________________________________________20

9.1.1.1 Teaching___________________________________________________________________________________________20

9.1.1.2 SponsoredResearch______________________________________________________________________________20

9.2 Part‐timeFaculty_______________________________________________________________________________20

9.3 Short‐TermFaculty____________________________________________________________________________20

10 SalariesandBenefits__________________________________________________________________________________21

10.1 Salaries__________________________________________________________________________________________21

10.2 Benefits__________________________________________________________________________________________21

10.2.1 FacultyMemberEnrollinginaGraduateProgram________________________________________________21

10.2.2 FamilyandMedicalLeaveAct(FMLA)_____________________________________________________________21

10.3 EqualOpportunity_____________________________________________________________________________21

11 ApprovalofandSearchesforFull‐timeFacultyPositions_____________________________________23

11.1 ConferralofanInitialFacultyAppointment_______________________________________________23

11.2 NeworReplacementFacultyPositions_____________________________________________________23

11.3 ContracttypesforNewFacultyPositions__________________________________________________23

11.3.1 Tenure‐Trackpositions _____________________________________________________________________________23

11.3.2 Practice‐Trackpositions ____________________________________________________________________________23

11.3.2.1 SearchesforCandidateswithSignificantIndustryExperience________________________________24

11.4 SearchesforCandidateswithTenureCredentials________________________________________24

11.5 SearchCommittees____________________________________________________________________________24

11.6 SearchesProcedures__________________________________________________________________________24

11.7 OfferstoFinalists______________________________________________________________________________25

11.8 OfferstoCandidateswithPriorUniversityEmploymentHistory______________________25

11.9 OfferstoCandidatesinVisitingPositions__________________________________________________25

11.10 ConditionsofandProceduresforCreditforPriorExperience_______________________25

11.10.1 AtInitialHire_________________________________________________________________________________________25

11.10.2 DuringProbationaryPeriod ________________________________________________________________________25

11.11 PersonnelandOtherFilesandWaiversofAccessduringReviews__________________26

11.11.1 SubmittalofApplicationMaterialsatInitialHire _________________________________________________26

11.11.2 PersonnelFile________________________________________________________________________________________26

11.11.3 WaiversofAccesstoDossierandSupplementalDocumentsFolderinReviewproceedings__26

11.12 ConditionsforInitialAppointmentandRanksforfull‐timefaculty ________________27

11.12.1 Instructor_____________________________________________________________________________________________27

11.12.2 Lecturer_______________________________________________________________________________________________27

11.12.3 AssistantProfessor__________________________________________________________________________________27

11.12.4 AssociateProfessor__________________________________________________________________________________28

11.12.5 Professor_____________________________________________________________________________________________28

12 PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure______29

12.1 Purpose__________________________________________________________________________________________29

12.2 Eligibility________________________________________________________________________________________29

12.3 Procedures______________________________________________________________________________________29

12.4 Timingofmeetings____________________________________________________________________________31

13 FacultyParticipationinandVotingProceduresforContractReviews______________________32

13.1 ParticipationinContractReviews___________________________________________________________32

13.2 SeniorFacultyResponsibilities______________________________________________________________32

13.2.1 SeniorFacultyPeer‐ReviewEvaluation____________________________________________________________32

13.2.2 SeniorFacultyMeetingwithCollegePersonnelCommittee(CPC)_______________________________33

13.2.3 FullProfessors’AdvisoryMeetingwithUniversityPersonnelCommittee(UPC)_______________33

13.3 CommitteesInvolvedinContractReviews_________________________________________________33

13.3.1 CollegePersonnelCommittee_______________________________________________________________________33

13.3.2 UniversityPersonnelCommittee___________________________________________________________________34

13.3.3 SeniorFacultyMembersservingonbothCommittees____________________________________________34

13.4 ProgramDirectors_____________________________________________________________________________34

13.4.1 ProgramDirectorswithFacultyStatus_____________________________________________________________34

13.5 ExecutiveDeansandAcademicDeans______________________________________________________35

13.5.1 ExecutiveDeansandAcademicDeans’withFacultyStatus______________________________________35

14 Dates,DeadlinesandNotificationsinContractReviews_______________________________________36

14.1 DatesandDeadlines___________________________________________________________________________36

14.2 TimingofNotificationsinContractReviews_______________________________________________36

14.2.1 ReasonsforUnfavorableRecommendationsandDecisionsinReviewCases___________________36

15 DossiersforContractReviewsandPromotions__________________________________________________37

15.1 PurposeandDefinitionofaDossier________________________________________________________37

15.2 PreparationforCompletingtheDossier___________________________________________________37

15.3 CreationandSubmissionoftheDossier____________________________________________________37

15.3.1 SubmissionofDossierasConsenttotheReview__________________________________________________37

15.3.2 LateSubmissionoforIncompleteDossier_________________________________________________________37

15.4 DossiersforTenureandFive‐YearContractReviews____________________________________37

15.5 Dossiersfor7‐YearContractReviews______________________________________________________37

15.6 DossiersofTrans‐CollegeorTrans‐disciplinaryFaculty________________________________38

15.6.1 TimingofrequestofadditionalrecommendationsforTrans‐CollegeorTrans‐DisciplinaryFaculty 38

16 SupplementalDocumentsFoldersforContractReviewsandPromotions__________________39

16.1 Contents_________________________________________________________________________________________39

16.2 WaiversofAccess______________________________________________________________________________39

17 Candidate’sFolderforContractReviewsandPromotions_____________________________________40

17.1 Contents_________________________________________________________________________________________40

18 ReviewsforRenewalofInitial,ProbationaryContracts_______________________________________41

18.1 Overview________________________________________________________________________________________41

18.2 ExtensionofProbationaryPeriod__________________________________________________________41

18.2.1 EligibilityforExtensionoftheProbationaryPeriodunderFMLA _______________________________41

18.2.2 EligibilityforExtensionoftheProbationaryPeriodunderAcademicPolicy____________________41

18.2.3 ProcedurestoExtendtheProbationaryPeriod ___________________________________________________42

18.3 ProceduresforAdvancementinRanktoAssistantProfessor__________________________42

18.4 CriteriaforRenewalofProbationaryContracts__________________________________________42

19 First2‐YearContractRenewal_______________________________________________________________________43

19.1.1 ProceduresandSchedulesfortheFirst2‐YearContractReview________________________________43

20 Second2‐YearContractRenewal ___________________________________________________________________47

20.1.1 ProceduresandSchedulesfortheSecond2‐YearContractReview _____________________________47

21 ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion_________________51

21.1 Overview_______________________________________________________________________________________51

21.2 Criteria __________________________________________________________________________________________51

21.2.1 CriterionA.CredentialsandExperience___________________________________________________________51

21.2.2 CriterionB.Teachingeffectiveness________________________________________________________________53

21.2.3 CriterionC.ProfessionalactivityandachievementintheCandidate’scurrentfield ___53

21.2.4 CriterionD.ServicetotheInstitution __________________________________________________________54

21.3 ApplicationofCriteria_________________________________________________________________________55

21.3.1 Tenureand5‐YearContract_________________________________________________________________________55

21.3.2 7‐YearContract______________________________________________________________________________________55

21.3.3 PromotiontoFullProfessor_________________________________________________________________________55

22 ReviewfortenureandpromotiontoAssociateProfessor______________________________________56

22.1 OverviewofProcedures______________________________________________________________________56

22.2 ConditionsforTenureandPromotion______________________________________________________56

22.3 ApplicationofCriteriaforTenureand5‐YearContract_________________________________56

22.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract__________________56

23 ProceduresandScheduleforTenureReviews____________________________________________________57

24 Reviewfora5‐YearContractandPromotiontoAssociateProfessor________________________63

24.1 SummaryofProcedures______________________________________________________________________63

24.2 Conditionsfor5‐TermContractandPromotion__________________________________________63

24.3 ApplicationofCriteriaforTenureand5‐YearContract_________________________________63

24.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract__________________63

24.5 ProceduresandScheduleforFive‐YearContractReviews______________________________64

25 PromotiontoFullProfessor_________________________________________________________________________70

25.2 CriteriaforPromotiontofullProfessor____________________________________________________70

25.3 ProceduresandScheduleforPromotiontoFullProfessor______________________________71

26 7‐YearPracticeContractsforFacultyintheRanksofAssociateProfessorandProfessor,respectively______________________________________________________________________________________________________76

26.2 ConcurrentReviewsforPromotiontoFullProfessorand7‐YearContract __________76

26.3 AcademicPolicytoExtendaContractPeriodrelatedtoFMLA_________________________76

26.3.1 ProcedurestoExtendtheContractPeriodrelatedtoFMLA______________________________________76

26.4 CriteriaforInitial7‐YearContractsandRenewalof7‐YearContracts________________77

26.4.1 CriterionA:Credentials_____________________________________________________________________________77

26.4.2 CriterionB:TeachingEffectiveness________________________________________________________________77

26.4.3 CriterionC:ProfessionalActivityandAchievement______________________________________________77

26.4.4 CriterionD.ServicetotheInstitution______________________________________________________________77

26.5 ProceduresandSchedulefor7‐YearContractReviews__________________________________77

27 Conversiontodifferentcontracttype______________________________________________________________81

27.1 Background_____________________________________________________________________________________81

27.2 Intent ____________________________________________________________________________________________81

27.3 CriteriaforConversion________________________________________________________________________81

27.4 MaterialsRequiredforReviewforContractConversion________________________________82

27.4.1 ApplicationforContractConversion____________________________________________________________82

27.4.2 SupplementalDocuments_________________________________________________________________________82

27.5 ProceduresforInitiatingaReviewforContractConversion____________________________82

27.5.1 ReviewOutcomes __________________________________________________________________________________84

27.5.2 Otherconsiderations______________________________________________________________________________85

28 SpecialConditionsforReviewsofFull‐timeFacultywithAdministrativeAssignments_86

28.1 Overview________________________________________________________________________________________86

28.2 ContractLengthforAdministrativeAssignment__________________________________________86

28.3 ResponsibilitiesandExpectationsforAdministrativeAssignment____________________86

28.4 AnnualEvaluationofAdministrativeAssignment________________________________________86

28.5 FacultyReviewProceduresforFacultywithAdministrativeAssignments___________86

29 EmeritusStatus_________________________________________________________________________________________87

29.1 ProcedurestoConferEmeritusStatus______________________________________________________87

29.2 PrivilegesofEmeritifaculty__________________________________________________________________87

29.3 PrivilegesofEmeritiAdministrators_______________________________________________________88

30 FacultyRightsandResponsibilities________________________________________________________________89

30.1 Overview________________________________________________________________________________________89

30.2 TheAdministration____________________________________________________________________________89

30.3 AcademicFreedom(1940StatementofPrinciplesofAcademicFreedomandTenure)__________________________________________________________________________________________________90

30.4 Teaching_________________________________________________________________________________________90

30.4.1 TeachingLoad________________________________________________________________________________________91

30.4.2 TeachingSchedules__________________________________________________________________________________91

30.4.3 TenuredFacultywithAdministrativeAppointments_____________________________________________91

30.5 AttendanceatFacultyMeetings,ConvocationandCommencement___________________91

30.6 ServiceonFacultyCommittees______________________________________________________________92

30.7 Advising,OfficeHoursandStudentActivities_____________________________________________92

30.8 ResponsibleEmployeesandDutytoReportSexualAssaultandHarassment(includingsexualviolence)___________________________________________________________________________93

30.9 CampusSecurityAuthoritiesandtheDutytoReportaCrime(CleryActStatementundertheCampusSecurityAct)_____________________________________________________________________93

30.10 ProfessionalDevelopment,ProfessionalPractice,andExtra‐UniversityActivities 94

30.10.1 ProfessionalDevelopment__________________________________________________________________________94

30.10.1.1 ProceduresforArrangingforProfessionalDevelopment___________________________________94

30.10.2 ProfessionalPractice________________________________________________________________________________94

30.10.2.1 ProceduresforArrangingProfessionalPractice_____________________________________________94

30.10.3 Extra‐UniversityActivities__________________________________________________________________________94

30.10.3.1 ProceduresforExtra‐UniversityActivities __________________________________________________95

30.10.3.2 CausetoCeaseExtra‐UniversityActivities___________________________________________________95

30.10.3.3 CompensationforExtra‐UniversityActivities_______________________________________________95

30.10.4 OtherProceduresrelatedtoProfessionalPracticeandExtra‐UniversityActivities____________95

31 AcademicPolicies______________________________________________________________________________________97

31.1 ObservanceofReligiousHolidays___________________________________________________________97

31.1.1 Overview_____________________________________________________________________________________________97

31.1.2 Implementation______________________________________________________________________________________97

32 ProfessionalLeavesofAbsence______________________________________________________________________99

32.1 UniversitySabbaticalLeave_________________________________________________________________99

32.1.1 Overview_____________________________________________________________________________________________99

32.1.2 Eligibility_____________________________________________________________________________________________99

32.1.3 Procedures___________________________________________________________________________________________99

32.1.4 SalaryandBenefitswhileonSabbaticalLeave__________________________________________________103

32.1.4.1 Salary____________________________________________________________________________________________103

32.1.4.2 Benefits__________________________________________________________________________________________103

32.1.5 OtherunemploymentwhileonUniversity‐PaidSabbatical ____________________________________103

32.1.6 SabbaticalLeaveRequirements___________________________________________________________________103

32.1.6.1 ExpectationtoReturnafteraSabbaticalLeave_______________________________________________103

32.1.6.2 SabbaticalReport_______________________________________________________________________________103

32.2 SponsoredLeaveofAbsence_______________________________________________________________104

32.2.1 Overview___________________________________________________________________________________________104

32.2.2 PermissiontoseekaSponsoredLeave___________________________________________________________104

32.2.3 PermissiontoAccepttheTermsoftheAward___________________________________________________104

32.2.4 AwardAgreements________________________________________________________________________________104

32.2.5 SalaryandBenefitswhileonSponsoredLeaveofAbsence_____________________________________104

32.2.6 LeaveReport_______________________________________________________________________________________105

32.3 UnpaidProfessionalLeavesofAbsence__________________________________________________105

32.4 PersonalLeavesofAbsence________________________________________________________________106

APPENDIXA:SchedulesforReviewsforContractRenewalsandPromotions_________________________________107

APPENDIXB.DOSSIERREQUIREMENTS______________________________________________________________________________137

APPENDIXC.SUPPLEMENTALDOCUMENTSFOLDER _______________________________________________________________140

APPENDIXD1.PolicyandGuidelinespertainingtoOutsideAssessors_________________________________________147

APPENDIXD2.University’sproceduresforselectingoutsideassessors________________________________________148

APPENDIXD3.FormforRecommendingoutsideassessors_______________________________________________________150

APPENDIXD4.ACKNOWLEDGMENTANDWAIVER:ConfidentialityofCertainEvaluationMaterials_____151

APPENDIXE.CLASSVISITATIONPOLICY ______________________________________________________________________________154

APPENDIXF.PeerEvaluationforContractRenewalandPromotion____________________________________________155

APPENDIXG:Dean’sContractRenewalandPromotionEvaluationForm _____________________________________157

33 GLOSSARYOFTERMS________________________________________________________________________________158

Index________________________________________________________________________________________________________________a

EndNotes____________________________________________________________________________________________________________

ListofTables

Table1:RanksandCredentialsforVisitingTeachingFaculty..........................................................................10

Table2: MinimumTeachingExperiencebyFacultyRank.............................................................................52

Table3: WeightingofTypesofTeachingExperience......................................................................................52

Table4:ScheduleforFirst2‐YearContractRenewal(Year2).......................................................................108

Table5.ScheduleforSecond2‐YearContractRenewal(Year4of6).........................................................112

Table6.ScheduleforTenureandScheduleforFive‐YearContract(Year6)...........................................117

Table7.ScheduleforPromotiontoFullProfessor..............................................................................................123

Table8.Schedulefor7‐YearContracts(year6of7‐YearContract)............................................................128

Table9.ProceduresandScheduleforSabbaticalApplications......................................................................133

Table10:MaterialsRequiredforaFacultyReview............................................................................................142

1 Preface

1.1 NatureoftheFacultyManual

ThisversionoftheFacultyManualrepresentsthefruitsofamulti‐year,ongoingdialoguebetweentheFacultyandtheAdministrationofPhiladelphiaUniversity.WhiletheFacultyisresponsibleforfinalapprovaloftheportionoftheManualtitledTheOrganizationoftheFaculty,andtheAdministrationisresponsibleforfinalapprovalofthebalanceoftheManual,theentireproductrepresentsacollegialefforttoachieveSharedGovernance.

NeithertheFacultyManualnoranyotherUniversitydocument(otherthananexecutedemploymentcontractsignedbythePresident)confersanycontractualright,eitherexpressedorimplied.Nevertheless,theprinciplesandproceduresarticulatedintheManualprovideamanageable,consistentframeworkforaddressingthemyriadtopicsitencompasses.

1.2 ReservationsofRights

ThisFacultyManualsupersedesallpriorfacultymanualsandpoliciesonthesubjectsdiscussedinthisManual.TheAdministrationofPhiladelphiaUniversity,throughtheOfficeofthePresidentandOfficeoftheProvost,reservestherighttowithdraw,addtoormodifysuchpractices,policiesandproceduresatanytime,orfromtime‐to‐time,totheextentitbelievessuchactionswillbestpromotetheintendedobjectives.However,nochangeswillbemadewhichwouldviolatefederal,stateorlocallaw.TheAdministrationwillconsultwiththeUniversityPersonnelCommitteeonchangespertainingtoreviewsforreappointmentandpromotion.Inaddition,generalfacultycommentwillbewelcomed.

TheFacultywillbegivennoticeofanyproceduralchangestowhichtheywillbeexpectedtoadheregoingforward.Changespertainingtoreviewcriteriawillbeeffectivetwoacademicyearsaftertheannouncementismade.AnnouncementspertainingchangespertainingtoreviewcriterianormallywillbemadebyMay1andinanyeventbynolaterthanJune30.

Inaddition,theAdministrationmaywaiveapplicationofparticularpoliciesorprocedures,particularlywhereuniquecircumstancesarisethatmaynothavebeencontemplatedbythedrafters.

IntheeventofanydiscrepanciesbetweenthisFacultyManualandtheUniversity’sEmployeeHandbook,theFacultyManualhasprecedenceregardinganysuchinconsistencies.Ifyouhaveanyquestionsaboutthetwodocuments,pleasecheckwiththeProvost’sOfficeandtheHumanResourcesDepartment.

2 Background

2.1 HistoryoftheUniversity

PhiladelphiaUniversitywasfoundedin1884asthePhiladelphiaTextileSchool,inthewakeofthe1876CentennialExposition.Agroupoftextilemanufacturers,ledbyTheodoreSearch,noticedasizeablegapbetweenthequalityandvarietyofAmericantextileproductsandthosedisplayedbyEuropeanmills.Toaddressthis,thegroupestablishedtheSchooltoeducateAmerica’stextileworkersandmanagers.PhiladelphiaUniversitywasthefirstprivateAmericantextileschoolintheUnitedStates.Withinayear,theSchoolbecameadepartmentofthePennsylvaniaMuseumSchoolofIndustrialArt,nowthePhiladelphiaMuseumofArt.Bythemid‐1890s,theSchoolwaslocatedatBroadandPineStreetsindowntownPhiladelphia.

TheSchoolsurvivedtheDepressionandenteredanewperiodofgrowthattheoutsetofWorldWarII.In1942theSchool’snamewaschangedtothePhiladelphiaTextileInstitute,anditwasgrantedtherighttoawardbaccalaureatedegrees.In1946,theInstitutemovedtoa12‐acrecampusintheEastFallssectionofPhiladelphia.In1949,theInstituteseparatedfromtheMuseumSchoolandincorporatedasanindependentinstitution.

Throughoutthe1950sand60s,theInstitutecontinuedtogrow.Thestudentpopulationdoubledbetween1954and1964.In1961,theInstitute’snamechangedtoPhiladelphiaCollegeofTextilesandScience.In1976,theCommonwealthgrantedtherighttoawardagraduatedegree,theMasterofBusinessAdministration.By1978,thestudentpopulationhaddoubledagain.

Withincrementallandpurchases,by1972thesizeofcampushaddoubled.Additionallandswerepurchasedin1982and1999,whichdoubledthesizeofcampusagain.Foradescriptionofthecurrentcampusandfacilities,pleasevisithttp://www.philau.edu/about/campus‐and‐facilities.

Tobetterreflecttheinstitution’sbreadthanddepthanditssuccessfulgrowth,theCollegeappliedforandwasgranteduniversitystatusbytheCommonwealthofPennsylvaniain1999.Andthesameyear,theBoardofTrusteesvotedtochangetheSchool’snametoPhiladelphiaUniversity,thefirstprivateuniversityintheUnitedStatestobenamedexclusivelyaftertheCityofPhiladelphia.ThenamePhiladelphiaUniversitybecameeffectiveonJuly13,1999.

TheUniversitynowhasthreecollegesandoneschool:theCollegeofArchitectureandtheBuiltEnvironment;theCollegeofDesign,EngineeringandCommerce;theCollegeofScience,HealthandtheLiberalArts;andtheSchoolofContinuingandProfessionalStudies.

PhiladelphiaUniversityisaccreditedbytheMiddleStatesAssociationofCollegesandSchools.Variousindividualprogramsareaccredited,asrequiredbytherespectiveprofessionals.Foralistofaccreditedprograms,pleasevisithttp://www.philau.edu/heoa.

2.2 TheUniversityMission

PhiladelphiaUniversityisastudent‐centeredinstitutionthatpreparesgraduatesforsuccessfulcareersinanevolvingglobalmarketplace.Byblendingtheliberalartsandsciences,professionalstudies,interdisciplinarylearning,andcollaborationsinandoutoftheclassroom,studentslearntothriveindiverseandchallengingenvironments.Ourstudentsareencouragedtoformsupportiverelationshipswitheachotheraswellasfaculty,staff,andalumniinanacademicallyrigoroussettingthatisfocusedonintellectualandpersonalgrowth.PhiladelphiaUniversityisanexperientiallearningcommunitywhereintegrity,creativity,curiosity,ethics,responsibility,andthefreeexchangeofideasarevalued.

3 AdministrativeOrganization

3.1 UniversityAdministration

ThePresidentistheChiefExecutiveOfficeroftheUniversityandisdirectlyresponsibletotheBoardofTrustees.ThefollowingofficersreportdirectlytothePresident:

Provost/DeanoftheFaculty; ChiefFinancialOfficer; ChiefOperatingOfficer/VicePresidentforAdministration/SecretaryoftheUniversity DeanofStudents; DeanofEnrollmentManagement; VicePresidentforDevelopmentandAlumniRelations; VicePresidentforInformationResources; VicePresidentforMarketingandPublicRelations;and VicePresidentforInnovation

3.2 AcademicAdministration

TheProvostistheChiefAcademicOfficeroftheUniversityandisresponsibletothePresident.ThefollowingacademicunitsanddepartmentsreporttotheProvost’sOffice:

3.2.1 AcademicUnits

CollegeofArchitectureandtheBuiltEnvironment CollegeofScience,HealthandtheLiberalArts KanbarCollegeofDesign,EngineeringandCommerce

3.2.2 AcademicLeadership

ExecutiveDeanofCollegeofArchitectureandtheBuiltEnvironment ExecutiveDeanofCollegeofScience,HealthandtheLiberalArts ExecutiveDeanKanbarCollegeofDesign,EngineeringandCommerce

o AcademicDeanofSchoolofBusinessAdministrationo AcademicDeanofSchoolofDesignandEngineering

ExecutiveDeansandAcademicDeansofCollegesandSchoolsareappointedbythePresidentupontherecommendationoftheProvost,whoconsultswiththefacultyintherespectivecollege.

ExecutiveDeansoftheCollegesandAcademicDeansofSchoolsexerciseleadershipinthedevelopmentofacademicprogramsandthefacultyintheirunits.Theirdutiesinclude:recommendationofannualoperatingbudgets;recommendationofannualsalaryschedulesforfaculty;controlofoperatingbudgets;facultyrecruitment;recommendationoftenureandpromotion;professionaldevelopmentoffaculty;recommendationofcurriculardevelopmentandrevision;preparationofschedulerequestsforcourseofferings;coordinationwiththeAcademicDeanoftheSchoolofContinuing&ProfessionalStudiesoneveningandsummercourseofferings;coordinationofstudentadvising;certificationofstudentsforgraduation;andoverseeingofCollegeoperations.ExecutiveDeansconferregularlywiththeProvostandhis/herstaff.

AssociateAcademicDeansareappointedforathree‐yeartermbytheExecutiveDeansinconsultationwiththeProvostandPresident.

ProgramDirectorshaveresponsibilitiesforspecificacademicprogramsandreporttotheExecutiveDeansorAcademicDeansoftheirCollege,asappropriate.

3.2.3 AcademicSupportDepartments

o Provost’sOfficeo OfficeofGlobalEducationandInitiativeso CenterforTeachingInnovationandNexusLearningo LearningandAdvisingCentero GutmanLibraryo HonorsProgramo UniversityRegistraro WritingAcrosstheCurriculum

4 DeliberativeandVotingBodyoftheFacultyi

4.1 DeliberativeBodyoftheFaculty

TheDeliberativeBodyoftheFacultyiscomposedofthefollowing:

A. Allfull‐timefaculty,includingvisitingfaculty

B. AllofficersandadministratorsoftheUniversity

MembersoftheDeliberativeBodyoftheFacultymayparticipateinanydiscussiononthefloorofthefacultymeeting.SuchadiscussionistoinformtheVotingBodyandAdministration.MembersoftheDeliberativeBodydonotvote,unlesstheyarealsomembersoftheVotingBodyoftheFacultyasspecifiedbelow.

4.2 VotingBodyoftheFaculty

TheVotingBodyoftheFacultyiscomprisedofthefollowingmembers:

A. Alltenuredandtenure‐trackandpracticeandpractice‐trackfacultyholdingacademicrank,includingthosewhoareonsabbaticalsandotherleavesofabsence;

B. ThePresident;C. TheProvost/DeanoftheFaculty;D. TheDeanofStudents;E. TheExecutiveDeanoftheCollegeofArchitectureandtheBuiltEnvironment;F. TheExecutiveDeanoftheKanbarCollegeofDesign,EngineeringandCommerce;G. TheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArts;andH. TheAcademicDeanoftheKanbarCollegeofDesign,EngineeringandCommerce

SchoolofBusinessAdministration;I. TheAcademicDeanoftheKanbarCollegeofDesign,EngineeringandCommerce

SchoolofDesignandEngineering;J. ProgramDirectorswithoutfacultystatus

Thecombinednumberofpracticefacultyandfull‐timeProgramDirectorsshallnotexceedmorethanone‐thirdofthetotalcombinednumberoffull‐timefaculty(tenured;tenure‐track;practice‐track;practice;visiting;andresearchfaculty)plusfull‐timeProgramDirectors.1

1(practicefaculty+full‐timeProgramDirectors)<1/3full‐timefaculty+full‐timeProgramDirectors.

5 CategoriesofFacultyEmployees

TheUniversityemploysfacultyinfull‐time,part‐time,andshort‐termcapacities.TheUniversityalsomaintainsaffiliationswithhealthcareproviderswhoseemployeesmaybeappointedtoaffiliatedclinicaleducationorclinicaladjunctfacultypositions.

5.1 Full‐timeFaculty

Full‐timefacultyaresalariedandareentitledtoallbenefits,asdescribedintheEmployeeHandbook.

Full‐timefacultypositionsaredesignatedaseitherprobationarycontractorlong‐termcontract,asdescribedbelow.

5.1.1 Tenure‐trackandTenured

Tenure‐trackandtenuredfacultymembersfocusonteaching,professionalactivityandachievementintheircurrentfield,andservicetotheUniversity.

AsdescribedintheCriteriaforPromotion,specificallyCriterionC:“ProfessionalActivityandAchievementintheCandidate’sCurrentField,”professionalactivityandachievementincludes:

originalresearchdemonstratedbypublication;or creativecontributionstoartorliterature,demonstratedbypublicationorjuriedexhibit;

professionaldevelopment;and Contributionstotheknowledge‐baseoftheprofessionordiscipline.

5.1.1.1 Tenure‐track(Probationarycontract)

Tenure‐trackfacultymembersmustholdtheappropriateterminaldegreeintheprofessionalfieldorinanappropriaterelevantfield,asdescribedinCriteriaforPromotion,specificallyCriterionA:CredentialsandExperience.

Tenure‐trackfacultytypicallyholdtherankofAssistantProfessor.

AsuccessfulCandidateinatenure‐tracksearch,whosemaster’sthesisordoctoraldissertation(asappropriatetotheadvertisedpositionanddiscipline)isscheduledtobecompletewithinareasonableamountoftime,maybeappointedtotherankofInstructororLecturer.Instructorisreservedforsomeonewhosehighestdegreeisabachelor’sdegree.Lecturerisreservedforsomeonewhosehighestdegreeisamaster’sdegree.Underthesecircumstances,aninitialappointmenttoanInstructororLecturerrankisforaone‐yearterm.

5.1.1.2 Tenured(Tenure)

Tenuredfacultymayholdoneofthefollowingacademicranks:AssociateProfessororProfessor.

5.1.2 Renewablenon‐tenuretrackfaculty(“Practicefaculty”)

Renewablenon‐tenuretrackfacultyarereferredtoaspractice‐trackorPracticefacultyandfocusonteaching,professionalactivityandachievementintheircurrentfield,andservicetotheUniversity.

AsdescribedintheCriteriaforPromotion,specificallyCriterionC:“ProfessionalActivityandAchievementintheCandidate’sCurrentField,”professionalactivityandachievementincludes:

regularandsustainedpractice; professionaldevelopment;and Contributionstotheprofession.

5.1.2.1 Practice‐track(ProbationaryContract)

Practice‐trackfacultymembersmustholdtheappropriateterminaldegreeintheprofessionalfieldorinanappropriaterelevantfield,asdescribedinCriterionA:CredentialsandExperience.

Practice‐trackfacultytypicallyholdtherankofAssistantProfessor.

AsuccessfulCandidateinapractice‐tracksearch,whosemaster’sthesisordoctoraldissertation(asappropriatetotheadvertisedpositionanddiscipline)isscheduledtobecompletewithinareasonableamountoftime,maybeappointedtotherankofInstructororLecturer.Instructorisreservedforsomeonewhosehighestdegreeisabachelor’sdegree.Lecturerisreservedforsomeonewhosehighestdegreeisamaster’sdegree.Underthesecircumstances,aninitialappointmenttoanInstructororLecturerrankisforaone‐yearterm.

5.1.2.2 Practice(5‐and7‐YearContracts)

Practicefacultymayholdoneofthefollowingacademicranks:AssociateProfessorandProfessor.

5.1.3 Full‐timeAdministratorsofAcademicProgramswithfacultyappointment

Qualifiedadministratorsofacademicprogramsmayholdafacultyrankcoterminouswiththeiradministrativeappointments.ThisrankmustbeestablishedwiththeapprovaloftheProvostandPresidentatthetimeofhire.However,notenureexistsorcanbegrantedforsolelyadministrativepositions.

5.1.4 Full‐timeFacultywithAdministrativeAppointments

Full‐timefacultymembersholdingeithertenure,tenure‐track,orpractice,orpractice‐trackcontracts,maybeassignedanadministrativeappointment.(SeeSection28.5FacultyReviewProceduresforFacultyReviewproceduresforFacultywithAdministrativeAssignments)

Afull‐timefacultymemberwhohasacceptedanadministrativepositionatPhiladelphiaUniversitymaybeeligibleforormayretaintenureinateachingpositionifheorshecontinuestoteachatleastonecourseeachacademicyear.

5.1.5 ExecutiveDeansandAcademicDeanswithfacultyappointments

ExecutiveandAcademicDeansmayholdafacultyrankwhentheymeetthecriteriaforthatrank.Whileholdinganadministrativeappointment,ExecutiveandAcademicDeansaresubjecttoannualProvostialreviewsaswellasreviewforreappointmentinthefinalyearoftheiradministrativecontract.

UpontherecommendationoftheProvostandtheapprovalofthePresident,tenuremayalsobegrantedtoExecutiveDeansaccordingtotheUniversity’sModifiedTenureReviewforNewFacultyHireswithTenure(SeeSection12PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure).

5.1.6 Visitingteachingfaculty

Visitingteachingfacultymembersareappointedtofillspecial,short‐termteachingneeds.

Visitingteachingfacultymaycarrythetitle“Visiting(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.

Suchvisitingpositionsarefull‐time.Facultyinvisitingpositionsmaybeappointedtoamaximumoffiveconsecutiveone‐yearfull‐timetermsorfiveyearstotal.Visitingpositionsaretemporaryandappointmenttosuchatemporarypositiondoesnotguaranteearegularappointmentshouldapositionbecomeavailable.

Theresponsibilitiesofavisitingfacultymemberareequivalenttothoserequiredofafirst‐year,full‐timefacultymember.

5.1.6.1 Typesofvisitingteachingfaculty

TheUniversityhastwotypesofvisitingteachingfaculty:

1) Research‐orientedfaculty;and2) Practicefaculty.

Thedifferencebetweenthetwotypesmaybesummarizedasfollows:

1)Research‐orientedvisitingteachingfaculty:

• Theprofessionoffersopportunitiesforresearchaimedatgeneratingnewknowledge;and• Theprogramisseekingafacultymemberwitharesearchfocusinaspecificdisciplinaryarea,

whichwillenrichtheprogram,theeducationalexperienceofstudents,andexpandtheknowledge‐baseoftheprofessionordiscipline.

2)Practicevisitingteachingfaculty:

• Theprofessionprovidesopportunitiesforprofessionalpractice;and• Theprogramisseekingafacultymemberwithpractice‐orientedknowledgethatisappliedina

specificprofessionalarea,whichwillenrichtheprogramandeducationalexperienceofstudents.

5.1.6.2 VisitingResearchfaculty

Visitingresearchfacultyareappointedtofillspecialshort–termresearchneeds.Theymay,however,carryateachingload.Researchfacultymaycarrythetitle“VisitingResearch(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.

Facultyinvisitingresearchfacultypositionsmaybeappointedtoamaximumoffiveconsecutiveone‐year,full‐timetermsorfiveyearstotal.Visitingpositionsaretemporaryandappointmenttosuchatemporarypositiondoesnotguaranteearegularappointmentshouldapositionbecomeavailable.

Thefollowingtableliststheranksandcredentialsrequiredforvariousvisitingfacultypositions.

Table1:RanksandCredentialsforVisitingTeachingFaculty

Research‐orientedFaculty PracticeFaculty

VisitingInstructor

AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandthebachelor’sdegree.

VisitingInstructorofPractice

AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandthebachelor’sdegree.

VisitingLecturer

AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandamaster’sdegree.

VisitingLecturerofPractice

AnappointmenttotheFacultyatthisrankisnormallyreservedforanindividualhavinganexcellentprioracademicrecordandamaster’sdegree.

VisitingAssistantProfessor

AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecordandaterminaldegree.

VisitingAssistantProfessorofPractice

AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aminimumofabachelor’sdegreeinarelevantdiscipline,and5‐7years’relatedindustryexperience.

VisitingAssociateProfessor

AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aterminaldegree,andthe7‐12years’teachingexperience.

VisitingAssociateProfessorofPractice

AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aminimumofabachelor’sdegreeinarelevantdiscipline,priorteachingexperienceand7‐12years’relatedindustryexperience.

VisitingProfessor

AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,aterminaldegree,and12ormoreyears’teachingexperience.

VisitingProfessorofPractice

AnappointmenttotheFacultyatthisrankisnormallyreservedtoanindividualhavinganexcellentprioracademicrecord,adegreeinarelevantdiscipline,significantteachingexperience,and12ormoreyears’relatedindustryexperience.

TheproceduretoassignaranktoaCandidateforavisitingteachingfacultypositionisasfollows:

TheExecutiveDeanrecommendstotheProvostanappropriaterankforaCandidate. TheProvostdiscussestherecommendationwiththeExecutiveDeanandmakesan

appointmenttooneoftherankslistedabovebasedontheCandidate’scredentialsandexperience.

5.1.7 Part‐timeFaculty

Someprogramshirepart‐timefacultymembers,whoholdarankandworklessthan0.75FTEinacalendaryear.Apart‐timefacultymemberteachescourses,providesadministrativeservicesintheprograminwhichtheyareteaching,andparticipatesinpracticeorresearch/scholarship.TheProgramDirectorannuallydeterminestheneedforpart‐timefacultyintheupcomingacademicyear.S/hereviewstheperformanceofcurrentpart‐timefacultyintheprogram,focusingonthesethreeareasofprimaryresponsibility,andmaythereafterrecommendreappointmenttotheExecutiveDean.TheExecutiveDeansubmitsawrittenreappointmentrequesttotheProvost.

Norightoftenureaccruestoanypersonholdingapart‐timefacultypositionregardlessoftitle,rank,orcumulativelengthofservice.Thedutiesofandtermsandconditionsforpart‐timefacultyshallbearticulatedineachletterofappointment.

5.1.8 Short‐TermFacultyandInstructionalStaff

5.1.8.1 EmeritusFaculty

RetiredfacultywhoqualifyforthehonorifictitleofEmeritusmaybehiredtoteachonaper‐coursebasis.Emeritusfacultymayteachorreceivenon‐instructionalassignmentsforupto9.75adjustedworkloadunitsperReportingTerm.

SeeSection29forinformationaboutConferralandPrivilegesofEmeritusFaculty.

5.1.8.2 AdjunctFaculty

Adjunctfacultyareunrankedmembersofthefaculty.Contractsandremunerationareestablishedona“per‐course”basisforinstructionand/or“courseequivalent”basisfornon‐instructionalassignments,pertheUniversity’sFacultyCompensationPolicy,asamendedfromtimetotime.Adjunctfacultymaybeentitledtothebenefitsdueotherpart‐timeemployees,asdescribedintheEmployeeHandbook.

Adjunctfacultymayreceiveteachingornon‐instructionalassignmentsforupto9.75adjustedworkloadunitsperReportingTerm.

Teachingincludesclassroominstruction,preparation,gradingandfeedback;non‐classroomcontactwithstudents,throughafterclassquestions,officehoursand/oremail;andinteractionwithmembersofthedepartmentforappropriatedepartmentalbusiness.

Non‐instructionalassignmentsmayincludetutoring,advising,coursedevelopment,orotherduties.

Anannualattendanceatorientationisrequired.ProgramDirectorsconductanevaluationofAdjunctFacultymember’steachingeffectivenessthroughclassroomobservationsand/orareviewofstudentcourseevaluations.

5.1.8.3 UniversityStaffTeachingaCourse

PleaseseetheEmployeeHandbook,sectionentitled“AdministrativeStaffAdjunctTeachingPolicy”foradiscussionofthistopic.

5.1.9 AcademicSupportStaff

5.1.9.1 MedicalDirector

AnumberofaccreditedhealthsciencesprogramsrequirethattheUniversityemployaMedicalDirector,whoisapart‐time,unrankedfacultymember.

MedicalDirectorsareappointedbythePresidentuponarecommendationfromtheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArtstotheProvost.AccreditingbodiessetthecriteriaforqualifiedMedicalDirectors.

MedicalDirectorsofacademicprogramsarepart‐timeemployeesoftheUniversity.TheExecutiveDeanconductsannualperformancereviews,whicharethebasisforannualreappointmentdecisions.

5.1.9.2 ClinicalCoordinator/ClinicalDirector

AnumberofaccreditedhealthsciencesprogramsrequirethattheUniversityemployapersonwhoisresponsibleforstudents’clinicalplacementsandfieldworkexperiences;liaisingwiththeclinicalplacementsites,staffandhealthfieldworkeducatorsandclinicaladjunctfaculty;curriculumdevelopment;instructionandassessmentofcourses;supervisionofstudents;andassociateddutiesrelatedtoaccreditation.

Insomecases,clinicalcoordinationisadutyassignedtoarankedfacultymemberinatenure‐track/tenuredorpractice‐track/practiceposition.Inothercases,apart‐timefacultymember,asdescribedabove,oranadministrativestaffmembermaybehiredorassignedtofulfilltheseduties.

5.1.10 InstructionalAssistance

5.1.10.1 TeachingAssistant(staff)

Ateachingassistantisastaffmemberwhoteachesorguidesstudentsunderthedirectionofafacultymember,whoistheinstructorofrecord.

5.1.10.2 LaboratoryAssistant(staff)

Alaboratoryassistantisastaffmemberwhoteachesorguidesstudentsenrolledinthelaboratorycomponentofacourseunderthedirectionofafacultymember,whoistheinstructorofrecord.Laboratoryassistantsmayalsobehiredorassignedtosupportfacultyresearch.

5.1.10.3 ResearchAssistant(staff)

Aresearchassistantisastaffmemberassignedtoparticipateinandsupporttheresearchofafacultymemberoraresearchcenter/institute.

5.1.10.4 Advisor(staff)

AnadvisorisastaffmemberassignedbytheUniversitytoprovideacademicguidanceandmentorshiptostudents.AnadvisorworksunderthesupervisionofaDean,ProgramDirector,SectionCoordinator,orstaffmemberattheLearningandAdvisingCenter.

5.1.11 AffiliatedFaculty

5.1.11.1 ClinicalEducator,FieldworkEducator,orPreceptor

ClinicalEducators,FieldworkEducatorsorPreceptorsarelicensedprofessionalswhosupervisestudentsduringrequiredclinicalorfieldworkexperiences.Theymaybephysicians,physician’sassistants,nurses,midwives,andotheralliedhealthprofessionals.Accreditingbodiessettherequirementsforfieldworkexperiencesandthecriteriaforsupervision.

ClinicalEducators,FieldworkEducatorsandPreceptorsareselected,coordinated,andsupportedbyanacademicprogram’sClinicalCoordinatororDirector,whomaybeafull‐timefacultymemberoradministratorinanacademicprogram.

ClinicalEducators,FieldworkEducatorsandPreceptorsarenotemployeesoftheUniversity.

5.1.11.2 ClinicalAdjunctFaculty

ClinicalAdjunctFacultyservetheUniversity’sacademicprogramsbyprovidingpractice‐basedinstructiontostudentsinmedicalandclinicalsettings.

ClinicalAdjunctFacultyareappointedbytheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArtswiththe“ClinicalAdjunct(rank).”Therankisassignedbasedoncriteria:

5.1.11.2.1 ClinicalAdjunctInstructor

Bachelor’sDegreeinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching

5.1.11.2.2 ClinicalAdjunctAssistantProfessor

Master’sDegreeordoctorateinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching

5.1.11.2.3 ClinicalAdjunctAssociateProfessor

Master’sDegreeordoctorateinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching 5‐24publicationsorequivalentrankatanotherUniversity

5.1.11.2.4 ClinicalAdjunctProfessor

Master’sDegreeordoctorateinrelevantfield Licensureand/orCertificationinappropriatediscipline Activelyinvolvedinclinicalteaching ≥25publicationsinpeer‐reviewedjournalsorequivalentrankatanotherUniversity

6 ProceduresforGrievancesofMattersofEmployment

FacultymemberswhoconsiderthattheyhaveaGrievanceaboutanyaspectoftheiremploymentattheUniversity,exceptincasesconcerningcontractrenewal,tenure,promotionorsabbaticalrequests,whichareseparatelyaddressed,arefreetoexpressthatGrievanceandareentitledtoaresponse.

TheGrievancefirstshouldbepresentedinwritingtotheExecutiveDeanofthefacultymember’sCollege.Ifnosatisfactionisreceivedatthisstage,thefacultymembermayaddresstheGrievanceinwritingtotheProvost.Ifnosatisfactionisreceivedatthisstage,thefacultymembermayaddresstheGrievanceinwritingtothePresident.Atanyofthestages,thepersonmakingtheGrievanceand/orthepersonhearingitarestronglyencouragedtodiscusstheGrievanceinpersonwithrelevantparties.Responseshouldbetimely.

IfaGrievancecannotbepresentedtothedesignatedofficerintheorderdescribedabovebecauseitdirectlyinvolvesthatofficer,thefacultymembermayregistertheGrievancewiththenexthighestofficer;insuchcasesthepersontowhomtheGrievanceispresentedmustsolicitaresponsefromthelowerofficeinquestionbeforeanyactionistaken.

6.1 CommunityStandardsofConduct

TheUniversitymaintainsaCodeofConductandaCodeofEthics,whicharebothprintedintheEmployeeHandbook,aswellasastatementofFacultyRightsandResponsibilities,whichisincludedintheFacultyManual.Afacultymemberwhoengagesinconductincompatiblewiththesecommunitystandards,asprovidedinthisManualorelsewhereintheUniversity’swrittenpoliciesandpractices,maybesubjecttosanctions,uptoandincludingremovalandtermination.

Misconductcantakemanyforms,includingbutnotlimitedtothefollowing:

Unlawfuldiscrimination Harassment Feloniouscriminalact Moralturpitude Academicdishonesty Disregardorfailuretofulfillacademicresponsibilities Violationofacademicorprofessionalethics Professionalincompetence

6.2 DisciplinaryProcedures

AsdescribedintheEmployeeHandbook,attimes,eventsoccurthatwillrequiretheUniversitytotakecorrectivemeasuressoastopreventmisconductortoaddressafailuretofulfilltherightsandresponsibilitiesofafacultymember.

Anyincidentpertainingtoanyformofunlawfuldiscrimination,includingsexdiscrimination,harassmentorviolence,orcriminalbehaviorshouldbefiledwithfacultymember’sExecutiveDean,theAssistantVicePresidentforHumanResources,andtheDeanofStudents,whoistheUniversity’sDeputyTitleIXCoordinator.TheUniversitywilladheretotheComplaintProceduresforVictimsofDiscriminationasdescribedintheEmployeeHandbook.

AsdescribedintheEmployeeHandbook,inaccordancetotheUniversity’scommitmenttoappropriateemployeeconduct,ethicalbehavior,andequaltreatmentofallmembersoftheUniversitycommunity,theUniversityhasselectedEthicsPoint,Inc.(“EthicsPoint”)toprovideasimple,securewayofanonymouslyandconfidentiallyreportingactivitiesthatmayinvolveunethicalorotherwiseinappropriateconductinviolationofUniversitypolicies.EthicsPointmerelyprovidesanotheroutletforreportingunethicalorotherwiseinappropriateconduct.Employeesareencouragedtobringanyconcernstotheirsupervisors,HumanResources,orothercampusentitiesasappropriate.

Allegationsofacademicdishonesty;disregardorfailuretofulfillacademicresponsibilities;violationofacademicorprofessionalethics;allegationsofprofessionalincompetenceshouldbefiledwiththeProvostandDeanoftheFaculty.Facultyshallbeinformedinwritingofthechargesagainstthem.

Uponreceivingtheallegationagainstafacultymember,theProvostwillconvenetheFacultyCouncil,whoshallmeettoinvestigatetheallegations.

Thefacultymemberagainstwhomtheallegationhasbeenmadeshallbenotifiednofewerthanten(10)daysinadvanceoftheinitialhearingdate.Thefacultymembermaydeclinetherighttoahearing.However,ifs/hechooses,thefacultyshallhavetheopportunitytobeheardinhis/herowndefensebytheFacultyCouncil.Facultymaybeaccompaniedbyadvisersoftheirownchoosing.

TheFacultyCouncilinitsdiscretionshallinterviewrelevantprincipals,participants,andotherpersonsinvolvedintheallegation.Inahearingofchargesofincompetence,thetestimonymayincludethatoffacultyandotherscholarsandpractitionerseitherfromPhiladelphiaUniversityand/orfromotherinstitutions.

Allcommunicationbetweenthefacultymember,theProvost,and/ortheFacultyCouncilshallbeinwritingorbypresentationtotheentireCouncil.AnyinterviewsorhearingconductedbytheFacultyCouncilshallbetranscribed.Afullrecordofthehearing/sshallbemadeavailabletoallpartiesconcerned.

TheFacultyCouncilshallreportitsfindingsandrecommend,inwriting,thelevelofdisciplinaryactiontotheProvostandPresidentfortheirfinalconsideration.

6.2.1 Facultywithtenureoronlong‐termcontractwhoarerecommendedfortermination

Facultyontenureorholdingafive‐orseven‐yearcontract,whoarerecommendedforterminationforcause,shallhavetherighttoahearingbeforetheFacultyCouncil,asdescribedabove,andmayappealtothePresidentoftheUniversity.

IfthefacultymemberswishestoappealtothePresident,s/hemaydosoinwritingfollowingthe8.3ProceduresforAllAppeals.However,nonewevidencemaybeintroducedatthesecondhearingwiththePresident.Shouldnewevidencedevelop,itshouldbesubmittedtotheProvostandDeanoftheFaculty,whowillreviewitandmaymodifyhis/herrecommendations.

6.3 DisciplinaryActions

Incaseswhereafacultymemberhasactedinappropriately,thefollowingactionsmaybetaken.

6.3.1 MinorSanction

IftheUniversitybelievesthattheconductofafacultymemberjustifiesimpositionofaminorsanction,itmayimposesuchasanction,providedthatadequatenoticeanddueprocessareobserved.

Aninitialminorsanctionmaytaketheformofaninitialformalwarning.

Asecondminorsanctionofthesameorsimilarnaturemaytaketheformofawrittenreprimand.Otherminorsanctionsmaybeimposedbasedontheparticularfactsandcircumstancesofasituation.

6.3.2 SevereSanction

IftheUniversitybelievesthattheconductofafacultymember,althoughnotconstitutingadequatecausefortermination,issufficientlygravetojustifyimpositionofaseveresanctionbasedontheparticularfactsandcircumstancesofasituation,itmayinstituteaproceedingtoimposesuchaseveresanction,providedthatadequatenoticeanddueprocessareobserved.

Aseveresanctionmaytaketheformofsuspensionfromservicewithoutpayforastatedperiod.

6.3.3 TerminationforCause

Visiting,tenuretrack,tenured,practice‐track,practice,andresearchfacultymaybeterminatedforadequatecauseduringthetermofanappointment.Adequatecauseincludes,butisnotlimitedto:professionalincompetence;neglectofduty;andgravemisconduct(thatis,conductwhichbringsseriousdiscredittooneself,one’sprofession,ortheUniversity)andmoralturpitude.Inanysuchcase,theUniversityshallprovidetimelynoticeanddueprocesspursuanttothefollowingprovisions.

Facultyontenureorholding5‐and7‐YearContractswhoaredismissedforreasonsnotinvolvingmoralturpitudeshallreceivetheirsalariesforuptooneyearfromthedateofnotificationofdismissalwhetherornottheyarecontinuedintheirdutiesattheUniversity.

IftheUniversitydesirestheservicesforthisyear,thefacultymembershallbeobligatedtofulfilltheseservicesduringtheyearfollowingthenotificationofdismissal.Shouldthefacultymemberrefusetocontinueforthisyear,theobligationoftheUniversityceasesattheendoftheacademicyear.

6.3.4 Removal

IftheUniversitydeterminesthatthereportedmisconductofthefacultymemberposesanimmediateimpedimentorthreattotheproperadministrationandoperationoftheUniversity,thefacultymembermayimmediatelybeplacedonadministrativeleaveandremovedfromalldutiesattheUniversity,whileafinaldecisionontheallegationofmisconductisreached.

7 ReleasefromUniversityService

7.1 Non‐Reappointment

ItispossiblethataCandidatewillfulfillallqualificationsforcontractrenewalbutnotbeofferedacontractduetoasignificantchangeinprogramfocusand/orsignificantdeclineinenrollments,orseverefinancialexigency.

7.2 TerminationforotherReasons

Facultyontenuredandpracticeappointments(5‐and7‐YearContracts)maybeterminatedbecauseof:

1) Bonafidefinancialexigency;2) Eliminationofcurricula,inwhichcasetheUniversitywillmakeagoodfaitheffortto

reassignaffectedfacultytootherfacultypositionsortoretrainthemforsuchpositions;or3) Physicalormentalincapacityresultingintheprotractedinabilitytocarryoutdutiesas

determinedbyaqualifiedphysician.

Inanycase,theUniversityshallprovideadequatenoticeanddueprocess.

7.2.1 NoticeofNon‐reappointmentii

Noticeofnon‐reappointment,ortheintentionnottorecommendtothePresidentareappointment,shouldbegiveninwritinginaccordancewiththefollowingstandards:

A. NotlaterthanMarch1ofthefirstacademicyearofservice,iftheappointmentexpiresattheendofthatyear;or,ifaone‐yearappointmentexpiresduringanacademicyear,atleastthreemonthsinadvanceofitsexpiration.

B. NotlaterthanDecember15ofthesecondacademicyearofservice,iftheappointmentexpiresattheendofthatyear;or,ifaninitial2‐yearappointmentexpiresduringanacademicyear,atleastsixmonthsinadvanceofitsexpiration.

C. Atleast12monthsbeforetheexpirationofanappointmentaftertwoormoreyearsintheinstitution.

Inanycase,thefacultymemberisexpectedtofulfillthetermsofhis/herexistingappointment.

7.2.2 TerminalYearincasesofnon‐reappointmentintenureorlong‐termcontractcases

Iftenureisdenied,afinalone‐yearcontractisissued.

7.3 TerminationofEmploymentbytheFacultyMember(employee)iii

Full‐timefacultymembersinallcategoriesmayterminatetheirappointmentseffectiveattheendofanacademicyear.

7.3.1 NoticePeriodforTerminationofEmployment

FacultymustgivenoticeinwritingtotheExecutiveDeanorAcademicDean,asappropriate,withacopytotheProvost.Noticeshouldbegivenattheearliestpossibleopportunity,butnotlaterthanMay15orwithin30daysofreceivinganofferofappointmentforthecomingyear,whicheverdateoccurslater.

7.3.2 WaiverofRequiredNoticePeriod

Facultymembersmayrequestfromhis/herExecutiveDeanorAcademicDean,asappropriate,awaiverofthisrequirementofnoticeperiod,incaseofhardshiporinasituationwheretheywouldotherwisebedeniedsubstantialprofessionaladvancementorotheropportunity.

TheExecutiveDeanwillforwardthewrittenwaivertotheProvost’sOffice.TheProvost’sOfficewillworkwithHumanResourcesonissuesregardingtheconclusionofthefacultymember’semployment.

8 AppealsofReappointmentorPromotionDecisions

8.1 DefinitionandPurpose

AnappealisawrittenrequestforreviewofapersonneldecisionmadeasaresultoftheUniversity’sreviewandreappointmentproceduresorreviewandpromotionprocedures.

Thepurposeoftheappealprocessistodeterminewhetherappropriateprocedureswerefollowed.Thestandardfordecidingtheappealshallbelimitedtodeterminingwhethertherewereproceduralerrors,suchasthefailuretobringproperfactsandcriteriatobearonadecision,ortheintroductionofimproperfactsandcriteria,ortheexistenceofotherproceduraldefects,whichsubstantiallyaffectedtheoutcometothedetrimentoftheappellant.

8.2 GroundsforAppeal

AfacultymemberwhohasreceivedfromthePresidentthewrittennoticeofnon‐reappointmentoranunfavorablepromotiondecisionmayappealthatdecisiononthebasisofproceduralerrorsorirregularity(ies)thatallegedlysubstantiallyaffectedtheoutcomeofthereviewdecision.

8.3 ProceduresforAllAppeals

Allcommunicationsregardingappealsshallbeinwriting.

Within10businessdaysofreceivingwrittennoticeofthePresident’sfinaldecision,excludingbreaksintheacademiccalendars,theCandidatemayappealinwritinganunfavorabledecisiontotheProvost.TheaggrievedCandidatemuststatethespecificnatureoftheproceduralviolation(s).

UponreceivingthewrittenappealfromtheCandidate,withinfive(5)businessdays,excludingbreaksintheacademiccalendars,theProvostconvenestheFacultyCouncil.

TheFacultyCouncilwillcreateanadhocAppealSubcommittee,whichshallnotincludemembersfromtheCandidate'sCPCorfromtheUPC.TheProvostwillmeetwiththeSubcommitteetoreviewthecharge.UniversityCounselshallassisttheProvostandSubcommitteeinfulfillingtheirsharedresponsibilitiesunderthisheading.

TheProvostshallchargethesubcommitteetoinvestigateallegation(s)ofproceduralviolation(s)inthehandlingoftheCandidate’sreview.Initsdiscretion,theFacultyCouncilAppealSubcommitteeshallinterviewrelevantprincipals,participants,andotherpersonsinvolvedintheallegedproceduralviolation(s)relatingtothefinaldetermination.AnyinterviewsorhearingsconductedbytheFacultyCouncilshallbetranscribed.

UnlesstheSubcommitteefindsthatproceduralerrorsorirregularity(ies)occurredandsubstantiallyaffectedtheoutcomeofthereviewdecision,theSubcommitteemustrecommendnofurtherconsideration.TheSubcommitteewillreportitsfindings,inwriting,totheProvost,whoconveysthedeterminationtothePresidentforhis/herfinalconsideration.

If,however,theSubcommitteerecommendsareconsiderationofthecase,thePresidentshallannounceafinaldecisionontheappealbynolaterthan:

February10forfirst2‐yearcontractrenewals,tenuredecisions,andfive‐yearcontractawards;

June30forsecond2‐yearcontractrenewalsandforseven‐yearcontractrenewals.

9 FacultyEffort

9.1 Full‐timeFaculty

Full‐timefacultyandvisitingfacultyontermappointmentsmaybeappointedto9‐month,10‐month,or12‐monthcontracts,dependingupontheinstructionalneedsoftheacademicprogramorthestaffingneedsoftheresearchprogram.TheacademiccalendarsforeachprogramarepublishedontheUniversityRegistrar’swebpage.

9.1.1 Off‐ContractMonths

9.1.1.1 Teaching

TheUniversityofferson‐campusandonlinesummerinstructionaccordingtovariouscalendars.Facultyon9‐monthcontractsmayteachandreceiveadditionalcompensationforinstructiondeliveredduringthesummermonths,atimewhichistypically“offcontract.”Teachinginsummermonthsisnotoverload.Rather,compensationpaidinsummerforinstructionorresearchiscalled“summersalary.”

Probationaryfacultyon9‐monthcontractsshoulddiscusssummerinstructionwiththeirExecutiveDeans,asitmayconflictwithProfessionalDevelopmentgoalsnecessaryforsuccessfulcontractrenewalsandpromotionsreviews.

9.1.1.2 SponsoredResearch

TheUniversitysetsguidelinesforsummereffortandcompensationinitsFacultyResearchCompensation&ConsultationPolicy,asamendedfromtimetotime.

9.2 Part‐timeFaculty

Part‐timefacultymembersmaybeon9‐,10‐or12‐monthcontractsdependinguponthecurricularneedsoftheprogram.Part‐timefacultyareofferedannualcontracts,whichmayberenewedbytheUniversityupontherecommendationoftheExecutiveDeantotheProvostandPresident.

9.3 Short‐TermFaculty

Short‐termfacultyaretypicallyappointedforasinglesemesteratatime.Contractsaredependentuponsufficientenrollmentsinthecourseslistedonthecontract.

10 SalariesandBenefits

10.1 Salaries

SalariesaresetannuallybythePresidentsubjecttothebudgetaryapprovaloftheBoardofTrustees.ThePresidentisadvisedbytheProvostandtheUniversityAcademicResourcesCommitteeaboutmattersoffacultycompensation.

FacultyreceivesalarynotificationonascheduleconsistentwiththeUniversity’sbudgetcycle.

10.2 Benefits

TheEmployeeHandbooksetsforththeemployeebenefitsforUniversityemployees,includingfaculty.

BenefitsrelatedtofacultyandacademicpoliciesandproceduresmaybeduplicatedintheFacultyManual.

10.2.1 FacultyMemberEnrollinginaGraduateProgram

TheEmployeeHandbooksetsforththeUniversityTuitionRemissionPolicy.

Afull‐timefacultymembermayenrollinagraduatedegreeprogramaslongass/heisnotteachingcoursesinthatprogramandisotherwiseeligibleaccordingtothecriteriapublishedintheEmployeeHandbook.Afull‐timefacultymembermaynotparticipateindecisionsregardinggraduatecurriculumorrelatedmatterspertainingtoagraduatedegreeprograminwhichtheyareenrolled.

Anadjunctfacultymembermayenrollinagraduatedegreeprogramaslongasthosecoursesareoutsidetheprograminwhichs/heisactivelyteachingandisotherwiseeligibleaccordingtothecriteriapublishedintheEmployeeHandbook.

ForinformationabouttheTuitionRemissionPolicy,refertotheEmployeeHandbook.

10.2.2 FamilyandMedicalLeaveAct(FMLA)

TheEmployeeHandbookcontainsadescriptionoftheFamilyandMedicalLeaveAct(FMLA).

IfafacultymemberreturnsfromFMLAduringasemesterorterm,s/hemayreturntoinstructioniftheacademiccalendarandthecoursesyllabipermitorreturntomodifiedduty,whichmayincludeprogramadministration,coursedevelopment,orotherCollegeoracademic‐programduties.

UpontherecommendationoftheExecutiveDeanorAcademicDean,anunpaidleavemayalsoextendtolongerthantwelveweekstoaccommodatethefull15‐weeksemester.Thefacultymembershoulddiscusssucharequestwithhis/herDean,whorequestssuchanextensionfromtheProvost.TheProvost,inconsultationwithHumanResources,willconsidersuchtherequest.ThefacultymemberwillbenotifiedbyHumanResourcesoftheUniversity’sdecisiononallFMLAandotherleaverequests.

10.3 EqualOpportunity

PhiladelphiaUniversitydoesnotdiscriminateinitsemploymentpracticesonthebasisofethnicity,nationalorigin,ancestry,race,color,religion,creed,sex,maritalstatus,sexualorientation,genderidentity,age,disability,oranyotherbasisprotectedbystatelaw,federallaw,orlocalordinance.ConsistentwiththeemploymentofqualifiedCandidatesinallfieldsandcallings,andwhile

maintaininganeducationalprogramofhighquality,theUniversityiscommittedtoaffirmativeeffortstorealizeequalopportunityinemploymentandeducationasrequiredbylawandtheUniversity’sresponsibilitytothepublicitserves.AllemployeesoftheUniversitywithauthorityinpersonneldecisionsareexpectedtobefamiliarwithandtocarryouttheDiversityandEqualOpportunitypolicyoftheUniversityasmorefullysetforthinSection2oftheEmployeeHandbook.

11 ApprovalofandSearchesforFull‐timeFacultyPositions

11.1 ConferralofanInitialFacultyAppointment

FacultymembersareappointedbythePresident.

11.2 NeworReplacementFacultyPositions

TheinitiativetofillanopenfacultypositionorcreateanewfacultypositioncomesfromanExecutiveorAcademicDean,whoconveystotheProvosttheperceivedneedforsuchanappointment.

TheProvostshouldbenotifiedinwritingassoonaspossibleofanysuchneed.Insofaraspossible,theProvostshouldbeinformedoftheneedearlyinthefallsemesteroftheacademicyearpriortothatforwhichtheappointmentisanticipated.

TheProvostconferswiththeChiefFinancialOfficer/TreasurerandPresidentaboutcreatingandfillingnewandopenfacultypositions,respectively.

ExecutiveandAcademicDeansrequirewrittenapprovalstoproceedwithasearch.APositionRequestForm(PRF)mustbepreparedandrequiresthefollowingsignatures:Provost,ChiefFinancialOfficer/Treasurer,andPresident.

11.3 ContracttypesforNewFacultyPositions

Thefollowingcriteriaareusedtodeterminetheappropriatecontracttypeforthefacultyposition.TheUniversitymaydeviatefromthesecriteriaasdictatedbyparticularcircumstances.

Typically,thecontracttypeisdecidedpriortoposting.Ifhowever,thecandidatepoolcouldproducecandidateswithcredentialsrequiredforbothcontracttypes,respectively,withpermissionfromtheProvostandPresident,thepositionmaybeadvertisedas“opencontract.”Insearchesadvertisedas“opencontract,”thecredentialsforeachcontracttypemustbeincludedintheadvertisement.TheExecutiveorAcademicDeanpresentsthefinalistcandidateandtherequestedcontracttotheProvost,whoconferswiththePresident.

11.3.1 Tenure‐Trackpositions

Atenure‐trackpositionwillbeadvertisedandofferedwhenthefollowingconditionsaremet:

Theprofessionoffersopportunitiesforresearchaimedatgeneratingnewknowledge; Theprogrammakingtheappointmentexplicitlyseeksanindividualwitharesearchfocusina

specificdisciplinaryareasothattheappointee’sresearchandresearch‐basedscholarshipwillexpandtheeducationalofferingsoftheUniversity,enricheducationalexperienceofstudents,andcontributetotheknowledgebaseoftheprofessionordiscipline.

11.3.2 Practice‐Trackpositions

Apractice‐trackpositionwillbeadvertisedandofferedwhenthefollowingconditionsaremet:

Theprofessionprovidesopportunitiesforprofessionalpractice;and Theprogrammakingtheappointmentexplicitlyseeksanindividualwithpractice‐oriented

knowledgethatisappliedinaspecificprofessionalareathatwillenrichtheacademicprogramanditsstudents.

11.3.2.1 SearchesforCandidateswithSignificantIndustryExperience

IncaseswheretheUniversityissearchingforapractice‐trackfacultymemberwithsignificantindustryexperience,priortoinitiatinganapprovedsearch,theExecutiveDeanorAcademicDeanandtheProvostwillconferabouttheexpectationsforthepositionrelativetothefacultyrank.Forproceduresrelatedtotheoffertofinalistcandidates,seesection11.7OfferstoFinalists.

11.4 SearchesforCandidateswithTenureCredentials

WiththeapprovaloftheProvost’sOffice,Collegesmaysearchforexceptionalfacultymemberswhoalreadyhavetenure.Inthecasewhensuchasearchisapproved,theExecutiveDeanwillconveneasearchcommitteethatincludestheChairoftheCollegePersonnelCommittee.

WhenapprovedtoadvertiseforapositionthatseeksCandidateswithtenurecredentials,theadvertisementwillincludelanguagethatthesuccessfulCandidate’smusthavetenurefromanaccreditedinstitutionthatuseswidelyacceptedandrigoroustenurereviewprocedures,includingexternalpeerreviewers.Whenacandidate’stenurereviewprocessdidnotincludeexternalpeerreviewers,theUniversitywillincludepeerreviewinitsModifiedTenureReview.

Formoreinformationaboutthetenurereviewprocedures,consultSection12PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure.

11.5 SearchCommittees

Toensurebroadrepresentationofviewpoints,theExecutiveDeanwillappointasearchcommitteetoaidintheselectionofCandidatesforfacultypositions.ThecompositionofsearchcommitteesiswithinthediscretionoftheExecutiveDean.

MembersofsearchcommitteesmustbefamiliarwithandatalltimesactinconformitywiththeUniversity’sEqualOpportunityPolicy.

ASearchCommitteeisadvisorytotheExecutiveDeananditsrecommendationsarenotbinding.Deliberationsmustbeconfidential.SearchCommitteeshavenodelegatedauthoritytomakeemploymentoffers.

11.6 SearchesProcedures

Searchesforfull‐timefacultypositionswillbenationalsearches,unlessotherwiseapprovedbytheProvost.

Advertisements,reflectingtheapprovedpositionanddescriptioninthePersonnelRequestForm,shouldbeplacedindisciplinaryandhighereducationpublications.

Thesearchcommitteeshouldreviewapplicantsandrecommendapooloffinalistsforacampusinterview.Typically,notmorethanthree(3)finalistsarebroughttocampus.

TheExecutiveDean,inconsultationwiththeProvost,shallsetaninterviewitinerarythatincludesstudents,faculty,andtheappropriatesenioradministrators.

ThesuitabilityofthepreferredapplicantshouldbediscussedwiththeProvost,andthroughhim/herwiththePresident,beforeanyindicationtoaparticularCandidatethatanofferwillbeextended.

11.7 OfferstoFinalists

TheExecutiveDeanmaydiscusswithaCandidatethetermswhichtheExecutiveDeanmaybewillingtorecommendtotheProvostinregardtothehiringofaprospectivefacultyorprofessionalstaffmember,butmuststateexplicitlythatsuchconversationdoesnotconstituteanofferofemployment.

TheProvostmaydiscusswiththeCandidateforafacultyorprofessionalstaffpositiontheintendedtermsofanoffer.

OnlythePresidentmayextendanemploymentoffertoprospectivefacultyandprofessionalstaffmembers.OtheracademicadministratorsarenotauthorizedbytheUniversitytomakeoralorwrittenemploymentoffers.

11.8 OfferstoCandidateswithPriorUniversityEmploymentHistory

RecommendationsforfacultyappointmentsforpersonswhowereseparatedfromtheUniversitywithinthree(3)yearspriortoissuanceofanewcontractmustbepresentedtotheUniversityPersonnelCommitteeforreviewandrecommendation.

11.9 OfferstoCandidatesinVisitingPositions

Afacultymemberinvisitingpositionmayconverttofull‐timeposition,whensuchapositionisavailable,ifs/hewashiredaspartofanationalsearch.Allinternalpositionapprovalsandofferproceduresapplytosuchasituations.

11.10 ConditionsofandProceduresforCreditforPriorExperience

11.10.1 AtInitialHire

AttherequestoftheExecutiveDeanandwithpermissionfromtheProvostandPresident,anewfacultyhiremayreceiveadvancedstandinginyearsofserviceforfull‐timeworkperformedatabaccalaureatedegree‐grantinginstitutionofhighereducation.Thisadvancedstandingisbaseduponpriorrelevantexperienceinfull‐timeteachingand/orprofessionalexperienceinnon‐academicfieldscompletedatthetimeofinitialappointment.Becauseofthespecialrequirementsfortenure/long‐termcontractandpromotiontoassociateprofessoratPhiladelphiaUniversity,advancedstandingisneitherguaranteednoraone‐for‐oneequivalent.

UponreceivingsucharequestfromanExecutiveDean,theProvostmayconferwiththeChairoftheCollegePersonnelCommitteeinsuchmatters.CreditisgrantedbythePresidentupontherecommendationoftheProvost,andisexplicitlystatedintheletterofappointment.

11.10.2 DuringProbationaryPeriod

Withaletterofsupportfromhis/herExecutiveDean,afacultymembermayrequesttoshortenhis/herprobationaryperiod.SucharequestmustbemadetotheProvost,whoreviewsanddiscussesitwiththePresident.IftherequestisgrantedbythePresident,theProvostwillconfirminwritingthedetailsofthereviewschedule.

RequeststoshortentheprobationaryperiodmaybesubmittedtotheProvostatanytime.TheProvostwillconsidertherequestandmakearecommendationtothePresident,whomayshortenanyprobationaryperiodforduecause.

11.11 PersonnelandOtherFilesandWaiversofAccessduringReviews

11.11.1 SubmittalofApplicationMaterialsatInitialHire

Foreachpersontowhomanofferofemploymenttoafacultyorprofessionalstaffpositionismade,theUniversitymusthaveacompleteDossier,includingacurrentresume,transcriptsofcollegeanduniversitycoursescompleted,degreesreceived,lettersofrecommendation,andanyotherdocumentationsubmittedbytheCandidateorrequestedbytheUniversity.

ItistheresponsibilityoftheExecutiveDeanorotherheadofthehiringunittoverifythattheDossieriscompletebeforeanofferofemploymentismadebythePresident.

11.11.2 PersonnelFile

TheUniversitymaintainstwotypesoffilespertainingtopersonalinformationaboutitsfacultyandprofessionalstaff:

1. TraditionalpersonnelfilesmaintainedbytheHumanResourcesOfficeinclude,butarenotlimitedto,certainemploymentapplicationmaterials;lettersofappointment;recordsoncompensationandbenefits;emergencycontactinformation;disciplinaryrecordsandsimilarmaterials,mostlyofanon‐academicnature.

2. FilesmaintainedbytheOfficeoftheProvostandthefacultymember’sorprofessionalstaffmember’sExecutiveDeanorcomparablehiringunitheadincluderecordsofprofessionalachievement;materialspertainingtocategoriesoffacultystatus,facultyrank,contractrenewal,andpromotion;ratingsandevaluationsbysupervisors,peers,andstudents,andsimilarmaterials,mostlyofanacademicnature.

Allsuchrecordsaremaintainedinaccordancewithfederalandstatelaw.UseofthesematerialsisrestrictedtothoseUniversitypersonnelchargedwiththeoperationoftheUniversityandadministrationofitspoliciesandprocedures,andthosefacultycommitteememberschargedwithspecificresponsibilitiesassetforthinthisFacultyManual,basedontheparticulartopic.

11.11.3 WaiversofAccesstoDossierandSupplementalDocumentsFolderinReviewproceedings

Duringtheevaluationprocessassociatedwithconsiderationofpromotioninrank,contractrenewals,andconferringoftenure,certainfacultycommittees,Deans,theProvost,andthePresidentmayconsiderevaluationsandrecommendationsinternaltotheUniversityandexternaltotheUniversity.Asaconditionofbeingconsideredforpromotion(includingtenure)andcontractrenewal,CandidatesarerequiredtoacknowledgecertainlimitationsontheirabilitytoaccessandreviewmaterialssubmittedbyoutsideassessorsandbytheCollegePersonnelCommittee(s),UniversityPersonnelCommittee,andtheProvost.

TheUniversitystronglyencouragesCandidatestosigntheWaiverofAccesstoOutsideAssessors’EvaluationMaterials.

TheUniversityrequiresCandidatestosigntheWaiverofAccesstotheSupplementalDocumentsFolder,containinginternalevaluationsandrecommendations.AfterreviewdecisionsarerenderedbythePresidentanduponcompletionofanyintra‐Universityappealsprocesses,internalevaluationsandrecommendationswillbecomepartoftheCandidate’spersonnelfileandwillbeavailableforreviewinaccordancewith,andsubjectto,theprovisionsofthePennsylvaniaPersonnelFilesAct.SeeAppendixD5forwaiver.

11.12 ConditionsforInitialAppointmentandRanksforfull‐timefaculty

11.12.1 Instructor

TheInstructortitleordinarilyappliestoamemberofthefacultywhoholdsabachelor’sdegreeandhasnotcompletedtheterminaldegreeoritsprofessionalequivalentnecessaryforentryintotherankofAssistantProfessor,butwhoseacademicpreparationissufficientlyadvancedtoindicatethelikelihoodofcompletingthatrequisitedegreebyaspecifieddateandwithintheprobationaryperiod.AninitialappointmenttoanInstructortitleisatasalarylowerthananinitialappointmenttotheAssistantProfessorrank.

WhenanInstructorishiredaspartofatenure‐trackorpractice‐tracksearch,theappointmenttoInstructornormallyisforafixedone‐yearperiod.Instructorsareappointedtoandreappointedonone‐yearcontracts.ThetotalallowabletimespentinprobationarystatusasanInstructoristwo(2)years.InstructorsarereviewedannuallybytheProgramDirectorandExecutiveDeanorAcademicDean,asappropriate.Reviewsshouldaddressteaching,Universityservice,andprofessionaldevelopment,i.e.progresstowarddegreecompletionandattainmentofpromotioncriteriadescribedSection21.

AnInstructorisnotarankedmemberofthefaculty.Inordertobeconsideredforadvancementtoarankedposition,thefacultymembermustsecuretheterminaldegreeoritsprofessionalequivalent.

11.12.2 Lecturer

TheLecturertitleordinarilyappliestoamemberofthefacultywhoholdsamaster’sdegreeandhasnotcompletedtheterminaldegreeoritsprofessionalequivalentnecessaryforentryintotherankofAssistantProfessor,butwhoseacademicpreparationissufficientlyadvancedtoindicatethelikelihoodofcompletingthatdegreebyaspecifieddatewithintheprobationaryperiod.AppointmenttoaLecturerisatasalarylowerthananinitialappointmenttotheAssistantProfessorrank.

WhenaLecturerishiredaspartofatenure‐trackorpractice‐tracksearch,theappointmenttoInstructornormallyisforafixedone‐yearperiod.Lecturersareappointedtoandreappointedonone‐yearcontracts.ThetotalallowabletimespentinprobationarystatusasaLectureristwo(2)years.LecturersarereviewedannuallybytheProgramDirectorandExecutiveDeanorAcademicDean,asappropriate.Reviewsshouldaddressteaching,Universityservice,andprofessionaldevelopment,i.e.progresstowarddegreecompletionandattainmentofpromotioncriteriadescribedinSection21.

ALecturerisnotarankedmemberofthefaculty.Inordertobeconsideredforadvancementtoarankedposition,thefacultymembermustsecuretheterminaldegreeoritsprofessionalequivalent.

11.12.3 AssistantProfessor

TheAssistantProfessorisarankedmemberofthefaculty.AssistantProfessorsholdtheterminaldegreeoritsprofessionalequivalentandareatthebeginningofacareerofteachingandindependentscholarlyresearchorpractice.

InitialappointmenttotheAssistantProfessorrankisforafixedprobationaryperiod.Thetotalallowableyearsintheprobationaryperiodisnotmorethansix(6)years.2Initialappointmentandreappointmentistypicallyinthree2‐yearcontracts,afterwhichtimetheyareeligibleforreviewfortenureorlong‐termcontract,asappropriatepertheinitialappointment.

11.12.4 AssociateProfessor

TheAssociateProfessorisarankedmemberofthefaculty.AssociateProfessorsholdtheterminaldegreeoritsprofessionalequivalent,haveademonstratedrecordofachievementinteachingandscholarshiporpractice‐orientedworkandshowgreatpromiseofattainingdistinctionintheirfieldsofspecialization.Appointeesmusthaveatotalofseven(7)yearsofteachingandatleastoneyearattherankofAssociateProfessor.

Forpractice‐trackfaculty,theinitialappointmenttotheAssociateProfessorrankisforafixedprobationaryperiod.Initialappointmentandreappointmenttypicallyisasequenceofthree2‐yearcontracts,afterwhichtimetheyareeligibleforreviewforalong‐termcontract.

11.12.5 Professor

Professorsarerankedmembersofthefaculty.Theyholdtheterminaldegreeoritsprofessionalequivalentandareexceptionalteachersandscholarsorpractitionersofdistinction,andarewidelyrecognizedfortheirspecializationorcontributions.Appointeesmusthaveatotalofseven(7)yearsofteachingandatleastone(1)yearattherankofAssociateProfessor.

Forpractice‐trackfacultywhoseinitialappointmentistotheProfessorrank,s/hewillhaveasequenceofcontractstotalinguptothreeyears,afterwhichtimetheyareeligibleforreviewforalong‐termcontract.

2 DoesnotincludeanyactionsrelativetoFMLAandExtensionofProbationaryPeriodforExtenuatingCircumstances.

12 PolicyonModifiedTenureReviewProceduresforNewFacultyHireswithTenure

12.1 Purpose

Inspecialcases,modifiedtenureproceduresareavailableforrecruitingexceptionalfacultymemberswhoalreadyhavetenureattheiraccreditedcollegesoruniversities.ThePolicyonModifiedTenureReviewProceduresprovidesameansofcompetingforthelargepooloftenuredfacultythat,inexceptionalcircumstances,couldprovidecriticalcapabilitiesfortheUniversity.ThePolicyassumesthatCandidateshavebeengrantedtenureatanaccreditedinstitutionwithwidelyacceptedandrigoroustenureprocedures,includingexternalpeerreviewers.ThefocusoftheModifiedTenureReviewproceduresistoconfirmthatthetenuredfacultyCandidatehasgonethroughanacceptabletenureprocedureattheirinstitution,andthathisorherappointmentasatenuredfacultymemberwouldbenefittheCollegeandUniversity.

12.2 Eligibility

Modifiedtenureproceduresareonlyusedforthefollowingcases:

1. NewhiresattherankofatenuredAssociateProfessor2. NewhiresattherankofatenuredFullProfessor

12.3 Procedures

a. AsearchforaCandidatewithtenurequalificationisinitiated,perthesearchproceduresdescribedabove.ThejobadvertisementissodescribedandincludeslanguagethatthesuccessfulCandidate’smusthavetenurefromanaccreditedinstitutionthatuseswidelyacceptedandrigoroustenurereviewprocedures,includingexternalpeerreviewers.

b. TheChairoftheCollegePersonnelCommitteewillbeinvitedtojointheSearchCommittee.

c. WhentheSearchCommitteerecommendsafinalist,theChairoftheCollegePersonnelCommitteeandtheExecutiveDeanoftheCollegesubmitalettertotheProvostprovidingarationaleforhiringtheCandidatewithtenure.

d. TheProvostdiscussestheCandidatewiththePresident.

e. IfthePresidentauthorizesthehiretoproceed,HumanResourcesissuesanotificationofintenttoextendanofferofemploymentandanotificationfromthePresidentthattheProvost’sOfficewillbegintheModifiedTenureReviewprocess.

f. TheProvost’sOfficerequeststhattheCandidatesubmitthefollowingmaterials:

1. AdocumentoutliningthetenureproceduresusedattheCandidate’stenure‐grantinginstitutionineffectatthetimetenurewasconferred.

2. TheCandidate’sunabridgedcurriculumvitae.3. Three(3)examplesofresearch,scholarshipand/orcreativeworkthat

exemplifytheCandidate’sstrengths.4. Evidenceofteachingperformance.Forexample,two(2)yearsofteaching

evaluations,awards,orpeerlettersfromclassvisits,etc.5. BriefpersonalstatementfromtheCandidate.

g. Uponreceipt,theProvost’sOfficerecordsandconveystheCandidate’ssubmittalstotheChairoftheCollegePersonnelCommitteeandChairoftheUniversityPersonnelCommittee.

h. TheCollegeandUniversityPersonnelCommitteesevaluateconcurrentlytheCandidate’ssubmittals.ThefociofresponsibilityforeachCommitteeisto:1. ConfirmthatthetenuredfacultyCandidatehasgonethroughanacceptable

tenureprocedureathis/herhomeinstitution,and2. Recommendwhethertheappointmentasatenuredfacultymemberwould

benefittheCollegeandUniversity.

EachCommittee’sevaluationprocesswillbedocumentedwithavotetakenbysecretballotandabriefsummaryofdeliberations.Intheirsummaries,theCommitteesshouldstateclearlywhethertheproceduresusedforgrantingtenureattheCandidate’sinstitutionmeetthetenurereviewstandardatPhiladelphiaUniversity.TheCommittee’ssummariesandvotesshouldbesubmitteddirectlytotheExecutiveDean.

i. TheExecutiveDeanreviewstheCommittees’reportsandsubmitsasecondletterto

theProvost,whichwillserveasthebasisforthepresentationoftheCommittees’reports.TheDean’slettershouldaddressthefollowing:

1. AbriefproceduralsummaryofthereviewprocessusedbytheCollege,

includingthevotesbytheCollegeandUniversityPersonnelCommittees.2. HowthetenuredhirewouldadvancethemissionoftheCollege;leverageits

strengths,extendcapabilitiesand/orovercomedeficits.3. TheCandidate’smostimportantexperiences,credentials,andcapabilities;4. Theacademicprogram(s)withwhichtheCandidatewouldbeaffiliated.

(TheseaffiliationsmayextendbeyondtheCollegeitself.)

j. TheProvostreviewsallmaterialsrelatedtothesearchandmakeawrittenrecommendationtothePresident.

k. ThePresidentreviewstheProvost’srecommendationandallrelevantmaterials.S/hemakesthefinaldeterminationaboutconferringtenuretotheCandidate.

UponreceivingthefinaldeterminationabouttenurefromthePresident,theProvost’sOfficecommunicatesthePresident’sdecisiontotheExecutiveDean,theChairoftheCollegePersonnelCommittee,andChairoftheUniversityPersonnelCommittee.

l. TheProvost’sOfficerequeststhattheOfficeofHumanResourcesissueanofferofemploymentwithorwithouttenure.

12.4 Timingofmeetings

Thenatureofthemodifiedtenurereviewprocesswilloccasionallyrequirethefacultycommitteestoconveneoutsideoftheirregularlyscheduledmeetings.

13 FacultyParticipationinandVotingProceduresforContractReviews

SeniorfacultyserveinspecifiedrolesintheContractReviewprocedures.Theymayserveinindividualroles,pertheRightsandResponsibilitiesoftheFaculty,oronFacultyCommittees,asoutlinedinSharedGovernance.

13.1 ParticipationinContractReviews

EacheligiblefacultymemberparticipatesandrecommendsateveryrelevantlevelofaCandidate’scontractreviewprocess:

ASeniorFacultymemberwritingaSeniorFacultyPeerEvaluationrecommendsattheleveloftheindividual,representinghis/herindividualprofessionalopinionsinamannerthatprovidesDossier‐basedevidenceforthoseopinions.

ASeniorFacultymemberservingattheCollegelevel,ifsheorhehasbeenelectedtotheCollegePersonnelCommittee,votesandrecommendsonbehalfoftheCollege.

ASeniorFacultymemberservingattheUniversitylevel,ifsheorhehasbeenelectedtotheUniversityPersonnelCommittee,votesandrecommendsonbehalfoftheCollegeortheUniversityatlarge,respectively.

13.2 SeniorFacultyResponsibilities

SeniorFacultymembersarethosefacultyholdingTenureand5/7‐YearContracts.IneachCollege,SeniorFacultyareresponsibleforreviewingcandidatesintheirdivision,school,orcollege,asadministeredbyeachrespectiveCollege.

InKanbarCollege,SeniorFacultyintheSchoolofBusinessAdministrationreviewcandidatesfromtheSchoolofBusinessAdministration.LikewiseinKanbarCollege,SeniorFacultyintheSchoolofDesignandEngineeringreviewcandidatesfromtheSchoolofDesignandEngineering.IntheCollegeofScience,HealthandtheLiberalArts,therearethreeSeniorFacultyReviewCommittees:HealthProfessions,ScienceandMath,andtheLiberalArts.IntheCollegeofArchitectureandtheBuiltEnvironment,allSeniorFacultyreviewthecandidatesfromtheirCollege.

13.2.1 SeniorFacultyPeer‐ReviewEvaluation

Allreviewcases,SeniorFacultyreviewtheCandidate’sDossierandsubmittotheDean’sOfficeawrittenSeniorFacultyPeer‐ReviewEvaluation.Participationisrequired,absentpermissionoftheExecutiveDeanforreasonssuchassabbaticalorotherleaves.

ThePeer‐ReviewEvaluationisbasedontheCandidate’sDossierandtheevidencepresentedbytheCandidateabouthows/hemeetsorexceedsthereviewcriteria.EachSeniorFacultyPeer‐ReviewEvaluationstandsonitsownandisconsideredarecommendation.Evaluationsarenotvotesandarenotaggregated.TheyareforconsiderationbytheCollegePersonnelCommittee.Toensureavalidandrepresentativeprocess,amajorityofSeniorFacultymustsubmitPeer‐ReviewEvaluationsofaCandidate.

WhenaSeniorFacultyPeer‐ReviewEvaluationformissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossier,theCPCChairprovidestheformtotheProvost’sOffice,whichreturnstheformtotheSeniorFacultymemberforrevision.IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolder,notgivenconsideration,andforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.

13.2.2 SeniorFacultyMeetingwithCollegePersonnelCommittee(CPC)

IncasesofTenure/5‐YearContract,SeniorFacultyreviewtheCandidate’sDossierandsubmittotheDean’sOfficeawrittenSeniorFacultyPeer‐ReviewEvaluation;andconvenetoreviewanddiscusstheCandidates.

SeniorFacultywhohavereviewedtheDossier,completedaPeer‐ReviewEvaluationForm,andreviewedtheSupplementalDocumentsFoldermayparticipateinthevote,whichfollowsthediscussionandisconductedbysecretballot.Asimplemajorityattendanceispreferred.Theoutcomeofthevoteisconsidereda“recommendation.”

13.2.3 FullProfessors’AdvisoryMeetingwithUniversityPersonnelCommittee(UPC)

IncasesofPromotiontoFullProfessor,fullProfessors,intheirroleasSeniorFacultyintheCollegeoftheCandidate,completeaSeniorFacultyPeer‐ReviewEvaluationForm.

Inaddition,fullProfessorsUniversity‐wide,exceptingthosewhoareretiredfromactiveservice,workwiththeUPCinanadvisorycapacity.

FullProfessors,whoelecttoparticipateinthiscapacity,attendameetingwiththeUPCtodiscusstheCandidatesandtheirDossiers.Votesarenottaken.Participationisoptional.

13.3 CommitteesInvolvedinContractReviews

13.3.1 CollegePersonnelCommittee

CollegePersonnelCommitteesvotetorecommendornotrecommendaCandidate.

TheCollegePersonnelCommitteeconductvotesbysecretballot.Committeemembersmustparticipateinthediscussion,inpersonorvirtually,inordertovote.Ifparticipationisvirtual,thefacultymember’svotemaybesubmittedelectronically.

Forpurposesofaquorum,allbutonemember,excludingthosewhoareonanapprovedleaveofabsence,mustbepresentforthediscussionandvote.

IftheCommitteeChairisonafacultyorotherleave,s/hemustbereplaced.IfanotherCollegePersonnelCommitteememberisonafacultyorotherleaveformorethanonesemester,s/heshouldbereplacedattheearliestopportunity,optimallyatthebeginningoftheacademicyearforatermthatisconcurrentwiththelengthoftheCommitteemember’sleave.TheChairoftheFaculty,inconsultationwiththeProvost,willdecidewhenandwhetheraCommitteememberonmedicalleavewillbereplaced.

AsummaryofCommitteedeliberationsispreparedbytheChair.Thesummaryofdeliberationspecificallyaddresseseachofthefourcriteriaforevaluation.IftheCPCisnotunanimous,thesummaryofdeliberationsshouldreflectthemajorityandminorityopinionsoftheCommitteemembers.

ThesummaryandvoteshouldbesignedbyallCommitteemembers.Signaturesindicatethatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.

13.3.2 UniversityPersonnelCommittee

TheUniversityPersonnelCommitteevotestorecommendornotrecommendaCandidate.

TheUniversityPersonnelCommitteeconductsvotesbysecretballot.Committeemembersmustparticipateinthediscussion,inpersonorvirtually,inordertovote.Ifparticipationisvirtual,thefacultymember’svotemaybesubmittedelectronically.

Forpurposesofaquorum,atleastsix(6)membersoftheUPC,includingallthree(3)CPCChairsandhalfoftheat‐largemembers,mustbepresentforthediscussionandvote.

IftheCommitteeChairisonafacultyorotherleave,s/hemustbereplaced.Ifanat‐largememberoftheUniversityPersonnelCommitteeisonafacultyorotherleaveformorethanonesemester,s/heshouldbereplacedattheearliestopportunity,optimallyatthebeginningoftheacademicyearforatermthatisconcurrentwiththelengthoftheCommitteemember’sleave.TheChairoftheFaculty,inconsultationwiththeProvost,willdecidewhenandwhetheraCommitteememberonmedicalleavewillbereplaced.

ThesummaryofdeliberationsispreparedbytheChair.Thesummaryofdeliberationsspecificallyaddresseseachofthefourcriteriaforevaluation.IftheUPCisnotunanimous,thesummaryshouldreflectthemajorityandminorityopinionsofCommitteemembers.

ThesummaryandvoteshouldbesignedbyallCommitteemembers.Signaturesindicatethatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.

13.3.3 SeniorFacultyMembersservingonbothCommittees

AseniorfacultymemberwhositsonboththeCollegePersonnelCommitteeandUniversityPersonnelCommitteemayparticipateinthediscussionandvoteatbothlevelsandinproceduralcontexts.

13.4 ProgramDirectors

ItisexpectedthatProgramDirectors,includingHallmarksandothercorecurricula,willsubmitaWrittenEvaluationoftheCandidate/sinhis/heracademicprogram.TheProgramDirector’sWrittenEvaluationsshouldincludehis/herindividualevaluationandapositiveornegativerecommendation.

IfaCandidatespansmultipleprograms,theremaybemorethanoneProgramDirectorWrittenEvaluation.Aswithdossiersoftrans‐collegefaculty,theProvost’sOfficeandtheExecutiveDean’sOfficewillcoordinatemultipleWrittenEvaluationsforcandidateswithspanningappointments.

13.4.1 ProgramDirectorswithFacultyStatus

WhenanacademicprogramisledbyadesignatedProgramDirectorwhoisaseniorfacultymember,theProgramDirectorwillsubmitaWrittenEvaluationofaCandidateandisnotrequiredtowriteaSeniorFacultyPeer‐ReviewEvaluation.

AProgramDirectorwhoisaseniorfacultymembermayparticipateintheCPCorUPCmeetings,asappropriateforthereviewtype.

13.5 ExecutiveDeansandAcademicDeans

IninstanceswherethereareCollegeswithSchoolswhichareadministeredbyAcademicDeans,theExecutiveDeansandAcademicDeanseachfollowthesameproceduresinfacultyreviews.

ItisexpectedthattheDeans’WrittenEvaluationswillincludeacriticalinterpretationonbehalfoftheCollegeorSchoolofwhatoccurredduringthereviewprocess,referencingtheSeniorFacultyPeer‐ReviewEvaluationsandtheProgramDirector/s’WrittenEvaluation.TheDeans’WrittenEvaluationsshouldalsoincludehis/herindividualevaluationandapositiveornegativerecommendation.

13.5.1 ExecutiveDeansandAcademicDeans’withFacultyStatus

WhenanExecutiveDeanorAcademicDeanisaseniorfacultymember,s/heisnotrequiredtowriteaSeniorFacultyPeer‐ReviewEvaluation.

14 Dates,DeadlinesandNotificationsinContractReviews

14.1 DatesandDeadlines

Eachreviewtypehaspublisheddeadlinesanddateranges.WhenapublishedsubmittaldeadlineordatefallsonaweekendoraholidayobservedbytheCollegeaspostedbytheOfficeofHumanResources,thedeadlineisextendedtothenextbusinessdayatnoon.

Thefollowingspecificinstructionsapply:

DeadlinesforsubmissionofCandidate’sDossiersandCandidate’sResponsesarenoononthepublisheddeadline.

Accesstoelectronicdossiersandsupplementaldocumentsfolderisavailableuntil11:59AMonthefinaldatepublishedinthereviewschedules.

14.2 TimingofNotificationsinContractReviews

TheProvost’sOfficenotifiesCandidateswithintwobusinessdaysofreceivingnoticeoftheactionstakenbytheCPCandtheUPC,respectively.

ThePresidentnotifiesfacultymembersofhis/herfinaldecisionbythedeadlinespublishedinthereviewprocedures,respectively.

FailurebyanyCommitteeoradministratortotransmitanoticebythepublisheddeadlinewillnotinvalidatetherecommendation,decisionorotheraction.

14.2.1 ReasonsforUnfavorableRecommendationsandDecisionsinReviewCases

Aspartofreviewproceedings,theProvost’sOfficenotifiestheCandidateofrecommendationsoftheCPCandtheUPC,respectively.Thereasonsfortherecommendationsareexcludedfromthenotifications.

IncaseswhenthePresident,afterreviewingtherecommendationsandDossier‐basedevidence,makesanunfavorabledecision,theProvosttransmitstotheCandidateanExecutiveSummary,whichincludesboththeCommittee’s/s’recommendationsandPresident’sdecision.SuchanExecutiveSummaryistransmittedwithinfive(5)businessdaysofthedateofthePresident’snotificationletter.

TheCPCandUPCwillbeprovidedacopyofthisExecutiveSummary.

15 DossiersforContractReviewsandPromotions

15.1 PurposeandDefinitionofaDossier

TheDossiermustcontaintheinformationrequiredbytheUniversity,aswellasanyotherinformationtheCandidatedeemsimportantforthecontractdeliberations.

ElectronicDossiersarerequired.RefertoAppendixBforadescriptionofDossierComponentsandrequirements.

15.2 PreparationforCompletingtheDossier

TheExecutiveDeanorAcademicDean,asappropriate,meetswitheachCandidateinhis/herCollege/Schooltoreviewthecontractreviewprocess.TheydiscusssuggestionsforpresentingaclearandconsistentDossierthatrespondstotheUniversity’sarticulatedcriteria.

TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/ortheAcademicDean(asapplicable)beforesubmissiontotheExecutiveDean.

15.3 CreationandSubmissionoftheDossier

ElectronicsubmissionoftheDossierisrequired.

TheProvost’sOfficecreatesaBlackboardsiteorotherelectronicformatfortheDossier.

TheCandidatepopulatestheDossierpertheDossierComponentsandRequirementguidelines.

WhentheelectronicDossieriscomplete,theCandidatenotifiestheProvost’sOffice.

15.3.1 SubmissionofDossierasConsenttotheReview

ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforinthisFacultyManualandtooutsideassessors.

15.3.2 LateSubmissionoforIncompleteDossier

FailureonthepartoftheCandidatetosubmitaDossierbyreviewdeadlineswillbeviewedwithdisfavor.

TheCandidatewillbeevaluatedbasedoninformationavailableasoftheduedate.

15.4 DossiersforTenureandFive‐YearContractReviews

TheProfessionalActivityandAchievementsectionoftheDossiertosubmittedtoOutsideAssessors,whoadvisetheUniversityonthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativeproductivitytothediscipline.ThecontentsofDossiersfortenureand5‐YearContractsshouldrefertotheperiodsincehiredasfull‐timefacultyinrank.

15.5 Dossiersfor7‐YearContractReviews

ThecontentsofDossiersfor7‐YearContractsshouldreferonlytotheperiodsincethelastcontractrenewal.

15.6 DossiersofTrans‐CollegeorTrans‐disciplinaryFaculty

Itmaybeappropriate,ifaCandidate’steachingorexperienceextendsacrossColleges,forarecommendationfromasecondCollegetobesubmitted.

Insuchacase,theExecutiveDeanofthesecondCollegewillberequiredtosubmitarecommendation.TheProvostwillidentifysuchcasesatthetimeoftheinitialappointmentwhereverpossible.

15.6.1 TimingofrequestofadditionalrecommendationsforTrans‐CollegeorTrans‐DisciplinaryFaculty

Incasesoftrans‐Collegeortrans‐disciplinaryfacultyundergoingafirst2‐yearcontractrenewaloratenure/5‐Yearcontractreview,theProvostwillrequestthesecondrecommendationbesubmittedbyMay1oftheprecedingacademicyear.

Incasesoftrans‐Collegeortrans‐disciplinaryfacultyundergoingasecond2‐yearcontractrenewal,a7‐Yearcontractrenewal,orareviewforpromotiontofullProfessor,theProvostwillrequestasecondrecommendationbesubmittedbyOctober1ofthereviewyear.

16 SupplementalDocumentsFoldersforContractReviewsandPromotions

16.1 Contents

Aspartofareview,aSupplementalDocumentsFolderisassembled.Thefoldercontainsconfidentialdocumentsandincludes:

StudentEvaluations ClassroomVisitEvaluationForms AnnualPerformanceEvaluations ExecutiveDean’sEvaluation AcademicDean’sEvaluation(ifapplicable) ProgramDirector’sEvaluation(ifapplicable) SeniorFacultyPeer‐ReviewEvaluations OutsideAssessorsEvaluations(ifapplicable) Candidate’sResponse CPCRecommendationincludingSummaryofSeniorFacultyRecommendations,Summaryof

CPCDeliberations,andCPCVoteOutcome CPCRecommendationNotificationLetterfromtheProvost UPCRecommendationincludingSummaryofUPCDeliberations,andUPCVoteOutcome UPCRecommendationNotificationLetterfromtheProvost Provost’srecommendation President’snotificationlettertotheCandidate

16.2 WaiversofAccess

CandidateswillwaiveaccesstotheSupplementalDocumentsFolderduringthereviewprocessthroughandincludingadecisionbythePresidentandexhaustionofanyintra‐Universityappealsasaconditionofparticipatinginthereviewprocess.

CandidatesarestronglyencouragedtowaiveaccesstotheOutsideAssessorsEvaluations.

17 Candidate’sFolderforContractReviewsandPromotions

17.1 Contents

Aspartofareview,aCandidate’sFolderisassembled.TheelectronicfoldercontainsconfidentialdocumentsthattheCandidatemayviewduringthetimeframeestablishedinthereviewschedules.

Thefolderincludes:

StudentEvaluations ClassroomVisitEvaluationForms AnnualPerformanceEvaluations ExecutiveDean’sEvaluation AcademicDean’sEvaluation(ifapplicable) ProgramDirector’sEvaluation(ifapplicable) SeniorFacultyPeer‐ReviewEvaluations

UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.

18 ReviewsforRenewalofInitial,ProbationaryContractsiv

18.1 Overview

ContractrenewalsforfacultywithprobationarycontractsareconsideredinitiallybytheSeniorFacultyintheCollegeoftheCandidateandtheCollegePersonnelCommittee(CPC)intheCollegeoftheCandidate.TheSeniorFacultyreviewtheDossierandindividuallysubmitaSeniorFacultyPeerReviewEvaluation.TheCPCreceivesandconsidersthoseEvaluations.TheCPCmembersconducttheirownreview,votebysecretballot,andvotetoeitherrecommendortonotrecommendtheCandidatetotheProvost.

RecommendationsoftheCollegePersonnelCommitteearenotbindingontheProvost,buttheProvostmusttransmitthatgroup’srecommendationtothePresidentalongwithhisorherownrecommendationandjustification.ThePresidentmakesadenovodecisionfollowinghisorherreviewoftherecommendation.

TheproceduresestablishedhereinaresubjecttomodificationbytheUniversityPersonnelCommitteeandAdministration.OnFebruary1oftheacademicyearprecedingthereview,theprobationaryfacultyreceiveareviewnoticefromtheProvost’sOffice.

Reviewforthefirst2‐yearcontractrenewaloccursinthefallsemesterofthesecondyearoftheCandidate’sinitial2‐yearcontract.

Reviewforthesecond2‐yearcontractrenewaloccursinthespringsemesterofthesecondyearoftheCandidate’ssecond2‐yearcontract.

18.2 ExtensionofProbationaryPeriodv

Uponwrittenrequestbyafacultymember,his/herprobationaryperiodmaybeextendedforamaximumofoneyearperFMLAeligibilityandforatotalmaximumoftwoyears.(SeetheEmployeeHandbookforFMLAeligibility,qualifyingreasons,andtimeperiods.)

18.2.1 EligibilityforExtensionoftheProbationaryPeriodunderFMLA

Afacultymemberwhoisabouttocommenceorisonaleaveofabsence,whichiscoveredatleastinpartbytheFamilyandMedicalLeaveAct(FMLA),mayrequestthathis/herprobationaryperiodbeextendedforuptooneyear.

18.2.2 EligibilityforExtensionoftheProbationaryPeriodunderAcademicPolicy

IfafacultymembermeetsthecriteriaforaleavecoveredatleastinpartbytheFMLA,butdoesnottaketheunpaidleaveofabsence,s/healsomayrequestthathis/herprobationaryperiodbeextendedforuptooneyear.

Itisincumbentuponthefacultymembertodemonstratethathis/herrequestforanextensionoftheprobationaryperiodisforFMLAqualifyingreason/s,asdescribedintheEmployeeHandbook.AswithFMLAleaves,demonstrationmayincludetheprovisionsofmedicalcertificationfromahealthcareprovider.

ThispolicyistobeappliedconsistentwiththeUniversity’sproceduresregarding“ForeseeableFMLA‐QualifyingEvents.”Assuch,arequesttoextendtheprobationaryperiodnormallymustbefiledwithin30daysofthefacultymember’seligibilityanddecisionnottotaketheunpaidleaveofabsence.

FMLArequestsforreasonsotherthanserioushealthconditionsoffacultymemberswillfollowapplicableproceduressetforthintheEmployeeHandbookorasadministeredbytheOfficeofHumanResources.

18.2.3 ProcedurestoExtendtheProbationaryPeriod

Whenfeasible,afacultymemberconferswithhis/herExecutiveDeanaboutextendingtheprobationaryperiodpriortothefamilyormedicalleave.

Aftertheconversation,thefacultymembersubmitstotheProvostwithacopytotheExecutiveDeanawrittenrequesttoextendtheprobationaryperiod.

TheProvostconfirmstherequestandrespondsinwritingwithacopytoHumanResourcesandtheExecutiveDean.

18.3 ProceduresforAdvancementinRanktoAssistantProfessor

Occasionally,aCandidateforatenure‐trackorpractice‐trackAssistantProfessorpositionmaynothavecompletedtheeducationalrequirementsbeforetheappointmentdate.Inthesecircumstances,theappointeeinitiallymaybegiventhetitleofInstructororLecturer,pertheguidelinesdescribedinSection11.7OfferstoFinalists.AppointmentisatasalarylowerthananinitialappointmenttotheAssistantProfessorrank.

Uponsuchtimeastheappointeecompletestheterminaldegree,s/hemustprovideproofofcompletionofallrequirementsforthedegree.AletterfromtheGraduateDeanortheRegistrarmaysubstituteforacopyofthediplomainthosecaseswhereitsformalconferralisdelayedbythegraduationscheduleoftheawardinginstitution.

Foranappointeewhowashiredaspartofanapprovedtenure‐trackorpractice‐tracksearch,advancementtotherankofAssistantProfessoruponcompletionoftheterminaldegree,ifwithinthetermsoftheallowablenumberofyearsintheprobationaryperiod,isautomaticasdescribedintheinitialofferletter.

Inthesecircumstances,theappointeeadvancestotherankofAssistantProfessoratthestartoftheacademicyearfollowingthereceiptoftherequisitedegree.S/hewillreceiveaninitialprobationarycontract.ProcedurestorequestadvancedstandingaredescribedinSection11.10.ConditionsofandProceduresforCreditforPriorExperience.

18.4 CriteriaforRenewalofProbationaryContracts

Thestandardsforcontractrenewalaredemonstrativeandcontinuousprogresstowardreviewfortenureorreviewfora5‐Yearcontract.Thecriteriaforpromotionwithtenureorpromotionwitha5‐YearcontractaredescribedinSection21.ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion.

19 First2‐YearContractRenewal

Reviewforthefirst2‐yearcontractrenewaloccursinthefallsemesterofthesecondyearoftheCandidate’sinitial2‐yearcontract.

19.1.1 ProceduresandSchedulesfortheFirst2‐YearContractReview

Itisacknowledgedthatfromtimetotime,facultyCommitteesmayneedtoconsultwiththeProvostaboutproceduralissues.AfacultyCommitteealsomayrequestinformationfromtheExecutiveDeanorProvostthatclarifiescomponentsoftheexistingDossier.However,theCommitteemaynotrequestadditionalinformationfortheDossier.

Theschedulesetsforthspecificdatesforsubmissions,actions,andnotifications.

ByFebruary1oftheAcademicYearPrecedingtheReview……………………..…………………………….

TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCChair,DeansandProgramDirectorsalsoarenotifiedofforthcomingreviews.

TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.CandidatessignandreturntheformtotheProvost’sOfficebyFebruary15.

ByMay1oftheAcademicYearPrecedingtheReview………………………………………………………….....

TheExecutiveorAcademicDeanensuresthattherequisitetwo(2)classroomvisitsarecompleted.FirstvisitbytheExecutiveDeanorAcademicDean;secondvisitbyanappointedseniorfaculty.

Thetermclassroomvisitsisintendedtoreferbroadlytoalltypesofteachingmodes,e.g.online,hybrid,on‐campus,andmethods,synchronousandasynchronous,asappropriate.

ByAugust15…………………………………………………………………………………………………………………………….

BynolaterthanAugust15atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbySeptember1.

BySeptember1………………………………………………………………………………………………………………………

BynolaterthanSeptember1atnoon,theCandidatesubmitshis/hercompleteDossier.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.

ThesubmissionoftheDossierdemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommittees,andAdministratorswithresponsibilitiesassetforthinthisFacultyManual.

FailureonthepartoftheCandidatetosubmitafullDossierbySeptember1ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforcontractrenewal.ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbySeptember1.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.

BetweenSeptember2andSeptember21…….………………..…………………………………………………………

OnSeptember2,theSeniorFacultyoftheCollegeorSchool/Division,CPC,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.

BynolaterthanSeptember21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BynolaterthanSeptember21atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.

TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.SeniorFacultyandProgramDirectorsdonothaveaccesstotheDossiersafterthispoint.

BetweenSeptember22andOctober1………………….………………………………………………………………….

TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandPeerEvaluationFormwiththesamenumber.

SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsitimmediatelytotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedSeniorFacultyPeerReviewEvaluationFormwithinthree(3)businessdaysandnolaterthanSeptember27.

IfthefacultymemberdeclinestherequesttorevisetheSeniorFacultyPeerReviewEvaluationForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.

IfthefacultymemberrevisestheSeniorFacultyPeer‐ReviewEvaluationForm,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.

BetweenOctober2andOctober10…………………………………………………………………………………………

ByOctober2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.

EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyOctober10atnoon.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingasecond2‐yearcontractandshouldaddressissuesrelevanttocontractrenewal.

TheProvost’sOfficeplacescopiesoftheWrittenEvaluationsintheCandidate’sFolderandintheSupplementalDocumentsFolder.

BetweenOctober11and15…………….……………………………………………………………………………………….

UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheelectronicCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.

TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittednolaterthanOctober15atnoon.

Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.

IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisintheCPCRecommendation.

BetweenOctober16and25……………..……….……………………………………………………………………………..

TheCPCmeetstoreviewDossiersandSupplementalDocumentsFoldersforfirst2‐yearcontractrenewals.

TheCPCChairinvitestheExecutiveDeantopresenttheCandidatesatthebeginningofthismeeting.AftertheExecutiveDeanisexcused,theCPCdeliberatesprivatelyandvotesbysecretballot.

TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingthreeelements:

TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethera2‐yearcontractshouldbegranted;

ASummaryofSeniorFacultyRecommendations,whichisasummaryofthePeer‐ReviewEvaluationForms;

ASummaryoftheCPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.

ByOctober25……………………………………………………………………………………………………………………………

NolaterthanOctober25atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:

TheCPCVoteOutcome;

TheSummaryofSeniorFacultyRecommendations;

TheSummaryoftheCPCDeliberations.

TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe2‐yearcontractrecommendation.

TheDeansandCPCdonothaveaccesstotheDossiersafterthispoint.

BetweenOctober26andDecember1…………………………………………………………………………………….

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe2‐yearcontractrecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

TheProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/hemayreferencerelevantportionsoftheCandidate’spersonnelfileandconsultwiththeCPCforclarificationonitsrecommendation.

TheProvostshallmakeaWrittenRecommendationtothePresidentoneachtenureCandidatebyDecember1.ThisRecommendationshouldexpresseitherapositiveornegativerecommendation.

TheProvost’sOfficeplacesacopyoftheProvost’sWrittenRecommendationintheSupplementalDocumentsFolder.

BetweenDecember1andDecember15……………………………..……………………………………………………

ThePresidentreviewstheDossiersandSupplementalDocumentsFoldersforallfirst2‐yearcontractrenewalCandidates.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal2‐yearcontractrenewaldecision.

OnDecember15,thePresidentnotifieseachCandidateofthefinaldecisionon2‐Yearcontractrenewal.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

20 Second2‐YearContractRenewal

Reviewforthesecond2‐yearcontractrenewaloccursinthespringsemesterofthesecondyearoftheCandidate’ssecond2‐yearcontract.

20.1.1 ProceduresandSchedulesfortheSecond2‐YearContractReview

Theschedulesetsforthspecificsdatesforsubmissions,actions,andnotifications.

ByFebruary1oftheAcademicYearPrecedingReview…………………………………………………………

TheProvost’sOfficeopenselectronicdossiersandsendsreviewnoticestotheCandidates.TheCPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.

ByMay1oftheAcademicYearPrecedingtheReview………………………………………………………….....

TheExecutiveDeanorAcademicDeanensuresthattherequisitetwo(2)classroomvisitsarecompleted.FirstvisitbytheExecutiveDeanorAcademicDean;secondvisitbyanappointedseniorfaculty.

ByJanuary10……………………………………………………………………………………………………..……………………

BynolaterthanJanuary10atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbyJanuary15.

ByJanuary15……………………………………………………………………………………………………..……………………

BynolaterthanJanuary15atnoon,theCandidatesubmitshis/hercompleteDossier.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.

FailureonthepartoftheCandidatetosubmitafullDossierbyJanuary15ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforcontractreview.ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbyJanuary15.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.

BetweenJanuary16andFebruary5……………………………………………………………………………………….

OnJanuary16,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.

BynolaterthanFebruary5atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BynolaterthanFebruary5atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.

BetweenFebruary6and11………………………………………………………………………………………………..

TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.

SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanFebruary10.

IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.

BetweenFebruary12andFebruary19……………………………………………….………………………………...

ByFebruary12,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.

EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyFebruary19atnoon.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingathird2‐yearcontractandshouldaddressissuesrelevanttocontractrenewal.

BetweenFebruary20andFebruary25…………………………………………………………………………………..

UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.

TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraisedmustbesubmittedbyFebruary25atnoon.

IftheCandidatechoosesnottowriteaCandidate’sResponse,theCPCChairmustdocumentthisinhis/herSummary.

BetweenFebruary26andMarch5………………………………………………………………………………………..

TheCPCmeetstoreviewDossiersandSupplementalDocumentsFoldersforsecond2‐yearrenewalCandidates.

ASummaryofSeniorFacultyRecommendations,whichisasummaryofthePeer‐ReviewEvaluationForms.

ASummaryoftheCPCDeliberationsencompassingtheviewsoftheCommitteemembersonananonymousbasis.

ByMarch5………………………………………………………………………………………………………………………………

NolaterthanMarch5atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:

TheCPCVoteOutcome;

BetweenMarch6andApril20……………..……………………………………………………………………………….

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe2‐yearcontractrecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

TheProvostshallreviewtheentirereviewfile.S/hemayreferencerelevantportionsoftheCandidate’spersonnelfilesandconsultwiththeCPCforclarificationonitsrecommendation.

TheProvostshallmakeaWrittenEvaluationtothePresidentoneachsecond2‐yearcontractrenewalCandidatebyApril20.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

TheProvost’sOfficeplacesacopyoftheProvost’sWrittenEvaluationintheSupplementalDocumentsFolder.

BetweenApril21andMay10…………………..………………………………………………………………………………

ThePresidentreviewstheDossiersandSupplementalDocumentsFoldersforallsecond2‐yearcontractrenewalCandidates.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal2‐yearcontractrenewaldecision.

OnMay10,thePresidentnotifieseachCandidateofthefinaldecisiononsecond2‐yearcontractrenewal.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

21 ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion

21.1 Overviewvi

Promotionsinrankforfull‐timefacultymembersaremadebythePresidentattherecommendationoftheProvost.Suchpersonnelactionsareintendedtorecognizeachievementinteaching,scholarship/practice,andservice.

RecommendationsoftheCollegeandUniversityPersonnelCommitteesarenotbindingontheProvost,buttheProvostmusttransmitthosegroups’recommendationstothePresidentalongwithhis/herownrecommendationanditsjustification.ThePresidentmakesadenovodecisionfollowinghis/herreviewoftherecommendations.

TheproceduresandcriteriadescribedhereinaresubjecttomodificationbytheUniversityPersonnelCommittee(UPC)andAdministration.Eachcriterionisdiscussedingreaterdetailbelow.

21.2 Criteria

TheUniversityholdsthefollowingfour(4)criteriaasthemostsignificantmeasuresoftheexcellenceofafacultymember.Thesecriteriaarearrangedinpriorityorderandeachhasaseriesofstepsbywhichafacultymemberisexpectedtorisetomeettheexpectationsofthefacultyrankforwhichheorsheisbeingconsidered.

CriterionAislargelyamatteroffact.CriteriaAandBarethresholdrequirements.CriteriaB,CandDinvolvejudgment.

21.2.1 CriterionA.CredentialsandExperience

PersonsappointedattheAssistantProfessorrankshouldhaveearnedfromanaccreditedinstitutiontheappropriateterminaldegreeintheprofessionalfieldorinanappropriaterelevantfield.AppropriateterminaldegreesforthevariousranksmaydifferamongdisciplinesandteachingunitsoftheUniversity(CollegeorSchool/Division).TheProvost’sOffice,inconcertwiththeExecutiveandAcademicDeansoftheCollegesorSchools/Divisions,publishesannuallythelistofterminaldegreesbydiscipline.ForCandidateshiredonorafterthepublicationdate,thesecredentialsapply.

Further,thespecialrequirementsofaparticularfacultypostmayjustifyarequestforanexceptiontothestandard.Exceptionalachievementinacademeorindustry(asmeasuredbyprofessionalaccomplishmentsandrecognition;uniquequalifications;and/orexpertise)maybeconsideredbytheProvostandPresident,onacase‐by‐casebasisastheappropriateequivalentofterminaldegree.

Thefollowingtablesindicatethenormalminimumexpectationsforteachingexperienceassociatedwithassignmenttothestatedranks.

Table2: MinimumTeachingExperiencebyFacultyRank

PromotionRank TeachingExperience3

AssistantProfessor: Totalofthree(3)years.

AssociateProfessor:Totalofeight(8)yearsorfive(5)intherankofAssistantProfessor.

Professor:Totaloffifteen(15)yearsorseven(7)intherankofAssociateProfessor.

WhenconsideringCandidatesforinitialappointment,facultyfortenure/long‐termcontract,orfacultyforpromotiontofullprofessor,teachingexperiencesshouldbefactoredaccordingtoTable3.

Table3: WeightingofTypesofTeachingExperience

TypeWeightingFactor

AllowableMaximum

CreditTowardMinimumTeachingExperience

Full‐timeUniversityteaching4 1.0 15years 15years

AdjunctappointmenttoPhiladelphiaUniversity

0.5 5years 2.5years

Part‐timecollegeteaching 0.25 5years 1.25years

HighSchoolteaching 0.5 5years 2.5years

Relevantprofessionalwork 0.5 5years 2.5years

3Typesofteachingexperience,excludingdifferentteachingcontractsoccurringinthesametimeframe,aretobeevaluatedaccordingtoTable3.

4Full‐timeprofessionallibraryworkandfull‐timeathleticcoachingwillberegardedasequaltofull‐timeuniversityteaching.

21.2.2 CriterionB.Teachingeffectiveness

Consistenthighperformanceasateacherandadvisortostudentsisnecessaryfortenure/long‐termcontractandpromotion.Outstandingperformanceintheclassroomistoberecognizedandrewarded.Estimationofteachingeffectivenessmustconsiderthefollowingfactors:5

1. EngagementofNexusLearningprinciples;

2. Abilitytocommunicateinformation;

3. Evidentinterestinthesubjecttaught;

4. Constantcontactwithadvancesinthesubjectfields;

5. Skillindesigningandupdatingcourses;

6. Rapportwithstudents;

7. Effectivenessinuseofreferencematerialsandteachingaids;and

8. Abilitytodevelopandusemeaningfulassessmentmethods.

Thismaybemeasuredbyavarietyofmeans,includingsyllabiandothercoursematerials;peerevaluations;classroomvisits;courseevaluations;self‐evaluations;andevaluationsconductedbyacademicadministrators.However,aCandidatemaynotdemonstrateCriterionBthroughonefactoralone.

21.2.3 CriterionC.ProfessionalactivityandachievementintheCandidate’scurrentfield

Itisexpectedthatallmembersofthefacultywillcontinuetheirprofessionaldevelopmentandmakesignificantcontributionstotheadvancementoftheirprofessions;andtheircontributionswillbeexternallyvalidatedorrecognizedbytheirdisciplineorprofession.Itisexpectedthatthroughtheirowncuriosityandinterest,facultywillcontinuetoquestion,toinvestigate,andtousetheirfindingsintheclassroom.

A. Fortenure‐trackfacultyseekingtenureandtenuredfacultyseekingpromotiontofullprofessor,theUniversitymeasuresthisusingthesecriteria:

Originalresearchdemonstratedbypeer‐reviewedpublication;orcreativecontributionstoartorliterature,demonstratedbypeer‐reviewedpublication,peer‐reviewedconferencepresentations,orjuriedexhibit.

Ongoingprofessionaldevelopment,suchasmembershipinprofessionalsocietiesandattendanceatandparticipationinprofessionalmeetings,seminars,andconferences;enrollmentinadvancedcourseworkbeyondthatwhichisrequiredfortheacademiccredentials;andcontinuedsurveillanceofscholarlyandprofessionalpublications.

Contributionstotheprofession,suchasmembershipandactivitiesinprofessionalsocieties;publishedprofessionalreviewsofsignificantareasofadvancement;professionalactivitiesincludinggrant,publicationandprofessionalcompetitionreviews;andconsultationwitheducational,governmental,orindustrialorganizations.

5 Inprofessionallibraryworkandathleticcoachingthephrase“teachingeffectiveness”willbereplacedby“performanceeffectiveness”withlittlechangeinthehereinindicatedmeasures.

B. Forpractice‐trackfacultyseekinglong‐termcontractandpracticefacultyseekingpromotiontofull,professortheUniversitymeasuresthisusingthesecriteria:

Regularandsustainedpracticeinthefield,asdescribedintherespectiveCollege’sEvidenceofProfessionalDevelopment;maintenanceofprofessionallicensureorcertification,ifapplicable,asdescribedintherespectiveCollege’sEvidenceofProfessionalDevelopment.Peer‐reviewedappliedresearch,peer‐reviewedscholarshipand/orpeer‐reviewedorexternally‐validatedcreativeactivity,asdescribedintherespectiveCollege’sEvidenceofProfessionalDevelopment.TheappropriatenessofandthebalancebetweenpracticeandappliedresearchmayalsobedescribedintheCollege’sEvidenceofProfessionalDevelopment.Ongoingprofessionaldevelopment,suchasmembershipinprofessionalsocietiesandattendanceatandparticipationinprofessionalmeetings,seminars,andconferences;enrollmentinadvancedcourseworkbeyondthatwhichisrequiredfortheacademiccredentials;andcontinuedsurveillanceofscholarlyandprofessionalpublications.

Contributionstotheprofession,suchasmembershipandactivitiesinprofessionalsocieties;publishedprofessionalreviewsofsignificantareasofadvancement;professionalactivitiesincludinggrant,publicationandprofessionalcompetitionreviews;andconsultationwitheducational,governmental,orindustrialorganizations.

EachCollege,School,orDivisionrecommendsappropriate“EvidenceofProfessionalActivityandAchievement”totheProvostandPresident.

UponapprovalbytheProvostandPresident,thesedocumentsarepublishedtoaProvost’sOfficewebpageentitled“FacultyContract,Tenure,SabbaticalandPromotionInformation.”

ThesedocumentsmaybereviewedandupdatedperiodicallybytheProvost,ExecutiveDean,andCollegePersonnelCommitteeasdisciplineschangeandevolve.

21.2.4 CriterionD.ServicetotheInstitution

Candidatesforpromotionareexpectedtohavemadeexceptionalcontributionstothewell‐beingandadvancementoftheUniversity.

SuchcontributionsmayincludeeffectiveparticipationandleadershiponSharedGovernanceCommittees;effectiveparticipationandleadershiponadhocCollege,School,andprogramcommittees;involvementinprogramdevelopment;involvementincampusactivities;and/orrepresentationoftheUniversitywithinaprofessionalassociationorotherextra‐collegiateforums.

Whendescribingthefollowingtypesofservice,include:

UniversityStandingCommitteeService:includespecificresponsibilities,activities,duties,etc.

UniversityAdHoc&TaskForceService:includespecificresponsibilities,activities,duties,etc.

CollegeorSchool/DivisionCommitteeService:includespecificresponsibilities,activities,

duties,etc.

ProgramService:includespecificresponsibilities,activities,duties,etc.

Advising:first‐yearundergraduate,upper‐levelundergraduate,orgraduate

ProgramAdvising:Thesis,Capstone,Internship,orPreceptorship

ParticipationinUniversityEvents:listbrieflyandwhetherattended,organized,etc.

CommunityService:includespecificresponsibilities,activities,duties,etc.

OutreachService:specificprojectsand/ordevelopmentefforts

21.3 ApplicationofCriteria

21.3.1 Tenureand5‐YearContract

Tenureora5‐yearContractisawardedaftertheprobationaryperiod.

CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.

21.3.2 7‐YearContract

A7‐YearContractisawardedafterthe5‐YearContract.

CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.

21.3.3 PromotiontoFullProfessor

Promotiontoprofessorisbasedonscholarlyandprofessionalachievementbeyondthatrequiredfortheassociateprofessorship.

Candidatesmustdemonstrateclearandsustainedevidenceofoutstandingperformanceinallofthefour(4)criteria.

22 ReviewfortenureandpromotiontoAssociateProfessor

22.1 OverviewofProcedures

Reviewfortenureandpromotionoccursinthefinalyearoftheprobationaryperiod(e.g.,the5thyear,unlesssubjecttoanexception,suchasadvancedstandingwhichmayshortentheperiod,orFMLAwhichmaylengthentheperiod).

ByFebruary1oftheyearprecedingthetenurereview,thefacultyreceiveareviewnoticefromtheProvost’sOffice.

Promotiontoassociateprofessorisawardedaftertheprobationaryperiodwiththegrantingoftenure(tenure‐trackfaculty).6

RecommendationsforthegrantingoftenureoriginatewiththeCollegePersonnelCommittee(CPC).TheCPCrecommendationsareforwardedtotheProvostandtotheUniversityPersonnelCommittee(UPC),whichdeliberatesseparately.TheUPCrecommendationsaresubmittedtotheProvostwho,inturn,submitsboththeCPCandUPCrecommendationsalongwithhis/herownrecommendationstothePresident.FinaldecisionsonalltenureandpromotioncasesresidewiththePresident.

22.2 ConditionsforTenureandPromotion

Priortoapplyingfortenure,theCandidatemusthavetheminimumexperiencedescribedinTable3:MinimumTeachingExperiencebyFacultyRank,includinganycreditforpriorteachingexperience.TheCandidateshouldnothavemorethansixyearsincurrentrankandstatusatPhiladelphiaUniversityunlesss/hewasgrantedaFamilyMedicalLeaveandanaccompanyingExtensionofProbationaryPeriodforExtenuatingCircumstances.

22.3 ApplicationofCriteriaforTenureand5‐YearContract

AsstatedinSection21.3ApplicationofCriteria,tenureora5‐yearContractisawardedaftertheprobationaryperiod.CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.

22.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract

Thepurposeofincludingoutsideassessorsinafacultymember’sreviewforpromotionwithtenureorpromotionwithalong‐termcontractistoadvisetheUniversityofthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativityproductivitytothediscipline.Outsideassessors’assessmentsoftheDossierareusedtoinforminternalevaluationoftheDossier.(SeeAPPENDIXD1.Foradescriptionoftheproceduresandschedule,andtheGuidelinesforChoosingOutsideAssessors).

6Aftertheinitialfive‐yearcontract,PracticeFacultymembersareeligibleforseven‐yearcontracts.

23 ProceduresandScheduleforTenureReviews

Theschedulesetsforthspecificsdatesforsubmissions,actionsandnotifications.

ByFebruary1oftheAcademicYearPrecedingtheReview……………………..……………………………

TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolderandtheAcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.CandidatessignandreturnbothformstotheProvost’sOfficebyFebruary15.

BetweenApril15andMay1oftheAcademicYearPrecedingtheReview……………………..………

ByApril15oftheyearbeforethetenurereview,theCandidatewillsubmitalistofsix(6)prospectiveOutsideAssessorstohis/herrespectiveExecutiveDean.(SeeAPPENDIXD1.).

TheExecutiveDeanreviewsthelisttoensurethatrecommendedOutsideAssessorsmeetthecriteria.

ByMay1atnoon,theExecutiveDeanforwardsthelisttotheProvost.

ByMay1oftheAcademicYearPrecedingtheReview……………………..……………………………………...

BetweenMay1andJune1oftheAcademicYearPrecedingtheReview……………………..…………

TheProvostreviewstheCandidate’slistofOutsideAssessorsbasedontheUniversity’scriteria.

NolaterthanMay20th,iftheProvostdoesnotfindallrecommendedassessorsacceptable,s/hewillreturnthelisttotheExecutiveDeanwiththereasonswhytherecommendedoutsideassessorsdidnotmeetthecriteriaandinstructionstoidentifyadditionaloutsideassessors.

Withinoneweek(fivebusinessdays),theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionaloutsideassessors.

ByJune1,theProvost,inconsultationwiththeExecutiveDean,willselectthefinalthree(3)outsideassessorsforeachCandidate.TheProvost’sOfficewillextendaninvitationtotheOutsideAssessorstoparticipateinthefacultyreviews.OutsideAssessorsareaskedtoreviewandprepareawrittenevaluationoftheCandidate’sprofessionalachievements.

IftheProvost’sOfficeisnotabletosecurethree(3)OutsideAssessorsfromthefinallist,s/hewillcontacttheCandidateandExecutiveDeantoidentifyandsubmitadditionalprospectiveOutsideAssessors.

ByJuly1…………………………………………………………………………………………………………………………………

ByJuly1,tenureCandidatessubmittheProfessionalActivityandAchievementSectionoftheirDossierstotheProvost’sOffice.Electronicsubmissionisrequired.

TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asapplicable)beforesubmission.

BetweenJuly15andAugust20………………………………………………………………………………………………..

ByJuly15,theProvost’sOfficesendstheCandidate’sProfessionalActivityandAchievementSectionoftheCandidate’sDossiertoOutsideAssessors.TheOutsideAssessorsreviewandevaluatetheDossier.

ByAugust15…………………………………………………………………………………………………………………………….

BynolaterthanAugust15atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluations(thelasttwoitemsmustincludeallsincehiredasfull‐timefaculty)totheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolder.

ByAugust20………..…………………………………………………………………………………………………………………..

ByAugust20,OutsideAssessorssubmitawrittenevaluationoftheCandidate’sprofessionalachievements(business/industry/scholarly/artistic)totheProvost.

Uponreceipt,theProvostplacestheOutsideAssessors'evaluationsintheSupplementalDocumentsFolder.

BySeptember1……………………………………………………………………………………………………………………….

FailureonthepartoftheCandidatetosubmitafullDossierbySeptember1ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesfortenure.ThetenureprocesswillcontinuewhetherornotallmaterialsaresubmittedbySeptember1.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.

BetweenSeptember2andSeptember21…….………………..…………………………………………………………

OnSeptember2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.

BynolaterthanSeptember21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsand

observationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BynolaterthanSeptember21atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.

TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.

BetweenSeptember22andOctober1………………….………………………………………………………………

SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsitimmediatelytotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanSeptember27.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingtenure.

BetweenOctober11and15…………….………………………………………………………………………………………

TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittednolaterthanOctober15atnoon.

BetweenOctober15and25……………………………………………………………………………………………………..

TheCPCChairconvenestheSeniorFacultyoftheCandidate’sCollegeorSchool/Division.

SeniorFacultywhohavereviewedtheDossier,completedaPeer‐ReviewEvaluationForm,andreviewedtheSupplementalDocumentsFoldermayparticipateinthevote,whichisconductedbysecretballot.Asimplemajorityattendanceispreferred.Theoutcomeofthevoteisconsidereda“recommendation.”

PriortoOctober25,theCPCmeetstoreviewtheDossiersandSupplementalDocumentsFoldersoftheCandidatesfortenure.

TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethertenureshouldbegranted;

ASummaryofSeniorFacultyRecommendations,includingtheSeniorFacultyVoteandasummaryofthePeer‐ReviewEvaluationForms;

ByOctober25……………………………………………………………………………………………………………………………

TheCPCVoteOutcome;

TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.

TheSeniorFaculty,ProgramDirector,Deans,andCPCdonothaveaccesstotheDossiersafterthispoint.

BetweenOctober26andNovember12……………………………………………………………………………………

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthetenurerecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

TheUniversityPersonnelCommittee(UPC)willreviewtheDossiersandSupplementalDocumentsFoldersofallCandidates.ThesematerialswillbemadeavailabletotheUPCmembersinadvanceofthefirstscheduledmeetingtodiscusstheCandidate.TheremaybeasmanymeetingsasarenecessarytofullyevaluateaCandidate’squalificationsfortenure.TheUPCmayrequesttheExecutiveDeanandtheChairoftheCPCtoprovideclarificationconcerningtheCandidate’squalifications.

AtasubsequentandfinalUPCmeeting,avotebysecretballotwillbetaken.

TheUPCChairpreparesaUPCRecommendationconsistingofthefollowingtwoelements:

TheUPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethertenureshouldbegranted;

ASummaryoftheUPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.

NolaterthanNovember12atnoon,theUPCChairsubmitstotheProvost’sOfficetheUPCRecommendationcontaining:

TheUPCVoteOutcome;

TheSummaryoftheUPCDeliberations.

TheUPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthetenurerecommendation.

TheUPCdoesnothaveaccesstotheDossiersafterthispoint.

BetweenNovember13andDecember1……………………………………….………………………………………

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthetenurerecommendationfromtheUPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

TheProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeUPCorCPCforclarificationontheirrecommendations.

TheProvostshallmakeaWrittenRecommendationtothePresidentoneachtenureCandidatebyDecember1.ThisRecommendationshouldexpresseitherapositiveornegativerecommendation.

BetweenDecember1andDecember15……………………………………………………………………………….

ThePresidentreviewstheDossiersandSupplementalDocumentsFolders.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinaltenuredecision.

ThePresidentshallannouncethefinaltenuredecisiononDecember15.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

24 Reviewfora5‐YearContractandPromotiontoAssociateProfessor

24.1 SummaryofProcedures

Reviewfor5‐YearContractandpromotionoccursinthefinalyearoftheprobationaryperiod(e.g.,the5thyear,unlesssubjecttoanexception,suchasadvancedstandingwhichmayshortentheperiod,orFMLAwhichmaylengthentheperiod).

ByFebruary1oftheacademicyearprecedingthe5‐yearcontractreview,thefacultyreceiveareviewnoticefromtheProvost’sOffice.

Promotiontoassociateprofessorisawardedaftertheprobationaryperiodwiththegrantingofafive‐yearcontract(renewablecontractfaculty).7

Recommendationsforthegrantingof5‐yearcontractsoriginatewiththeCollegePersonnelCommittee(CPC).TheCPCrecommendationsareforwardedtotheProvostandtotheUniversityPersonnelCommittee(UPC),whichdeliberatesseparately.TheUPCrecommendationsaresubmittedtotheProvostwho,inturn,submitsboththeCPCandUPCrecommendationsalongwithhis/herownrecommendationstothePresident.Finaldecisionsonall5‐YearContractandPromotioncasesresidewiththePresident.

24.2 Conditionsfor5‐TermContractandPromotion

Priortoapplyingforthefirstlong‐termcontract(5‐YearContract),theCandidatemusthavetheminimumexperiencedescribedinTable3:MinimumTeachingExperiencebyFacultyRank,includinganycreditforpriorteachingexperience.TheCandidateshouldnothavemorethansixyearsincurrentrankandstatusatPhiladelphiaUniversityunlesss/hewasgrantedaFamilyMedicalLeaveandanaccompanyingExtensionofProbationaryPeriodforExtenuatingCircumstances.

24.3 ApplicationofCriteriaforTenureand5‐YearContract

AsstatedinSection21.3ApplicationofCriteria,tenureora5‐yearContractmaybeawardedaftertheprobationaryperiod.CandidatesmustdemonstratesatisfactoryperformanceinbothcriteriaCandD,withexcellenceinatleastoneofthetwo.

24.4 RoleofOutsideAssessorsinreviewfortenureand5‐YearContract

ThepurposeofincludingOutsideAssessorsinafacultymember’sreviewforpromotionwithtenureorpromotionwithalong‐termcontractistoadvisetheUniversityofthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativityproductivitytothediscipline.Outsideassessors’assessmentsoftheDossierareusedtoinforminternalevaluationoftheDossier.(SeeAPPENDIXD1.foradescriptionoftheproceduresandschedule,andtheGuidelinesforChoosingOutsideAssessors).

7Aftertheinitialfive‐yearcontract,PracticeFacultymembersareeligibleforseven‐yearcontracts.

24.5 ProceduresandScheduleforFive‐YearContractReviews

Theschedulesetsforthspecificsdatesforsubmissions,actions,andnotifications.

ByFebruary1oftheAcademicYearPrecedingtheReview……………………..……………………………..

TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolderandtheAcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.CandidatessignandreturnbothformstotheProvost’sOfficebyFebruary15.

BetweenApril15andMay1oftheAcademicYearPrecedingtheReview……………………..………

ByApril15oftheyearbeforethe5‐yearContractreview,theCandidatewillsubmitalistofsix(6)prospectiveoutsideassessorstohis/herrespectiveExecutiveDean.(SeeAPPENDIXD1.).

TheExecutiveDeanreviewsthelisttoensurethatrecommendedOutsideAssessorsmeetthecriteria.

ByMay1st,theExecutiveDeanforwardsthelisttotheProvost.

ByMay1oftheAcademicYearPrecedingtheReview……………………..……………………………………...

BetweenMay1andJune1oftheAcademicYearPrecedingtheReview……………………..…………..

TheProvostreviewstheCandidate’slistofOutsideAssessorsbasedontheUniversity’scriteria.

NolaterthanMay20th,iftheProvostdoesnotfindallrecommendedassessorsacceptable,s/hewillreturnthelisttotheExecutiveDeanwiththereasonswhytherecommendedOutsideAssessorsdidnotmeetthecriteriaandinstructionstoidentifyadditionalOutsideAssessors.

Withinoneweek(fivebusinessdays),theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionalOutsideAssessors.

ByJune1,theProvost,inconsultationwiththeExecutiveDean,willselectthefinalthree(3)OutsideAssessorsforeachCandidate.TheProvost’sOfficewillextendaninvitationtotheOutsideAssessorstoparticipateinthefacultyreviews.OutsideAssessorsareaskedtoreviewandprepareawrittenevaluationoftheCandidate’sprofessionalachievements.

IftheProvost’sOfficeisnotabletosecurethree(3)outsideassessorsfromthefinallist,s/hewillcontacttheCandidateandExecutiveDeantoidentifyandsubmitadditionalprospectiveOutsideAssessors.

ByJuly1…………………………………………………………………………………………………………………………………...

ByJuly1,tenureCandidatessubmittheProfessionalActivityandAchievementSectionoftheirDossierstotheProvost’sOffice.Electronicsubmissionisrequired.(SeeError!Referencesourcenotfound..)

TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asTheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asapplicable)beforesubmission.

BetweenJuly15andAugust20………………………………………………………………………………………………..

ByJuly15,theProvost’sOfficesendstheCandidate’sProfessionalActivityandAchievementSectionoftheCandidate’sDossiertooutsideassessors.TheoutsideassessorsreviewandevaluatetheDossier.

ByAugust15…………………………………………………………………………………………………………………………….

BynolaterthanAugust15atnoon,theExecutiveDeanwillsendtheCandidate’scompletedClassroomVisitEvaluationForms,StudentEvaluations,andAnnualPerformanceEvaluations(thelasttwoitemsmustincludeallsincehiredasfull‐timefaculty)totheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbySeptember1.

ByAugust20………..…………………………………………………………………………………………………………………..

ByAugust20,OutsideAssessorssubmitawrittenevaluationoftheCandidate’sprofessionalachievements(business/industry/scholarly/artistic)totheProvost.

Uponreceipt,theProvostplacestheOutsideAssessors'evaluationsintheSupplementalDocumentsFolder.

BySeptember1……………………………………………………………………………………………………………………….

FailureonthepartoftheCandidatetosubmitafullDossierbySeptember1ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesfora5‐YearContract.ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbySeptember1.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.

BetweenSeptember2andSeptember21…….………………..……………………………………………………..

OnSeptember2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.

BynolaterthanSeptember21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFaculty

Peer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BynolaterthanSeptember21atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossiersubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.

BetweenSeptember22andOctober1………………….………………………………………………………………

SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsitimmediatelytotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanSeptember27.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardinga5‐yearcontract.

BetweenOctober11and15…………….………………………………………………………………………………………

TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawritten

documentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittednolaterthanOctober15atnoon.

BetweenOctober15and25……………………………………………………………………………………………………

TheCPCChairconvenestheSeniorFacultyoftheCandidate’sCollegeorSchool/Division.TheSupplementalDocumentsFolderismadeavailabletotheSeniorFacultyatthistime.

SeniorFacultywhohavereviewedtheDossier,completedaPeer‐ReviewEvaluationForm,andreviewedtheSupplementalDocumentsFoldermayparticipateinthevote,whichisconductedbysecretballot.Asimplemajorityattendanceispreferred.Theoutcomeofthevoteisconsidereda“recommendation.”

PriortoOctober25,theCPCmeetstoreviewDossiersandSupplementalDocumentsFoldersoftheCandidatesfor5‐YearContract.

TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhethera5‐YearContractshouldbegranted;

ASummaryofSeniorFacultyRecommendations,includingtheSeniorFacultyVoteandasummaryofthePeer‐ReviewEvaluationForms;

ByOctober25……………………………………………………………………………………………………………………………

TheCPCVoteOutcome;

TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe5‐YearContractrecommendation.

TheSeniorFaculty,ProgramDirector,Deans,andCPCdonothaveaccesstotheDossiersafterthispoint.

BetweenOctober26andNovember12……………..…………………………………………………………………….

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethertherecommendationfromtheCPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

TheUniversityPersonnelCommittee(UPC)willreviewtheDossiersandSupplementalDocumentsFoldersofallCandidates.ThesematerialswillbemadeavailabletotheUPCmembersinadvanceofthefirstscheduledmeetingtodiscusstheCandidate.TheremaybeasmanymeetingsasarenecessarytofullyevaluateaCandidate’squalificationsfora5‐YearContract.TheUPCmayrequesttheExecutiveDeanandtheChairoftheCPCtoprovideclarificationconcerningtheCandidate’squalifications.

AtasubsequentandfinalUPCmeeting,avotebysecretballotwillbetaken.

TheUPCChairpreparesaUPCRecommendationconsistingofthefollowingtwoelements:

TheUPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetheratenureshouldbegranted;

ASummaryoftheUPCDeliberations,encompassingtheviewsoftheCommitteemembersonananonymousbasis.

NolaterthanNovember12atnoon,theUPCChairsubmitstotheProvost’sOfficetheUPCRecommendationcontaining:

TheUPCVoteOutcome;

TheUPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthe5‐YearContractrecommendation.

BetweenNovember13andDecember1…………………………………………………………………………………

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe5‐YearContractrecommendationfromtheUPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

TheProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeUPCorCPCforclarificationontheirrecommendations.

TheProvostshallmakeaWrittenRecommendationtothePresidentoneach5‐YearContractCandidatebyDecember1.ThisRecommendationshouldexpresseitherapositiveornegativerecommendation.

BetweenDecember1andDecember15…………………………………………………………………………………

ThePresidentreviewstheDossiersandSupplementalDocumentsFolders.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal5‐YearContractdecision.

ThePresidentshallannouncethefinal5‐YearContractdecisionbyDecember15.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

25 PromotiontoFullProfessorvii

TheprocessforpromotiontofullProfessorisself‐initiated.AfacultymembermayconferwiththeProvost,his/herExecutiveDean,aswellasthechairofhis/herCollegePersonnelCommitteeabouthis/herpreparationforreview.

RecommendationsforadvancementinrankfromAssociateProfessortoProfessoraremadebytheCollegePersonnelCommitteeandUniversityPersonnelCommitteetotheProvostandfromtheProvosttothePresident.FinaldecisionsonallpromotionsresidewiththePresident.

25.2 CriteriaforPromotiontofullProfessor

AsstatedinSection21.3.3PromotiontoFullProfessor,promotiontoprofessorisbasedonscholarlyandprofessionalachievementbeyondthatrequiredfortheassociateprofessorship.Candidatesmustdemonstrateclearandsustainedevidenceofoutstandingperformanceinallofthefour(4)criteria:

A. CredentialsSeeSection21.2.1CriterionA.CredentialsandExperience.

B. TeachingEffectiveness

PromotiontoProfessorrequiresfirstandforemostclearandsustainedevidenceofoutstandingteachingduringtheCandidate’sassociateprofessorship.

C. ProfessionalActivityandAchievement

PromotiontoProfessorisbasedonscholarlyandprofessionalachievementfarexceedingthatrequiredfortheassociateprofessorship.Inscholarship,theCandidateshouldhavesustainedduringtheirassociateprofessorshipclearprofessionalrecognitionintheirfieldatthenationallevel.

D. ServicetotheInstitution

PromotiontoProfessorisbasedonevidenceofsustainedandsignificantcontributionstotheUniversityduringtheCandidate’sassociateprofessorship.

25.3 ProceduresandScheduleforPromotiontoFullProfessor

ByAugust15……………………………………………………………………………………………………………………………

Candidatenotifieshis/herExecutiveDeanthats/hewillbeapplyingforpromotiontofullProfessor.TheExecutiveDeannotifiestheProvost’sOffice.

TheProvost’sOfficeopensanelectronicdossierfortheCandidateandprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.CandidatessignandreturntheformtotheProvost’sOfficebySeptember1.

ByOctober1………………………………………………………………………………………….…………………………………

TheCandidatesubmitshis/herDossierbyOctober1atnoon.ThesubmissionofthedemonstratesthattheCandidateagreesandconsentstoallowallinformationcontainedintheDossiertobecomeavailable,asappropriate,tothoseSeniorFaculty,FacultyCommitteesandAdministratorswithresponsibilitiesassetforthinthisFacultyManual.

FailureonthepartoftheCandidatetosubmitacompleteDossiermaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforpromotion.TheCandidatewillbeevaluatedbasedoninformationavailableasofthatdate.

TheCandidateshouldreviewhis/herDossierwiththeProgramDirectorand/orAcademicDean(asapplicable)beforesubmission.

BetweenOctober2andOctober21………………………………………………………………………………………….

OnOctober2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.

BynolaterthanOctober21atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitsthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BynolaterthanOctober21bynoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossiersubmitsaWrittenEvaluationoftheCandidatetotheCPCChair.

TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationscodeeachenvelopeandevaluationformwiththesamenumber.

SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanOctober27.

TheSeniorFacultyandtheProgramDirectordonothaveaccesstotheDossiersafterthispoint.

BetweenNovember2andNovember14…………………………………………………….………………………..

ByNovember2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.

EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyNovember14atnoon.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationongrantingpromotiontofullProfessor.

TheCPCChairwillplacecopiesoftheoriginalWrittenEvaluationsintheSupplementalDocumentsFolder.

BetweenNovember15and20…………………………………………………………………………………………………

TheCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirector.UndernocircumstancesmaytheCandidateretaincopiesofthesedocuments.

TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluations,andtheDeans’andProgramDirector’sEvaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittedbyNovember20atnoon.

BetweenNovember20andDecember10………………………………………………………………………………..

TheCPCmeetstoreviewtheDossiersandSupplementalDocumentsFoldersforpromotiontofullProfessor.

TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetherapromotionshouldbegranted;

BetweenDecember10andJanuary15…………………………………………………………………………………….

NolaterthanJanuary15atnoon,theCPCChairsubmitstotheProvost’sOfficetheCPCRecommendationcontaining:

TheCPCVoteOutcome;

TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthepromotionrecommendation.

TheCPCdoesnothaveaccesstotheDossiersafterthispoint.

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethertherecommendationfromtheCPCwasfavorableorunfavorable.

BetweenJanuary16andJanuary31………………………………………………………………………………………..

FullprofessorsaregrantedaccesstothepromotionCandidate’sdossierforreviewinpreparationforthemeetingwiththeUPC.

BetweenFebruary1andMarch1…………………………………………………………………………………………..

OnFebruary1,theProvostshallmakeavailabletheCandidate'sDossierandSupplementalDocumentsFoldertotheUPC.TheProvost’sOfficealsoplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolderatthistime.

BetweenFebruary1andMarch1,theUPCChairinvitesallfullProfessorsattheUniversitytoaUPCmeetingtodiscusstheCandidatesforfullProfessor.ThefacultydiscussionisadvisorytotheUPC.Votesarenottaken.

BetweenFebruary1andMarch1,theUPCChairinvitestheExecutiveDeanstoaUPCmeetingtodiscusstheirCandidatesforfullProfessor.TheUPCmayrequestthattheExecutiveDeanand/ortheChairoftheCPCprovideclarificationconcerningtheCandidate’squalifications.

AftertheExecutiveDeanisexcusedfromthemeeting,theUPCdeliberatesprivatelyandvotesbysecretballot.TheVoteOutcomeshouldincludeananonymousvotecountandshouldbesignedbyallCommitteemembers,perthevotingguidelines.

TheUPCChairpreparesadocument(s)consistingofthefollowingtwoelements:

TheUPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetherapromotionshouldbegranted;

ASummaryoftheUPCDeliberationsencompassingtheviewsoftheCommitteemembersonananonymousbasis.

NolaterthanMarch1atnoon,theUPCChairsubmitstotheProvost’sOfficethedocumentcontaining:

TheUPCVoteOutcome;

TheUPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthepromotionrecommendation.

BetweenMarch2andApril1……………..…………………………………………………………………………………

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthepromotionrecommendationfromtheUPCwasfavorableorunfavorable.TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

BetweenMarch2andApril1,theProvostshallreviewtheDossierandentireSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeUPCorCPCforclarificationontheirrecommendations.

TheProvostshallmakeaWrittenEvaluationtothePresidentoneachpromotionCandidatebyApril1.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BetweenApril1andMay1……………..………………………………………………………………………………………

BetweenApril1andMay1,thePresidentreviewstheDossiersandSupplementalDocumentsFolders.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinalpromotiondecision.

ThePresidentoftheUniversityshallnotifytheCandidateofthefinalpromotiondecisionnolaterthanMay1.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

26 7‐YearPracticeContractsforFacultyintheRanksofAssociateProfessorandProfessor,respectively

ByApril1oftheyearprecedingthereview,facultyscheduledfora7‐YearContractReviewreceiveareviewnoticefromtheProvost’sOffice.

Reviewsforinitial7‐YearContractsandforrenewalsof7‐YearContractsareconductedinthespringsemester.

Recommendationsfor7‐YearContractsaremadebytheCollegePersonnelCommitteesandUniversityPersonnelCommitteetotheProvostandfromtheProvosttothePresident.Finalapprovalofall7‐YearContractsresideswiththePresident.

Dossiersfor7‐YearContractreviewsreferonlytotheperiodsincethelastcontractrenewal.

26.2 ConcurrentReviewsforPromotiontoFullProfessorand7‐YearContract

Afacultymembermayself‐initiateareviewforpromotiontofullProfessorinthesameyears/heisduefora7‐Yearcontractreview.Underthesecircumstances,thereviewwillfollowthepromotionscheduleandproceduresforpromotiontofullProfessor.

Afacultymemberself‐initiatingareviewforpromotiontofullProfessormayrequestthats/hebereviewedearlyforhis/herinitialornext7‐Yearcontract.Inthiscase,thereviewwillfollowthepromotionscheduleandproceduresforpromotiontofullProfessor.Theeffectivedatesofthe7‐Yearcontractarenotaltered.

Inbothcases,theCollegePersonnelCommitteeandUniversityPersonnelCommitteeshouldmakeseparaterecommendationsaboutthepromotiontofullProfessorandthe7‐YearContract.

26.3 AcademicPolicytoExtendaContractPeriodrelatedtoFMLA

Uponrequestbyafacultymember,his/hercontractperiodshallbeextendedforanapprovedFMLAforatotalmaximumofoneyear.Thishastheeffectofdelayingthereviewforaneworarenewed7‐YearContract.(SeetheEmployeeHandbookforFMLAeligibility,qualifyingreasons,andtimeperiods.)

26.3.1 ProcedurestoExtendtheContractPeriodrelatedtoFMLA

Whenfeasible,afacultymemberconferswithhis/herExecutiveDeanaboutextendingtheprobationaryperiodpriortothefamilyormedicalleave.Aftertheconversation,thefacultymembersubmitsawrittenrequesttoextendtheprobationaryperiodtotheProvostwithacopytotheExecutiveDean.

TheProvostconfirmstherequestandrespondsinwritingwithacopytoHumanResources.

26.4 CriteriaforInitial7‐YearContractsandRenewalof7‐YearContracts

Thecriteriaforawardingandrenewinga7‐YearContractattherankofAssociateProfessorarethecontinuousdemonstrationofthefourstandardsforpromotiontotherankofAssociateProfessor:

26.4.1 CriterionA:Credentials

SeeSection21.2.1CriterionA.CredentialsandExperience

26.4.2 CriterionB:TeachingEffectiveness

SeeSection21.2.2CriterionB.Teachingeffectiveness

26.4.3 CriterionC:ProfessionalActivityandAchievement

SeeSection21.2.3CriterionC.ProfessionalactivityandachievementintheCandidate’scurrentfield.

26.4.4 CriterionD.ServicetotheInstitution

SeeSection21.2.4CriterionD.ServicetotheInstitution

26.5 ProceduresandSchedulefor7‐YearContractReviews

ByFebruary1oftheAcademicYearPrecedingReview….………………………………………………………..

ByJanuary10……………………………………………………………………………………………………..……………………

BynolaterthanJanuary10atnoon,theExecutiveDeanwillsendtheCandidate’sStudentEvaluationsandAnnualPerformanceEvaluationstotheProvost’sOfficeforinclusionintheCandidate’sFolderandtheSupplementalDocumentsFolderbyJanuary15.

ByJanuary15..……………………………………………………………………………………………….………………………

BynolaterthanJanuary15atnoon,theCandidatesubmitshis/hercompleteDossier.

FailureonthepartoftheCandidatetosubmitafullDossierbyJanuary15ofthereviewyearmaybeviewedwithdisfavorandcouldnegativelyimpactthatCandidate’schancesforcontractreview.

ThereviewprocesswillcontinuewhetherornotallmaterialsaresubmittedbyJanuary15.TheCandidatewillbeevaluatedonwhateverinformationisavailableasofthatdate.

BetweenJanuary16andFebruary5………………………………………………………………………………………

OnJanuary16,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheCandidate’sDossier.

BynolaterthanFebruary5atnoon,allSeniorFacultyoftheCollegeorSchool/Division(excepttheExecutiveDean,AcademicDeansandtheProgramDirectoroftheCandidate,asappropriate)submitatypedSeniorFacultyPeer‐ReviewEvaluationaddressedtotheChairoftheCollegePersonnelCommittee(CPC)anddeliveredtotheOfficeoftheExecutiveDean.TheSeniorFacultymemberplacestheanonymousSeniorFacultyPeer‐ReviewEvaluationinasealedenvelope,signsacrosstheflap,andsubmitthesealedenvelopetotheOfficeoftheExecutiveDean.SeniorFacultyPeer‐ReviewEvaluationsprovideDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BynolaterthanFebruary5atnoon,theCandidate’sProgramDirector,asappropriate,reviewsthedossierandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.

BetweenFebruary6andFebruary11………………………………………..………………………………………..

TheCPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.

SeniorFacultyPeer‐ReviewEvaluationsarecursorilyscannedbytheCPC(separatefromopeningandcodingletters).WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedformwithinthree(3)businessdaysandnolaterthanFebruary10.

IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalSeniorFacultyPeer‐ReviewEvaluationFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.

BetweenFebruary12andFebruary19………………………………………………………………………………...

ByFebruary12,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyPeerReviewEvaluations.

EachsubmitaWrittenEvaluationoftheCandidatetotheCPCChairwithacopytotheProvost.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardinga7‐yearcontractandshouldaddressissuesrelevanttocontractawardorrenewal.

BetweenFebruary20andFebruary25………….………………………………………………………………………

UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyPeer‐ReviewEvaluationsandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirector.UndernocircumstancesmaytheCandidateretaincopiesofthesedocuments.

TheCandidatemaywriteaCandidate’sResponsetotheSeniorFacultyPeer‐ReviewEvaluationsandDeans’Evaluations.TheCandidate’sResponseshouldbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.ThisResponse,whichcanaddressanyissueraised,mustbesubmittedbyFebruary25atnoon.

BetweenFebruary26andMarch5…………………………………………………………………………………………

TheCPCmeetstoreviewDossiersfor7‐YearContracts.

ByMarch5………………………………………………………………………………………………………………………………

TheCPCVoteOutcome;

BetweenMarch6andApril20....………………………………………………………………………………….

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthe7‐YearContractrecommendationfromtheCPCwasfavorableorunfavorable.

TheProvostshallreviewtheDossierandSupplementalDocumentsFolder.S/healsomayreferencetheCandidate’spreviousreviewfilesandconsultwiththeCPCforclarificationonitsrecommendation.

TheProvostshallmakeaWrittenEvaluationtothePresidentoneach7‐YearContractCandidatebyApril20.ThisEvaluationshouldexpresseitherapositiveornegativerecommendation.

BetweenApril21andMay10…………………………………………………………………………………………………

ThePresidentreviewstheDossiersandSupplementalDocumentsFoldersforall7‐YearContractrenewalCandidates.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinal7‐YearContractdecision.

OnMay10,thePresidentnotifieseachCandidateofthefinaldecisionona7‐YearContract.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

27 Conversiontodifferentcontracttype

27.1 Background

TheUniversityrecognizesthatfromtimetotimeafacultymembermaymeetthecriteriaforandwishtoconverttoadifferentcontracttype,whensuchpositionisavailable.Thecircumstancesmayinclude:

Afacultymemberinitiallyappointedtoapractice‐trackcontractwishingtoconverttoatenure‐trackcontract;or

Afacultymemberinitiallyappointedtoatenure‐trackcontractwishingtoconverttoapractice‐trackcontract.

Itisexpectedthatthesecircumstanceswillbefairlyunique.Theexistenceofsuchaprocedureshouldnotinfluencehiringpracticesordecisions.Tothegreatestextentpossible,Colleges/Schoolsshouldhirethebestqualifiedcandidateforthepositiontheyhavebeenapprovedtofill.

Thesuccessfulconversionofafacultymemberfromonecontracttypetoanotherdoesnotcreateanopenposition.

27.2 Intent

Theintentofthispolicyistoprovideguidancethatisconsistentwiththeexistingprocedures,policies,andguidelines:

1. Proceduresforapprovaloffull‐timefacultypositions(SeeSection11.ApprovalofandSearchesforFull‐timeFacultyPositions),

2. Conditionsandcriteriafortenure/long‐termcontractandpromotion(SeeSection21.ConditionsandCriteriaforTenure/Long‐TermContract,andPromotion),

3. College/School/Division’sEvidenceofProfessionalDevelopment.

27.3 CriteriaforConversion

Thecriteriafortheconversionare:

Facultymembermusthavebeenhiredaspartofanationalsearch. Forprobationaryfaculty,reviewsforcontractconversionmustoccurbetweenthefirstand

thirdtwo‐yearprobationarycontracts.Reviewsmustbeconductedoff‐cycle,i.e.notconcurrentwithareviewforreappointment.

Fortenured/long‐termcontractfaculty,reviewsforcontractconversionmustoccuraftertenure/long‐termcontractisawarded.

Clearandcompellingevidenceofachangeintheindividual’sduties,activities,and/orcareergoalsandexpectationsfromthosespecifiedintheoriginalappointment;

Clearandcompellingevidencethatconversionwouldmeetthepedagogical,research/practice,andprogrammaticneedsoftheacademicprogram.

27.4 MaterialsRequiredforReviewforContractConversion

27.4.1 ApplicationforContractConversion

1. Writtenrequestbythefacultymemberseekingtransferthatincludesacknowledgementofacceptanceoftherequirementsforthecontracttypebeingsought.

2. EvidenceofCredentialsincludes:

a) UnabridgedCV;b) AnnualFacultyActivityReports;c) AnnualSelf‐EvaluationReports,ifapplicable;d) EvidenceofDegreesifobtainedafterinitialhire;ande) ProfessionalLicensure/Certification,asappropriate.

3. Narrativedescribingtheevidencethatthefacultymember:

a) MeetstherequirementsofthepositiontypeasdescribedintheFacultyManual;b) Isontracktomeettheconditionsandcriteriafortenure/long‐termcontractand

promotion,asdescribedintheFacultyManualandasdescribedbyeachCollege/School/Division’sEvidenceofProfessionalDevelopment.

27.4.2 SupplementalDocuments

LettersofrecommendationfromtheExecutiveDeanandAcademicDean LetterofrecommendationfromtheProgramDirector StudentEvaluationsconductedsincelastcontractreview

27.5 ProceduresforInitiatingaReviewforContractConversion

InitiationofareviewforcontractconversionmustbeauthorizedbytheProvost.

AnauthorizedreviewisconductedbytheCPC,theProvost,andthePresident.Suchreviewsoccurinthespringsemester.

BySeptember1……….…………………..………………….………………………………………………………………………

NolaterthanSeptember1st,thefacultymemberconsultswithhis/herExecutiveDean,AcademicDean(ifapplicable),andProgramDirector(ifapplicable),aswellastheCPCChairandUPCChair.

BySeptember15……………………………………………………………………………………………………………………..

Ifadviceisaffirmative,thefacultymemberwritesarequesttoapplyforcontractconversiontotheExecutiveDeanandAcademicDean,ifapplicable.Suchaletterofrequestmustcontainasummaryofevidencethatwouldbepresentedinafullapplication.

ByOctober1………………….………………………………………………………………………………………………………

TheExecutiveDeanpresentstherequesttoandconsultswiththeProvost.

Withinfive(5)businessdays,theProvosttransmitstotheCandidatehis/herrecommendationaboutthereviewforcontractconversion.

Iftherecommendationisunfavorable,summaryofreasonswillbeincluded.IftheProvost’srecommendationisunfavorable,thereviewdoesnotproceed.

IftheProvost’srecommendationisfavorable,byOctober15,theExecutiveDeanwritesaletterofnotificationtotheProvostconfirmingthefacultymember’sintenttoapplyforcontractconversion.TheExecutiveDean’slettermustcopytheAcademicDeanandtheProgramDirector.

ByNovember1……………………………………………………………………………………………………………………….

TheProvost’sOfficeprovidestotheCandidatetheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.TheCandidatesignsandreturnstheformstotheProvost’sOfficebyJanuary15.

ByJanuary15oftheSemesteroftheReview...…………………………………………………………………………

BynolaterthanJanuary15atnoon,theCandidatesubmitshis/hercompleteApplication.

ByFebruary15……………………………………………………………………………………………………………………....

BynolaterthanFebruary15atnoon,theCandidate’sExecutiveDean,AcademicDeanandProgramDirector(asapplicable)reviewtheapplicationandeachsubmitaWrittenEvaluationoftheCandidatetotheCPCChairwithacopytotheProvost.TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationoncontractconversionandmustaddressissuesrelevanttopedagogical,research/practice,andtheprogrammaticneedsoftheacademicprogram.

TheCPCChairwillplacecopiesoftheoriginalWrittenEvaluationsintheSupplementalDocumentsFolder.

AllCPCmembersreviewtheApplications.

BetweenFebruary20and25………………………………………………………………………………………………….

TheCandidatewillhaveanopportunitytoreviewtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirector.UndernocircumstancesmaytheCandidateretaincopiesofthesedocuments.

TheCandidatemaywriteaCandidate’sResponse.TheCandidate’sResponsemustbeawrittendocumentaddressedandsubmittedtotheCPCChairwithacopytotheProvost’sOffice.Thisresponse,whichcanaddressanyissueraised,mustbesubmittedbyFebruary25atnoon.

Oncesubmitted,theCandidate’sResponseisconsideredpartoftheCandidate'sApplication.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.

BetweenFebruary26andMarch5………………………………………………………………………………………..

TheCPCmeetstoreviewApplicationsandSupplementalDocumentsFoldersforcontractconversionCandidates.

TheCPCChairpreparesaCPCRecommendationconsistingofthefollowingtwoelements:

TheCPCVoteOutcome,givingananonymousvotecountwithaspecificfavorableorunfavorablerecommendationonwhetheracontractconversionshouldbegranted;

ByMarch5…..……..……………………………………………………………………………………………………………………

TheCPCVoteOutcome;

TheCPCRecommendationmustbesignedbyallmembers,indicatingthatthedocument/evaluationisafairrepresentationoftheviewsexpressedbyCommitteemembersduringthedeliberationsonthecontractconversionrecommendation.

TheDeansandCPCdonothaveaccesstotheApplicationafterthispoint.

BetweenMarch6andApril20……………..……………………………………………………………………………….

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethertherecommendationfromtheCPCwasfavorableorunfavorable.

TheProvostshallreviewtheentirereviewfile.S/hemayreferencerelevantportionsoftheCandidate’spersonnelfilesandconsultwiththeCPCforclarificationonitsrecommendation.

TheProvostwillmakeawrittenrecommendationoneachcontractconversionCandidatetothePresident.

TheApplicationandSupplementalDocumentsFolderalsoareprovidedtothePresident.

BetweenApril21andMay10……………….………………………………………………………………………………….

ThePresidentreviewstheApplicationsandSupplementalDocumentsFoldersfortheCandidates.

Ifnecessary,thePresidentmayconveneaPresident’sInquiry,callingforwhatevertestimonyorinformations/hemaydeemappropriatepriortoannouncingthefinaldecision.

ByMay10,thePresidentnotifieseachCandidateofthefinaldecision.

27.5.1 ReviewOutcomes

ProbationaryFaculty

Ifarequestforcontractconversionisunsuccessful,thefacultymemberremainsinhis/hercurrentcontracttypewiththecurrentappointmentandprobationarycontract‐reviewscheduleunchanged.

Ifareviewforcontractconversionissuccessful,thenewcontracttypeiseffectivethefollowingacademicyear.Theprobationarycontractreviewscheduleisunchangedandtheprobationaryperiodisnotextended.TheUniversity’sreviewcriteriaandtheSchool/College/Division’sEvidenceofProfessionalDevelopmentapplyforthenextreview.

SeniorFaculty

Ifarequestforcontractisunsuccessful,thefacultymemberremainsinhis/hercurrentcontractandthecontract‐reviewscheduleunchanged,asappropriate.

Ifarequestforcontractconversionissuccessful,thenewcontracttypeiseffectivethefollowingacademicyear.TheUniversity’sreviewcriteriaandtheSchool/College/Division’sEvidenceofProfessionalDevelopmentapplyforthenextreview,asappropriate.

27.5.2 Otherconsiderations

Aprobationaryfacultymember,whoconvertsfromapractice‐trackcontracttoatenure‐trackcontractandisnotsuccessfulinthetenurereviewprocess,maynotreverttothepracticecontract.

28 SpecialConditionsforReviewsofFull‐timeFacultywithAdministrativeAssignments

28.1 Overview

Thepurposeofthissectionistooutlinethecontractlength,responsibilitiesandexpectations,andreviewproceduresforfull‐timefacultywithadministrativeassignments,suchasprogramdirectororassociatedean.

28.2 ContractLengthforAdministrativeAssignment

Thecontractlengthforanadministrativeappointmentmaybeuptofive(5)years.

28.3 ResponsibilitiesandExpectationsforAdministrativeAssignment

Anadministrativeassignment,suchasservingasaprogramdirectororassociatedeanisconsideredadistinctcategoryofservice.

Toaccountforthisextraordinaryfocusonserviceduringthecontractperiod,theExecutiveDeanwilloutlinetheadjustedexpectationsforteachingandprofessionaldevelopment.Itisunderstoodthatadjustedexpectationsarenotaloweringofstandardsofexcellence,butratherashiftingofpriorityresponsibilities.Regardless,theannualteachingloadmustprovidesufficientevidenceofteachingexcellence.

TheseunderstandingswillbedocumentedinamemorandumpreparedbytheExecutiveDeaninconsultationwiththeFacultymember,andtheAcademicDean,asappropriate,reviewedandapprovedbytheProvost,andprovidedtotheCPCand/orUPCforcomment.

AdministrativeresponsibilitiesmaybesubjecttochangeatthestartofeachnewadministrativeappointmentandmayberevisedfromtimetotimebytheExecutiveDeaninconsultationwiththefacultymember.

28.4 AnnualEvaluationofAdministrativeAssignment

TheannualevaluationoftheadministrativeassignmentisconductedbytheExecutiveDeanorAcademicDean,asappropriate.AlthoughtheExecutiveDean’sevaluationoftheadministrativeappointmenthasprimacyintheannualevaluation,criticalinputfromCPCand/orUPCmembersmaybesolicitedwhenappropriate.

28.5 FacultyReviewProceduresforFacultywithAdministrativeAssignments

ThefacultyreviewoftheCandidatewillfollowtotheproceduressetforthintheFacultyManual.TheCPCandUPCwillapplythecriteriaforfacultyreviewsfactoringtheadjustedexpectationsdocumentedintheExecutiveDean’smemorandum.Eachannualevaluationwillbeincludedinthefacultymember’sDossier.

29 EmeritusStatus

EmeritusstatusmaybegrantedtofacultymembersholdingtheranksofProfessororAssociateProfessorandtoacademicadministrators,holdingtitlessuchasDeanorProgramDirector.Facultyandacademicadministratorsmusthave15yearsofservice,demonstratedadistinguishedprofessionalcareer,andmadesignificantcontributionstoPhiladelphiaUniversity.

29.1 ProcedurestoConferEmeritusStatus

AfacultymemberiseligibletobecomeanEmeritusfacultymemberoftheUniversitycommunityuponretirement.TheExecutiveand/orAcademicDeanrecommendsconferralofEmeritusstatustotheProvost,whoconferswiththePresident.OfficialnotificationisviaaletterfromthePresident.

AnadministratoriseligibletobecomeanEmeritusAdministratorupontheconclusionofhis/herfinalcontract.TheExecutiveand/orAcademicDeanrecommendsconferralofEmeritusstatustotheProvost,whoconferswiththePresident.OfficialnotificationisviaaletterfromthePresident.

29.2 PrivilegesofEmeritifaculty

EmeritifacultymembersareinvitedtoremainactivemembersofPhiladelphiaUniversity.Theymay:

• Continuepart‐timeemploymentwiththeUniversitywhenthereisacurricularneed,atthediscretionoftheExecutiveDeanandProvostasfollows:o Teachwiththetitle“TheodoreC.SearchEmeritus(rank)Professor.”o Tutororprovidesupplementalinstruction,inareasoftheUniversityotherthantheir

primaryfocusarea,whentheirskillsandexperiencemeettherequirementsandneedsoftheavailableposition.

o Teachingandnon‐instructionalassignmentsmaytotaluptotheequivalentof9.75adjustedworkloadunitsperReportingTerm.

o Receivecompensationfortheirpart‐timeemploymentwithinthesalaryrangeapplicabletoadjunctfaculty.

• BelistedintheAnnualCourseCatalog• Retainacampusemailaccount.• RetainanactivecampusIDcard.• Retainfaculty‐levelborrowingatthelibrary,includingILLandPALCI.• DepositmoneyontothecampusIDcardthroughcashorcreditcardtransaction.• Obtainonefreeannualparkingstickerforcampusparking.• RetainaccesstoGallagherGymnasium.• RetainemployeediscountsattheCollegeBookstore.• Auditanundergraduateorgraduatecoursethathasbothsufficientenrollmentstorunand

availableroom.• Receiveinvitationstoacademicevents,includingConvocation,Commencement,holiday

parties,andtheannualGala.

29.3 PrivilegesofEmeritiAdministrators

EmeritiadministratorsareinvitedtoremainactivemembersofPhiladelphiaUniversity.

Theymay:

• BelistedintheAnnualCourseCatalog• Retainacampusemailaccount.• RetainanactivecampusIDcard.• Retainfaculty‐levelborrowingatthelibrary,includingILLandPALCI.• DepositmoneyontothecampusIDcardthroughcashorcreditcardtransaction.• Obtainonefreeannualparkingstickerforcampusparking.• RetainaccesstoGallagherGymnasium.• RetainemployeediscountsattheCollegeBookstore.• Auditanundergraduateorgraduatecoursethathasbothsufficientenrollmentstorunand

availableroom.• Receiveinvitationstoacademicevents,includingConvocation,Commencement,holiday

parties,andtheannualGala.

30 FacultyRightsandResponsibilities

30.1 Overview

AppointmenttoUniversityFaculty,perSection4:DeliberativeandVotingBodyoftheFaculty,carrieswithittherightsandresponsibilitiessetforthinthisFacultyManualandinanypolicies,contract,orlettersofappointmentapplicabletothefacultymember.

Broadlydefined,full‐timefacultymembersfulfillthreeprimaryfunctionsatPhiladelphiaUniversity:teaching,service,andprofessionaldevelopment.Eachfacultymemberisexpectedto:

Maintainthehighestpersonalstandardsofcharacterandconduct; Strivetoimprovetheeffectivenessofhisorherteaching; Serve,asappropriate,onprogram,School,College,andUniversitycommittees; Keepabreastofhisorheracademicdisciplinethroughcontinuingstudy,research,and/or

participationintheactivitiesofhisorherprofessionalorganization.

Full‐timefacultyresponsibilitiesalsoincludecurriculumdevelopment,academicadvising,andkeepingaccuraterecordsofstudentprogress.Extracompensationmaybeappropriateforadditionaladministrativeresponsibilitiesorextraordinary,short‐termneeds,whichmustbediscussedwiththerespectiveExecutiveDeanandapprovedbytheOfficeoftheProvostinaccordancewiththeFacultyCompensationPolicy,asamendedfromtimetotime.

Seniorfull‐timefacultymembershavetherightandresponsibilitytoreviewfacultyforpromotionandcontractrenewals.

30.2 TheAdministration

TheAdministrationofPhiladelphiaUniversityisvestedintheBoardofTrusteesoftheUniversityandiscarriedoutbythePresidentoftheUniversitywhoisappointedbytheTrustees.AllactionsofthefacultyareultimatelytheresponsibilityofthePresidentand,therefore,mustbesubjecttohisorherapproval.However,manypowersandresponsibilitiesintheareaofcurriculum,academicstandardsandprocedures,instructionandstudentactivitiesarefrequentlydelegatedtothefaculty.Inadditiontothese,thefacultyhasavitalinterestinpoliciesrelatingtoconditionsofemployment,promotion,andtheprofessionaldevelopmentofthefacultycollectivelyandindividually.Theadministrativeresponsibilitiesexplicitlydelegatedtothefacultyare:

TorecommendadmissionanddegreerequirementswithintheframeworkoftheCharterandBy‐LawsoftheUniversity;

Toplan,implement,andassesscurricula; Toestablishteachingstandardsandimproveinstruction; Tosupervisetheacademicprogramsofstudentscollectivelyandindividually; Toadvisethefunctionandgrowthoftheacademicsupportservices; ThroughSharedGovernance,participateindiscussionaboutpersonnelpolicies;and ThroughSharedGovernance,makerecommendationsonappointments,promotions,

probationaryandlong‐termcontracts,appealsanddismissals.

30.3 AcademicFreedom(1940StatementofPrinciplesofAcademicFreedomandTenure)

PhiladelphiaUniversitysubscribesinprincipletothe1940StatementofPrinciplesofAcademicFreedomasformulatedbytheAssociationofAmericanCollegesandtheAmericanAssociationofUniversityProfessors.

ThePrinciplesofAcademicFreedomareasfollows:

Institutionsofhighereducationareconductedforthecommongoodandnottofurthertheinterestofeithertheindividualteacherortheinstitutionasawhole.Thecommongooddependsuponthefreesearchfortruthanditsfreeexposition.

Academicfreedomisessentialtothesepurposesandappliestobothteachingandresearch.Freedominresearchisfundamentaltotheadvancementoftruth.Academicfreedominitsteachingaspectisfundamentalfortheprotectionoftherightoftheteacherinteachingandofthestudenttofreedominlearning.Itcarrieswithitdutiescorrelativewithrights:

A. Theteacherisentitledtofullfreedominresearchandinthepublicationoftheresults,subjecttotheadequateperformanceofhisotheracademicduties,butresearchforpecuniaryreturnshouldbebaseduponanunderstandingwiththeauthoritiesoftheinstitution.

B. Theteacherisentitledtofreedomintheclassroomindiscussinghissubject,buthe[sic]shouldbecarefulnottointroduceintohis[sic]teachingcontroversialmatter,whichhasnorelationtohissubject.Limitationsofacademicfreedombecauseofreligionsorotheraimsoftheinstitutionshouldbeclearlystatedinwritingatthetimeoftheappointment.

C. Thecollegeoruniversityteacherisacitizen,amemberofalearnedprofession,andanofficerofaneducationalinstitution.Whenhe[sic]speaksorwritesasacitizenheshouldbefreefrominstitutioncensorshipordiscipline,buthisspecialpositioninthecommunityimposesspecialobligations.Asaman[sic]oflearningandaneducationalofficer,he[sic]shouldrememberthatthepublicmayjudgehis[sic]professionandhis[sic]institutionbyhis[sic]utterances.Hencehe[sic]shouldatalltimesbeaccurate,shouldexerciseappropriaterestraint,shouldshowrespectfortheopinionsofothers,andshouldmakeeveryefforttoindicatethathe[sic]isnotaninstitutionalspokesman.

ItistheopinionofPhiladelphiaUniversitythatacademicfreedomisnotacademiclicense.Membersofthefacultyareexpectedtousetheirprofessionaljudgmentandshallbeguidedbyprofessionalcodesofethicsspecifictotheirdiscipline/s,asapplicable.

30.4 Teaching

Teachinginvolvesthedisseminationofknowledge,thestimulationofcriticalthinking,andthedevelopmentofartisticexpression.Teachingincludesnotonlytraditionalmodesofinstructionsuchastheclassroomlecture,butalsomodessuchasclinical,laboratory,andpracticuminstruction;thesisanddissertationdirection;evaluationandcritiqueofstudentperformance;variousformsofcontinuingeducationandnontraditionalinstruction;andadvising,whichisaspecialdimensionofteaching,thesuccessofwhichisessentialtotheeducationalprocess.Instructionmaybedeliveredintraditional,on‐campus/in‐personformatsorinonlineorhybridformats.TheUniversitystrivestoprovidehigh‐qualityeducationalexperiencesthatutilizeeffectivelyandpurposefullythelatesttechnologiesinelectroniccoursedeliverymethods.

Successfulteachingisanexpectationforallteachingfaculty,regardlessofrankortenurestatus.

30.4.1 TeachingLoad

Ordinarily,eachfull‐timefacultymemberwillteachtwelve(12)workloadunitspersemester.Aworkloadunitiscalculatedbymultiplyingacourse’scontacthoursbyitsInstructionalMethodValue.ContacthoursarepublishedintheCourseCatalog.TheFacultyCompensationPolicy,asamendedfromtimetotimeandpostedontheProvost’sOfficewebpage,containsthedefinitionofInstructionalMethodValues.

Inpreparingtheteachingschedule,eachExecutiveDeanwillstrivetoapportiontheworkloadtoaffectthebestpossibleinstructionandthemostconsistentandfairestdivisionofwork.

Incaseofemergenciesofshortduration,facultymembersareexpectedtocoverteachingassignmentsattherequestoftheExecutiveDean.Ifitappearsthatafacultymemberwillbeunabletomeetteachingcommitmentsforanextendedperiodoftime,otherarrangementswillbemadebytheExecutiveDean,withthewrittenapprovaloftheProvost.

30.4.2 TeachingSchedules

Inschedulingcourses,theRegistrargiveshighestprioritytoorganizingaschedulethatmeetsstudents’needs.Thismeansprovidingflexibilityforstudentstoscheduleatreasonabletimesthoseclassestheyneedordesiretocompletedegreerequirements.

Onceawell‐balanced,flexible,andstudent‐centricclassscheduleisachieved,theRegistrar,inconsultationwiththeCollege’sManagerofAcademicOperations,willtrytomeetfacultyrequestsaccordingtothefollowingUniversitypriorities:

ActivitiesofthefacultythatservethegoalsoftheUniversity,includingresearchandspecialassignmentswithinacademicunits;

Activitiesofthefacultythatfalloutsidetheboundariesofresearch,butthatcontributetopersonalandprofessionalgrowth;

Personalpreferenceandconvenience.

FacultywhodesirespecialschedulesshouldsubmittheirrequesttotheirCollege’sManagerofAcademicOperationsatthebeginningofthesemesterpriortothatforwhichthescheduleisdesired.Therequestshouldbrieflydescribethereasonfortherequestandidentifythepriorityclassificationintowhichitfalls.FacultyshouldindicateasmanypossiblealternativeschedulesasarereasonabletoallowtheRegistrarmaximumflexibilityintryingtomeettherequest.

Whenspecialschedulesarearranged,facultymembersshouldremaincognizantoftheirresponsibilitytobeavailableforteaching,advising,andcommitteeworkduringthenormalworkweekandshouldnotregardtheirobligationsasbeingfulfilledmerelybymeetingscheduledclasses.

30.4.3 TenuredFacultywithAdministrativeAppointments

AfacultymemberwhohasacceptedanadministrativepositionatPhiladelphiaUniversitymaybegrantedormayretaintenureinateachingpositionifheorshecontinuestoteachatleastonecourseeachacademicyear.

30.5 AttendanceatFacultyMeetings,ConvocationandCommencement

Allfull‐timefacultymembersareexpectedtoattendallmeetingsoftheUniversityFacultyandallconvocations(inacademiccostumeifrequired)andotherpublicobservancesoftheUniversity.

Commencementisoneofthemostimportantobservancesoftheacademicyear.AllfacultyholdingacademicrankareexpectedtoparticipateunlessexcusedbytheProvost.

30.6 ServiceonFacultyCommittees

FacultyinfluenceonUniversitypoliciesisexertedmainlythroughfacultycommittees.Alltenured,tenure‐trackandpractice‐track,andpracticefacultyareeligibletoserveonfacultycommittees.SomestandingcommitteesexistaspartoftheOrganizationoftheFacultywhileotherspecialcommitteesareappointedasneeded.FacultymembershiponcommitteesisdiscussedintheOrganizationoftheFaculty.

Teachingfacultymayberequiredtoteachon‐campus,on‐line,orahybridofbothmethods(alsoknownasblendedlearning).Full‐timefacultymemberswhoteachpredominantlyonlinecoursesinonlineprogramsmustseekwaystomeaningfullyfulfilltheUniversityservicerequirementsrequiredforreviewandreappointment.

30.7 Advising,OfficeHoursandStudentActivities

Studentsareassignedmembersofthefacultyastheiracademicadvisors.AssignmentofstudentstoadvisorsisdonebytheCollegeAdvisingAdvocate,andfull‐timefacultymembersareexpectedtoparticipateinthisimportantservice.Advisorsshouldbecomeacquaintedwiththestudents,learntheirbackgrounds,followtheiracademicperformances,discusstheirprogresswiththem,assistinchartingtheirprogressthroughtheUniversitybycounselingthemregardingthecoursestheyaretotakeeachsemesterandassuringthattheyarenottakinganoverload.FacultymembersshouldbecomefamiliarwiththeUniversityandcurricularrequirementsandanyrevisionsinthesethataffectadvisees.CollegeAdvisingAdvocateswillconductworkshopsandissuepolicystatementstoaidinthisprocess.Specialeffortsarerequiredtofamiliarizenewfacultywithadvisingproceduresandcurricularequirements.

Studentsshouldbemadetofeelwelcometodiscussacademicproblemswiththeiradvisors.Ifinthecourseofthesediscussions,itappearsthatindividualsneedcounselingbecauseofpersonalproblems,theyshouldbereferredtoCounselingServices.

Inorderthatthestudentsmayhavetheopportunitytomeetwithmembersofthefaculty,facultymemberswillbeavailableintheirofficesatstatedhours.Aminimumofthree(3)hoursperweekissuggested.

Inaddition,facultymembersshouldbeavailabletomeetwithstudentsbyappointment.Thosehoursshouldbeatatimethatismutuallyconvenienttobothfacultymembersandstudents.

ItisaninherenteducationalresponsibilityoffacultyattheUniversitytoassistinthedevelopmentofanenrichedandwell‐roundedprogramofstudentactivitiesandorganizationsthatenhancedtheeducationalexperienceofstudentsattheUniversity.Inthisregard,facultyareexpectedtosupportco‐curricularprogrammingoractivities.

Facultymembersalsoassistintheplanningandexecutionofstudentrecruitmenteventsandactivities,suchasOpenHouses,andwithAdmissionsactivitiessuchasPortfolioReviewsandpersonalcontactwithprospectivestudents.

Facultymembersalsoassistintheplanningandexecutionoforientationprogramsfornewstudents.ThesearearrangedbytheOfficeofStudentLifewithfacultycooperation.IndividualfacultymembersareassignedbyExecutiveDeanstoparticipateinorientationsessions.Careisexercisedtoensurefairandefficientuseoffacultyinthisimportantfunction.

30.8 ResponsibleEmployeesandDutytoReportSexualAssaultandHarassment(includingsexualviolence)

TitleIXoftheEducationAmendmentsof1972protectspeoplefromdiscriminationbasedonsexineducationprogramsoractivitieswhichreceiveFederalfinancialassistance.TitleIXstatesthat:

NopersonintheUnitedStatesshall,onthebasisofsex,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyeducationprogramoractivityreceivingFederalfinancialassistance.

Sexualassaultandharassment(includingsexualviolence)areprohibitedunderTitleIX,aswellasstatelawandUniversitypolicy,andwillbeinvestigatedundertheguidelinesprovidedbytheOfficeofCivilRightsoftheDepartmentofEducation.

UnderthelawandUniversitypolicy,allfacultyandstaffmembersaredefinedas“responsibleemployees,”i.e.theyareobligatedtoreporttoaTitleIXCoordinatoranyallegationofsexualmisconductinvolvingastudent,stafforfaculty.ForalistofTitleIXCoordinatorsandalistofcampusandoff‐campusresources,pleasevisitwww.philau.edu/titleix.

TheUniversitywilladheretothecomplaintandappealsproceduresforcomplaintsofdiscriminationdescribedintheEmployeeHandbook.

30.9 CampusSecurityAuthoritiesandtheDutytoReportaCrime(CleryActStatementundertheCampusSecurityAct)

Forpurposesofcrimereporting,thelawdefinesa“CampusSecurityAuthority”as“anofficialofaninstitutionwhohassignificantresponsibilityforstudentandcampusactivities.”Facultywhoserveasacademicadvisorsand/oradvisorstobothofficialorunofficialstudentclubsandorganizationsmeetthisdefinition.

Facultyadvisors,consideredCampusSecurityAuthorities,arerequiredtoreportcrimestoPhiladelphiaUniversityDepartmentofSafetyandSecurityat215‐951‐2999.Thepotentialcrimeinformationanadvisormayreceivemaycomefromthevictim,offender,witnesses,andorthirdparties.

Whenafacultyadvisorreceivesinformationaboutapotentialcrimefromanyofthesesources,s/hemaynotpromisecompleteconfidentiality.Facultyadvisorsareobligatedtoreportthedescriptionofincident,location,date,time,victim(iftheywanttobeidentified),suspects,andwitnesses.

Ifafacultyadvisorisunsureiftheinformations/hehasreceivedmustbereported,contacttheDirectororAssociateDirectorofSafetyandSecurityat215‐951‐2999.AfterbusinesshoursthedispatchercangetincontactwiththeDirectororAssociateDirector.

30.10 ProfessionalDevelopment,ProfessionalPractice,andExtra‐UniversityActivities

Facultyareexpertsintheirdisciplinesandfields.Itisexpectedthatallmembersofthefacultywillcontinuetheirprofessionaldevelopment;makesignificantcontributionstotheirprofessions;and,throughtheirowncuriosityandinterest,continuetoquestion,toinvestigate,andtousetheirfindingsintheclassrooms.

30.10.1 ProfessionalDevelopment

Thegoalofprofessionaldevelopmentistoimproveinstructionandtomakethefacultymemberamoreeffectivecontributortohis/herdisciplineandtothevitalityoftheUniversity.Professionaldevelopmentbenefitsboththeindividualfacultymemberandtheinstitutionasawhole.Itmaytakemanyforms;forexample,participationinprofessionalsocieties;attendanceatprofessionalmeetings;attendanceatinstitutesandworkshops;serviceasaneditor,speakerorrefereeforaprofessionalorindustrialgroup;thewritingandpublishingofpapersandbooks;consulting.

30.10.1.1 ProceduresforArrangingforProfessionalDevelopment

ItistheobligationoffacultymemberstodefineprogramsofcontinuingprofessionaldevelopmentthatbestservetheirandtheUniversity’sinterests.Withinlimitsofitsresources,theUniversitywillassistwhenappropriateinsupportingsuchprogramsofdevelopment.ExecutiveDeansandAcademicDeans,asappropriate,mayprovideguidanceandsuggestionstofacultymembersinthisrespect.

30.10.2 ProfessionalPractice

Facultyonpractice‐trackandpracticecontractsarerequiredtopursueregularandsustainedcriticalpracticeintheirfields.Sustainedpracticeenablestherefinementofskillsandtheongoingpursuitofnewandappliedknowledge.Itisalifelongcommitmentthatenhancesfacultymembers’competenceasteachers,emulatestheUniversity’scommitmenttoNexusLearningandprofessionaleducation,andenhancestheUniversity’steachingandlearningcommunity.

Professionalpracticemaytakemanyforms,rangingfrompracticeinthealliedhealthenvironmentstoconsultinginbusinessorarchitecturepractice.TherequirementsforpracticearearticulatedineachCollege/School/Division’s“EvidenceofProfessionalActivityandAchievement.”Thesedocumentssetforththeminimalandoptimalamountofpracticeforreappointmentandadvancement.

30.10.2.1 ProceduresforArrangingProfessionalPractice

Thefacultymembershoulddiscusswithhis/herExecutiveDeanorAcademicDeanhis/herplantomeetthepracticerequirementsofthecontract.

Oncetheprofessionalpracticeactivityissecured,thefacultymembershouldsubmitinwritingadescriptionoftheactivityandtimecommitment.

ProfessionalpracticeactivitiesshouldbediscussedaspartoftheannualFacultyActivityReport.

30.10.3 Extra‐UniversityActivities

AAUP'sStatementonProfessionalEthics,"Professorsgivedueregardtotheirparamountresponsibilitieswithintheirinstitutionindeterminingtheamountandcharacterofworkdoneoutsideit."(Seehttp://www.aaup.org/report/statement‐professional‐ethics).

Afacultymember’smainresponsibilityisteaching,research,andservicetotheUniversity.Otheractivitiesmayincludeconsultingand/orpublicservice.

TeachingatanyothercollegeoruniversityisnotpermittedunlessagreedtoinwritingbytheExecutiveDean.Teachingatotherinstitutionsshouldbenotmorethanonedayperweek,short‐termandnotcontinuous.

ConsultingthatisbeneficialtoboththefacultymemberandtheUniversityisencouraged.Ingeneral,consultingisdefinedasprofessionalactivityrelatedtotheperson'sfieldordiscipline,whereafee‐for‐serviceorequivalentrelationshipwithathirdpartyexists.Consultingmustnotinterferewiththefacultymember’sacademicresponsibilitiesandmustnotexceedtheequivalentofonedayperweekduringtheacademicyear.

30.10.3.1 ProceduresforExtra‐UniversityActivities

ThefacultymembermustsubmitawrittenrequesttotheExecutiveDean.Therequestshouldindicatetheassignment(e.g.teaching,consulting,etc.),theinstitution/client,timecommitmentandduration.

TheExecutiveDeanwillreviewtherequestwiththeProvost,includingboththerequestandtheExecutiveDean’srecommendation.Therequestanddecisionwhetherornottoapproveitwillbecomepartoftheemployee’spersonnelfile.

Ifthisactivityisrepeated,therequestshouldbesubmittedagainbythefacultytobereviewedbytheExecutiveDean.

Facultymembersshouldresolveanyquestionsand/orotherambiguitiesassociatedwithateachingorconsultingopportunitywiththeirExecutiveDeanbeforetheacceptingtheengagement.

30.10.3.2 CausetoCeaseExtra‐UniversityActivities

Ifatanytimeanyoftheapprovedextra‐Universityactivityinterfereswiththesatisfactoryperformanceofthefaculty’sresponsibilitiestotheUniversity,resultinginaconflictofcommitment,theExecutiveDeanmayinstructthefacultytorestrictsuchprofessionalactivitiestotheUniversity.Failuretocomplymayresultindismissalforcause.Seesection6.2DisciplinaryProcedures.

30.10.3.3 CompensationforExtra‐UniversityActivities

TheUniversitymaintainsaFacultyResearchCompensation&ConsultationPolicy,assetforthandamendedfromtimetotimebytheOfficeoftheVicePresidentforFinanceandChiefFinancialOfficer/Treasurer.

30.10.4 OtherProceduresrelatedtoProfessionalPracticeandExtra‐UniversityActivities

TheproceduresbelowensurethattheeducationalprogramsoftheUniversityandtheprofessionalinterestsofthefacultyareservedmutually.

Anyfacultymemberwhopursuesoutsideconsultingmustsigna“holdharmless”agreementtoprotecttheUniversityfromanyliabilitythatmightbeincurredasaresultofsuchconsulting.Thecontractingpartymustalsosignsuchanagreement.

ThirdpartiesfromwhomprofessorshaveacceptedanoutsideconsultingagreementmustbenotifiedbytheprofessoroftheUniversitydirectlythattheUniversityisnotresponsiblefortheactionandperformanceoftheprofessorundertakingtheassignment.

Facultymayusemachinery,facilities,staff,orotherresourcesoftheUniversityforworkonindependentcontractsonlyuponapprovaloftheExecutiveDeanunderconditionsestablishedbytheUniversity.

Ifatanytime,afacultymember’sextra‐universityactivitiesinterferewiththesatisfactoryperformanceofthefaculty’sprimaryresponsibilitiestotheUniversity,theExecutiveDeanwillrefusepermissionandaskthefacultytorestrictprofessionalactivitiestotheUniversity.

31 AcademicPolicies

TheUniversitypublishesacademicpoliciesandproceduresforundergraduate,graduateandnon‐degreeprogramsoftheUniversityintheCourseCatalog(http://www.philau.edu/catalog/UniversityAcadPolicyProcedures).AdditionalresourcesareavailabletoContinuingandProfessionalStudiesstudentsintheCPSHandbook.

AcademicpoliciesareduplicatedintheFacultyManual,onlywhentherearefaculty‐specificproceduresthatrequireadditionalelaboration.

31.1 ObservanceofReligiousHolidays

31.1.1 Overview

PhiladelphiaUniversityisanonsectarianeducationalinstitutionandrespectsthediversityandreligiousneedsoffaculty,staff,andstudents.TheUniversityrespectstherightsoffaculty,staffandstudentstoobservereligiousholidays.Whileacademicandpersonnelcalendarsdonotincorporatereligiousholidays,thepolicyisintendedtoapplyequitablytoallreligiousgroupsandtoprovideopportunitiestoalltomeettheirreligiousobligations.

Facultyobservingreligiousholidaysthatconflictwiththeirclassscheduleshouldgiveappropriateadvancenoticetostudents,aswellastheProgramDirectorandAssociateDeanoftheirCollegetoallowforaccommodationandalternateplanning.

Non‐attendanceofclassonreligiousholidaysbythoseobservingtheholidaywillbeexcusedwithoutpenalty.Noadverseorprejudicialeffectswillresultbecauseastudentavailedherselforhimselfoftheseprovisions.

• Studentsshallbeexcusedfromanysuchacademicorcampusworkrequirementthatconflictswiththeirobservanceofareligiousholiday.

• Absencefromclassesorexaminationsforreligiousreasonsdoesnot,however,relievestudentsfromresponsibilityforanypartofthecourseworkrequiredduringtheperiodofabsence.

• Studentsshallbeprovidedwithanopportunitytomakeupsuchexamination,study,orworkrequirementwhichs/hemayhavemissedbecauseofsuchabsenceonanyparticularday.

• Studentathletesshallbeexcusedfromteamactivitiesduringtheirreligiousobservances.

31.1.2 Implementation

Universityofficeswill:

o TheOfficeofHumanResourceswillpublishUniversitycalendarofholidaysforemployees(http://www.philau.edu/humanresources)

o TheOfficeoftheProvostwillpublishalistofreligiousholidaysthatsome,butnotallstudents,mayobserve.

o TheOfficeoftheProvostwillrepublishthispolicyatthebeginningofeachsemester.

Facultywill:

o ConsultthelistofreligiousholidayspublishedbytheProvost’sOfficewhenschedulingexamsandassignments;

o Specifythedatesofexamsandduedatesofassignmentsontheirsyllabi,wheneverpossible;

o Noteontheirsyllabianyclasseswhichmaybeaffected,inthecaseswherefacultymemberswillbeobservingareligiousholiday;and

o Includethefollowingsyllabusstatement:

TheUniversityrespectsstudents’rightstoobservereligiousholidays.Studentsplanningtobeabsentfromaclassduetoreligiousobservanceshallnotifythefacultyduringthefirstweekofclasses,ifpossible.Absencefromclassesorexaminationsforreligiousreasonsdoesnotrelievestudentsfromresponsibilityforanypartofthecourseworkrequiredduringtheperiodofabsence.Professorsshallworkwithstudentstoensuretheyhaveareasonableopportunitytomakeupmissedclassesandassignments.

Studentswill:

o Notifytheirinstructors,on‐campusemployers,orathleticcoachesduringthefirstweekofclasses,ifpossible,iftheyplantobeabsentduetoreligiousobservance.

32 ProfessionalLeavesofAbsence

32.1 UniversitySabbaticalLeaveviii

32.1.1 Overview

Asabbaticalleavesupportsfaculty,whowillengageinscholarlystudy,research,writing,appropriateprofessionalpractice,and/orotheractivitieswhichwillcontributetotheadvancementofknowledgeand/ortheprofessionaldevelopmentofthefacultymemberinwaysthatsupporttheUniversity.

TheUniversityoffersalimitednumberofsabbaticalsannually,dependinguponavailablefinancialresourcesforreplacingfacultyonleave.ThenumberofavailablesabbaticalleavesisdeterminedbytheProvostandthePresident.TheProvostannouncestotheUniversitycommunityinJulythenumberofsabbaticalsavailableinthefollowingacademicyear.

32.1.2 Eligibility

TenuredandPracticefaculty,whohaveatleast7yearsoffull‐timeserviceatPhiladelphiaUniversity,areeligibletoapplyforaninitialsabbaticalleave.

Eligiblefacultymayre‐applyforsubsequentsabbaticalleaveafter7yearsofcontinuousservice,sincetheendoftheirlastsabbaticalleave.

Eligiblefacultywithmulti‐yearadministrativeappointments,suchasassociatedeans,mayapplyforasabbaticalthatwilltakeplaceaftertheiradministrativeappointmenthasexpired.

Administratorswithfacultyrank,suchasexecutivedeansanddirectors,arenoteligibleforsabbaticalsduringtheiradministrativeappointment.

32.1.3 Procedures

Eligiblefacultymustapplyforoneoftheavailablesabbaticalleaves.Electronicsubmissionisrequired.Sabbaticalapplicationsshouldincludedetailedplansdescribingsubject/sofstudy,research,writingandrelatedtravel,andthewaystheleavewillcontributetotheadvancementofknowledgeand/ortheprofessionaldevelopmentofthefacultymemberinwaysthatsupporttheUniversity.

ApplicationsarereviewedbytheCPCandUPC.BothCommitteesmakerecommendationstotheProvostandPresident.RecommendationsarenotbindingonthePresident.ThePresidentmakesadenovodecisionfollowinghisorherreviewoftherecommendationsandapplications.

IncaseswhenthePresident,afterreviewingtherecommendationsandtheapplications,makesanunfavorabledecision,theProvosttransmitstotheCandidateanExecutiveSummary,whichincludesboththeCommittee’s/s’recommendationsandPresident’sdecision.SuchanExecutiveSummaryistransmittedwithinfive(5)businessdaysofthedateofthePresident’snotificationletter.

Theschedulesetsforthspecificdatesforsubmissions,actions,andnotificationsforSabbaticalLeaves.

July1…………………………………………………………………………………………………………………………………….

TheProvost’sOfficeannouncestothecampuscommunitythenumberofavailablesabbaticals.

BySeptember1………………………………………………………………………………………………………………………

FacultyintendingtoapplyforasabbaticalleavemustnotifytheProvost’sOfficeandrequestanelectronicapplication.

ByOctober1…………………………….……….………………………………………………………………………………....

BynolaterthanOctober1atnoon,theApplicantsubmitshis/hercompleteApplication.TheCandidatesendsanemailtotheProvost’sOfficetoconfirmsubmission.

BetweenOctober2andOctober24………………………………………………………………………………………

OnOctober2,theSeniorFacultyoftheCollegeorSchool/Division,ExecutiveDean,AcademicDean,andProgramDirectoroftheCandidatearegrantedaccesstotheApplications.

BynolaterthanOctober24atnoon,SeniorFacultyintheCollegeorSchool/Divisionoftheapplicantssubmittyped,anonymousevaluationsoftheSabbaticalApplicationsinasealedenvelope.Evaluationsmustincludeeitherapositiveornegativerecommendation.SeniorFacultywhoareonleaveorwhoaresubmittingapplicationsareexemptfromreviewingapplications.

BynolaterthanOctober24atnoon,theCandidate’sProgramDirector,asappropriate,reviewstheApplicationandsubmitsaWrittenEvaluationoftheCandidatetotheProvost’sOffice.

TheCPCchaircompilesallSeniorFacultyEvaluationsintoasinglecompositeassessmentforeachApplicant.

SeniorFacultyEvaluationsarecursorilyscannedbytheCPC.WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheApplication,CPCChairprovidestheEvaluationtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedEvaluationwithinthree(3)businessdaysandnolaterthanOctober28.

IfthefacultymemberdeclinestherequesttorevisetheEvaluationinamannerthatprovidesDossier‐basedevidence,theoriginalEvaluationisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.

IfthefacultymemberrevisestheSeniorFacultyEvaluation,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyEvaluationcompositeassessmenttotheProvost’sOffice.TheProvost’sOfficeplacescopiesoftheSeniorFacultyEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.

OnNovember2,theCandidate’sExecutiveDeanandAcademicDean,asappropriate,aregrantedaccesstotheSeniorFacultyEvaluations.

EachdeansubmitsaWrittenEvaluationoftheCandidatetotheProvostbyNovember14atnoon.

TheWrittenEvaluationsmustexpresseitherapositiveornegativerecommendationonawardingasabbatical.

UponreceivingaccessfromtheProvost’sOffice,theCandidatewillhaveanopportunitytoreviewtheSeniorFacultyEvaluationcompositeassessmentandtheWrittenEvaluationssubmittedbytheExecutiveDean,AcademicDeanandProgramDirectorintheCandidate’sFolder.UndernocircumstancesmaytheCandidateretaindigitalorhardcopiesofthesedocuments.

TheapplicantmaywriteanApplicant’sResponseandsubmititnolaterthanNovember20atnoon.Inthiscase,theCPCchairsubmitsthisresponsetotheseniorfaculty,ProgramDirector,andExecutiveDean.

Oncesubmitted,theApplicant’sResponseisconsideredpartoftheCandidate'sDossier.TheProvost’sOfficeplacesthedocumentintheSupplementalDocumentsFolder.

BetweenNovember20andDecember1……………….………………………………………………………………….

SeniorfacultymayreconsiderapplicationsforwhichtheyhavereceivedApplicant’sResponses.SeniorfacultymaysubmitawrittenRe‐AssessmenttotheCPCchairnolaterthanDecember1atnoon.

TheSeniorFaculty,ProgramDirector,andDeansdonothaveaccesstotheApplicationsafterthispoint.

BetweenDecember2and15…………………………………………………………………………………………………..

TheCPCmeetstoreviewtheSabbaticalApplicationsandtheSeniorFaculty,ProgramDirector’s,AcademicDean,andExecutiveDean’sEvaluations,respectively.TheCPCdeliberatesprivatelyandvotesuponrecommendationsbysecretballot.

TheCPCChairwritesaSummaryoftheCPCDeliberationsandCPCVoteOutcome.TheVoteOutcomewillincludeananonymousvotecount.CPCmemberssignthisdocument.TheCPCChairforwardsthesigneddocumenttotheProvostbyDecember15atnoon,whoaddsittotheSupplementalDocumentsFolder.

TheCPCdoesnothaveaccesstotheApplicationsafterthispoint.

BetweenDecember16andJanuary20……………………………………………………………………………………

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhetherthesabbaticalrecommendationfromtheCPCwasfavorableorunfavorable.

TheProvostmakesthecompleteapplicationsavailabletotheUPC.TheUPCreviewsallSabbaticalApplications.

TheUPCdeliberatesprivatelyandcategorizesapplicationsinanordinalrankingsystem,suchas“3‐stronglysupport,”“2‐support,”and“1‐donotsupport.”TheUPCvotesuponrecommendationsbysecretballot.

TheUPCChairwritesaSummaryoftheUPCDeliberationsandUPCVoteOutcome.TheVoteOutcomeshouldincludeananonymousvotecount.UPCmemberssignthisdocument.TheUPCChairforwardsthesigneddocumenttotheProvostbyJanuary20atnoon,whoaddsittotheSupplementalDocumentsFolder.

TheUPCdoesnothaveaccesstotheApplicationsafterthispoint.

BetweenJanuary21andMarch1…………………………………………………………………………………………….

Withintwo(2)businessdaysofreceipt,theProvostshallinformtheCandidateastowhethersabbaticalrecommendationfromtheUPCwasfavorableorunfavorable.

TheProvostreviewsallSabbaticalApplicationsandsubmithis/herwrittenrecommendationtothePresident.

ThePresidentreviewstheProvost’srecommendationsandallsupportingmaterials.

OnMarch1,thePresidentnotifieseachapplicantofthefinalsabbaticaldecision.AcopyofthisletterisplacedintheSupplementalDocumentsFolder.

32.1.4 SalaryandBenefitswhileonSabbaticalLeave

32.1.4.1 Salary

Eligiblefacultymemberswithfewerthan14yearsofcontinuousteachingservice,whoaregrantedsabbatical,willreceive100%payforaone‐semesterleaveor50%payforatwo‐semesterleave.

Eligiblefacultymemberswith14yearsofcontinuousteachingserviceandwithouthavingtakenasabbaticalduringtheprior14years,whoaregrantedsabbatical,willreceive100%payforatwo‐semesterleave.

Eligiblefacultymembers,whohavereceivedasabbaticalandtaughttherequisitesevenyearstoreapplyforanadditionalsabbatical,willreceivea100%payone‐semesterleaveor50%payforatwo‐semesterleave.

32.1.4.2 Benefits

Allofthosebenefitsthatwhichwouldordinarilybeinforceremainsoduringtheperiodofsabbaticalleave.

32.1.5 OtherunemploymentwhileonUniversity‐PaidSabbatical

Underusualcircumstances,asabbaticalleaveshallinvolvenogainfulemployment.However,applicantsmaymakeproposalsconcerningoutsideremunerationinsupportofactivitiesessentialtotheproject.

32.1.6 SabbaticalLeaveRequirements

32.1.6.1 ExpectationtoReturnafteraSabbaticalLeave

FacultymembersareobligedtoreturntotheirpositionsattheUniversityforatleasttwoyearsfollowingsabbaticalleaves.

IfanemployeeterminatesemploymentwiththeUniversitypriorcompletionofthe2‐yearreturnperiod,theSabbaticalLeavesalarybenefitwillbeproratedtodateofterminationandthebalancemustberepaidinfull.

32.1.6.2 SabbaticalReport

Withinthirtydaysafterreturning,facultyarerequiredtosubmittotheProvostareportonprojectsundertakenduringtheSabbatical.

32.2 SponsoredLeaveofAbsenceix

32.2.1 Overview

Sponsoredleavesofabsenceareleavesforspecializedresearchorteachingwhicharesubsidizedinwholeorinpartbypublicorprivateinstitutionsorprograms.Facultymembersareencouragedtoapplyforawards,scholarships,orfellowshipssuchasFulbrightFellowships,GuggenheimFellowships,SmithsonianFellowships,orothersimilarawards.ItisparticularlybeneficialwhensponsoredleavescoincidewithUniversity‐grantedsabbaticals.

32.2.2 PermissiontoseekaSponsoredLeave

Priortosubmittingtheapplication,thefacultymember’sExecutiveDeanandtheProvostmustapprovetheproposedleaveofabsence.Approvaliscontingentuponthegoalsandobjectivesoftheleavebeingconsistentwiththegoals,objectives,andneedsoftheCollegeandtheUniversity.

Toreceiveapproval,facultymembersmustmeetwithhis/herExecutiveDeantodiscusstheprofessionalopportunity,thetimeframe,andthefinancialspecificsoftheawardaswellasanyrequiredUniversitycommitments,financialorotherwise.TheExecutiveDeanwillconsultwiththeProvost,whowillinformthePresidentaboutsuchmatters.TheProvost’sapprovalwillbetransmittedinwritingtotheExecutiveDean,whowillinturnnotifythefacultymemberwhetherpermissiontoapplyisorisnotgranted.

Subsequently,thefacultymemberconfirmsinwritinghis/herintenttoapply.Thisconfirmationisforcurriculum‐planningpurposes.

Uponsubmissionoftheapplication,thefacultymembersubmitsacopyoftheapplicationisprovidedtotheProvost’sOffice.AwardlettersandotherofficialcorrespondencefromthesponsormustalsobeprovidedtotheProvost’sOfficewithintwo(2)weeksofreceipt.

32.2.3 PermissiontoAccepttheTermsoftheAward

Uponreceiptofanawardnotice,thefacultymembermustreviewthetermsoftheawardwiththeProvost’sOffice.

AwardAgreementsshouldnotbesignedbythefacultymemberwithoutconsultingwiththeProvost’sOffice.IntheeventthattheAwardAgreementrequiresaUniversitysignature,theProvost’sOfficewilldirectthefacultymembertoanauthorizedsignatory.

32.2.4 AwardAgreements

TheUniversitypreferstoexecutedirectinstitutionalagreementsforsalarystipends,researchandtravelallowances.Itis,however,understoodthatsomeexternalsponsorswillawardonlytotheindividualfacultyapplicant.Inthiscase,theProvost’sOfficeandtheBusinessOfficewillworkwiththefacultymembertoestablishtheadministrativeproceduresfortheaward.

32.2.5 SalaryandBenefitswhileonSponsoredLeaveofAbsence

Thefacultymember’sfullsalaryandbenefitswillcontinuetobepaidbytheUniversityfortheperiodoftheaward.Inthisway,thefacultywillnotbeseveredfromanyofhis/herusualbenefits.

Thesponsor’ssalarystipendandanyotherbenefitswillberemittedtotheUniversity.Directpayment,perthetermsoftheinstitutionalagreement,ispreferred.

Ifthesponsororhostcountrypaysthestipendinlocalcurrency,thefacultywillremitanequivalentamountinUSdollarsbasedonanexchangerateaveragefortheperiodabroad.

Thefacultymembermayretainanygrantorfundsthatareearmarkedfor:

Traveltoandfromthehostcountry

HousingandMeals(AKAmaintenanceallowance)

Translationservices

Transcriptionandeditingservices

Tuitionassistancefordependents

Educationalmaterials

Culturalandresearchallowance

Researchexpenses

32.2.6 LeaveReport

Within30daysafterreturning,facultyarerequiredtosubmittotheProvostareportonprojectsundertakenduringtheSponsoredLeaveofAbsence.

32.3 UnpaidProfessionalLeavesofAbsence

UnpaidprofessionalleavesofabsencefromtheUniversitymaybegrantedunderspecialcircumstances.

Priortosubmittinganapplicationorletterofinterest,thefacultymember’sExecutiveDeanandtheProvostmustapprovetheproposedleaveofabsence.Approvaliscontingentuponthegoalsandobjectivesoftheleavebeingconsistentwiththegoals,objectives,andneedsoftheCollegeandtheUniversity.

Toreceiveapproval,facultymembersmustmeetwithhis/herExecutiveDeantodiscusstheprofessionalopportunity,thetimeframe,andthefinancialspecificsoftheawardaswellasanyrequiredUniversitycommitments,financialorotherwise.TheExecutiveDeanwillconsultwiththeProvost,whowillinformthePresidentaboutsuchmatters.TheProvost’sapprovalwillbetransmittedinwritingtotheExecutiveDean,whowillinturnnotifythefacultymemberwhetherpermissiontoapplyisorisnotgranted.

Subsequently,thefacultymemberconfirmsinwritinghis/herintenttoapply.Thisconfirmationisforcurriculum‐planningpurposes.

Uponsubmissionoftheapplicationorletterofinterest,thefacultymembersubmitsacopyoftheapplicationisprovidedtotheProvost’sOffice.AwardlettersandotherofficialcorrespondencefromthesponsormustalsobeprovidedtotheProvost’sOfficewithintwo(2)weeksofreceipt.

Becauseoftheimplicationsforinstruction,totheextentpossible,facultymembersshouldtimetheirunpaidprofessionalleavesofabsencewiththeacademiccalendar.

32.4 PersonalLeavesofAbsence

SeetheEmployeeHandbookforFamilyandMedicalLeaveActpoliciesandprocedures.

APPENDIXA:SchedulesforReviewsforContractRenewalsandPromotions

TheseAppendicesarefortheconvenienceoftheCandidates.Theydonotsupplement,modify,orconstituteinterpretiveguidancetoSections1through28oftheFacultyManual.

Table4:ScheduleforFirst2‐YearContractRenewal(Year2)......................................................................................................................................................108

Table5.ScheduleforSecond2‐YearContractRenewal(Year4of6)........................................................................................................................................112

Table6.ScheduleforTenureandScheduleforFive‐YearContract(Year6)..........................................................................................................................117

Table7.ScheduleforPromotiontoFullProfessor.............................................................................................................................................................................123

Table8.Schedulefor7‐YearContracts(year6of7‐YearContract)...........................................................................................................................................128

Table9.ProceduresandScheduleforSabbaticalApplications.....................................................................................................................................................133

Table10:MaterialsRequiredforaFacultyReview...........................................................................................................................................................................142

* Ifanyduedatesfallonaweekendorholiday,theduedatewillbethenextdayofbusiness.

** SeniorFaculty:Definedastenureandlong‐termcontractfacultybelowtherankofAcademicDeanwithintheCandidate'sSchool/Division/College.

*** School/Division/CollegemeanswhicheverdesignationisthelowestlevelwheretheCandidateresides.

**** AllSeniorFacultybelowtherankofAcademicDeanarenotifiedoftenureandFive‐YearcontractfacultyCandidateswhoarecomingupforreviewacrosstheUniversity;theSeniorFacultymaysubmitaletterofsupport/non‐support.ThesesupportlettersaresubmittedtotheappropriateCPCChairandkeptseparatefromtheCollegeorSchool/Divisionevaluations.

Table4:ScheduleforFirst2‐YearContractRenewal(Year2)

ScheduleforFirst2‐YearContractRenewal(Year2of6ofprobationaryperiod)

Date Candidate SeniorFacultyandCPCAdministration

(President/Provost/Deans/ProgramDirectors)

ByFeb.1

Provost’sOfficeopenselectronicdossiersandnotifiesCandidateswhowillbereviewedthefollowingyear;CPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.

TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.

ByFeb.15 CandidatessignandreturnWaivertotheProvost’sOfficebyFebruary15.

ByMay1 Exec.DeanorAcademicDeanmakessurethetworequiredclassroomvisitsaremadeperreviewperiod.FirstvisitbytheExec.DeanorAcademicDean;secondvisitbyanappointedseniorfaculty.

ByAug.15

Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChairand/orProgramDirector.

CPCChairand/orProgramDirectorreviewdraftofcompleteDossieratrequestoftheCandidate.

Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.

Sept.1 CompleteDossierssubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.

Provost’sOfficeaddsClassroomVisitEvaluationForms,StudentEvaluationsandAnnualPerformanceEvaluationstotheCandidate’sFolderandtheSupplementalDocumentsFolder.

Sept.2–Sept.21

CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbySept.21atnoonusingthesuppliedform.

TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelope,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.

CPCChairmonitorswhohassubmittedtheirevaluationsandremindsthosefacultywhohavenot.

OnSeptember2,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.

TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebySept.21atnoon.

TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplementalDocumentsFolder.Provost’sOfficeremovesSeniorFacultyandProgramDirectorsaccesstotheDossiers.

Sept.22–Oct.1

Sept.22–October1

CPCmembersopentheSeniorFacultyPeer‐ReviewEvaluationsandcodeeachenvelopeandevaluationformwiththesamenumber.Peer‐reviewevaluationsarecursorilyscannedbytheCPCChair.

WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossier,CPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.

TheProvost’sOfficeplacescopiesoftheSeniorFacultyPeer‐ReviewEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.

Cont’d IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.

CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice.

Oct.2–Oct.10

TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyOctober10atnoon.

Oct.11‐15

CandidatereviewsSeniorFacultyEvaluationFormsandtheExec.Dean,AcademicDeanandProgramDirectorletters.

Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyOct.15atnoon.

Provost’sOfficegrantsCandidateaccesstotheCandidate’sFolder.

Provost’sOfficeplacesCandidateresponseinsupplementaldocumentsfolder.

Oct.16‐25

TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidateatthebeginningofthismeeting.TheCPCdeliberatesprivatelyandvotesbysecretballot.CPCChairwritessummaryreportofSeniorFacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.

Exec.DeanspresenttheirCandidatestotheCPC.

Oct.25 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyOct.25atnoon.

Oct.26–Dec.1

ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.

TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

ProvostreviewsDossierandsupplementaldocumentsfolderandmakesrecommendationtothePresident.

Dec.1‐15

PresidentreviewsDossierandSupplementalDocumentsFolder.

Dec.15 PresidentnotifiestheCandidateoffinaldecision.

Table5.ScheduleforSecond2‐YearContractRenewal(Year4of6)

ByFeb.1

ByFeb.15 CandidatessignandreturnWaivertotheProvost’sOfficebyFebruary15.

ByMay1

Exec.DeanorAcademicDeanmakessurethetworequiredclassroomvisitsaremadeperreviewperiod.FirstvisitbytheExec.DeanorAcademicDean;secondvisitbyanappointedseniorfaculty.

ByDec.15 Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChair,ProgramDirectorand/orappointedMentor.

CPCChair,ProgramDirectorand/orappointedmentorreviewdraftofcompleteDossieratrequestoftheCandidate.

ByJan.10 Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.

ScheduleforSecond2‐YearContractRenewal(Year4of6)

Jan.15 CompleteDossiersfor2nd2‐YearContractRenewalsubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.

Provost’sOfficeaddsClassroomVisitEvaluationForms,StudentEvaluationsandAnnualPerformanceEvaluationstotheCandidate’sFolderandtheSupplementalDocumentsFolder.

Jan.16–Feb.5

CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbyFeb.5atnoonusingthesuppliedform.

TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelopeforeasieridentification,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.

OnJan.16,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.

TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyFeb.5atnoon.

Feb.6‐11

Feb.6–11Cont’d

WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossierCPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.

IfthefacultymemberdeclinestherequesttorevisetheForminamannerthatprovidesDossier‐basedevidence,theoriginalFormisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration,andisforwardedtotheProvost’sOfficeforthepermanentrecord.Inthiscase,theSeniorFacultymemberisnotifiedoftheaction.

CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice

Feb.12–19 TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyFebruary19atnoon.

Feb.20–25 CandidatereviewsSeniorFacultyevaluationsandExec.Dean,AcademicDeanandProgramDirectorletters.

Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyFeb.25atnoon.

Feb.26‐Mar.5

TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidatesatthebeginningofthismeeting.CPCreviewsDossiersandsupplementalfolders.CPCthendeliberatesprivatelyandvotesbysecretballot.CPCChairwritesasummaryofseniorfacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.

Mar.5 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyMar.5atnoon.

Mar.6–Apr.20 ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.

Mar.6–Apr.20Cont’d

Apr.21‐May10

PresidentreviewsDossierandSupplementalDocumentsFolder.

May10 PresidentnotifiestheCandidateoffinaldecision.

Table6.ScheduleforTenureandScheduleforFive‐YearContract(Year6)

ScheduleforPromotionwithTenureandforPromotionwithFive‐YearContract(Year6)

Date Candidate SeniorFaculty,CPCandUPCAdministration

ByFeb.1ofYear5

CandidatessignandreturnbothformstotheProvost’sOfficebyFebruary15.

Provost’sOfficenotifiesCandidateswhowillbereviewedthefollowingyear;CPCandUPCChairs,DeansandProgramDirectorsarealsonotifiedofforthcomingreviews.

TheProvost’sOfficeprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolderandtheAcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.

ByFeb.15ofYear5

CandidatessignandreturnWaivertotheProvost’sOfficebyFebruary15.

Apr.15ofYear5

Candidatesubmitslistof6(six)prospectiveoutsideassessorstoExec.Dean.

Exec.Deanreviewsthelistofoutsideassessorstoensuretheymeetthecriteria.

May1ofYear5

ExecutiveDeanforwardsthelistofoutsideassessorstoProvost’sOfficebyMay1atnoon.

Exec.DeanorAcademicDeanmakessurethetworequiredclassroomvisitsaremadeperreviewperiod.FirstvisitbytheExec.DeanorAcademicDean;secondvisitbyanappointedseniorfaculty.

May20ofYear5

IfProvostdeemsoneormoreoutsideassessorsunacceptable,theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionaloutsideassessors,withinoneweek(fivebusinessdays).

NolaterthanMay20th,iftheProvostdoesnotfindallrecommendedassessorsacceptable,s/hewillreturntothelisttotheExecutiveDeanwiththereasonswhytherecommendedoutsideassessorsdidnotmeetthecriteriaand

instructionstoidentifyadditionaloutsideassessors.

Withinoneweek(fivebusinessdays),theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionaloutsideassessors.

Jun1ofYear5

ThreeoutsideassessorsselectedbyProvostwithassistanceoftheCandidate'sExec.Dean.

Provost’sOfficeextendsinvitationstotheoutsideassessorstoparticipateinfacultyreviews.

ByJun15ofYear5

Optional(butstronglyencouraged):havedraftofProfessionalAchievementportionofDossierreviewedbytheCPCChair,ProgramDirectorand/orappointedMentor.

CPCChair,ProgramDirectorand/ormentorreviewdraftofProfessionalAchievementportionofDossieratrequestoftheCandidate.

Jul1ofYear5

ProfessionalAchievementportionoftheDossiersubmittedtotheProvost'sOffice.

ProvostinformsCandidateofthesuccessofsecuringoutsideassessors,orrequestsfurtherprospectiveassessornamesfromtheCandidate.

ByJul15ofYear5

Provost'sOfficesendsProfessionalAchievementportionofDossiertooutsideassessors.

ByAug.15ofYear6

Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChairand/orProgramDirector.

CPCChairand/orProgramDirectorreviewdraftofcompleteDossieratrequestoftheCandidate.

Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.

ByAug.20 OutsideAssessorssubmitwrittenevaluationstotheProvost.

ProvostnotifiesCandidatethattheOutsideAssessorevaluationshavebeenreceived.

Sept.1 CompleteDossiersforTenureand5‐YearContractsubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.

Provost’sOfficeaddsClassroomVisitEvaluationForms,StudentEvaluations,AnnualPerformanceEvaluationsandOutsideAssessorLetterstotheCandidate’sFolderandtheSupplementalDocumentsFolder.

Sept.2‐21

CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbySept.21atnoonusingthesuppliedform.

TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelope,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.

OnSeptember2,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.

TheProvost'sOfficenotifiesallSeniorFacultybelowtherankofAcademicDeanoftheCandidatesforTenureandFive‐Yearcontractreview.****

TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebySept.21atnoon.

Sept.22–Oct.1

Oct.2–10 TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyOctober10atnoon.

Oct.11‐15 CandidatereviewsSeniorFacultyEvaluationFormsandtheExec.Dean,AcademicDeanandProgramDirectorletters.

Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyOct.15atnoon.

Oct.15‐25

CPCChairconvenesameetingofSchool/Division/CollegeSeniorFaculty***todiscussCandidates.Thefacultythenvotebysecretballot.Theoutcomeofthevoteisconsidereda"recommendation."Asimplemajorityattendanceispreferredforthismeeting.

Oct.25 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyOct.25atnoon.

Oct.26‐Nov.12

UPCreviewsDossiersandSupplementaldocumentsfolder.UPCmeetstodeliberateandvoteoneachCandidate.UPCChairinvitestheExec.DeanstopresenttheirCandidatesatthebeginningofthismeeting.UPCthen

deliberatesprivatelyandvotes.UPCChairwritessummaryreportofdeliberationsandvoteoutcome.AllUPCmemberssignthisdocument.TheUPCChairforwardsthesigneddocumenttotheProvost'sOfficebyNov.12atnoon.

TheProvost’sOfficeopenstheDossierstotheUPC.

Exec.DeanspresenttheirCandidatestotheUPC.

Nov.13‐Dec.1

ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceipt.

TheProvost’sOfficeplacesacopyoftheUPCRecommendationandtheUPCRecommendationNotificationLetterintheSupplementalDocumentsFolder.

ProvostreviewsDossierandsupplementaldocumentsfolderandmakesrecommendationtothePresidentbyDecember1atnoon.

Dec.1‐15

PresidentreviewsDossierandsupplementaldocumentsfolder.

Dec.15

PresidentnotifiestheCandidateoffinaldecision.

Table7.ScheduleforPromotiontoFullProfessor

ScheduleforPromotiontoFullProfessor

ByAug.15*

Candidatenotifieshis/herExecutiveDeanthathe/shewillbeapplyingforpromotiontofullprofessor.

Exec.DeanimmediatelyinformstheProvost'sOfficeandtheChairoftheCPCofCandidatesforpromotiontoFullProfessor.

Provost'sOfficeopensdossiersforeachCandidateandprovidestoCandidatestheAcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder.

BySept.1 CandidatessignandreturnWaivertotheProvost’sOfficebySeptember1.

ByOct.1 CompletepromotionDossiersubmittedelectronicallybyOct.1atnoon.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.

TheChairoftheUPCnotifiesallfullProfessorsoftheCandidatesforpromotiontofullProfessor.

Oct.2–Oct.21

Oct.2–Oct.21Cont’d

CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbyOct.21atnoonusingthesuppliedform.

TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelope,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgments

OnOct.2,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.

TheProvost'sOfficenotifiesallSeniorFacultybelowtherankofAcademicDeanoftheCandidatesforTenureandFive‐Yearcontractreview.****

TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyOct.21atnoon.

TheProvost’sOfficeplacescopiesoftheProgramDirector’sWrittenEvaluationintheCandidate’sFolderandintheSupplemental

andobservationsaboutafacultymember’scandidacy.

DocumentsFolder.Provost’sOfficeremovesSeniorFacultyandProgramDirectorsaccesstotheDossiers.

Oct.22–Nov.1

Nov.2‐14

TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyNov.14atnoon.

Nov.15–20 CandidatereviewsSeniorFacultyEvaluationFormsandtheExec.Dean,AcademicDeanandProgramDirectorletters.

Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyNov.20atnoon.

Nov.20‐Dec.10

TheCPCmeetstoreviewDossiersandSupplementalDocumentsFolders.CPCChairinvitestheExec.DeanstopresenttheCandidatesatthebeginningofthismeeting.CPCreviewsDossiersandsupplementalfolders.CPCthendeliberatesprivatelyandvotesbysecretballot.

Exec.DeanpresentsCandidatetotheCPC.

Dec.10‐Jan.15

CPCChairwritesasummaryofseniorfacultyandCPCdeliberationsandvoteoutcomeforeachCandidate.CPCChairforwardssigndocumenttotheProvost'sOfficebyJan.15atnoon.

Jan.16‐31

Fullprofessorsreviewdossiers. ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofCPCRecommendation.

TheProvost’sOfficeopenstheDossierstoFullProfessorsforreview.

Feb.1‐Mar.1

UPCreviewsDossiersandsupplementaldocumentsfolderbyMarch1.

UPCChairinvitesallfullprofessorstoUPCmeetingtodiscusstheCandidatesforfullprofessor.

UPCChairalsoinvitesExec.DeanstoUPCmeetingtodiscusstheirCandidatesforFullProfessor.

UPCdeliberatesprivatelyandthenvotes.UPCChairwritessummaryofdeliberationsandvoteoutcome.TheVoteOutcomeshouldincludeananonymousvotecount.AllUPCmemberssignthisdocument(electronicsignaturesokay).TheUPCChairthenforwardsthesigneddocumenttotheProvost'sOfficebyMar.1atnoon.

TheProvost’sOfficeopensthedossierstotheUPC.

Exec.DeanpresentsCandidatetotheUPC.

Mar.2‐Apr.1

ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceipt.

ProvostreviewsDossierandsupplementaldocumentsfolder.

ProvostmakesrecommendationtothePresidentbyApr.1atnoon.

Apr.1‐May1

May1 PresidentnotifiesCandidate.

Table8.Schedulefor7‐YearContracts(year6of7‐YearContract)

Schedulefor7‐YearContracts(year6of7‐YearContract)

ByFeb.1

ByFeb.15 CandidatessignandreturnWaiverstotheProvost’sOfficebyFebruary15.

ByDec.15

Optional(butstronglyencouraged):havedraftofDossierreviewedbytheCPCChair,ProgramDirectorand/orappointedMentor.

CPCChair,ProgramDirectorand/orappointedmentorreviewdraftofcompleteDossieratrequestoftheCandidate.

ByJan.10 Bynoon,theExec.DeansendsthecompletedClassroomVisitEvaluationforms,StudentEvaluations,andAnnualPerformanceEvaluationstotheProvost’sOffice.

Jan.15 CompleteDossiers7‐YearContractsubmittedelectronically.CandidatenotifiestheProvost’sOfficewhensubmissioniscomplete.

Note:7‐YearContractDossiercontentonlycoversinformationsincepreviousDossierreview.

Provost’sOfficeaddsStudentEvaluationsandAnnualPerformanceEvaluationstotheCandidate’sFolderandtheSupplementalDocumentsFolder.

Jan.16‐Feb.5

CPCChairemailstheSeniorFacultyPeer‐ReviewEvaluationFormtoallSeniorFacultymembers**intheCandidate'sSchool/Division/College***andinformsthemthattheyarerequiredtoevaluatetheDossierandsubmitatypedanonymousevaluationbyFeb.5atnoonusingthesuppliedform.

TheSeniorFacultyPeerEvaluationFormisplacedinasealedenvelope,signedacrosstheflap,submittedtotheExec.Dean'sOffice.TheSeniorFacultymember’snameshouldalsobeprintedonthebackoftheenvelopeforeasieridentification,intheeventthattheCPCChairdeterminestheEvaluationformdoesnotcontainDossier‐basedevidenceandprofessionaljudgmentsandobservationsaboutafacultymember’scandidacy.

OnJan.16,theProvost’sOfficeopenstheDossierstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.

TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyFeb.5atnoon.

Feb.6‐11

WhenanEvaluationissubmittedwithjudgmentsand/orobservations,eitherpositiveornegative,withoutaccompanyingevidencefromtheDossierCPCChairprovidestheFormtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.

CPCChairsendsSeniorFacultyPeer‐ReviewEvaluationstotheProvost’sOffice

Feb.12–19 TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyFebruary19atnoon.

Feb.20‐25 CandidatereviewsSeniorFacultyevaluationsandExec.Dean,AcademicDeanandProgramDirectorletters.

Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyFeb.25atnoon.

Feb.26‐Mar.5

Mar.5 CPCChairforwardssignedsummaryreportandvotetotheProvost'sOfficebyMar.5atnoon.

Mar.6–Apr.20

TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPC

RecommendationNotificationLetterintheSupplementalDocumentsFolder.

Apr.21‐May10

PresidentnotifiestheCandidateoffinaldecision.

Table9.ProceduresandScheduleforSabbaticalApplications

ScheduleforSabbaticalApplication

Date Applicant SeniorFaculty,CPCandUPCAdministration

ByJul1* President/ProvostannouncenumberofSabbaticalsavailableforthefollowingacademicyear.Provostprovideslistofsabbatical‐eligiblenamestoUPCandCPCChairs.

BySep.1 EligiblefacultywishingtoapplyforasabbaticalnotifiestheProvost’sOfficeandrequestanelectronicapplication.

Oct.1 SabbaticalapplicationsaresubmittedbyOct.1atnoon.

Oct.2–24 CPCChairemailsallSeniorFaculty**ofCandidate'sCollegeSchool/Division***andinformsthemthattheyarerequiredtoevaluatetheSabbaticalapplicationsbyOct.24.

SeniorFacultyofCandidate'sCollegeandSchool/Division**reviewtheSabbaticalapplications.Evaluations,submittedviaemailtotheCPCChair,mustmakeapositiveornegativerecommendation.

SeniorFacultysubmittingapplicationsareexemptfromreviewingotherapplications.

OnOct.2,theProvost’sOfficeopenstheApplicationstoSeniorFaculty,Deans,ProgramDirector,andtheCPCintheCandidate’sunit.

TheProgramDirectorevaluatesDossiersandSupplementalDocumentFoldersandsubmitsawrittenrecommendationtotheProvost’sOfficebyOct.24atnoon.

Oct.25–Nov.1

Oct.25–Nov.1Cont.

CPCChaircompilesallSeniorFacultyEvaluationsintoasinglecompositeassessment.

SeniorFacultyEvaluationsarecursorilyscannedbytheCPC.WhenanEvaluationis

TheProvost’sOfficeplacescopiesoftheSeniorFacultyEvaluationsinCandidate’sFolderandintheSupplementalDocumentsFolder.

submittedwithjudgmentsand/orobservations,eitherpositiveornegative,butwithoutaccompanyingevidencefromtheApplication,CPCChairprovidestheEvaluationtotheProvost’sOffice,whichreturnsittotheSeniorFacultymemberforrevision.TheSeniorFacultymembermustsubmittherevisedEvaluationwithinthree(3)businessdaysandnolaterthanOctober28.

IfthefacultymemberdeclinestherequesttorevisetheEvaluation,theoriginalEvaluationisremovedfromtheSupplementalDocumentsFolderandfromCommitteeconsideration.ItisforwardedtotheProvost’sOfficeforrecordkeeping.Inthiscase,theSeniorFacultymemberandExecutiveDeanarenotifiedbytheProvost’sOfficeoftheaction.

IfthefacultymemberrevisestheSeniorFacultyEvaluation,s/hesubmitsittotheCPCChair,whosendstherevisedSeniorFacultyEvaluationcompositeassessmenttotheProvost’sOffice.

Nov.2‐14

TheSeniorFacultyPeerReviewEvaluationFormsaremadeavailabletotheExecutiveandAcademicDeans,whowritetheirWrittenEvaluationsandsubmitthemtotheProvost’sOfficebyNov.14atnoon.

Nov.15‐20 CandidatereviewsSeniorFacultyevaluationsandExec.Dean,AcademicDeanandProgramDirectorletters.

Candidatesubmitsaresponse,ifany,totheCPCChairwithacopytotheProvost’sOfficebyNov.20atnoon.

IfthereisaresponsefromtheSabbaticalApplicant,theCPCChairforwardstheresponsetotheSeniorFaculty,ProgramDirector,andDeansfortheirre‐assessment.

Nov.20‐Dec.1

Ifnecessary,SeniorFacultyoftheCandidate'sCollegeSchool/Division**mayreconsidertheSabbaticalApplicationandsubmitbyemailare‐assessmenttotheCPCChairbyDecember1atnoon.

Dec.2–15 TheCPCmeetstoreviewtheApplicationsandSupplementalDocumentsFolder.TheCPCmakesafavorable/unfavorablerecommendationthroughavotebysecretballot.

TheCPCChairforwardsthesignedsummaryreportandvotetotheProvost'sOfficebyDec.15atnoon.

Dec.15‐Jan.20

UPCreviewsallSabbaticalApplications.

UPCmakesrecommendationsusingatierrankingmethod,suchas:"stronglysupport,""support,""notsupport."

TheProvost’sOfficeplacesacopyoftheCPCRecommendationandtheCPC

TheUPCChairforwardsthesignedsummaryreportandvotetotheProvost'sOfficebyJan.20atnoon.

RecommendationNotificationLetterintheSupplementalDocumentsFolder.

Provost’sOfficemakescompleteSabbaticalApplicationfilesavailabletotheUPC.

Jan.21–

ProvostinformsCandidateofoutcomewithintwo(2)businessdaysofreceiptofUPCRecommendation.

ProvostreviewsSabbaticalApplicationsandsupplementaldocumentsfoldersandmakesrecommendationtothePresidentforhis/herfinalapproval.

Mar.1 ThePresidentnotifiesallApplicantsoftheoutcomeofhis/herSabbaticalApplication.

APPENDIXB. DOSSIERREQUIREMENTS

Revised by the UPC 6/18/14 Overview A Dossier has multiple components that are assembled by different individuals and offices. This document clarifies what each individual/office is expected to contribute to the overall Dossier, and who will have access to which components. A) Responsibilities of the Candidate

B) Responsibility of Other Offices

A. RESPONSIBILITIES OF THE CANDIDATE (i.e. documents assembled by the Candidate) 1. List of 6 potential outside assessors (only for tenure and 5‐year contract Candidates) See Guidelines for Choosing Outside Assessors; Timeline for Recommending Outside Assessors; and

the Instructions and Form for Recommending Outside Assessors. 2. Dossier Contents

(Accessible to senior faculty, Executive/Academic Deans, CPC, UPC, and Provost’s Office) A. Introduction

Provide a Self‐Evaluation Prospectus Key components: progression, effectiveness, reflection, and self‐assessment. Prospectus should include a self‐evaluation of the Candidate’s contributions to his/her program, college and the University.

B. Credentials

An unabridged Curriculum Vitae (CV) in reverse chronological order (newest information first). This should not be a summary/representative CV.

Annual Faculty Activity Reports Reports completed since last contract renewal; except for tenure and 5‐year contract Candidates, who must provide all annual performance evaluations since being hired)

Annual Self‐Evaluation Reports, if used by the Candidate’s college. Evidence of Degree(s): only if obtained after under contract with the University.

For peer review, the CV will be used. (HR verifies credentials when all full‐time faculty are hired.)

Evidence of Professional Licensure/Certification: photo copy of current license

C. Teaching

Candidate’s Statement of Teaching Philosophy/Pedagogy Should contain supporting examples/evidence, i.e., two to three items that showcase pedagogy

Candidate’s Reflection on Student Evaluations

Teaching continued

Candidate’s Response to Student Evaluations (if a response is deemed necessary or appropriate)

Syllabi and other course materials Must include most recent syllabus for each separate course taught since last contract review. Tenure and 5‐year contract Candidates should include the most recent syllabus for all courses taught.

Detailed description of new courses developed (if any):

D. Service

Provide a self‐assessment of service to the program, school, college, university and larger community. It is suggested that the Candidate include a table that lists the committee, activity, date, and contribution. Examples of service are listed below: University Standing Committee Service: include specific responsibilities, activities, duties,

etc. University Ad Hoc & Task Force Service: include specific responsibilities, activities, duties,

etc. College/School/Division Committee Service: include specific responsibilities, activities,

duties, etc. Program Service: include specific responsibilities, activities, duties, etc. Advising: First year, upper level, graduate Advising: Internship, preceptorship, thesis Participation in University events: list briefly and whether attended, organized, etc. Community Service: include specific responsibilities, activities, duties, etc. Outreach Service: specific projects and/or development efforts

E. Professional Development

The Guidelines/Requirements are determined by the College/School/Division. [Professional Development Guidelines are currently being developed for each

College/School/Division]

F. Administrative Responsibilities (if applicable) Describe how the administrative responsibilities you have undertaken have contributed to/impacted your teaching, professional development, and/or service (the areas that are relevant to your faculty contract renewal or promotion). This section is for informational purposes only and is not evaluated by the personnel committees. Some of the items below (such as program/course development and program assessment) may also feature in your Statement of Teaching Philosophy/Pedagogy or Service more directly and so may appear in that section as well.

Administrative responsibilities include, but are not limited to, the following: Program leadership Program assessment Program or facilities operations/logistics Recruitment/alumni relations Career mentoring/job placement Professional Networking Fundraising Hiring/Reviewing/Training/Firing faculty/staff Advisory Board involvement Program/Course Development

3. Candidate’s response to peer evaluations (as deemed necessary/appropriate by the Candidate) B)RESPONSIBILITYOFOTHEROFFICES(i.e.documentsassembledbyotherparties)

The components of the Supplemental Documents Folder are assembled by the Executive Dean’s Office, the CPC Chair, and the Provost’s Office, as elaborated below. See Appendix C.

APPENDIXC.SUPPLEMENTALDOCUMENTSFOLDER

1. Access to the Supplemental Documents Folder

Access by the Candidate:

Candidates have access to Senior Faculty Peer Evaluations during the review process. Candidates have access to their Classroom Visit Evaluation Forms and Student Evaluations

outside of a review process. However, during a review process, these documents are part of the Supplemental Documents folder. They are inaccessible to the Candidate during this time.

Access by Other Parties:

The parties, other than the Candidate, who access each document are indicated below. 2. Responsible Parties and deadlines

By August 15 for fall semester contract renewal/promotion schedules, by January 10 for spring

semester contract renewal schedules, or by September 15 for promotion to full professor:

The Executive Dean’s Office assembles the following documents in the Supplemental Documents folder in either hard copy or pdf and forwards to the Provost’s Office to be added to the Candidate’s Dossier 1. Classroom Visit Evaluation Forms: two (2) forms required per contract term. (Accessible to Senior Faculty, CPC, UPC, Executive/Academic Deans, Provost’s Office, and President)

‐ (1) written by Exec. Dean, Academic Dean or Director ‐ (1) written by an appropriate Senior Faculty member Each Form must be reviewed and signed by the Candidate. Note: This requirement ends with the attainment of tenure or a 5‐yr contract.

2. Official Student Evaluations: (Accessible to Senior Faculty, CPC, UPC, Executive/Academic Deans, Provost’s Office, and President)

All Evaluations since hired as full‐time faculty or since last contract renewal OR All Evaluations since being hired, for tenure and 5‐year contract Candidates

3. Annual Performance Evaluations: signed by Exec. Dean/Academic Dean (Accessible to Senior Faculty, CPC, UPC, Executive/Academic Deans, Provost’s Office, and President)

All Evaluations conducted since last contract renewal OR All Evaluations conducted since being hired, for tenure and 5‐year contract Candidates. Note: If Evaluations are not available, the Exec. Dean must provide a statement to the

Candidate and the Provost’s Office indicating why the Annual Performance Evaluations are not available.

By October 1 for fall semester contract renewal/promotion schedules, February 15 for spring semester contract renewal schedules, or by November 1 for promotion to full professor: The Executive Dean’s Office assembles the following documents in the Supplemental Documents folder in either hard copy or pdf and forwards to the Provost’s Office to be added to the Candidate’s Dossier

1. Exec. Dean’s Letter of Support

(Accessible to CPC, UPC, Provost’s Office, and President) 2. Academic Dean’s Letter of Support (as applicable)

(Accessible to CPC, UPC, Provost’s Office, and President) 3. Program Director’s Letter of Support (as applicable)

(Accessible to CPC, UPC, Provost’s Office, and President) By September 15 for tenure or 5‐year contract renewal/promotion schedules: The Provost’s Office assembles the following documents electronically in the Supplemental Documents folder and adds to the Candidate’s Dossier:

4. Outside Assessors’ Evaluation Letters (for tenure and 5‐yr contract only)

(Accessible to CPC, UPC, Executive/Academic Deans, Senior Faculty during deliberative meeting for tenure and 5‐year contract Candidates, Provost’s Office, and President)

By October 25 for fall semester contract renewal/promotion schedules, by March 5 for spring semester contract renewal schedules, or by January 31 for promotion to full professor: The CPC Chair assembles the following documents in the Supplemental Documents folder and forwards to the Provost’s Office: 5. CPC summary and Vote

(Accessible to CPC, UPC, Provost’s Office, and President) 6. Senior Faculty Peer‐Review Evaluations

(Accessible to CPC, senior faculty during deliberative meeting for tenure and 5‐year contract Candidates, UPC, Provost’s Office, and President)

7. Candidate’s Response to Senior Faculty Peer‐Review Evaluations (Accessible to CPC, senior faculty during deliberative meeting for tenure and 5‐year contract Candidates, UPC, Provost’s Office, and President)

By November 13 for fall semester contract renewal/promotion schedules, April 1 for spring semester contract renewal schedules or by March 1 for promotion to full professor: The UPC Chair assembles and forwards the following document to the Provost’s Office: 8. UPC summary and vote

(Accessible to UPC, Provost’s Office, and President)

Table10:MaterialsRequiredforaFacultyReview

AccessibletoCandidate

Yes/No

ReviewMaterialsResponsible

RenewalofFirst2‐yearContract

RenewalofSecond2‐yearContract

PromotionwithTenure

PromotionwithFive‐Year

Contract

Reappointmentwitha

7‐YearContract

PromotiontoFull

Professor

Candidate’sDossier(uploadedbyCandidatetoBlackboard)

Yes TableofContents Candidate Candidate Candidate Candidate Candidate Candidate Candidate

YesCandidate’sSelf‐Assessment

Candidate Candidate Candidate Candidate Candidate Candidate Candidate

UpdatedCV

‐Evidenceofcurrentlicensure

‐Evidenceofnewdegrees

Teaching

‐Philosophy&Pedagogywithsupportingevidence

‐Syllabi

‐OfficialStudentEvaluations

‐ResponsetoStu.Evaluations

Yes/No

ReviewMaterialsResponsible

PromotionwithTenure

Contract

Reappointmentwitha

7‐YearContract

PromotiontoFull

Professor

Candidate’sDossiercontinued

Service

‐Self‐AssessmentofService

DescriptionofAdministrativeResponsibilities(asapplicable)

DescriptionofProfessionalDevelopment(perCollegeGuidelines)

Appendix‐AnnualFAR

‐AnnualPerf.Eval.

‐AnnualSelf‐Eval.

Yes/No

ReviewMaterialsResponsibleParty

PromotionwithTenure

Contract

Reappoint‐mentwitha7‐YearContract

PromotiontoFull

Professor

SupplementalDocuments

YesExecutiveDean

LetterofEvaluationExec.Dean

Exec.Dean

Exec.Dean Exec.DeanExec.Dean

Exec.Dean

YesAcademicDean

LetterofEvaluation

Acad.Dean

Acad.Dean Acad.DeanAcad.Dean

YesProgramDirector(PD)

LetterofEvaluation

ProgramDirector

YesClassroomVisitEvaluations(2)(seeGuidelines)

AcademicDean

‐ ‐

Yes PeerEvaluationsSeniorFaculty

SeniorFaculty

YesCandidate’sResponsetoPeerEvaluations

ListofOutsideReviewers Candidate Candidate Candidate

No ExternalEvaluatorLetters Provost Provost Provost

Yes/No

ReviewMaterialsResponsibleParty

PromotionwithTenure

Contract

Reappointmentwitha7‐YearContract

PromotiontoFullProfessor

SupplementalDocumentscontinued

OfficialStudentEvaluations

(seeGuidelines)

AnnualPerformanceEvaluations(FAR)

ExecutiveDean

NoCPC‘sPeerReviewSummary,notingtheResponses

CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair

NoCPCRecommendationVote

CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair CPCChair

NoUPCVote

UPCChair UPCChair UPCChair UPCChair UPCChair

APPENDIXD1.PolicyandGuidelinespertainingtoOutsideAssessors

(CreatedbytheUniversityPersonnelCommitteeandtheProvost’sOffice12.19.13)

Policy

Thepurposeofincludingoutsideassessorsinafacultymember’sreviewforpromotionwithtenureorpromotionwithalong‐termcontractistoadvisetheUniversityofthebroaderimpactandvalueofthefacultymember’sresearch,scholarlyandcreativityproductivitytothediscipline.Outsideassessors’assessmentsoftheDossierareusedtoinforminternalevaluationoftheDossier.

TheCandidaterecommendstotheExecutiveDeanandProvostalistofatleastsix(6)individuals,whomeettheUniversity’scriteriaforoutsideassessorsforfacultyreviews.

ThefinalresponsibilityforselectingtheoutsideassessorsrestswiththeProvost,whoreviewsandapprovestherecommendedlist.

ACandidateshouldnotrecommendindividualswithwhomtheyhavehadpriorrelationship,suchasaformerorcurrentprofessor;formerorcurrentacademicadvisor;apersonalfriend;arelative;aformerstudent;memberofastudentcohort;oraformeremployer.AnOutsideAssessorshouldbeunbiased.

TheCandidatemaynotcontactpersonallyorhaveanyonecontacttheOutsideAssessoronhis/herbehalf.

Criteriaforoutsideassessors

AnOutsideAssessorshouldbeanaccomplishedscholarorpractionerinthediscipline,asappropriate,whoislikelyabletoassesstheimpacttheCandidate’sresearch,scholarlyandcreativityproductivitytothediscipline.

Candidatesshouldselectoutsideassessorswho:

1. holdanappointmentintheprofessionthatreflectshisorherestablishedstanding;2. holdapositionatapeerorslightlyhigherinstitution;3. HoldthesameacademiccredentialsastheCandidate.4. AreattherankofAssociateorFullProfessor.

However,outsideassessorsattheAssistantProfessorrankmaybeacceptableinsomeuniquecases.CandidatesshouldconsultwiththeirExecutiveDean,whomayneedtoconsultwiththeProvost.

Candidateswhoworkininter‐,multi‐,ortrans‐disciplinaryfieldsmayconsideranequallybroadandrepresentativelistofoutsideassessors.

APPENDIXD2.University’sproceduresforselectingoutsideassessors

Procedures

• UsingtheProvost’sOfficeFormforRecommendingoutsideassessors,theCandidate:o identifiessix(6)prospectiveoutsideassessorsaccordingtotheUniversity’scriteria;o assemblestheprospectiveoutsideassessorscontactinformation;o writesabriefjustificationstatementforeachprospectiveOutsideAssessor;ando SubmitsthelisttotheExecutiveDean.

• TheExecutiveDeanreviewstheCandidate’slistbasedontheUniversity’scriteria.• Whens/hedeemsthelisttobeinsufficient,theExecutiveDeanwilladvisetheCandidatetoinclude

additionaloutsideassessors.• TheExecutiveDeanforwardstotheProvosttheCandidate’sfinalrecommendedlistofoutsideassessors.• TheProvostreviewstheCandidate’slistbasedontheUniversity’scriteria.

o IftheProvostdoesnotfindallrecommendedAssessorsacceptable,s/hewouldreturntothelisttotheExecutiveDeanwiththereasonswhytherecommendedAssessorsdidnotmeetthecriteriaandwithinstructionstoidentifyadditionalAssessors.

o Withinoneweek,theExecutiveDeanandCandidatewillidentifyandprovidetotheProvosttherequestednumberofadditionalAssessors.

• TheProvost’sOfficesecuresthree(3)outsideassessorsfromthefinallistbysendinganinvitationtoparticipateasanOutsideAssessorinthereview.o WhentheOutsideAssessoraccepts,theProvost’sOfficesendselectronicallytheCandidate’s

ProfessionalAchievementportionoftheDossier.• IftheProvost’sOfficeisnotabletosecurethree(3)outsideassessorsfromthefinallist,s/hewillcontact

theCandidateandExecutiveDeantoidentifyandsubmitadditionalprospectiveoutsideassessorsasneeded.

• TheProvost’sOfficesendstheProfessionalAchievementsectionoftheCandidate’sDossiertotheOutsideAssessor.

• OutsideassessorsreviewtheProfessionalAchievementDossieroftheDossierandsubmitwrittenevaluations.

• Provost’sOfficeforwardscopiesoftheoutsideassessors’writtenevaluationstotheExecutiveDeans.• TheProvost’sOfficeincludesthewrittenevaluationsintheCandidate’sSupplementalFolder.• TheOutsideAssessorevaluationsbecomepartoftheDossierforreviewbyDeans,theCollegePersonnel

Committee,theUniversityPersonnelCommittee,theProvost,andthePresident.

ScheduleforSelectingOutsideAssessorsforPromotionCaseswithTenureandaFive‐YearContract

Date ResponsibleParty Action

ByApril15 Candidate Tenure/Five‐YearContractCandidatesubmitslistofsix(6)prospectiveoutsideassessorstoExec.Deanforreview.Candidatesarenottohaveanycontactwithprospectiveoutsideassessorsduringthereviewprocess.

ByMay1 Exec.Dean FinalOutsideAssessorlistisforwardedtoProvostOfficebyExec.Dean.

Jun1 ProvostandExec.Dean ThreeoutsideassessorsselectedbyProvostfromtheOutsideAssessorlistwithassistanceoftheCandidate'sExec.Dean.

Jul1 Candidate FinalcopyofProfessionalAchievementportionoftheDossiersubmittedelectronicallytotheProvost'sOfficeonaUSBdrive.

Jul1 Provost ProvostinformsCandidateofthesuccessofsecuringoutsideassessors.

ByJul15 Provost ProvostOfficesendsProfessionalAchievementportionofDossiertooutsideassessors

BySept15 outsideassessors OutsideassessorssubmitwrittenevaluationstoProvostOffice.

ByOct.1 Provost ProvostforwardscopyofevaluationstoExec.Deanforinclusioninthesupplementaldocumentsfolder.ProvostnotifiesCandidatethatOutsideAssessorevaluationshavebeenreceived.

________________________________ _____________________________ ________________________________ _____________________________

Candidate’sSignature DateExecutiveDean’sSignature Date150

APPENDIXD3.FormforRecommendingoutsideassessors

Candidate’sName: College:

Rank: ReviewType:

Therecommendedoutsideassessors:

#Assessor’s

NameandTitleProfessional

MailingAddress

ProfessionalTelephoneNumber

EmailAddress

JustificationAttached

APPENDIXD4.ACKNOWLEDGMENTANDWAIVER:ConfidentialityofCertainEvaluationMaterials

During the Dossier evaluation process associated with consideration of promotion in rank, contract renewals and conferring of tenure, certain faculty committees, Deans, the Provost and the President may consider evaluations and recommendations internal to the University and external to the University. As a condition of being considered for promotion (including tenure) and contract renewal, faculty members are required to acknowledge certain limitations on their ability to access and review materials submitted by outside assessors and by the College Personnel Committee(s), University Personnel Committee and the Provost. Two Waivers must be completed.

AcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterials

fromOutsideAssessors

TheUniversitystronglyencouragesCandidatetosignaWaiverofAccesstoOutsideAssessorsubmittal.AtthetimetheUniversityextendsaninvitationtoserve,theprospectiveAssessorwillbenotifiedwhethertheCandidatehassignedthe“AcknowledgementandWaiverofAccesstoSubmittedEvaluationMaterialsfromOutsideAssessors.”

IherebyacknowledgethatIhavenorighttoaccessandreviewevaluationmaterialsrequestedfrom,and submitted by, outside assessors in conjunctionwithmy candidacy for promotion (including, ifapplicable,tenure)ortherenewalofmycontractwithPhiladelphiaUniversity,andIdoherebywaiveanyclaimtothecontrary.Thiswaiverincludesallevaluationmaterialssubmittedbynon‐PhiladelphiaUniversity scholars, practitioners,and/or other personswhoarenot compensated by orunder thedirection,supervisionorcontrolofPhiladelphiaUniversity. IfurtheracknowledgethattotheextentwrittenevaluationsorrecommendationssubmittedbyPhiladelphiaUniversitypersonnelregardingmycandidacyforpromotion(includingtenure)orcontractrenewalrefertoevaluationmaterialssubmittedbyoutsideassessors,suchreferenceswillberedactedorpresentedinsummaryformsoasnottorevealtheidentityoftheoutsideassessor.

Yes,IwaiveaccesstoevaluationmaterialssubmittedbyOutsideAssessors.

_____________________________________ __________________Candidate’sSignature Date

No,IdonowaiveaccesstoevaluationmaterialssubmittedbyOutsideAssessors.

AcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder

I hereby acknowledge that until a final decision on my candidacy for promotion (including, ifapplicable, tenure)orrenewalofmycontractwithPhiladelphiaUniversityhasbeenmadebythePresident, and all intra‐University appeals have been exhausted, I am not entitled to review therecommendationsoftheCollegePersonnelCommittee(s),theUniversityPersonnelCommitteeandtheProvost,respectively,onmycandidacy,andIdoherebywaiveanyclaimtothecontrary.

Ifurtherunderstandthatuponcompletionoftheintra‐Universityprocess,theserecommendationswillbeconsideredtobepartofmypersonnelfileandwillbeavailableformyreviewinaccordancewith,andsubjectto,theprovisionsofthePennsylvaniaPersonnelFilesAct.

APPENDIXE.CLASSVISITATIONPOLICY

TheExecutiveDeanandonememberoftheCollegePersonnelCommittee(and/ortheirdesignees)willvisittheclassroomofeachprobationaryandvisitingfacultymembereachyear.

Eachdesignatedclassroomvisitor,includingtheExecutiveDean,willcompleteaClassroomVisitEvaluationForm.FormsaresubmittedittotheExecutiveDeanwithinoneweekofthevisit.

APPENDIXF.PeerEvaluationforContractRenewalandPromotion

UNIVERSITY AND COLLEGE PERSONNEL COMMITTEES

Peer Evaluation for Contract Renewal and Promotion

In accordance with the procedures for contract renewal and promotion, please provide typewritten evaluations for the candidate that address the six (6) questions below. You are asked to take this responsibility seriously and answer in detail after reviewing the candidate’s dossier. Please complete

your evaluation without signing it. When finished, place completed form in a sealed envelope; sign

across the back seal of the envelope; and print your name on the envelope for identification.

The candidate’s dossier is available now for review online and/or in hard copy. (Please consult with your Executive Dean’s office for the relevant locations of the candidate’s dossier.) Digital copies must not be downloaded, saved, or printed. If there are hard copies, the documents cannot be removed from their area nor photocopied in part or whole and you will be required to sign with date and time for your review of the documents. The documents will be locked up overnight through this period.

Your evaluations, addressed to your CPC Chair and submitted to your Executive Dean’s Office, are due on October 1 by noon for 2nd 2‐year contract, tenure, and 5‐year contract reviews; on February 15 by noon for 3rd 2‐year contract and 7‐year contract reviews; and on November 1 by noon for promotion

to full professor reviews. If the due date is on a weekend or holiday, the evaluations are due the following business day by noon.

Candidate: __________________________________________________________

Personnel action pending: __________________________________________________________

Date: __________________________________________________________

(above 3 items to be completed by the CPC Chair)

1. What is your evaluation of the candidate’s credentials? (Please consider and comment on candidate’s prior industry and/or other professional experience as well as degrees earned, etc.)

2. What is your evaluation of the candidate’s teaching performance? State the basis of your evaluation (class visit, review of materials, etc.) in detail.

3. What is your evaluation of the candidate’s professional development? State the basis of your evaluation (review of publications, etc., in detail).

4. What is your evaluation of the candidate’s service to the program, school (if applicable), college, university and larger community? State the basis of your evaluation in detail.

5. Based on your evaluation, is the candidate making satisfactory progress toward tenure, contract renewal, and/or promotion (as applicable)? Please indicate any specific recommendations you might have regarding areas where you feel the candidate may need to improve performance.

6. Based on the above assessment do you recommend that the personnel action (contract renewal or promotion) for which this candidate is applying be granted?

___ Yes

___ No

___ Abstain

APPENDIXG:Dean’sContractRenewalandPromotionEvaluationForm

TO: PROVOST&UNIVERSITYANDCOLLEGEPERSONNELCOMMITTEES

RE: DeanEvaluationforContractRenewalandPromotion

Candidate: _________________________________________________________________

Personnelactionpending: _________________________________________________________________

Date: _________________________________________________________________

(Above3itemstobecompletedbytheCPCChair)

PleaseevaluatetheCandidateaccordingtothefollowingcriteria,asdescribedintheFacultyManual

A. Credentials(Degreesearnedandpriorexperience)

B. TeachingPerformance(Include,indetail,thebasisofyourevaluation,e.g.classvisit,reviewofmaterials,etc.)

C. ProfessionalActivityandAchievement(State,indetail,thebasisofyourevaluation)

D. Service(Organizeyourassessmentbythevariouscategoriesofservice:University,College,School/Division,Program,Community)

Pleasealsoincludeinyourevaluation:

1. TheCandidate’sprogresstowardshis/herlongtermcontractorpromotion(asapplicable)

2. AnyspecificrecommendationstotheCandidateforhis/herimprovement

3. Anyotherinformationthatyouconsiderrelevanttotheevaluation

4. Aclearrecommendation,eitherpositiveornegative,forcontractrenewalorpromotion(asapplicable)

5. YourSignature

33 GLOSSARYOFTERMS

Academicyear:ThetimeperiodthatrunsfromConvocationuntilCommencement,unlessotherwisespecifiedbytheUniversity.SHOULDWESPECIFYHOWCOMMITTEESFUNCTIONDURINGTHESUMMER,WHENTHEYAREOFF‐CONTRACT?

AdjunctFaculty:Adjunctfacultyarecomposedofunrankedmemberswhomayteachnomorethantheequivalentof11credithourseachsemester.

AdvisoryMembersofCommittees:Advisorymembersofstandingcommitteesarenon‐votingmembers,who,becauseoftheirparticularareasofexpertise,providevaluableinsightandadvicetothecommitteesintheirwork.Asadvisorymemberstheyshouldexpecttoparticipateindiscussionsrelatingtothecommittee’schargesandagendaandrespondtospecificrequestsfromthecommitteerelatedtotheirareasofexpertise.

ChairoftheFaculty:electedbythefacultytoatwo‐yeartermandmayserveamaximumoftwoconsecutiveterms.TheChairoftheFacultyChairsthegeneralfacultymeetingsandisco‐ChairoftheSharedGovernanceCommitteeandChairstheFacultyCouncil.

ClinicalAdjunctFaculty:ClinicaladjunctfacultyservetheUniversity’sacademicprogramsbyprovidingpractice‐basedinstructiontostudentsinmedicalandclinicalsettings.TheyareappointedbytheExecutiveDeanoftheCollegeofScience,HealthandtheLiberalArtswith“adjunctclinicalrank”usingpredeterminedstandards.TheyarenotemployeesoftheUniversityandreceivenoregularcompensation.

Commencement:theUniversity’sformalceremonywheredegreesareconferredattheendoftheacademicyear.ThishappensonthelastdayoftheAcademicYear.

CommitteeChairs:areelectedasat‐largepositionsbythefullvotingbodyofthefacultywiththeexceptionoftheUniversityPersonnelCommittee.UniversitystandingcommitteeChairswillbeelectedfromfacultyholdingtenureor5/7yearcontracts.AllotherChairs(e.g.,sub‐committees,ad‐hoccommittees,collegecommittees)exceptCollegePersonnelCommitteeareopentoanyfull‐timefacultymember.

Convocation:theUniversity’sformalceremonywelcomingnewstudentsandmarkingthestartoftheacademicyear.ThishappensonthefirstdayoftheAcademicYear.

Ex‐OfficioMembersofCommittees:votingmembersofthecommittees.Ex‐officiomembersarenotcountedindecidingaquorum,normaytheyserveasChairofastandingcommitteewiththeexceptionoftheSharedGovernanceCommitteeandtheTeaching,LearningandAssessmentcommittees.Ex‐officiomembersmay,underspecialcircumstances,delegatetheircommitteeparticipationandvotetoasubstitute.ThePresidentandProvost/deanofthefacultyareex‐officiomembersofallUniversitystandingfacultycommittees,withtheexceptionofUniversityPersonnel.

EmeritusFaculty:EmeritusfacultyhaveaminimumoffifteenyearsofserviceatPhiladelphiaUniversityanddemonstratedthroughouthis/herannualreviewsanacceptablelevelofservicetotheUniversity,research/professionalpractice,andteachingeffectiveness.

FacultyAdvocate:Afacultymemberwhoservesaspecificroleinthecollegetosupportcollege‐wideactivitiesinareasofassessment,advisingornexuslearningandtocoordinatethoseactivitieswithotherfacultyadvocatesacrosstheUniversity.

FacultyMentor:EachmemberoftheFacultyCouncilwillserveasanindividualfacultymentor.Facultyareencouragedtoseekconfidentialadvicefromfacultymentorsconcerningpersonnel

applications,Universitydynamics,academicintegrity,inter‐collegialandinter‐personalrelationships,classroomexperiences,andothermattersofacademicandprofessionalconcern.

JuniorFaculty:facultywhohavenotreceivedtenurenorlong‐termcontractrenewal.

NexusLearning(forthcoming)

ProbationaryFaculty:full‐timefacultywhoaretenure‐trackorpractice‐trackfacultyandhavewhohavenotreceivedtenurenorafive‐yearcontract.

ProfessionalPracticeFaculty:Facultyemployedonrenewablefixedtermcontractswithnotenuredecisionpending.

ReportingTerm:TheUniversitygroupsacademicsemestersandtermsintofour(4)ReportingTerms,e.g.fall,winter,spring,andsummer.AReportingTermbeginswiththeearlieststartdateofanincludedsemesterortermandendswiththelatestenddateofanincludedsemesterorterm.

ResearchFaculty:Researchfacultyareappointedtofillspecialshort–termresearchneeds;however,theymaycarryateachingloadaswell.Theycarrythetitle“Research(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.ThesemembersarealsosalariedandareentitledonlytoappropriatebenefitsasdeterminedbytheUniversity.

SeniorFaculty:Facultywhohavereceivedeithertenureorlong‐termcontractrenewal.

SummerYear:thetimeperiodstartingthedayafterCommencementandendingthedaybeforeConvocation.

Tenure–TrackFaculty:Facultywhosecontractleadstoatenuredecision.

VisitingFaculty:Visitingfacultyareappointedtofillspecial,short‐termteachingneeds.Theycarrythetitle“Visiting(rank)”withtheappropriaterankchosenfromthoseapplicabletofull‐timefaculty.ThesemembersarealsosalariedandareentitledonlytoappropriatebenefitsasdeterminedbytheUniversity.Visitingfacultymaybeappointedtoamaximumoffiveconsecutiveone‐yearterms.Responsibilitiesareequivalenttothoserequiredofafirst‐yearfull‐timefacultymember.

Academicyear,181

AcknowledgementandWaiverofAccesstotheSupplementalDocumentsFolder,48

Adjunctfaculty,181

AdjunctFaculty,181

AdministrativeOrganization,4

AdvisoryMembersofCommittees,181

AffirmativeAction,24

AssistantProfessor,7,59

AssociateProfessor,7,8,59

Benefits,23

ChairoftheFaculty,181

ClassVisitationPolicy,175

Clinicaladjunctfaculty,181

ClinicalAdjunctFaculty,181

CollegePersonnelCommittee,175

Commencement,181

CommitteeChairs,181

contractrenewal,15,122,127,128,129,130,131,182

Convocation,181

deliberativebody,6

Emeritusfaculty,181

EqualOpportunity,24

Ex‐OfficioMembersofCommittees,181

ExtensionofProbationPeriod,45

FacultyAdvocates,182

Faculty,Fulltime,7

Fulbright,117,118

grievance,15

Grievance,15

HistoryoftheUniversity

Historyof,2

Honors,5

JuniorFaculty,182

LeaveofAbsence,118

LongTermContract

ContributionstotheUniversity,87

NexusLearning,5,182

ProbationaryFaculty,182

professionaldevelopment,112

promotion,4,15,39,62,112

Promotion

ContributionstotheUniversity,62

Notification,39

ReportingTerm,11,12

ResearchFaculty,182,SeeFaculty,Research,SeeFaculty,Research

Sabbatical,112

SeniorFaculty,182

SharedGovernanceCommittee,181

SummerYear,182

Tenure–TrackFaculty,182

TerminationforotherReasons,19

UniversityAcademicResourcesCommittee,23

UniversityMission,3

UniversityPersonnelCommittee,27,64,72,181,3

Visitingfaculty.SeeFaculty,Visiting

VisitingFaculty,182

votingbody,6

WaiverofAccesstoOutsideAssessors’EvaluationMaterials,29

WaiverofAccesstotheSupplementalDocumentsFolder,,29

EndNotes

i Modifiedbyfacultyaction,December11,1990

ii Modifiedbyfacultyaction,December11,1990

iii Modifiedbyfacultyaction,December11,1990

iv ModifiedbytheUPCMay,2013;

v ApprovedbytheFacultyPersonnelCommitteeSpring2003

vi ThecriteriadescribedthisSectionwereadoptedbytheUniversityPersonnelCommitteeandapprovedbythefacultyonFebruary14,1978.TheproceduresdiscussedinthisSectionarethoseapprovedbytheUniversityPersonnelCommitteeinMay,2013.

vii RevisedbytheUPCMay,2013

viii ModifiedbytheUPCMay,2013

ix ModifiedFebruary3,2005

PHILADELPHIA UNIVERSITY FACULTY MANUAL

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