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University of Oulu
Preparing a successful proposal: Experience of a Coordinator
Info Session on Horizon 2020 ICT Calls (including eHealth),
Oulu, 8 Feb 2018
Ulrico Celentano (BISG, ITEE, UOULU)
University of Oulu
Who am I?Why I am here?
‒ Researcher at Biomimetics and Intelligent
Systems (BISG) research unit, Faculty of
Information Technology and Electrical
Engineering (ITEE)
- http://www.oulu.fi/bisg
- http://www.oulu.fi/itee/
- http://www.oulu.fi/university/researcher/ulrico-celentano
‒ Participated at ITEE to FP5, FP6, FP7 and
Horizon 2020 projects
‒ Technical Coordinator for HYFLIERS
project
- UOULU (Prof. Juha Röning) is the coordinator
- HYbrid FLying-rollIng with-snakE-aRm robot for contact
inspection
- 3,9M€ (~0,8M€ UOULU)
- http://www.oulu.fi/bisg/hyfliers
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 2
University of Oulu
Why bother to be a coordinator (and not just a partner of a consortium)?
‒ Responsibility
‒ Control of the
project
‒ Visibility!
- The coordinator is the
one approached by
media, etc.
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 3
Image: Perhelion, Balanced scale of Justice, wikipedia. CC
‒ Lots of overhead
‒ Administration already at
preparation time
- Setting up the proposal, gather all
the details from partners, get the
partners respond to action points,
etc.)
‒ Coordination already at
preparation time
- Compromises, negotiations,
adjustments
University of Oulu
What is needed to start with?‒ Idea (the ”what”)
- Cross-disciplinary (either demanded or appreciated)
- Impact
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 4
‒ Consortium (the ”how”)
- See more later
University of Oulu
How to write a (hopefully) successful proposal?
‒ Read the call text carefully
- Address the items deemed or implied as mandatory
‒ Select an idea that is ambitious (novel
and innovative) but feasible
- Novel enough, realisable and with realistic impact
‒ Write a clean and well thought proposal
- Highlight the collaboration (see also on the consortium)
- Highlight the impact
‒ Show that the project is (will be) well
managed
- Management procedures
- Risk management
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 5
University of Oulu
What is deemed a good proposal?
‒ Ranking, evaluation items
‒ Excellence (min 3 out of 5)
- Objectives: clarity and pertinence.
- Concept: sound and credible.
- Novelty and innovation potential.
- Interdisciplinarity.
‒ Impact (min 3 out of 5)
- Market opportunities. Strengthen competitiveness and growth of companies.
- Benefits for society. Exploitation and dissemination (incl. IPR).
‒ Quality and efficiency of the implementation (min 3/5)
- Quality and effectiveness of project implementation vs. objectives (resources, tasks).
- Management structure. risk management.
- Consortium (expertise, complementarity).
‒ Total (min 10 out of 15)
‒ But in practice even 12 could be too little (tough competition).
- Score
- 0 = Fail (incomplete). 1 = Poor (serious weaknesses). 2 = Fair (weaknesses).- 3 = Good (some shortcomings). 4 = Very good (few shortcomings). 5 =
Excellent (only minor shortcomings).
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 6
University of Oulu
‒ All necessary partners (to address
call/proposal topic), but no more than
that
- Not necessarily all your best friends
‒ Some overlapping, but complementarity
in interests or approach
- Some overlapping allows collaboration
- Too much overlapping makes unclear why either one is
actually needed
‒ Real collaboration, no conflicting
objectives
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 7
What is a good consortium?
Image: 3dman_eu, Pixabay. CC0
University of Oulu
How to build a consortium?
‒ Collaborators in previous research and
projects
- But…
‒ Networking at various events
- Conferences, etc.
‒ Social media
- e.g. LinkedIn groups
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 8
University of Oulu
What if it does not get through?
‒ Use the feedback in the evaluation report
to improve your further attempt
‒ Resubmission of a rejected proposal is
possible, but must be declared
- Dedicated checkbox in the forms
- Hence you must address these comments in this case
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 9
University of Oulu
Questions?
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 10
University of Oulu
Good luck!
8 Feb 2018 U. Celentano: Preparing a successful proposal – Experience of a coordinator 11
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