Problem-Solving with MARC 21 2004 NW ILL & Resource Sharing Conference Portland, OR Margi Mann...

Problem-Solving with MARC 21

Problem-Solving with MARC 21

2004 NW ILL & Resource Sharing ConferencePortland, OR

Margi MannOCLC Western Service Center

Topical OutlineTopical Outline

• Warm Up: Review of case scenarios for difficult bibliographic items

• Group Problem Solving: Your bibliographic challenges and nightmares

• Group Discussion: Trends for MARC & ILL??

Review of Common Case ScenariosReview of Common Case Scenarios

• Multiple Formats• “Simple” Serial Citation• Almanacs, Monographic Series,

and Cumulations• Supplements & Indexes• Same Title / Different Serial• “Phantom Authors” and

“Phantom Titles”

Case Scenario: Multiple Formats:Case Scenario: Multiple Formats:

“Dark Star Safari” by Paul Theroux

First Challenge:

A WorldCat search finds 10 records

First Challenge:

A WorldCat search finds 10 records

Reasons for Multiple RecordsReasons for Multiple Records

• Different editions • Translations • Different physical forms

(microform, hard copy, photocopy) • Different formats

(sound recordings, video, etc.)

Reasons for Paul Theroux’s Multiple Records

Reasons for Paul Theroux’s Multiple Records

• Editions• Translations• Formats

• 7 books in English– 4 British editions– 1 Canadian edition– 2 American editions

• 3 sound recordings

In the Case of Multiple Monographic Records:In the Case of Multiple Monographic Records:

• Match the author, title, date, & edition to your citation

• Check for microfiche, microform, etc.

• Check the format• Choose the DLC, PCC, or

National Library Cataloging record

Common Elements to Look for in a MARC Record:Common Elements to Look for in a MARC Record:

• Format• Sub-format (aka material

designation)• Dates• Edition• Place of Publication• Language

FormatFormat

Sub-format(Material

Designation)

Sub-format(Material

Designation)

Other useful format

information

Other useful format

information

Date (book) orDates (serial)Date (book) orDates (serial)

Edition & Place of Publication

Edition & Place of Publication

Language

Language

A Simple Serial Scenario (SSS)Process Begins with a Citation:

A Simple Serial Scenario (SSS)Process Begins with a Citation:“Remembrance of Books Past: Glimpses

into Aliteracy” by Mary A. Duchein

In: Reading Research & Instruction (v 33 no 1 pp 13-28 1993)

First Challenge:

A WorldCat search finds 4 records

First Challenge:

A WorldCat search finds 4 records

Reasons for Multiple Serial Records

Reasons for Multiple Serial Records

• Same title / different serial• Translations • Different physical forms

(microform, hard copy, photocopy)

Reasons for Multiple “Reading Research” Records

Reasons for Multiple “Reading Research” Records

• Physical forms • 2 are microform• 1 is electronic• 1 is paper

In the Case of Multiple Serial Records, Choose:In the Case of Multiple Serial Records, Choose:

• Paper format• DLC, PCC, National Library

Cataloging or record with 042 tag

• Beginning / Ending date of serial

Common Elements to Look for in a MARC Serial Record:Common Elements to Look for in a MARC Serial Record:

• Format• Sub-format (aka material

designation)• Beginning / Ending Dates• 040 or 042 tags• Edition• Place of Publication• Language

FormatFormat

Sub-format(Material

Designation)

Sub-format(Material

Designation)

Other useful format

information

Other useful format

information

Beginning / Ending DatesBeginning /

Ending DatesOther useful date

informationOther useful date

information

040 (has DLC

code)

040 (has DLC

code)042 tag is present

042 tag is present

Help for Multiple Records / Multiple Formats: FRBR to the Rescue

Help for Multiple Records / Multiple Formats: FRBR to the Rescue

FRBR:FRBR:

• Functional Requirements for Bibliographic Records

• Brings versions of works together in a cluster

• Shows relationships of various kinds

• Enables users to navigate to their level of interest

• Enables more sophisticated displays of search results

Where Is FRBR Most Useful?Where Is FRBR Most Useful?

• Literature classics• Multiple formats• Examples in WorldCat:

– Stephen King– Shakespeare’s Hamlet– Rowling, J.K. (Harry Potter

stories)

The Case of the Split Personality:

Almanacs, Monographic Series, & Cumulations

The Case of the Split Personality:

Almanacs, Monographic Series, & Cumulations

Our Citation Reads:Our Citation Reads:

“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (13th edition)

This is a monographic series cataloged as both a monograph and as a serial

A WorldCat search finds 40 records

This is a monographic series cataloged as both a monograph and as a serial

A WorldCat search finds 40 records

The Monograph RecordThe Monograph Record

The Serial RecordThe Serial Record

The Case of the Erudite Imposter:

Incorrect Bibliographic Citations

&Serial Linking Fields

The Case of the Erudite Imposter:

Incorrect Bibliographic Citations

&Serial Linking Fields

Our Citation Reads:Our Citation Reads:

“The Ships & Aircraft of the U.S. Fleet”by Norman Polmar (16th edition)

A WorldCat search finds no records for the 16th editionA WorldCat search finds no records for the 16th edition

16th edition is included in this title

16th edition is included in this title

The Actual Title

The Actual Title

780 / 785 Linking Fields:The Key to Serial Title

Changes

780 / 785 Linking Fields:The Key to Serial Title

Changes

780 = Former Title

785 = Next Title

More Linking Fields

The Case of the Elusive Eels:

Supplements and Indexes

More Linking Fields

The Case of the Elusive Eels:

Supplements and Indexes

Supplements & Indexes Can Be Either Independent or Dependent

Supplements & Indexes Can Be Either Independent or DependentIndependent = has its own MARC

record

Dependent = Item is with the main

title

Also: Beware the English Language!Also: Beware the English Language!

“Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?

Our Citation Reads:Our Citation Reads:

“Variations in the Technical Standard for HDTV in the United States”by Chris Keary

In: JEI, Journal of the Electronics Industry, (suppl. 1, 2000)

A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”

A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”

Dates match

citation

Dates match

citation

Linking field confirms the relationship

Linking field confirms the relationship

Title matches linked title in

previous record

Title matches linked title in

previous record

The Case of the Fraternal Twins:

Same Title / Different Serial

The Case of the Fraternal Twins:

Same Title / Different Serial

Our Citation Reads:Our Citation Reads:

“Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay

Change (Jan-Feb. 2002)

A WorldCat search finds 3 serials with this titleA WorldCat search finds 3 serials with this title

Is this Our Change?Is this Our Change?

Dates are incorrectDates are incorrect

Is this Our Change?Is this Our Change?

Dates indicate

“possible”

Dates indicate

“possible”

Subject heading indicates

“maybe but unlikely”

Subject heading indicates

“maybe but unlikely”

Is This Our Change?Is This Our Change?

Dates indicate

“possible”

Dates indicate

“possible”Subject heading indicates “highly likely”

Subject heading indicates “highly likely”

The Case of the Phantom Author or the Phantom Title

The Case of the Phantom Author or the Phantom Title

Our Citation Reads:Our Citation Reads:

“Proceedings 2003 Joint Conference on Digital Libraries” by CNI

A WorldCat search finds no items with this author & title combination

A WorldCat search finds no items with this author & title combination

An Authority File Search for CNI Reveals:

An Authority File Search for CNI Reveals:

Conference name in the

citation

Conference name in the

citation

Actual name of the conference

Actual name of the conference

MARC Authority Record TagsMARC Authority Record Tags

100 =

400=

Correct form of author or conference name

Incorrect or variant forms of the author or conference name

Author and Title now

match

Author and Title now

match

Your Case Scenarios?Your Case Scenarios?

Other Trends with MARC Records and

ILL?

Other Trends with MARC Records and

ILL?

FinisFinis