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Smartsheet item information
Smartsheet item is for data that is for singe items not for online IF Online use the ECOMM Item smartsheet
“Name” is the name of the item (Ex: Grandfather Clock) All columns in Blue are mandatory GTIN Type/GTIN – is the UPC number and are mandatory Color name – First letter must be capitalized Example (Red) or if it is two colors (Red/White) Ship Point - is your 8 digit vendor code the item is under (primary 8 digit code) Additional Ship Point can be added in the QE_ShipPoint column, if more than one, enter number then comma and no spaces then add the next number. If you mark on-line as yes, then more information is required before you can send. Best to use SS ECOMM item for on-line or if it is both on-line and store.
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How To Create Item - Export Smartsheet
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Supplier Login Page: https://pim.aafes.com/webui/SupplierWebUI
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Home Page - Click on SS Export Item Smartsheet for Single item add On-line item - use SS ECOMM items Smartsheet for Single item add
How To Create Item - Export Smartsheet
Use for on-line Single items or if they are both Online and Store
Use for Item that are not family and not on-line
Family items not online (Softlines)
Family items for ON-LINE items (Softlines) or item is Online and store
Smartsheet Single Item Add
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Create Smartsheet items Homepage, click on SS Export Items widget. Products (GPC Products) Will Open, Drop down to the product category for your item. Highlight item, then click okay
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Under SS Export Item widget (A) Product Item category visible in Search box (B) Click on Export
Smartsheet Single Item Add
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Smartsheet/Item Add Status Log
Once file is exported, Status will show Succeeded Click on Downloaded xml file. (A) Click on excel catagory name at the bottom of log page. (B) Save the file in your device to be able to retrieve the data
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Smartsheet Single Item Add Click enable Content (A) Tab at bottom, click on file name this will take you to Smartsheet (B)
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Smartsheet Single Item Add Item name should be unique that you will be able to search within PIM webui Online should be no, if online then use SS ECOMM item smartsheet Columns in blue are Mandatory to move to the next workflow . Color name Start with a Capital letter Ex: (Red) or if two colors (Red/White) Ship Point is the Primary 8 digit vendor code, more than one enter in the QE column, multiple ship points enter the number and comma (no space) see below example GTIN Type and GTIN (UPC) number are mandatory Once complete Click Validate Sheet
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Smartsheet Single Item Add
Once Required Information and mandatory fields have been entered, Validate Sheet Validate Smartsheet Contents pop-up will appear. Enter username and password that you log in with, must be logged into PIM when validating your spreadsheet. If information is missing, You will receive Validate Smartsheet Content with error message. Return to Smartsheet And enter missing information or error data in red Validate again then save again
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Smartsheet Single Item Add Note: Validate Sheet, Next Error, Duplicate Row, Delete Row
Validate Sheet – When you complete all field and mandatory fields for your item, you will click validate sheet Next Error - if there are errors on the sheet, the error will be in red, once you correct an error click next error will take you to the next error on the smartsheet Duplicate row – if all data is the same just the UPC, color and child item name is different you can highlight the completed row then click duplicate row. Delete Row – simply highlight the row and click delete row
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Smartsheet Single Item Add
Error on Smartsheet Errors will be highlighted in Red, correct the data in the error columns. If more than one error, click on Next Error tab will take you to the next error to be corrected. Once corrections are made click Validate Sheet and click save
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Smart sheet Single Item Add
Once data is complete click Validate sheet If no errors, pop up will appear stating Examined product Ok Click done, and save navigate back to PIM homepage
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Smartsheet Single Item Add Import Smartsheet
Click on Import Smartsheet under Quicklinks widget. Quick links may be on the second page, click on circle at bottom to get to next page.
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Smartsheet Item Add (A) Select smartsheet file pop-up will appear Find the Smartsheet file within your device, highlight and open (B) The file name will appear on the pop-up, (C)click okay (D) Click on the BGP_### link
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Smartsheet Single Item Add File will upload and state Succeeded, once it is succeded Click on Arrow to the right or Exchange logo to go back to the homepage
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Smartsheet Single Item Add Under Vendor Workflow
(A) Click on number under normal column. (B) Check box in dark gray next to file name
Make sure you check only the items that need to be completed.
(C) Click on Submit to next state in Workflow icon (D) Pop up will appear, click OK, if any error, you will see warning message to correct the data if no errors, it will show the number of items submitted to the buying team
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Smartsheet Single Item Add (A) You will see that items were not submitted (B) Warning message that attributes are missing or in error, to correct the data (C) Click on the x on the Warning pop up
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Smartsheet Single Item Add Go to homepage under Vendor Workflow, Item review and click on the number
(A) Check the Single item again (B) Complete the attribute with errors. Click Save, arrow back to Homepage or click on Exchange Logo
Vendor Workflow, Item review, click on number again. (C) Check gray box to the right to bring up the “submit to next state in workflow” click on icon, click ok on pop up If all data is good, you will see the number of items submitted to buyer for approval.
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