Project Management Capacity Building for Planning and ... · Project Management Capacity Building...

Project Management Capacity Building for Planning and

Implementing for Tsunami Development Projects in Sri

Lanka

Dr. Janaka RuwanpuraDirector and Associate Professor of Project Management

Schulich School of Engineering(University of Calgary, Canada)

Professor Ananda JayawardaneDean and Professor

Faculty of Engineering(University of Moratuwa, Sri Lanka)

Objectives of the Presentation

• Overview of the Project Management Challenges and Problem Areas

• Proposed Project – Capacity Building • Example: Stakeholder Analysis

Project Management…Post tsunami situation – PM Lapses• Immediate relief – Government slow to respond

due to lack of effective mechanism• Distribution of relief donations – Ad hoc donations,

lack of co-ordination reported despite attempts by Government Organizations and Centres

• Prevention of epidemics through shelter, water & sanitation – Handled marginally well but fortunate to escape

• Immediate restoration of basic infrastructure –Handled generally well due to commitment by organisations

Project Management…

Post tsunami situation – PM Lapses….• Assessment of damage to infrastructure – Ad

hoc attempts, repeated efforts, confusion• Data gathering – non availability of population

data, refusal, lack of co-operation, ad hoc efforts

• Co-ordinating donors for re-construction –Lack of overall co-ordination, lack of guidance for donors, lack of clear policy, lack of information

Project Management…

Post tsunami situation – PM Lapses….

• Co-ordinating other statutory decision making bodies – Confusion due to lack of communication/co-ordination between state organisations

Project Management…

Post tsunami situation – PM Lapses….• Lack of expertise in donors/NGOs

– Unprecedented commitment– Lack of experience in large scale construction– Lack of project management expertise– Lack of knowledge on procurement (e.g. D&B)– Approach to wrong parties for advice– Confused donors

Project Management…

Infrastructure renewal and reconstruction concerns:

• Lack of clear policy by government– No building zone– Relocation of cities– City planning– Lack of co-ordinated

efforts/expertise/resources

Project Management…

Infrastructure renewal and reconstruction concerns:

• Lack of clear expressed vision and commitment by government– Identification of long term

infrastructure needs– Need for professional persuasion

Project Management…

Infrastructure renewal and reconstruction concerns:

• Shortage of skilled manpower– Man power planning models– Accelerated training– Sustainability concerns– Manpower training modalities

Project Management…

Infrastructure renewal and reconstruction concerns:

• Limited technology options– Mainly conventional technologies– Lack of diffusion of low-cost/affordable

technologies– Lack of research on alternative

technologies/study assembly type technologies offered by other countries

Project Management…

Infrastructure renewal and reconstruction concerns:

• Limited contractor capacity– Shortage of manpower, working capital and

machinery– Sustainability/down scaling after reconstruction– Limited technological capabilities (only 2

contractors with pre-cast technology)– Inadequate project management skills

Project Management…

Infrastructure renewal and reconstruction concerns:

• Scarcity of materials –research/dissemination– Alternative materials– Alternative technologies

Indigenous/appropriate

Project Management…

Infrastructure renewal and reconstruction concerns:

• Building standards/Design guides– Important revisions to incorporate

• Alternative technologies• Alternative materials• Seismic activity/tsunami resistant

structures

Project Management…

Infrastructure renewal and reconstruction concerns:

• Project Management challenges– Effective stakeholder management

• When the client is not the end user• With line ministries/functional organisations

– Project Management in a disaster situation• No standard procedures• How to deal with many outside parties• Risk Management

Project Objective

Capacity building of

stakeholders in

productively managing

tsunami recovery and

reconstruction projects

Project Locations• Western Province

Colombo, Kalutara

• Southern ProvinceGalle, Matara, Hambantota

• Eastern ProvinceAmpara, Batticaloa, Trincomalee

• Northern ProvinceMullaitivu, Jaffna

Limitation of Effective Resource Utilization

• Centralized top-down planning/decision-making

• Magnitude of the reconstruction

• Conflicting demands from diverse stakeholders (local, central and international)

Proposed ActivitiesProfessional PM services on micro and mega housing and infrastructure projects with participation of

• National Water Supply and Drainage Board• Ministry of Housing and Construction• Urban Development Authority • Ministry of Highways and Transportation • Institute for Construction Training and Development• Institute of Project Managers Sri Lanka (IPMSL)• Institute of Project Managers in Sri Lanka (IPMSL) • NGO working on reconstruction projects

Proposed ActivitiesProvide PM Training for several levels of staff under the topics of

• Project Management• Stakeholder Management• High Performance Teams• Risk and Uncertainty Management• Procurement and Logistics• Project External Issues• Infrastructure Management• Technology Implementation• Extreme Project Management• Project Assessments

Expected OutcomesDeveloping a Comprehensive Project Management model with worldwide proven practices & principles which delivers followings;

• Improve project success and sustainability

• Reduce long term dependency on foreign expertise

• Strengthens the capacity of local authorities & communities

• Improving the collaboration between central decision-makers and local people

• Optimize the existing capabilities of Sri Lanka to manage their rehabilitation and rebuilding projects

Partnerships and Coordinating

Working through The International Institute for Infrastructure Renewal and Reconstruction (IIIRR) where

University of Calgary

University of Moratuwa

are partners.

Long-term Sustainability

Retaining and sustaining knowledge within• Local Communities

• Local Authorities

Development and delivery of a Masters program in Project Management with the collaboration of

• University of Moratuwa

• University of Calgary

Current Research

• Stakeholder Analysis (Needs Analysis of Stakeholders)

• Mitigation Strategies and Better Planning (Decision Analysis)

Mitigation Strategies and Better Planning

Detect - Local Seismic NetworkUniform (0,10)

Detect - Global Seismic NetworkUniform (0,10)

TsunamiUniform (0,3)

Process Seismic Info.

Uniform (0,2)

Info. Received by Analyst

Uniform (0,5)

Radio SignalUniform (0,1)

Process Seismic Info.

Uniform (0,2)

Validate with Global NetworkUniform (1,5)

Detected by Tsunami Warning

SystemUniform (5,20)

Detect - Tide Gauge System

Uniform (5,20)

Perform Seismic Analysis

Uniform (2,5)

Info. Received by TWC

Uniform (0,5)

Issue an AlertUniform (1,3)

Issue a Decision on EQ

Uniform (1,3)

Info Received - National

Uniform (0,5)

Issue a Detailed Analysis

Uniform (1,3)

Detect EQ - Human

Uniform (0,10)

Tsunami AnalysisUniform (2,5)

Detect - HumanUniform (5,20)

Info. Received - Local

Uniform (1,10)

Process Info - Human

Uniform (0,20)

Telephone SignalUniform (1,30)

Internet SignalUniform (0,2)

Inform Local Authorities for

PreparationUniform (5,30)

Dummy

Human Info Validated - Local

Uniform (3,10)

Satellite SignalUniform (0,2)

Tsunami Simulation Analysis

Uniform (5,10)

Start

Inform National Centre

Uniform (0,5)

National Office Makes a Decision

Uniform (0,5)

Inform Local Authorities for

InitiationUniform (5,30)

Evacuation Start

FS/FF

FS/FF

FS/FF

FS

FS

FS FS

FS FS FS

FS

FS

FS FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

FS

Infrastructure Needs and Concerns• Roads

• Schools• Community Centers

• Employment Villages/Centres

Entities Impacted by Tsunami

Immediate Needs and Concerns• Shelter• Job• Health

Snap Shot Analysis

Standard of Living

+

-

Dec. 26, 2004

Aug. 2006

Snap Shot Analysis

Standard of Living

+

-

Dec. 26, 2004

Aug. 2006

Stakeholders

• Will all parties see Tsunami as an opportunity to develop better infrastructure and development projects?

Questions