Promotion & Tenure Workshop The Dossier. What the Committee Looks for: I nnovation I nitiative I...

Promotion & Promotion & Tenure Tenure

Workshop Workshop

Promotion & Promotion & Tenure Tenure

Workshop Workshop

The DossierThe Dossier

What the Committee Looks for:

•Innovation

•Initiative

•Impact

We Also Look for:• Well-defined purpose and clear goals?• Goals consistent with unit mission?• An effective librarian?• Definite continuing program of

professional development?• Effective service?• Meets the criteria?

Organization of the Dossier

1. General Summary2. Performance3. Professional Development4. Service

5. Supporting Documentation

• Consider adding a Table of Contents

Contents

1 General Summary1.1 Checklist1.2 Vita 1.3 Candidate’s Summary Statement1.4 Department Head’s Summary Statement1.5 Campus Mission Statement

2 Performance 2.1 Position Description2.2 Summary of Performance Activities

3 Professional Development4 Service5 Supporting Documents

5.1 Supporting Documents for Performance5.2 Supporting Documents for Professional

Development5.3 Supporting Documents for Service

Summary Statements

• Opportunity to speak directly to P&T Committee

• Presents logic of the case

• Highlights evidence that proves the case

Summaries: What to Include

• Be clear and concise• Write four summaries:

1. General Overview (candidate’s summary statement)

2. Performance3. Professional Development4. Service

Candidate’s Summary Statement

• Your opening statement• Executive summary• Tell us your secondary area of

emphasis!• Make a case for:

– Excellence in performance– Continued improvement beyond

satisfactory (Secondary area)– Satisfactory achievement (3rd area)

Summary Dos & Don’ts

• DON’T: simply repeat dossier contents

• DO: Supply salient details missing elsewhere in dossier

Where do I put this? • Consult job description• Activities in job

description are Performance

• All others are Professional Development or Service

• Get advice & feedback!

Performance• Innovative procedures

• Guides, handouts, web pages etc.

• Syllabi (if teaching is in your job description)

• Evaluations by colleagues, users, students

Professional Development

• Post-MLS education• Publications (refereed?)• Conference papers or lectures given• Document panel participation at

conferences• New lectures or courses developed • Fellowships, awards, honors

Publications

• Is the journal

refereed?

• What is the

circulation?

• Who reads it?

Teaching• Did you

develop the curriculum or syllabus?

• Any co-teachers?

• Part of your job description?

• Is it a credit class?

Web Sites

• Supply the URLs

• Did you develop the content?

-- Create the design?

-- Supply technical expertise?

Service• List committee offices held • Divide into national, local, campus,

libraries, community, etc.• Describe your contribution to

committees• Teaching activities outside of job

description• Professional consulting

Joint Projects & Committees

• What was your role?

• What was your impact?

• Relationship to the mission?

Listservs• Are you the moderator

or just list owner?

• How many subscribers?

• Is the membership

limited?

Documentation: How to Do It

• Less is more!• Arrange in a logical order• Highlight salient parts • Explain impact/significance in

summary

Documentation--What is it Good For?

• Goal: Not to prove what you have done, but to show SIGNIFICANCE

• Be selective!

Documentation

• Divide into Performance, Professional Development, & Service

• Consider adding Table of Contents for each section.

• Use ToC to identify/explain• ToC serves as overview

Sample Table of Contents for Documentation

Table of Contents

I. Service to the Librariesa) IULFC P&T Committee:

• Workshop presentation (Powerpoint handout)• Thank you letter from Andrea Morrison, committee chair

b) IUPUI Library Faculty Nominating Committee• Thank you letter from Randall Halverson, committee chair

II. Service to the Universitya) Etc.

Supporting Letters1. Formal:

• Solicited by third party• Candidate does not see in

advance• Required in some cases

2. Informal:• Solicited by candidate• Include at your discretion• Less significant

Formal Solicited Letters

• Requested by third party• You choose letter writers

in consultation with director or supervisor

• You do not see letters before they are added to dossier

• All solicited letters go into dossier

Letters: Promotion to Full

• At least 4 formal solicited letters required

• Solicited by the Dean• Should be from people OUTSIDE of

your campus and outside of IU

Letters:Tenure/Promotion to

Associate• Formal solicited letters not

required• But, they are a good idea• Especially persuasive to campus

P&T committees• Solicited by head of department