Quarter End / Year End 2010

Quarter End / Year End 2010

QE/YE Checklist ReviewPre QE/YE

  Prepare Pre and post QE/YE Calendar  Newsletter  Order supplies  Update hold categories  Verify QE/YE method and contact with each client   Verify hold lists and client statuses are complete  Run report (clients not processed in 30 days and Company client list report)  Last processing day of the month- verify all changes are complete

Post QE/YE  YE- Run the 4th Quarter Year End Adjustment calc utility  Re number UCI checks  Begin client database QE/YE calculation-preparation (Create)  Export client lists (By hold or group) for tracking  Begin print sequence (verify report selection)(Print-Process)  YE W-2 Create / Print / Post  Conduct quality control inspection of QE/YE packages  Begin packing process  Post Paperless clients   Begin shipping process  Conduct a re-print process if needed  Begin e-tax QE/YE database calculation-preparation  Print e-tax returns   Re-prints beyond this point need to have both client and e-tax re-calculated and printed  Ship 941's /940's to IRS by the last day of the month  YE W-2's due to SS by end of March if electronic (End of Feb for Paper)  Re-run report for clients who have not processed in 30 days

HELPFUL LINKShttp://support.execupay.com/ics/support/default.asp?deptID=2883http://support.execupay.com/ics/support/KBList.asp?folderID=31http://support.execupay.com/ics/support/KBList.asp?folderID=42

Quarter End / Year End Calendar

Quarter End / Year End Calendar

Newsletters

Verify QE/YE Method

Sample company

Verify QE/YE Contact

Sample company

Verify Client Status

Client Company List Report (Status)

Verify Client Hold Lists

Sponge Bobs Furniture

Run 4th Quarter Year End Adjustment Calc UtilityNew step for 4th Quarter QEND:  4th Quarter 940 Year End Adjustment Calc Utility

This utility, adds an adjustment amount to the 4th quarter payment for FUI if applicable and should be run prior to any QEND printing

Case 1:  Penny adjustments due to YTD liability vs. per quarter payments (Rounding)

Case 2:  States with Credit Reduction Penalty In Place (for 2004/2005 that was New York)

Case 3:  Other situations where a client might not be allowed to take the full 5.4% credit (sui exempt ee but FUI taxable)

Re-Number UCI Checks

Client Database QE/YE Calculation-Preparation

Client Database QE/YE Calculation-Preparation

Client Database QE/YE Calculation-Preparation

Export Clients Created List For Tracking

Client Database QE/YE Printing

Client Database QE/YE Printing

Client Database QE/YE Printing

YE W-2 Create (If W-2’s Are Created Separately)

*Be sure to choose to create both paper type reports and paperless

Separate W-2 Create / Print

YE W-2 Create (Who)

YE W-2 Create (Execute)

*Be sure to complete a quality control check of W-2’s prior to completing the print/post steps

YE W-2 Print / Post (What)

YE W-2 Print / Post (Who)

YE W-2 Print / Post (Execute)

QE / YE Steps

• Conduct quality control inspection of QE/YE 

packages

• Begin packing process

• Post Paperless clients

• Begin shipping process

• Conduct a re-print process if needed

Prepare the e-Tax Package

e-tax QE/YE Database Calculation-Preparation

e-tax QE/YE Database Calculation-Preparation

e-tax QE/YE Database Calculation-Preparation

Finishing QE/YE

• Re-prints beyond this point need to have both client 

and e-tax re-calculated and printed

• Ship 941's /940's to IRS by the last day of the month

• YE W-2's due to SS by end of March if electronic (End 

of Feb for Paper)

• Re-run report for clients who have not processed in 30 

days

QUESTIONS