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Rachel ShanklesAR Alpha Epsilon
Google Your Docs
Go to http://www.google.com
and sign in or sign upWe will talk about using: Google SpreadsheetsGoogle FormsFor our chapter needs
Spreadsheets to Collect InfoTo collect accurate phone numbers
and addresses of membersTo be able to print the memb ership
info or share it on the web when filled out
Set up a computer at a meeting, make a shareable google spreadsheet
Have each person fill in the blanks as she enters
Saves automatically every few seconds
Share the info via a link back to them and they have right to change it at any time
Spreadsheet Sample http://goo.gl/ppWLVGo to your browser on your phone or ipad and go to this url
Try to enter your last name, first then state then chapter—anywhere between 2 and 89
Every can’t hit 2nd box at once
My list of Google Docs
To make a form go to your google drive1. Go to ‘more’ in the menu/ to Drive if you have Chrome2. Go to ‘documents’ in the menu3. Select the red box ‘Create’ from the page4. Click on ‘Form’ from the list of types of documents
(Document, Presentation, Spreadsheet, Form, Drawing, or Table)
5. Select a background6. Set privacy and share options(share with anyone with the
link is always a wise choice or list the google acct. names of persons to share it with). You are owner and they don’t need rights to edit a form or survey but would a spreadsheet or collaborative doc.
7. Decide if you want the first question to be ‘What is your name?’ or if you want the answers anonymous.
8. Start using the pull down menus to select what types of questions
Small edit icons show up when you hover your mouse over the top right area
EditDuplicateTrash
Text type answer
Example:Question title What is your last name?
Answer box is small for one or two words
Paragraph Text Type Questions
Example:What is your address?
This type of box allows for a two or three sentence answer.
Mutliple Choice type questionsExample:What shape is a chromozone?Help Text=put a dot by one answer
•Round•Square•Oval
Checkboxes for answers
Example: Why do you check out library books?Help text- you may check as many as apply•Pleasure reading•Book reports•Photo browsing•research
Pick from a list
Do you agree with this statement: All pit bull dogs are dangerous.Choose from the pull down menu list one answer.•Totally•Somewhat•Not at all
Scale Rate your satisfaction with the cafeteria food.Help text: 1 is highest --5 is lowest; choose only one answerLabels:1. Great food every day2. Great food most of
the time.3. Average food all the
time.4. Average food half the
time.5. Terrible food most of
the time.
Grid
RememberCopy the url link on the form and email that
to those you want to take the survey or fill out the form
You can make it shorter by using http://goo.gl but save the shortened link somewhere
Under ‘Form’ put checkmark by ‘accepting responses’ til your deadline then uncheck it
Next time you open it you will see the spreadsheet view of respondents’ answers and if you need the live form again that is in the ‘Form’ menu and select ‘go to live form’
Using the ResultsUnder ‘Form’ you can go to ‘summary of
responses’ after your deadline and you have charts and graphs showing percentages on those that were scales and grids or multiple choice questions
Rachel Shankles
My business card has my wiki address and that is where you can print out this slide show or teach with it
http://aaimlibrarywiki.wikispaces.comEmailshankles@cablelynx.comArkansas Alpha EpsilonFormer AR Pres, SCReg Sec, SC Reg Ex in Ed ChairRetired Library Media Specialist after 42 years Works as tech consultant to schools and educational
coops
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