Renewal Progress Report Aug 14

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Working Group Progress Report26 August 2014

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Working Group Progress ReportRenewal of the Cadet and JCR Programs 

This is a bi-monthly progress report that will be updated regularlyand will be published on the Renewal Web page,

https://portal-portail.cadets.gc.ca/en/renewal 

If you any questions, please do not hesitate to contact your chainof command or email us at cadet-info@cadets.gc.ca 

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3.1 GovernanceDevelop an optimal governance structure for the Cadet and JCR Programs.

OPI – LCol G. Chretien, A/OPI – Major G. Peterson

Progress

• The proposed governance model is in the last stages of review, refinement and

approval by the National Cadet Council (NCC)

• Approval of the governance model by the NCC is anticipated in fall 2014

• Regarding the model: –  The NCC has been refined and now more purposefully engages a wider network of key

stakeholders (e.g., Environmental and Regional Commanders);

 –  Additional national governance bodies have begun to meet (e.g., Cadet Program

Management Board on 26 Aug 14) while others continue to come on stream this fall

(e.g., Cadet Program Management Council, Operational Program Coordination Board); and

 –  Details on regional and local governance bodies will be developed this fall and winter and

these levels would come on stream in 2015

Status: Green – On Track

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3.2 Command & ControlDevelop an optimal Command and control (C2) structure for the Cadet and JCR Programs.

OPI - LCol G. Chretien, A/OPI - Maj G. Peterson

Progress

• The proposed Support Group command and control structure was agreed to by theVice Chief of Defence Staff

• It involves a more centralized command under one national commander for Cadets

and JCRs and decentralized program delivery by RCSUs/CRPGs with cadet corps and

squadrons and JCR patrols

• Directorate Defence Force Planning is in the process of submitting the proposedstructure to the Minister of National Defence (MND) for authorization

• The effective date for Transfer of Command Authority of the Support Group is still

being determined

Status: Yellow – Behind Schedule.Support Group request in staffing, functional analysis behind.

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Status: Green – On Track

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3.2 Master Implementation PlanThe development of an master implementation plan for the new C2 and Governance model.

OPI - LCol G. Chretien, A/OPI - Maj D. Oulton

Progress

• Authorization to stand up a National Cadet and JCR Support Group is still pendingMinster of National Defense's (MND) approval

• The OPI and A/OPI are just getting underway with planning this task and striking a

working group to carry out the work

• The work would proceed over this fall and winter

• The Master Implementation Plan would layout the steps involved in standing up the

Support group and the transfer and sharing of responsibility across the Canadian

Armed Forces (CAF) for delivery of the Cadet and JCR Programs

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3.2.1 Organization & EstablishmentThe development and implementation of an optimized organizational structure

and supporting business processes for the new C2 and Governance model.

OPI - LCol G. Chretien, A/OPI - Maj J. Henry

Progress

• A core Organization & Establishment (O&E) working group has been established and conducted

their initial meeting / work in June 14. It has representatives from D Cdts & JCR and RCSUs

• Work on the first of two Business Process Redesigns is underway.

 –  It is called “Coordinate and Deliver Training Programs”

 –  It involves a review of how Cadet and CIC training is developed, delivered, coordinated and supported

 –  Much of this work is being done with the core working group with help from subject matter experts

from Directorate Change Management

• Work on the first of several Business Process Improvements got underway late Aug 14. –  It involves a review of how Class A pay and travel claims are administered

 –  Much of this work is being done by teleconference, videoconference and online

• Two other parts to note:

 –  D Cdts & JCR and RCSU HQ staff we asked to complete a questionnaire

 –  A Team will be visiting RCSUs over the fall months to conduct interviews and process mapping

Status: Green – On Track

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5.1 Program Support ModelIdentify and promulgate effective support models that ensure a majority of resources are

geared toward the delivery of community-based programming.

OPI - LCol J. Laprade, A/OPIs - Maj F. Gaboury & Maj D. Oulton

Progress

• The Working Group carried out significant work last winter and spring and conducted

several meetings

• Initial work was presented to the Renewal Steering Committee in May and Jul 14 and

feedback was provided for refining the work

• Work continues over the fall period with sub-working groups scheduled to meet to

further flush out a new support model. The focus is on:o Additional analysis for optimizing resources for the CSTC/NDA/RDA programs

o Additional analysis for improving service and support to the corps and squadron

o Refine the JCR model to include parameters for Enhanced Training Session (ETS)

• We anticipate circulating draft support models for review and comment towards late

fall (Nov/Dec)

Status: Yellow – Behind Schedule.

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1.4 Staff Capacity – EstablishmentsDevelop a plan to increase the number of COATS members at select urban corps & sqns and

increase the number of paid days for COATS members at select rural corps & sqns.

OPI - LCdr J. Lecours

Progress

• The staff work is ongoing and linked into the Program Support Model working group

• The preliminary research is completed and the initial plan has been developed. It is

currently being refined

Status: Yellow – Behind Schedule.Work will stretch thru the Fall

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1.4 Staff Capacity – TrainingDevelop an education and training package aimed at giving adult staff and volunteers a better

understanding of youth issues and delivering a positive youth development program. 

OPI - LCol A. Arseneault, A/OPI - Maj R. Butson

Progress

• Stakeholder meetings were held from January to May 2014 to shape the package

• Writing boards were conducted from May to August 2014 to develop the package

• The package is entering the review and approval stage during the fall months

• Relevant information on the roll-out will be provided over the fall months

• Implementation would start in 2015 and be conducted over a 2 year period

Status: Green – On Track

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1.5 Public Awareness / OutreachDevelop an Outreach Strategy/Plan to reach and engage community leaders, OGDs, NGOs and

 private sector bodies to raise awareness of and obtain support for the Cadet and JCR Programs. 

OPI - Cdr S. Bates, A/OPI - Maj J. Henry

Progress

• The Working Group met and worked regularly during the winter and spring by phoneand online

• An initial brief on the work was given to the Renewal Steering Committee in Jul 14

• A catalogue of agencies and engagement approaches have been researched and

identified and outline of an action plan has been drafted

• Work continues this fall to draft the strategy / plan

• We anticipate being able to circulate the draft plan for review and comment later in the

fall period

Status: Green – On Track

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1.6 Communications StrategyDevelop a PA Approach/Communication Strategy/Plan that builds communications capacity in

the Cadet and JCR Programs and helps build community support for corps, squadrons and patrols. 

OPI - Cdr W. Dipersio, A/OPI - Maj D. Keirstead

Progress

• The Working Group has held a meeting and teleconferences during the winter andspring

• They have developed a draft plan and continue some additional work round out the

plan

• There is a working group meeting occurring in Oct 14

• We anticipate being able to circulate the draft plan for review and comment later in

the fall period

Status: Green – On Track

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1.3 Risk MatrixDevelop a d Risk Strategy/Matrix that clearly defines risks for each activity (vs. lumping in acommon group) and strives to devolve responsibility and accountability to the lowest level. 

OPI - LCol R. Francis, A/OPI - Maj B. Kiecker

Progress

• The initiating directive for this working group was released in Aug 14

• The whole working group held it’s initial meeting on 17 Sep 14

• The focus now is on Step 1 – Risk Identification. It involves coming up with a

comprehensive list of risk areas that the two programs face

• As part of Step 1, people across the Cadet and JCR Programs will be asked over the

fall (Oct/Nov) to help identify the risk issues that the two programs regularly face

• The working group is planning to meet in late Nov or early Dec to finalize the Risk

List

Status: Yellow – Behind Schedule.Work will stretch thru Fall and into Winter

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4.3 Growth – CadetsDevelop a Population Growth Plan that identifies opportunities to improve retention, emerging

youth demographics (sub-populations) and new geographic areas (urban and rural). 

OPI - Maj R. Templeman, A/OPI – Capt D. Dinn

Progress

• The Working Group has been struck and working through online gatherings duringspring and summer

• Work has been slower over the summer period as members have been busy with

summer training and leave

• The work will continue during the fall period and circulation of any draft planswould occur early in 2015

Status: Yellow – Behind Schedule.Work will stretch thru Fall and into winter

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4.3 Growth – JCRDevelop a Patrol Growth Plan that identifies and actively

engages potential communities for opening a new JCR Patrol.

OPI - Maj S. Dubé, A/OPI - Capt S. McDonald

Progress

• The Working Group is well underway and has been meeting by teleconferenceover the winter and spring

• They have developed a proposed list of 17 JCR Patrols that could be open in the

next 4 years

• Currently they are socializing some aspects of the work among CRPGs

• They will brief the Renewal Steering Committee in Sep 14

Status: Green – On Track

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Status: Completed

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5.2 Manage ResourcesBalance and more effectively manage resource impacts to Cadet and JCR Programs

OPI – LCol M. Albert, A/OPI – Maj A. Gélinas

Progress

• This tasking is closed and the objective is completed

• The realignment of the D Cdts & JCR 2 Section and adjustments in the business

planning and budgeting processes will address budget pressures and Renewal

reinvestments as part of that section’s regular functions

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Status: Completed

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4.2 Close Out InitiativesClose-out other major program initiatives 

CPU / CPGI - OPI – Cdr D. Agnew, A/OPI – Maj D. Oulton

CIC – OPI - LCol A. Arseneault, A/OPI – Maj A. Gélinas

Progress

• This tasking is closed and the objective is completed

• CANCADETGEN on the close-out of the Cadet Program Update (CPU), the Cadet

Program Growth Initiative (CPGI) and the CIC Change Management Project (CIC

CMP) has been released and posted online

• Cadet and CIC program development and delivery staff at D Cdts & JCR are now

managing the work as part of the programs’ normal evaluation, validation and

continuous improvement processes