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Renovation &
Expansion
Design Phase
PALM COAST COMMUNITY CENTER
Where we wereWhere we are Where we are headingAction ItemsNext Steps
OVERVIEW
City Council Vision: “To be recognized as one of Florida’s premier cities in which to l ive, work and play”
Prosperity 2021 - Parkway East Master Plan (2011) – Neighborhood targeted for revitalization. Public input supported revitalization and continued use of the Community Center as a recreational amenity
Strategic Action Plan: Goal 5 “To enhance the quality of l ife for citizens by providing safe, aff ordable and enjoyable options for cultural, education, recreational and leisure-time events.” Performance Measure – Complete the Community Center
Concept Plan
Brand Message – Recreation and recreational facilities are a key component of the City Brand.
WHERE WE WEREBACKGROUND
ITT Built Community Center in 1975-77 1970 Population: 4,400
(County) 1980 Population: 10,900
(County)
Transferred to City in 1999/2000 1999 Population: 32,700 (City)
Stil l one & only Community Center 2013 Population: 77,000 (City)
WHERE WE WEREHISTORY
WHERE WE ARE
Pa lm Coast C i ty Counc i l Ci ty Depar tments Turn ing Po int Communi ty Church Pa lm Coast Garden C lub F lag le r County Schoo l Board F lag le r County Superv i sor o f E lec t ions Pa lm Coast H i s tor i ca l Soc ie ty F lag le r County Democrat i c C lub Pa lm Coast L i t t l e League Alcoho l i cs Anonymous F lag Footba l l 4 Fun Pa lm Coast Republ i can C lub F lag le r Humane Soc ie ty Pa lm Coast Math & Reading Center Gi r l Scouts o f Gateway Counc i l F lag le r Spor t and Conservat ion Assoc ia t ion Ci ty L i tes , Inc . F lag le r Gun & Archery C lub NA ACP-ACT-SO A ARP Tax A ide Vivo Tours Harbor C lub Owners Assoc ia t ion Inc . L i fe L ine Screen ing Pet ros Esta te &
Ret i rement P lann ing Rona ld Reagan Republ i cans Assembl ies o f FL My Sa fe & Sound Home Inc .
PDA of F lor ida Tour i s t Deve lopment Counc i l Hal i fax Chr i s t ian Communi ty Church Le i sure Serv ices Adv isory Board PLDRB Kemper Spor ts Management Por tuguese SDA Church o f Pa lm Coast F lag le r Audubon Soc ie ty A ARP Dr iver Sa fety Lat inos Un idos C lub Pa lm Coast Bus iness Ass i s tance Center F lag le r Orch id Soc ie ty Wel lness w i th Chr i ssy People Who Need People Phi l ipp ine Amer ican Assoc ia t ion F lag le r County Sher iff ’s Offi ce F lor ida Recreat ion & Park Assoc ia t ion Fr iends o f Gamble Rogers Sta te Park Parkv iew Bapt i s t Church ARC of F lag le r County HAS-UWC, Inc . Pine Lakes Board Meet ing Weddings Par t ies And many others . . .
WHERE WE AREROOM RESERVATIONS
WHERE WE AREROOM RESERVATIONS
FY2012 FY2013 FY20140
100
200
300
400
500
600
700
800
900
1000
459 509
407
Projected814
ADA (Americans with Disabilities Act) Deficiencies: inaccessible restrooms, kitchen, water
fountains and sinksFunctionality
Inadequate storage Limited space Inadequate parking Lacks Identity Does not meet community expectations Does not meet demand of the community
Maintenance Roof leaks HVAC effi ciency Sewer backups in restrooms
WHERE WE ARECURRENT ISSUES
Meet ADA regulations and providing a space that allows people of all abilities to fully utilize
Continue to serve as Recreation and Social Focal Point of Community
Serve as a Visitor Center (easily accessible from I-95, less than a mile from the exit)
Serve as a trail head for Linear Park Trail and trail network
Increase programming opportunities through partnerships, agreements, rentals, staff
Accommodate resident requests for a larger venue for parties etc. (seating capacity more than 125)
Provide for a Historical Society display area
WHERE WE ARE HEADINGVISION FOR THE FUTURE
Completed Community Center Concept PlanAugust 2013 - Engaged VOA & Associated/Little John Engineering
December 2013 – Concept plan presented to City Council Proceeded with RFQ for Design Services Proceeded with RFQ for Construction Management Services Proceeded with development of Letter of Intent
WHERE WE WEREAS A RESULT…
Design Phase - FY 2014 Budget $430,000 allocated for Community Center Design
Services Allow for Phased Construction depending upon
Funding Availability
Construction PhaseFunded through 5-Year CIP
WHERE WE ARE HEADINGDESIGN AND CONSTRUCTION
5 YEAR CIP
Renovation &
Expansion
Design Phase
ACTION ITEMSARCHITECTURAL DESIGN CONTRACT
CONSTRUCTION MANAGEMENT CONTRACTLETTER OF INTENT
RFQ-CD-CM-14-01 Architectural Services for Community Center Renovation and Expansion CCNA Process (Consultant’s Competitive Negotiations Act) 7 Qualification Packages were Received VOA Associates, Inc. was the top-ranked firm
Fee for Services Design Phase = $384,836 (FY2014) Construction Phase = $164,120 (FY2015)
LEED Certification = $28,000 Construction Administration = $106,720 Allowance – Exhibit/Display = $29,400
ACTION ITEMSARCHITECTURAL SERVICES
CONTRACT
RFQ-CD-CM-14-02 Community Center Renovation & Expansion CCNA Process (Consultant’s Competitive Negotiations Act) 6 Qualification Packages were Received
Ajax Building Corporation was the top-ranked fi rmFee for Services
Pre-Construction Phase Services = Lump Sum $43,285 Cost estimate for entire project Guaranteed Maximum Price for Phase I established during
design Construction Phase Services = 5% of construction costs
CONSTRUCTION MANAGEMENT CONTRACT AT RISK
The parties propose that the City lease the Premises, when and if constructed, to Palm Coast Duplicate Bridge Club, Inc., (“Club”), to allow Club to conduct bridge club activities
Lease term - not to exceed 30 yearsMaximum of 36 hours per weekMonthly Rent calculated with the following factors:
Hours/week Standard Rate with volume discount Lease Term Pre-Payment
Monthly fee will increase 2% annually on October 1Outline of Other General Lease TermsFormal Lease Agreement at Start of Phase 1
Construction
LETTER OF INTENTWITH BRIDGE CLUB
RENT ANALYSIS
Net Rack Rate DiscountHoury Room Rental Fee $12.00 $15.00 20% Up Front Payment $250,000.00
Hours per day 6 Lease term in Years 30
Days per week 6 Rate of Return 3%
Rent per Week $432.00 Calculated Equivalent $12,755.00annual payment
Weeks per Year 50Equivalent monthly payment $1,063.00
Rent per Year $21,600.00
Avg Rent per month Rounded $1,800.00
Average Rent per month from above $1,800.00
Less: Monthly amount for up from payment -$1,063.00
Additional amount due per month $737.00
Renovation &
Expansion
Design Phase
NEXT STEPS
City Council Consideration (May 2014) Architectural Design Contract Construction Management Contract Letter of Intent with Bridge Club
City Council Presentation (Aug/Sept 2014) Preliminary Design Layout and Elevations
City Council Consideration (Early 2015) Establish Guaranteed Maximum Price for Phase I Rental & Lease Agreement(s) with Private Partner(s)
NEXT STEPS
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