Rental software

Enabling Business Focus Through

Microsoft Dynamics NAV For Rental Industry

Looking for Better Yield Management Out of your Rental Business?

Microsoft Dynamics NAV Enables you to achieve IT !!

Microsoft Dynamics NAV™

Technology Overview

ExternalApplications

Customersand Business

Partners

Employees

ApplicationServer

GUI (Microsoft Windows®)

CommercePortal

Comm

erce

Gatew

ay (B

2B)

Country-specific Objects

Customer-specific Objects

Worldwide Generic Objects

Rental Industry Objects

Integrated Development Environment

Microsoft SQLServer™ 2000

Microsoft Dynamics NAV Database Server

Database

Link People, Processes, and Information

EmployeesCollaboration, labor tracking,

human resources management

Partners

Cost control, process integration,project management, inventory and

order management, regulatory compliance

Service ProvidersIntegration, installation,

training, warranties, after-sales components

Operations

CustomersCRM, orders,

delivery, service support

Profit visibility, improvement insight,

strategic decision-making

Management

Concurrent engineering,collaborative development,

replenishment, process integration, logistics

Microsoft Dynamics Nav -Value Proposition

• Business Insight for Rapid & Better Business Decision• Enable more productive People and Process• Respond to changing business needs• Promote IT Agility • Integrate People , Process and Information Across

Organization• Establish Innovative Integration

– Integration with Retail Solution– Integration with MS Office – Web Interface for Branches

Dashboard gives a snapshot of important metrics, which a business executive can use to manage the business better.

Dashboard

• Rental Business

• Maintenance Management

Solution for Each Business Process

Define Assets, Resource, BOQ,

customer

Creation Rental Job Order, Define Budget cost and

price

HelpDesk

Rental Job Usage

Calculation

Sales Invoice Creation

Receipts from Customer

Resource Status

Rental Business

Rentable Asset Creation

All equipments to be rented, should be defined as Fixed Assets; The asset category will be linked to the Resources definition, for scheduling, tracking etc. through Help-Desk functionality.

Resource Master Card for Machine contains the details about the Rental asset unit , Unit of Measurement for Rental Job and the cost & Price per Unit of Measurement. (for eg. Hourly, daily, monthly basis etc)

Resource Master (Machine)

Resource Master Card for Person contains the details about the Resource name , Unit of Measurement for Rental Job and the cost & Price per Unit of Measurement. Also we can see the Capacity and available capacity of the resource.

Resource Master (Person)

Resource Pricing for multiple Jobs

For a specific Job and for a specific period, pricing for resource can be setup.

Rental BOQ

Rental BOQ contents about the resources of both machine and labour quantity and cost details for the defined unit of measurement

Customer Master

In this card we can create the customer account with all the details of the customer. Also we can define the credit limit , payment terms, shipping details for this customer

Rental Job Card Creation

You can define Rental Job Details , customer information in this form.

Rental Job Task Lines

Define Rental Job Task Lines and attach the Rental BOQ for each task lines with planned and actual dates with duration of the rental period to arrive at the Estimated cost and price.

Define the budget (Edit Planning Lines)

We can define the Rental Job estimated cost and price in this form.

Day Closing

Help Desk

Help Desk users can use this form to schedule the particular equipment for the confirmed rental order.

Day Closing

Rental Job Journal Posting

In Rental Job journal we entered the actual usage of the Resources. It will automatically post the cost and price in the usage.

Day Closing

Rental Job Journal Periodic Activities

Once the rental job usage posted we have to run the periodic activities. Periodic activities will do the convertion of Usage Cost into General Ledger Account. Once It is converted into G/L account, then only the sales invoice/ Rental Invoice can be generated.

Day Closing

Rental Job Journal Periodic Activities

Once the periodic activities done we have to create sales invoice for the rental services completed period

Day Closing

Sales Invoice Creation

Sales Invoice Created after the periodic activities

Receipt from Customer

Payment against invoices received from customers can be recorded here.

Posting the Receipts

Payment against invoices received from customers can be recorded here.

Asset / Resource Calender

In this screen we can know the status of the resource availability for rent and next available date.

Define Equipment,

Spares

Define PM Job Entries

PM Job scheduling

Break Down Call Logging

Work Order

Work order execution

Equipment History

Maintenance Mgmt – Process Flow

Define all equipments (assets) in this equipment master.

Equipment Master

Define all spares required for the equipment .

Equipment Master with Spares

Define periodic mtce. Activities per equipment – periodicity, activity, resource reqd. etc.

PM Jobs Definition

You can view all PM jobs scheduled for a day / week or a month etc.

PM Job Scheduling

When an equipment breaks down, calls are logged.

Break-Down Call Logging

When an equipment breaks down, calls are logged.

Break-Down Call Logging

Raise a work order; assign to a technician etc.

Work Order

Enter actual spares consumed, resources utilized etc.

Work Order Execution

Equipment history shows PM, Break down jobs done over a period of time.

Equipment History

Several reports available in maintenance management add-on module.

Reports

Preventive Maintenance Schedule Day wise for a month for all machines.

Reports

Preventive Maintenance cost machine wise.

Reports

Machine Maintenance History.

Reports

Better business insight

• Gain real-time access to a common set of accurate business information, and help your business operate more efficiently.

• Deliver the critical information needed by executives and staff for effective decision-making.

• Better analyze project or contract profitability.• Give employees quick insight into predefined views of data

tailored to their roles.

Increased people & processes Efficiency

• Connect your people to the right process and to each other.• Improve communication and collaboration, and discover

better ways to work together, regardless of location. • Automate common tasks, and provide role-based access to

information.• Enable employees to work with tools they already know and

understand, like Microsoft Office Outlook and Office Excel.

Respond To Changing Business Needs

• Take advantage of out-of-the-box Web services and connectors to add new functionality as needed.

• Quickly incorporate business logic for automated functions using a built-in programmatic interface.

• Develop additional, highly customized functionality using familiar development tools to take your ERP solution even further.

About CETAS

CETAS is a Team Of Seasoned IT Professionals with a 100 Plus Years of total experience in the Enterprise Application Space ..

• We Offer …. – Enterprise Application Consulting Services– Product Engineering Services– Application Development Services– Application Maintenance & Migration Services

Thank You

Cetas Information Technology Pvt. LtdPhase 2, Plot No 21,22 Wood Creek County

St. Thomas Mount, Chennai -600 016 www.Cetastech.com

Enquires : Sales@cetastech.com