RESETTING THE PRIORITY

1

RESETTING THE PRIORITY

Hamidi Abdul AzizHamidi Abdul AzizPusat Pengajian Kejuruteraan Awam, Pusat Pengajian Kejuruteraan Awam,

Kampus Kejuruteraan, Kampus Kejuruteraan, 14300 Nibong Tebal, Penang, MALAYSIA14300 Nibong Tebal, Penang, MALAYSIA

18 February 200918 February 2009

A

MA

NA

T T

AH

UN

AN

D

EK

AN

2.0 Our priority

3.0 Approaches

4.0 Challenges

5.0 SKT 2009

ORDER OF PRESENTATION

6.0 My words and my wish

1.0 APEX and our present KPI

3

1.0 APEX AND OUR PRESENT KPI

APEX

Challenges under APEX: 8 pillars

• Nurturing and learning.

• Research and innovation.

• Services and external activities.

• Students and alumni services.

• Graduate studies.

• Concentration of talent.

• Resources.

• Supportive governance.

4

OUR PRESENT KPI

• Everyone has given the best. Thank you so much for your contribution.

• We are still behind. We need to work harder.

5

Kategori KPI RU

Pencapaian 2006

Pencapaian 2007

Pencapaian 2008

KPI universiti Target 2009

Awards: 1 antarabangsa2 kebangsaan

-1 antarabangasa-2 kebangsaan

1 antarabangsa (silver)

2 kebangsaan (2 gold)

>50 2 antarabangsa2 kebangsaan

Penerbitan:IF/staff atau cummulatif impact factor

10 paper0.6/staf16.937

10 paper0.53/staf14.907

15 paper 0.321/staf

10.904

>2/staf 0.6/staf atau 15

Non-cited indexed journal

52 papers2.08/staf

42 paper (Proceedings)

1.27/staf

2.0/staf

Buku 4 books0.14/staf

2 buku0.06/staf

0.15/staf

Bab dalam buku 41 papers1.64/papers

14 bab0.42/staf

0.2/staf

Other publications

Editorial Board 12

Invited paper 32Keynote 5

Presentation 21National

Proceedings 8

6

Geran (aktif pada tahun semasa)

Kerajaan (Science Fund, FRGS, IRPA, RU)

22 projekRM787,860.0

0

20 projekRM3,135,441

27 projekRM4,109,448RM125K/staf

40K/staf 40K/staf

Swasta (TNB) 1 projekRM149,000

RM5,960/staf

1 projekRM149,000

RM5/staf

13.35K/staf 5K/staf

Antarabangsa 3 projek 3 projekRM48,203

RM1,928/staf

6 projekRM197,730.87

6K/staf

13.35K/staf 2K/staf

Jangka Pendek dan Kampus Sejahtera, Insentif

15 projekRM

185287.00

29 projekRM679,122.1

0

25 projekRM746,336

23K/staf

1 projek/staf20K/staf

Post-doctoral Tiada 1 15/tahun 2

7

Kuantiti pelajar siswazah berijazah

1

Ph.D. berijazah/staf

3 51:5

21:16

1:18 71:4

Nisbah pelajar siswazah:staf

5.24:1 4.59/staf 3.45/staf 3/staf 4.59/staf

Nisbah UG:PG (termasuk mod campuran)

4:1 3.2:1 2.85:1 4:1 2.8:1

Peratus pelajar luar negara

22% 23% 21.34% >10% 34%

Kualiti pelajar siswazah

Kelayakan masuk CGPA>3.0

39.7 42.85 38.66% >50% 45%

Pelajar siswazah dengan fellow/grant

25.8 25.8 26% >10% 26%

8

Paten 0 2 12 1

Produk komersial

0 - 7 0

Perlesenan 0 - 7 0

IPR 0 - 12 0

Perkhidmatan profesional

Kursus 16.8K >Awam 2007

3 2500K/tahun 50K

Konsultansi, termasuk penyelidikan berkontrak

215,679.50 >1 juta RM7,598,261.66 (Aktif pada

tahun semasa)RM878,270

(Baru)

500K

Testing 10008.22 < 10,000 15,000

Jaringan luar

MOU 0 Sama - 6 1

Staf terlibat dengan penyelidikan di luar

6 Sama 1 225 1

9

Pertukaran pelajar antarabangsa

0 Sama - 0

Latihan staf ke luar negara

4 Sama - 2

Ahli persatuan profesional antarabangsa (kumulatif pada tahun semasa)

10 Sama 8 320 10

Ahli persatuan profesional kebangsaan (kumulatif pada tahun semasa)

41 Sama 52 590 41

Ahli persatuan profesional (kumulatif pada tahun semasa) dengan jawatan di Exco

3 Sama Technical committee

member/panelInternational 7

National 30

3

2.0 Our priority

3.0 Approaches

4.0 Challenges

5.0 SKT 2009

ORDER OF PRESENTATION

6.0 My words and my wish

1.0 APEX and our present KPI

11

2.0 OUR PRIORITY

• We are here because of our students.• Quantity of teaching:

– Workload is generally fair (<6 hours/week).– Relatively speaking, a lot can be done for the

remaining 34 hours.– Loading is even lesser for staff without mixed-

mode programme. – Where does the remaining time go?

2.1 Teaching and supervision

12

• Quality of teaching:– Does the teaching effective and attractive or have

become culture?– PPT vs OHP vs internet vs OBE?– Integration of other teaching and learning

approaches?– Have me moved forward?– Recycled exam question?– Have we returned the script on time?– Have we been innovative enough?– Niche programme/syallabus?

2.1 Teaching and supervision (cont’d)

13

• Quality of teaching:– Have we marked where the mistakes are?– Have we given enough tutorials?– Have we prepared model answer for test, exam

papers?– How much time have we given to our students for

consultation?– PR with our students-all levels?

2.1 Teaching and supervision (cont’d)

14

• Supervision:– Having good quality?– How long do we need to read the thesis?– Have we thoroughly checked the thesis?– Students graduated on time?– Good to have many students but have we been fair

to each one of them?– Have we given enough?– Do not copy the old traditions when we were

studying and apply them to our students.

2.1 Teaching and supervision (cont’d)

15

• Mixed-mode:– Not very popular?– Possibility to offer full-time/part time on

weekdays?– Less number of international students?– Should we continue?– If we stop, can we promise that we will improve on

the other KPI’s?– Should we extend to other areas?

2.1 Teaching and supervision (cont’d)

16

2.2 Research and publication

• Research:– Good number of USM grants.– Comfortable number of national grant.– Poor performance of international grant.– Main researcher or still menempek?– Experience staff should become a role model!– Complacency culture?– Why the same person?– Why need to extend?– Why the given money does not tally with KPI:

• Papers?• Graduated Ph.D./M.Sc. students?

– Please muhasabah diri. What went wrong?

17

• Publication:– Poor performance on impact factor journals.– Still giving so much priorities on conferences.– SKT has been so tolerable to date.– By setting the right priority, we can succeed!– Students mush publish.

2.2 Research and publication (cont’d)

18

2.3 Consultancy/testing/Courses• Consultancy/contract research:

– Fair performance and can do more.– Same person.– Project leader?– All disciplines must contribute.

• Testing:– Starting 2008, the number has increased.– All disciplines must contribute.– Are we competent enough?– How do we share the cakes?

19

• Short courses/seminar/conferences:– Why only AWAM’x?– We have been so active on short courses, why not

now?– Without not doing this, the KPI still the same?

• Testing:– Starting 2008, the number has increased.– All disciplines must contribute.– Are we competent enough?– How do we share the cakes?

2.3 Consultancy/testing/Courses (cont’d)

20

2.4 Services to community and university

• Services to community:– Does the local community aware of our presence?– How much they benefitted from our presence?– What can we contribute?– KPI vs contribution to community?

• Services to university:– We are doing ok on this. Many have been involved– However, it is sometimes limited to the same

person.

21

2.5 Priority: My wish

• Do the best for our teaching and supervision.– Be innovative– Narrowing the gap between lecturer/staff-students.

• Conduct quality research and produce tangible outputs:– ISI papers.– Quality Ph.D. and M.Sc. Graduates, on time.

• Under the APEX Programme, PG education plays a pivotal role in

USM’s Transformation Plan

• PG Education as the frontier of research directly affects:

INTRODUCTION

1. Student Quantity and Quality 2. Publications

3. Commercialization Agenda4. Patents

OUR TARGET S

tud

ent

Nu

mb

er

PG Student Population

Our Target

To increase Research Mode students from

3000+ to 7000 by 2010 (Av. 300 new

enrollments/mth)

PG student : Staff ratio to increase from

2:1 to 4:1

s

The Reality PG student: Staff Ratio According to

School/Centre @ Aug. 2008

% PG intake with CGPA ≥ 3.0 or equivalent*

Procedure: 1. IPS to send list of registered PG students with CGPA 3 (equivalent 85% or 18/20) to RCMO

monthly2. RCMO sends list to Bendahari to deposit fund of individual Main Supervisor

3. Fund managed by Main Supervisor, Bendahari and RCMO.4. Technically can be used for anything including equipment. Standard purchasing procedures

apply.

NOTE:An Incentive Grant of RM5,000 every year, 2 yrs for Masters and 3 years for PhD student, will be

given to the Main Supervisor for every registered Postgraduate student with a CGPA 3, effective Aug. 2008.

TABUNG SISWAZAH RU ALLOCATION

Local Int. Local Int.

1. Fellowship (CGPA 3.00) √ √

1. Fellowship (CGPA 3.00) *

√

X

2. GA (CGPA 3.00) √ √ 2. RO/RA (funded by RU Research Grant held by PI)

√ √

Research Fund (Dana Penyelidikan)3. USM-PGRS (PG as PI) (RM10,000 for Masters &

RM20,000 for PhD)

√ √

1. Attending Conferences √ √

2. Attachment √ √

3. Research Grant PG as PI (RM10,000) - Seed Money - Completion of Research

√ √

* Regardless of candidature, (Bachelor CGPA must be 3.00)

Bottom line, Fellowships are available to local and international students

The Reality Fellowship Holders According to Schools/Centres: Local & Int’l

Candidature Criteria End of 1st year 2nd year Upon submission of Thesis

Masters

No funding - Published 1 paper preferably in IFJ

Published 1 paper preferably in IFJ

RO - Published 1 paper preferably in IFJ

Published 1 paper preferably in IFJ

GA - Published 1 paper preferably in IFJ

Published 1 paper preferably in IFJ

Fellowship Holder

1. Submit at least paper for publication in Journal or

2. Presented a Paper at a conference. Full paper to be submitted to IPS or

3. Published in a peer reviewed proceedings

Published 1 paper preferably in IFJ

Published 1 paper preferably in IFJ

FH + PGRS 1. Submit at least paper for publication in Journal or

2. Presented a Paper at a conference. Full paper to be submitted to IPS or

3. Published in a peer reviewed proceedings

Published 1 paper preferably in IFJ

Published 1 paper preferably in IFJ

PRGS - Published 1 paper preferably in IFJ

Published 1 paper preferably in IFJ

To be presented to MPSU

Candidature Criteria End of 1st year 2nd year 3rd year Upon submission of Thesis

PhD

No funding

- Published 1st paper preferably in IFJ

Published 2nd paper preferably in IFJ

Published 2 papers preferably in IFJ

RO - Published 1st paper preferably in IFJ

Published 2nd paper preferably in IFJ

Published 2 papers preferably in IFJ

GA - Published 1st paper preferably in IFJ

Published 2nd paper preferably in IFJ

Published 2 papers preferably in IFJ

Fellowship Holder (FH)

1.Submit at least paper for publication in Journal or

2.Presented a Paper at a conference. Full paper to be submitted to IPS or

3.Published in a peer reviewed proceedings

Published 1st paper preferably in IFJ

Published 2nd paper preferably in IFJ

Published 2 papers preferably in IFJ

FH + PGRS

1. Submit at least paper for publication in Journal or

2. Presented a Paper at a conference. Full paper to be submitted to IPS or

3. Published in a peer reviewed proceedings

Published 1st paper preferably in IFJ

Published 2nd paper preferably in IFJ

Published 2 papers preferably in IFJ

PRGS - Published 1st paper preferably in IFJ

Published 2nd paper preferably in IFJ

Published 2 papers preferably in IFJ

PTJTotal

Academic Staff

Total PG Students

Ratio Acad. Staff:PG

Projected PG (1:3.25) '09

Projected PG (1:4.55) '10

Sains Kajihayat 49 337 6.9 315 (157.5)* 315.0

Sains Farmasi 45 248 5.5 221 (110.5) 221.0

PTJTotal

Academic Staff

Total PG Students

Ratio Acad. Staff:PG

Projected PG (1:3.25) '09

Projected PG (1:4.55) '10

Kej. Elektrik & Elektronik

40 191 4.8 172 (86) 182.0 (91)

Sains Komputer 38 173 4.6 162 (81) 172.9 (86.5)

Teknologi Industri 39 190 4.9 163 (81.5) 177.5 (88.7)

Kej. Mekanik 28 128 4.6 112 (56) 127.4 (63.7)

PTPM 11 41 3.7 44 (22) 50.1 (25.0)

Ilmu Pendidikan 59 263 4.5 228 (114) 268.5 (134.2)

INFORMM 5 32 6.4 19 (9.5) 22.8 (11.4)

Kej. Bahan & Sumber Mineral

38 182 4.8 140 (70) 172.9 (86.5)

Kej. Kimia 25 106 4.2 83 (41.5) 113.8 (56.9)

Kej. Awam 28 112 4.0 92 (46) 127.4 (63.7)

Sains Kimia 36 120 3.3 117 (58.5) 163.8 (81.9)

* 50% with CGPA 3.00

Postgraduate Student Projection @ 31 Jan 2009 #

Has Been Presented to Deputy Deans, Graduate Studies

PTJTotal

Academic Staff

Total PG Students

Ratio Acad.

Staff:PG

Projected PG (1:3.25) '09

Projected PG (1:4.55)

'10

Ilmu Kemanusiaan 83 258 3.1 269.8 (135) 377.7 (188.8)

Pengurusan 63 205 3.3 204.8 (102.4) 286.7 (143.3)

Pusat Penyelidikan Arkeologi Malaysia 4 13 3.3 13.0 (6.5) 18.2 (9.1)

Penyelidikan Dadah & Ubat-ubatan 6 23 3.8 19.5 (9.75) 27.3 (13.6)

Perumahan,Bangunan & Perancangan 65 187 2.9 211.3 (105.6) 295.8 (147.9)

Sains Kemasyarakatan 48 119 2.5 156.0 (78) 218.4 (109.2)

Sains Fizik 47 136 2.9 152.8 (76.4) 213.9 (106.9)

Penyelidikan Dasar & Kajian Antarabangsa 8 15 1.9 26.0 (13) 36.4 (18.2)

Pusat Bahasa & Terjemahan 10 17 1.8 32.5 (16.25) 45.5 (22.75)

Seni 33 53 1.7 107.3 (53.6) 150.2 (75.0)

IPPT 11 19 1.6 35.8 (17.9) 50.1 (25)

Pendidikan Jarak Jauh 66 146 1.6 214.5 (107.2) 300.3 (150.15)

Komunikasi 21 40 1.5 68.3 (34.1) 95.6 (47.8)

Sains Matematik 45 67 1.5 146.3 (73.1) 204.8 (102.4)

REDAC 5 8 1.2 16.3 (8.1) 22.8 (11.4)

KANITA 6 10 1.0 19.5 (86) 27.3 (13.7)

Kej. Aeroangkasa 13 11 0.7 42.3 (86) 59.2 (29.6)

Sains Pergigian 60 40 0.7 195.0 (97.5) 273.0 (136.5)

Sains Kesihatan 90 67 0.6 292.5 (146.25) 409.5 (204.8)

Sains Perubatan 353 89 0.3 1147.3 (573.6) 1606.2 (803)

Pusat Racun Negara 4 1 0.3 13.0 (6.5) 18.2 (9.1)

Pusat Kawalan Doping 4 1 0.0 13.0 (6.5) 18.2 (9.1)

33

2.5 Priority: My wish

• Involved in consultancies/testing/seminar/short courses/conferences:– Minimum 1 consultancy per year as project leader– Involved in testing– Minimum 1 Short course per discipline per year.

34

• Involved in community services and professional activities:– Technical committee member.– Reviewer of technical paper.– Keynote speaker.– Examiner. Maintain a good record.

• Involved in university services.– Various committee member at USM, Engineering

and PPKA.– Involved in sports.

2.5 Priority: My wish (cont’d)

35

• Closer relationship between staff/student– Kelab

• Staff involves in riadah.

2.5 Priority: My wish (cont’d)

2.0 Our priority

3.0 Approaches

4.0 Challenges

5.0 SKT 2009

ORDER OF PRESENTATION

6.0 My words and my wish

1.0 APEX and our present KPI

37

3.0 APPROACHES

I will still maintain the 3 approaches:1) Improving infrastructure and physical needs

(Resources).2) Maintaining adequate and quality human

capital (Talent).3) Improving good working environment

(Governance).

38

3.1 Improving infrastructure and physical needs (Resources)• Improving facilities to support teaching and

learning.• Number of laboratories.• Laboratory facilities.• Pejabat Am and its accessories.• Graduate, RO/RA rooms.• Computer/printer and internet.• Lecture room facilities.• Meeting room.• Facilities for undergraduate students.• Recreational facilities.

39

3.2 Maintaining adequate and quality human capital (Talent)

• Keeping the existing staff.• Continuous recruiting.• New ASTS and maintaining good contact with

existing ones.• Selecting the best. CGPA>3.0.• Only appoint productive contract staff.• Increasing the number of Ir’s.• Sending all non-Ph.D. staff to further their

studies asap.• Above 90% Ph.D. holder in 5 years.

40

3.3 Improving good working environment (Governance)

• Reassignment of administrative staff.• Reshuffle of exco member.• Strengthening the technical team with backup

system.• Involvement of all staff in PPKA system.• Think-tank group.• Empowerment with KPI and responsibility.• Narrowing the gap between staff/management

team, between staff/student:– Sports– Hari keluarga

41

– Kenduri– Rakan masjid– Helwa

3.3 Improving good working environment (Governance) (cont’d)

2.0 Our priority

3.0 Approaches

4.0 Challenges

5.0 SKT 2009

ORDER OF PRESENTATION

6.0 My words and my wish

1.0 APEX and our present KPI

43

4.0 CHALLENGES

• Old timer teaching style?• Old timer supervision style?• Late to office and not compensated?• Late to lecture?• Punch and out?• Long tea break and in group?• Lab cannot start at 0810 am?• Many days out of office uninformed (missing

in action).

44

4.0 CHALLENGES (cont’d)

• Difficult to comply with due dates:– Exam question– Course plan/teaching plan– Updating of folio– Coursework and exam mark.– Returning the course work/assignment/test.– Late to provide response.

• Do not sensitive to PPKA’s activities– Staff activities– Student activities

45

4.0 CHALLENGES (cont’d)

• Do not involve in sport or similar activities.• Seniors do not really become a good role model

to juniors.• Juniors are not really eager/keen to learn from

seniors.• Respect:

– Junior respects the senior, senior cares the junior.– Admin respects the academic, vice-versa.– Respect the superior.– Positive working environment.– Student respects staff, staff cares and loves the

students.

46

4.0 CHALLENGES (cont’d)

• Do not involve in students’ activities.• Complacency• Unequal loading vs KPI

2.0 Our priority

3.0 Approaches

4.0 Challenges

5.0 SKT 2009

ORDER OF PRESENTATION

6.0 My words and my wish

1.0 APEX and our present KPI

48

5.0 SKT 2009

• Maintaining the last criteria for academics.• Admin and technical-at least a project is

expected for everyone, apart from the normal duty.

• Involvement in students’ activities.• Involvement in Schools’ activities, including

sport.• Involvement in community services.• Please set the SKT and fill in online before 15

March 2009.

49

STAFF REQUIREMENT (AS HEAD) PEAR YEARContract lecturer To obtain at least 1 Science Fund or Equivalent

To be involved in at least one external fund (research or consultancy)To obtain 1 USM Short Term

Local lecturer(Professor)

To obtain at least 2 Science Fund or EquivalentTo obtain two external fund (research or consultancy)

Local lecturer(Assoc. Prof.)

To obtain at least 1 Science Fund or EquivalentTo obtain one external fund (research or consultancy)To obtain 1 USM Short Term

Senior lecturer To obtain at least 1 Science Fund or EquivalentTo head or be involved in at least one external fund (research or consultancy)To obtain 1 USM Short Term

Local lecturer To apply at least 1 Science Fund or EquivalentTo be involved in at least one external fund (research or consultancy)To obtain 1 USM Short Term

Guru To obtain 1 USM Short Term

CRITERIA FOR RESEARCH GRANTS PPKA, 2009

50

CRITERIA FOR PUBLICATIONS PPKA, 2009

STAFF CRITERIA (AS HEAD) PER YEAR

Contract To submit 3 papers to international journal with impact factorTo publish 2 of them

Local lecturer(Professor)

To submit 3 papers to international journal with impact factorTo publish 2 of them

Local lecturer(Assoc. Prof.)

To submit 2 papers to international journal with impact factorTo publish 1 of them

Senior lecturer To submit 2 papers to international journal with impact factorTo publish 1 of them

Local lecturer To submit 1 paper to international journal with impact factorTo publish 1 paper in national journal

Teacher To submit 1 paper to national conference

2.0 Our priority

3.0 Approaches

4.0 Challenges

5.0 SKT 2009

ORDER OF PRESENTATION

6.0 My words and my wish

1.0 APEX and our present KPI

52

6.0 MY WORDS AND WISH

• I am serious of what has been presented.• I am ready to make a change. I am ready to sketch the fail peribadi. Else, we are at square one, forget about APEX.

• I am ready to be unpopular.• I am prepared to change the exco if it needs be.• I am ready to change the admin/technical staff

if it needs be.• Empowerment with responsibility.• My SOP, maximum of 3 days of all letters in.

53

6.0 MY WORDS AND WISH

• PPKA will be the first choice of student. Requires syallabus review.

• I support students and staff activities within my means.

• Staff involves in all events.• Staff removes culture of pahat and penukul.• No. 1 in services.• Share findings among staff/group.• Good ukhwah between all.• No culture of resilient among staff.• Please help me and the School.

54

6.0 MY WORDS AND WISH

• Young staffs……• We do work for the seek of Allah SWT and not

for the Dean/VC….• I do not carrots to give. I leave it to Allah

SWT to reward you.