View
213
Download
0
Category
Preview:
DESCRIPTION
The first round of RECABASO was a pilot phase that run from January 2011 to April 2012. This phase involved 17 beneficiaries from 8 countries in ESA region and was implemented with support from East African National Networks of AIDS Service Organisation (EANNASO) based in Arusha Tanzania.
Citation preview
Page 1 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
Round 2 Call for Expression of Interest for Participation in RECABASO -
Capacity Building in Results Based Management for AIDS Service
Organisations in Eastern and Southern Africa
1. Introduction
The Comprehensive Results-Based Management (RBM) Capacity Building for HIV AIDS
Service Organisations (RECABASO) is an initiative aimed at utilizing best practices in
identifying and addressing Results-Based Management (RBM) capacity gaps among
organisations implementing HIV programmes in Eastern and Southern Africa.
RECABASO strives to reinforce the role played by Results-Based Management in improving
the effectiveness of HIV and AIDS programmes. The project approach stresses that adequate
capacity building and technical support is necessary in helping many ASOs realise their
potential. In this context, RATN with funding from Sida launched the RECABASO
initiative aimed at building RBM capacity for AIDS service organisations and community
institutions implementing programmes towards achieving the public health Millennium
Development Goals 4, 5, and 6 which are; to reduce child mortality rate; improve maternal
health and combat HIV and AIDS, malaria, and other diseases.
RECABASO involves AIDS service organisations and community institutions indicating
specific RBM areas in which they need capacity building and how the need is linked to
improved HIV service delivery. RECABASO teams of RBM experts then follow up with
detailed diagnosis of the RBM capacity gaps through site visits. The panel of reviewers align
the successful applicant organisations to best solutions that include experimental learning,
internships, on-site mentoring, technical support and follow-up. The beneficiary
organisations from the capacity building processes then form online learning communities
where they continue to share their experiences on applying the new knowledge and skills.
2. Rationale for RECABASO
A growing body of evidence points to the important benefits of integrating RBM into all HIV
and AIDS interventions. The principles of “managing for results” was especially highlighted
in the 2005 Paris Declaration on Aid Effectiveness and reaffirmed in the Accra Agenda for
Action in 2008 as part of the efforts to work together in a participatory approach to
strengthen country capacities and to promote accountability of all major stakeholders in the
pursuit of results.
Globally, development agencies and the donor community are now focussed on integrating
RBM into HIV and AIDS interventions for better service delivery. Evidence has shown that
organisations utilising RBM principles are yielding better results and attracting more
funding. Notably, RBM capacity is limited or non-existent in some instances especially
Page 2 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
among indigenous civil society organisations. Therefore, the RECABASO project aims to
address the need for RBM capacity in the selected ASOs in Eastern and Southern Africa.
3. RECABASO ROUND 2
The first round of RECABASO was a pilot phase that run from January 2011 to April 2012.
This phase involved 17 beneficiaries from 8 countries in ESA region and was implemented
with support from East African National Networks of AIDS Service Organisation
(EANNASO) based in Arusha Tanzania.
An evaluation of the pilot phase was conducted and the lessons learned are being ploughed
into the next phase of RECABASO. The purpose of this call for expression of interest is to
select up to ten (10) AIDS Service Organisations which will benefit from the capacity
building and technical assistance under this phase of the project as presented in Section 5 of
this Call for Expression of Interest.
Interested AIDS Service Organisations should submit an Expression of Interest, using the
template of which is attached hereto as Annex 1.
4. Definitions and Interpretation
Applicant means an AIDS Service Organisation
applying to this Call for Expression of
Interest;
Award Criteria means the criteria applied to select the eligible
beneficiaries;
Deadline means December 10, 2012;
Eligibility Criteria means the minimum criteria with which the
Expression of Interest and the Applicants
must comply and which are listed in Annex 2
hereof;
Expression of Interest means a proposal sent by an Applicant in
response to this Call for Expression of
Interest, within the deadline, to be drafted in
accordance with the template attached hereto
as Annex 1;
RECABASO means “RBM Capacity Building for HIV and
AIDS Service Organisations” launched by the
Page 3 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
Regional AIDS Training Network with
funding for pilot project from Swedish
International Development Agency (Sida)
aimed to strengthening the capacity of ASOs
in managing HIV interventions for results.
ASOs means any non-governmental organisation
implementing HIV and AIDS interventions at
national or local level meeting the Eligibility
Criteria as set out in Annex 2 hereof;
Selection Criteria means the Eligibility Criteria and the Award
Criteria;
Capacity Building;
Means technical skills and knowledge as
provided in the framework of the
RECABASO Initiative. Capacity building
support will take the form described in section
5 below.
RBM
Means Results Based Management. It is a
management approach that reflects on
processes and resources to achieve
interventions targeted at commonly agreed
results.
Risk Management Means assessing and quantifying business
risks, then taking measures to control or
reduce them.
5. Description of RECABASO Approach
The selected organisations will be entitled to Capacity Building in RBM. The RECABASO
approach consists of the following steps:
5.1 Stage 1 – Selection of ASO for RBM capacity building
Applicant organisations will be requested to complete a simple application form indicating
their RBM capacity gaps and motivation for their application including suggested solutions
to the identified gaps.
5.2 Stage 2 – Diagnosis/Screening for RBM gaps and short-listing
Panel of RBM experts will make visits to the short-listed applicant organisations to diagnose
the RBM challenges and gaps in the applicant organisation. Based on reports of the RBM
Page 4 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
experts and related evidence the RECABASO team shall then shortlist the applicant
organisations using a well defined award criteria that will among other things assess how the
gaps identified are linked to improved HIV services delivery. The stage also involves
development of RBM capacity building plans by the beneficiary organisations.
5.3 Stage 3 – Alignment of ASOs to capacity building solutions
This stage is the core of the project strategy because it is the stage where the panel of RBM
experts will recommend how each of the shortlisted applications will be linked to relevant
capacity building. The project will involve a total of five (5) options to which the shortlisted
applications shall be aligned to. The options include;
(a) Identify a relevant training within or outside the RATN network;
(b) Pooling applicants with common gaps;
(c) Experiential learning by placement;
(d) Technical Support and on-job experiential learning; and
(e)Twining of organisations for mutual support and learning
The solutions may be provided as a package or as independent units depending of the nature
of the RBM gaps and appropriateness of the solutions as determined by the RECABASO
team base on the diagnosis reports and related evidence. This stage may also include small
grants to the selected organisations to enable them to fast-track RBM within their institutions.
5.4 Stage 4 – Development of Learning Communities and Follow-ups
This stage will involve development of learning communities of organisations and trainees
from different training courses and workshops. At any point in time there would be multiple
learning communities based on different learning groups and RBM thematic areas covered
over a given period.
6. Expression of Interest
A template for the Expression of Interest is attached hereto as Annex 1.
The Expression of interest includes the Applicant’s identification (based on the form under
Appendix to theExpression of Interest).
The Applicants may request clarifications regarding the Call for Expression of Interest or the
nature of the Technical Assistance 15 calendar days before the deadline. Such requests must
indicate the Call for Expression of Interest reference number RECABASO/11/12 and the
name of the Applicant and shall be submitted via e-mail to:
Attention: RECABASO Co-ordinator
Regional AIDS Training network
Recabaso@ratn.org
Page 5 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
Answers to all questions will be published at least 10 calendar days before the Deadline, on
RATN website www.ratn.org and on all other interfaces where the Call is published.
RECABASO Team will not contact any Applicant prior to the selection, unless it considers it
necessary to clarify issues of a mere technical nature. However, should RECABASO Team
come across any errors, inaccuracies, omissions or any type of clerical defect in the text of
the Call for Expression of Interest before the Deadline, the RECABASO Team will correct
the text and inform the Applicant accordingly.
NB: All applications must be in English.
7. Submission of Expression of Interest
The Expression of Interest shall be submitted on or before the Deadline both by (i) e-mail
and (ii) by registered mail or professional courier service. The Expressions of Interest sent by
registered mail or professional courier service shall consist of a single closed package and
shall contain the Expression of Interest, in paper form.
The Deadline for the submission of Expressions of Interest is December 10, 2012
The Expression of Interest shall indicate the reference number of the Call
(RECABASO/2012/11) and the name of the Applicant Organisation, and shall be sent to the
following address:
Postal and Physical Address:
RECABASO COORDINATOR
REGIONAL AIDS TRAINING NETWORK
MORNINGSIDE OFFICE PARK, NGONG ROAD, 4TH
FLOOR
P.O. BOX 16035-00100, NAIROBI
KENYA
Telephone: +254 020 2635929/2635938
E-mail Address: Recabaso@ratn.org
E-mail Subject Line – EOI for RECABASO Round 2
Prior to the Deadline and in the same manner as specified above, the applicants may change
or amend their Expression of Interest by clearly indicating the parts to be changed or
amended.
Prior to the Deadline and in the same manner as specified above the Applicants may
withdraw their Expression of Interest.
Page 6 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
After the Deadline, an acknowledgement of receipt will be sent to the relevant Applicants by
RECABASO Coordinator via e-mail. The acknowledgement of receipt is not to be
considered confirmation of completeness of the Expression of Interest, nor any kind of
assessment to this effect.
8. Selection Process
The Expressions of Interest will be examined by the RECABASO team of experts using
professional analysis and judgment, taking into account the Eligibility Criteria.
RECABASO Team will reject incomplete or unsigned Expressions of Interest, as well as
those Expressions of Interest not complying with the Eligibility Criteria. Applicants
complying with the Eligibility Criteria will go through the selection process based on the
Award Criteria.
RBM Capacity Building and Technical Assistance will be awarded at the sole discretion of
the RECABASO Team. Applicants should by no means consider that mere submission of a
complete application will give rise to any claims, or other rights, or legitimate expectations to
be ultimately selected as a beneficiary under this Call for Expression of Interest.
RECABASO Team can cancel the Call for Expression of interest at any stage of the
procedure.
The selection shall be deemed complete upon written confirmation by the RECABASO
Team to the Applicant. ASOs not selected for capacity building under the framework of
RECABASO shall be informed accordingly. Upon request, rejected Applicants may ask for
further information from the RECABASO Team on the reasons for their non-selection.
The selection for capacity building as detailed in Section 8 above does not give any right
of access to Sida funding.
9. Attachments
Annex 1. Expression of Interest
Annex 2. RECABASO Eligibility Criteria
Annex 3. RECABASO Award Criteria
Appendix. Application Identification and Application Form
Page 7 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
ANNEX 1 to the Call for Expression of Interest RECABASO/11/2012
To:
RECABASO CO-ORDINATOR
REGIONAL AIDS TRAINING NETWORK
P.O. BOX 16035-00100, NAIROBI
KENYA
EXPRESSION OF INTEREST
Call for Expression of Interest No.: RECABASO/11/2012
Deadline for the submission of the Expression of interest: 10 DECEMBER 2012
Expression of Interest for: RECABASO ROUND 2
Applicant submitting the Expression of Interest: __________________
(Organisation name)
Dear Sir or Madam,
Herewith we are submitting our Expression of Interest on behalf of [Applicant’s name] in response to
the Call for Expression of Interest RECABASO/11/12.
The undersigned duly authorised to represent the [Applicant’s name], by signing this form
certifies/certify and declare(s) that the information contained in this Expression of Interest and its
Appendices is complete and correct in all its elements.
Yours sincerely,
Signature(s): Stamp of the Applicant:
Name and position in capital letters:
Applicant’s name:
Place: Date (day/month/year):
Page 8 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
Appendix to the Expression of Interest
APPLICATION FORM
A.1 Applicant identification
INFORMATION REQUIRED CONTACT DETAILS Address:
Telephone: Fax: E-mail: Website:
REGISTRATION
DETAILS Date of registration: Country of registration: Registration number:
A.2 Contact person
INFORMATION REQUIRED TITLE Mr/Ms/Dr/other NAME Surname:
First name: DESIGNATION CONTACT
DETAILS Email:
Tel:
B. Applicant Profile
What is the mission statement of the applicant organisation?
Page 9 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
B1. Type of your organisation (please tick/shade) appropriately:
(a) Community-based organisations (CBO) working on HIV and AIDS
(b) National Network of AIDS Service Organisations
(c) National Civil Society Organisation working on HIV and AIDS
(d) Other Specify
B2. Please list any organisations /bodies that your organisation is a member of or is affiliated to;
B3. Provide the following details on size of your organisation in terms of number of permanent
staff and budget in the last three (3) years
Year No. of full time staff Annual Budget (US$) 2012 2011 2010
B4. Please provide an overview of the project (s) or programmes your organisation has
implemented in the past three years:
Name of project Keys Project
Outcome(s) Year(s) of
implementation Donor(s)
1. 2. 3.
C. Applicant’s Information for RBM intervention
C1. Describe how your organisation applies or understands Results Based Management
principles?
Page 10 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
C3. Please answer the following question by ticking the appropriate box
i. N
o
.
Question Advanced
Beginning Not
Started
Don’t know
ii. To what extent is your
organisation using results
information to manage and
adjust on-going operations,
strategic plans, policies and
resources
iii. To what extent is there tangible
support from management for
building and supporting results-
based management?
iv. To what extent is RBM-based
training available to managers
and staff throughout the
organisation?
v. To what extent do the appraisal
systems in your organisation
relate individual
accomplishments to outcomes?
vi. To what extent do your
organisation’s values and ethics
reflect an outcome focus?
vii. To what extent is risk
management systematically
practiced in your organisation
and linked to outcomes
viii. To what extent does your
business plan/strategic plan
specify organisation-wide
performance expectations that
are clear, concrete and time-
bound?
ix. To what extent are outcome
measurements linked to financial
measures
x. To what extent is evaluation
integrated into the management
of programs and policies
xi. To what extent are results data
used for internal managing?
Page 11 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
C4 Overall, how would you rate your organisation in terms of practice of Results Based
Management?
1. Advanced 2. Not started
3. Beginning 4. Do not know/ Not sure
C5. Briefly describe why your organisation is applying for capacity building for Results Based
Management (RBM) (If space is not enough use separate page but maximum one (1) page)
C6. Does your organisation have the following documents? Please tick as appropriate
Type of Document Yes No Not
Applicable 1. Constitution for the Organisation 2. Registration certificate 3. Audited Accounts for last Financial Year 4. Annual Report for last Financial Year 5. Organisational chart 6. Current Strategic Plan 7. Annual work-plan 8. Monitoring and Evaluation Plan/Framework 9. Organisational Capacity Statement/Profile
C7. If yes to C6 (6) above, is the current Strategic Plan fully funded? (tick one)
Yes fully funded Yes Partially funded Not funded
………………………………………END…………………………………………
Page 12 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
ANNEX 2 to the Call for Expression of Interest
RECABASO/11/12
RECABASO: Eligibility Criteria
IMPORTANT: RECABASO Team reserves its right to verify the accuracy of the information
provided by the Applicant by means of due diligence, if required.
ELIGIBILITY CRITERIA System of
appraisal (for
RECABASO
use only)
Yes / No
1.1 The Applicant is an AIDS service organisation
1.2 The Applicant is based in the Eastern and Southern African region
1.5 The Applicant has declared interest in RBM capacity building
1.6 The Expression of Interest is prepared in accordance with Annex 1 to
the Call for Expression of Interest. All necessary supporting
documents are provided.
1.7 The Expression of Interest and the relevant appendices/annexes are
duly signed.
1.9 The Expression of Interest is submitted both by registered mail and e-
mail.
1.10 The Expression of Interest is submitted within the Deadline.
Page 13 of 13
Regional AIDS Training Network P.O Box 16035-00100, Nairobi, Kenya
Tel: +254-20-2635929, 2635938, Mobile: +254 73499975, 724255849
Email: ratn@ratn.org, Website: www.ratn.org
ANNEX 3 to the Call for Expression of Interest
RECABASO/11/2012
RECABASO: Award Criteria
No. AWARD CRITERIA Evaluation
(weighting)
For
RECABASO
use only
1.1 Eligibility criteria met as per Annex 1 30
1.2 The applicant’s organisational governance structure 20
1.5 Applicant’s demonstrated need and interest in Results Based
Management 20
1.6 Applicant’s potential to demonstrate results 10
1.7 Assessment of relevant supportive document 20
Total 100
Recommended