Slide 1ICT 327 Management of IT ProjectsSemester 1, 2005 Presentation Skills Diana Adorno

Slide 1 ICT 327 Management of IT Projects Semester 1, 2005

Presentation Skills

Diana Adorno

Slide 2 ICT 327 Management of IT Projects Semester 1, 2005

Reasons for Learning Presentation Skills

• University• Graduate Attributes• Assessment – Assignments 1 & 2

• Industry• Sales• In-house technical communication• Proposals• Reporting to meetings• Reporting from conferences

Slide 3 ICT 327 Management of IT Projects Semester 1, 2005

Overview

• Marking criteria

• Planning a presentation

• Judging a presentation

• PowerPoint tips

• Good and bad examples

Slide 4 ICT 327 Management of IT Projects Semester 1, 2005

Presentation marking criteria

• On time – 10-12 minutes

• Overheads• Legible• Good title/opening• Synopsis included• Clear background• Simple slide transition• Spell-checked

• Structure• Meets requirements listed in

assignment instructions• Content organisation

• Style• Voice volume• Eye contact• Face audience

• Content• Knowledge of subject• Appropriate depth

Slide 5 ICT 327 Management of IT Projects Semester 1, 2005

Planning a Presentation

• Thinking about your audience• Who are they?• What do they want to find out?• What message do you want to leave your audience

with?• What level do you pitch at?

• How much time do you have?• Physical location

• Lights• Position• Method (computer presentation, overheads, no props)

Slide 6 ICT 327 Management of IT Projects Semester 1, 2005

Structuring the Presentation

• Similar to an essay• Beginning – Middle - End

• Beginning• Establishing rapport• Provide an overview of what you will say

• Middle• Tell your story

• Conclusion• Say what you have said

Slide 7 ICT 327 Management of IT Projects Semester 1, 2005

Process of Content Organisation

1. List all you know about the topic

2. Eliminate things your audience should already know

3. Identify the key points

4. Organise these into a logical order

5. Condense information to key words and phrases

Slide 8 ICT 327 Management of IT Projects Semester 1, 2005

Giving a Presentation

• Confidence and timing• Rehearsal

• Arrive early and set up• But not too early!

• Reading vs. ad-lib• Voice projection

Slide 9 ICT 327 Management of IT Projects Semester 1, 2005

Attention Spans

• 10 minutes

• Intersperse other activities if appropriate

• Interact with the audience

Slide 10 ICT 327 Management of IT Projects Semester 1, 2005

What Makes a Good Presentation?

• Structure/ Organization

• Substance/ Content

• Presentation/ Delivery

• Activity

Slide 11 ICT 327 Management of IT Projects Semester 1, 2005

Power Point Tips

• 1-3 minutes per slide

• Font size as large enough for room size• Generally 32pt for heading, 28pt for body

• Include up to six points per slide

Slide 12 ICT 327 Management of IT Projects Semester 1, 2005

Style Tips

• Use of images • only when appropriate

• Use clipart sparingly, if at all• Google image library is a good source.• www.google.com.au - click ‘Images’ tab

• Build up complex diagrams• Though not too slowly

Slide 13 ICT 327 Management of IT Projects Semester 1, 2005

Example diagram build up

Specific Evaluation Questions

Broad Evaluation Questions

Evaluation Framework

Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data

Analyse and Interpret Data

Choose Techniques

Devise 'Instruments'

Generate Data

Reflection and Review

A Model for Evaluation of Learning

A Model for Evaluation of Learning

Specific Evaluation Questions

Broad Evaluation Questions

Evaluation Framework

Innovation/project

A Model for Evaluation of Learning

Specific Evaluation Questions

Broad Evaluation Questions

Evaluation Framework

Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data

Specific Evaluation Questions

Broad Evaluation Questions

Evaluation Framework

Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data

Analyse and Interpret Data

Choose Techniques

Devise 'Instruments'

Generate Data

Reflection and Review

A Model for Evaluation of Learning

Slide 18 ICT 327 Management of IT Projects Semester 1, 2005

Diagrams

• Alternative way to handle complex diagrams• Use banding• Ensure that the audience has a copy so they

can follow it

Specific Evaluation Questions

BroadEvaluation Questions

Evaluation Framework

Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data

Analyse and Interpret Data

Choose Techniques

Devise 'Instruments'

Generate Data

Reflection and Review

A Model for Evaluation of Learning

Slide 20 ICT 327 Management of IT Projects Semester 1, 2005

Drawing tips

• Use a sans serif font inside shapes

• Line up shapes• For different size shapes,

line up the tops or outer edges

• Control the angle of the lines – make them 90 or 45 degrees (Shift + drag)

• Consider the contrast of the fill colour to the content

• Use the nudge feature for micro-adjustments

Ok Better

Ok Better

BetterOk

Slide 21 ICT 327 Management of IT Projects Semester 1, 2005

Summary

• Think about your audience

• Ensure you meet the requirements of the presentation

• Practice, practice, practice

• Keep the presentation material simple unless it needs to be complex.