TDS Training GuideTDS Training Document Brochure Tab The majority of your tasks will live under the...

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TerraDottaSystems(TDS)

TerraDottaSystemsisprogramandenrollmentmanagementsoftwarespecificallydesignedforstudyabroad.TDSenablesustocoordinateapplicationmaterialsandtheinformationgatheringprocessnecessaryforasuccessfulstudyabroadexperience.YoucanaccessTDSatsnc.studioabroad.com.Thistrainingwillallowyoutobecomefamiliarwithsomeoftheadministrativefunctionsofthesoftware,sothatyoucanreviewapplicantdetails,approveordenyapplications,andedityourprogrampage.CreatinganAccount

1. StudyAbroadwillgrantyoupermissionstoaccessTDS.2. Youwillreceiveanemailcontaininginstructionsforyoutosetupyouraccountandaccessyour

assignedapplicationsandprogrampage.3. Theemailinstructionswillleadyoutothefollowingpage:

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4. YourusernameisyourSNCemailaddress.YouwillusetheTDStemporarypasswordtoinitiallylogin.

5. Followthewizardinstructionstosetupsecurityquestionsandcreateanewpassword.6. Youwillbedirectedtothehomescreen(AdminHome).7. FromtheAdminHome,youcanaccessthedrop-downnavigation,whichwilldirectyoutoeither

applicantinformation(Applicants)oryourprogrambrochurepage(Programs).

StudyAbroad|CenterforInternationalEducationTDSTrainingDocument

Applicants

Themajorityofyourtaskswillberelatedtotheapplicantadminfunctionality.Applicantsallowsyouto:

• Searchforapplicants• Viewapplicantdetails• Printandsaveapplications• Approveordenyapplicants• Emailapplicants

ApplicantSearch

IntheApplicantSearchscreen,youcansearchforaspecificapplicantbyname,bytheGlobalSeminartowhichtheyareapplying,orbyprogramterm.YouonlyhaveaccesstoapplicantsofyourGlobalSeminar,soleavingthefieldsblankandselecting“Search”for“Any”programtermwillreturnafulllistingofthosewhohaveappliedtoyourprogram(s).

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ViewApplicants

Theapplicantsearchresultsscreenwillshowthestudentswhohaveappliedtoyourprogram,theircurrentapplicationstatus(pending,accepted,orcommitted),theprogramtowhichtheyhaveapplied,andstudyabroadterm.Toaccessastudent’sapplication,clickontheprogramnameinthesearchresults.Ifyourresultsshowmultipletermsorprograms,youcansortyourresultswiththe“Groupby”drop-downmenujustabovetheresultslisting.Fromtheapplicantsearchresultsscreen,youcanemailallapplicantsusingthe“Options”drop-downmenuonthisscreen.Simplyselect“Sendemail”tonavigatetothesystememailform.SaveSearchYoucanalsosaveanysearchqueryinTDSbyselecting“SaveSearch”atthebottomoftheresultsscreen.Thiswillsaveyoutimeifyouareconsistentlyaccessingthesameresults(e.g.applicantstoyourprogram).Enteranameforthequeryandselectsave.ThequerywillshowinyourAdminhomepageunder“SavedQuery.”

StudyAbroad|CenterforInternationalEducationTDSTrainingDocument

ApplicationOverviewClickonthestudent’sprogramnametoaccesstheirapplicationprofile.FromtheApplicationOverviewscreen,youcanviewstudents’progressastheycompletetheirapplication.Utilizethenavigationtabstoaccessspecificitemsofastudent’sapplication.

Theprimarytabsofastudent’sapplicationareQuestionnaires,Materials,andRecommendations.QuestionnairesandMaterialshousethemajorityoftheapplicationrequirements.TheRecommendationstabiswhereyouwillfindthestudents’recommendationforms.Tosavetimeandreviewastudent’sapplicationasoneconcisedocument,clickthe“PrintApplication”linkbelowthetabs.Thiswillallowyoutoprintorsavethestudent’sentireapplicationasaPDFdocument.

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QuestionnairesTab

Whenastudentfinishesaquestionnaireitem,thetitlewillboldandlinktothecompletedsubmission.TDSwillalsoshowthesubmissiondate.Clickonthetitleoftheitemyouwanttoreview(e.g.,“Essay”)toaccessthestudent’ssubmission.ClicktheprintericontoprintorsavethespecificitemasaPDFdocument.MaterialsTabTheMaterialstabshowsitemsreceivedbyStudyAbroad.Italsoshowsifastudenthascompletedatask.Tochangethestatusofamaterialsubmission,markasreceived,andthenclick“SaveAll>”.Note:MostoftheseitemswillbecompletedbythestudentorStudyAbroadstaff.

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RecommendationsTabStudentsarerequiredtorequesttworecommendationsthroughTDS.AtleastonemustcomefromanSNCfacultymember.TDSwillgenerateanemailrequesttothestudent’sreferences.Therecommendationwillshowasreceivedonceastudent’sreferencehascompletedtheonlineform.Toviewit,clickonthereference’sname.ToprintorsavetherecommendationasaPDFdocument,clicktheprintericon.Note:The“PrintApplication”optionincludesthecompletedrecommendationsinthegeneratedPDFdocument.

StatusTabUnderStatus,youcanupdateastudent’sapplicationstatusfrom“Pending”to“Accepted”;“Rejected”;or“Waitlist”.Theseoptionsareavailablefromthe“Status”drop-downmenu.Click“Update>”tosavethestatuschange.Astudent’sapplicationdeadlinecanbeextendedintheStatussection.Chooseanewdateunder“Waiveuntil”tochangethestudent’sdeadline.Note:AnychangesshouldbefirstdiscussedwithStudyAbroadtoensurethatprogramandlogisticaldeadlinesarenotcompromised.

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AdditionalComponentsCommentsTabThecommentstaballowsyoutomakenotesregardingastudent’sapplication.Forexample,thismaybeusefulifyouhavealargenumberofapplicantsandneedtorankapplicationsaccordingly.Studentscannotviewcommentsthatareentered.

EmailTabTheemailtaballowsyoutoemailastudentdirectlyfromthesite.Thisishelpfulifyouneedtosendthemanyremindersregardingtheirapplication.

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DocumentsTabUsethedocumentstabtoviewanyitemswhichhavebeenuploadedtothestudent’saccount(e.g.,transcript,passport).Youcanattachanynecessarydocumentsbyclicking“AttachNewDocumentToApplication.”Note:MostdocumentswillbeuploadedbyStudyAbroadstaff.

Programs

Theprogramadminfunctionalitywillallowyoutolocateandmakeminoreditstoyourprogrambrochurepage.UsetheProgramsdrop-downtab>ListAlltoaccessthesearchscreen.Youcanlocateyourprogrambysearchingforanypartoftheprogramname.

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Toaccessyourprogramadmin,clickonthetitleofyourprogram.

Similartoapplicantadminview,theprogramadminviewisalsoorganizedwithnavigationtabs.

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BrochureTabThemajorityofyourtaskswillliveundertheBrochuretab.TheprogrambrochureisthedetaileddescriptionanditineraryofyourGlobalSeminar.Thisservesastheprimarymarketingtooltoinformandinspirestudents.

UsetheWYSIWYGeditor(WhatYouSeeIsWhatYouGet)tomakeanyminoredits.Click“Update>”tosaveanychanges.Note:PleasediscussanymajoreditstoyouritineraryorprogramdescriptionwithStudyAbroad.AdditionalComponentsStudyAbroadwillmanageallinformationsharedviatheremainingtabs.