Teaching Racers To Fish: Undergraduate Academic Advising for Advanced Scheduling Fall 2015 Your...

Teaching Racers To Fish: Undergraduate Academic

Advising for Advanced SchedulingFall 2015

Your Academic Advisees’ ResponsibilitiesYour Role as an Academic Advisor

Resources for Both Advisees and Advisors

Barbara Cobb, Coordinator of Academic AdvisingRenae Duncan, Associate Provost for Undergraduate Education

Advising Committee Representatives:JCSET: Emre Bahadir, Ed ThomeCOEHS: Ajay Das, Janice VaughnBCOB: Steve Cox, Linda JohnsoniusCHFA: Gina Claywell, Barbara CobbSONHP: Lori Ballard, Kathy StanczykHSOA: Felecia Jones, Ryan MorrowUndeclared Majors Program: Olympia StewartConditional Admissions: Peggy Whaley

Why the metaphor?

If we and our advisees know where to find the information we need

and how to use the resources available, then all of us can do our jobs:

• We can advise effectively, and• Our advisees can make wise informed

decisions

www.murraystate.edu/advising

for Winter TermNovember 2nd

click HERE for timetable note: ALL can register on this date at either 8 am or 8:30 am

for Spring 2016November 9th -13th

click HERE for timetableNov 9th is reserved for “special populations”

Be sure these advisees are aware of their status

Advanced Scheduling

Advising Checklist• Go to the Academic Advising website• Scroll to the bottom of the main page• Click on Academic Advisor Checklist• Word doc for easy customization• Basics for Preparation and Advising Sessions

• “We Advise, You Decide” – We provide the tools and information; our advisees make decisions and follow through

DefineDefine program andcareer path

DiscoverDiscover options to pursuecareer path

DreamImagine your future

DesignDesign program to achieve career goals

DeliverFollow through, make it happenBeginning

Advising SessionGraduationand Beyond

Student

Student-Centered Academic Advising:

Before Advising: Review Bulletin

• Review your program in the Bulletin • For each advisee, check RACR for Bulletin in

force• Questions about Bulletin in force: contact the

Registrar’s Office

Advisees may move to a newer Bulletin but cannot move back to an older one.Students who have left and returned may have been moved to new Bulletin.

Note: Bulletin Expiration dates are noted on the Registrar website.

University Bulletin:“Academic Degrees and Programs” chapter : •Degree programs / requirements•University Studies program•Approved University Studies Courses

Each College/School chapter : • Areas, Majors, Minors

Courses chapter: • course descriptions and prerequisites

In mid-October: Contact AdviseesmyGate Teaching/Advising tab, Advisee Listing;

then click the envelope icon for email list

• Use Google Scheduler or other scheduling app• Add extra “Open” Office Hours• AACSB Programs: check CUBA Advising Schedule• Give advisees clear instructions for advising See Advising website, Your Advisor tab, for a checklist for advisees

DunkerM--------dunker@murraystate.edu

Davies, RobertM--------rdavies@murraystate.edu

www.murraystate.edu/advising

In Menu:Your Advisor tab:Advisee Responsibilities“We Advise, You Decide”

On Main Site:How to Read a RACR for StudentsHow to Register for Classes for Studentsand much more

Students, go to . . .

www.murraystate.edu/advising

How to Read a RACR for AdvisorsRegistration 101 for AdvisorsAdvising ChecklistAdvanced Scheduling Refresher TrainingSummer O Training in Spring

and much more

Academic Advisors, go to . . .

www.murraystate.edu/advising

Quick Links for Academic Advisinginformation on the most neededresources for academic advising

Get to know the Academic Advising websiteemail msu.advising@murraystate.eduwith any suggestions for additions to the Academic Advising website

Students and Advisors, go to . . .

How to Read a RACR (10 minute training)

• All Academic Advisors use RACR for academic advising

• RACR, Racer Academic Completion Report, is the degree audit that the Registrar and Graduation Office use to determine progress to graduation

• Your advisee needs to make sure that all information on the RACR is correct and that all coursework is credited appropriately

• Academic Advisors help Advisees ensure that the RACR is correct. AACSB Program Advisors: Refer to CUBA

RACR• Check RACR for accuracy every semester • Course Exception Form is used for course

substitutions, waivers, AAPR (Advisor Approved Electives), etc.

• Error or other problems with a RACR? Contact msu.racr@murraystate.edu

• Need help? Check with your Department Chair or Program Coordinator or email msu.advising@murraystate.edu

• AACSB Advisors: consult with CUBA on RACR

Help Advisees to Plan Ahead

• Prerequisites – know prerequisites and sequence of classes for your program and advise accordingly

• Plans – have advisees complete a degree plan, mapping out courses needed semester by semester – know when courses are offered and advise accordingly

• Progress – “15 to Finish” – advise accordingly -- help advisees set goals to make progress

Advisees Need Help?

• Referrals – Retention Office – see Academic Advising website for instructions

• Tutoring – see Academic Advising website for link

• Counseling – see Academic Advising website for link

• Choosing or Changing program of study – see Academic Advising website, Menu.

Transfer Advising • Go to the Academic Advising website• In menu, choose For Academic Advisors • View the Transfer Advising training (ppt)• See the Transfer Center website for more

information For help with Transfer issues, contact Maria Rosa, Transfer Center Director

mrosa1@murraystate.edu OR Jennifer Husemann, Transfer Credit Evaluator

jhusemann@murraystate.edu

AACSB Programs: refer ALL

transfers to CUBA

Registration Holds• Major or Area must be declared at 45 credit hours • For Major, Minor or 2nd Major must be declared at 60 credit hours• Registration Holds will occur if these conditions

are not met• Other Holds: Title IX Completion (all students)

and Alcohol EDU (new/transfer students) must be completed – links on Academic Advising site

• Advisor Hold is the only hold advisor can remove (myGate, Teaching/Advising)

To Release Advisor Hold• Go to myGate ,Teaching/Advising, Advisee Listing• Click on Advisor Hold to release• None – Advisor Hold has been released – if it

should not have been released, contact the Registrar’s Office 270-809-5630 or msu.registrar@murraystate.edu

• Yes -- Advisor Hold is in place, but you are not the Advisor of record. If you should be, contact the Registrar’s Office.

See next slide for examples.

Advisor Hold

Also note “Release Consent”: see Academic Advising website for IMPORTANT information on FERPA-required compliance with Consent to Release.

Release Advisor Hold ONLYafter successfulAdvisingSession.

If you are away for any reason:• SET the “away” responder on phone, email,

and office door. • REFER your advisees to Chair or Program

Coordinator or other kind person who has agreed to help

• Provide information on:a) immediate help if they need it, andb) a concrete timetable for help from you

Chairs/Program Coordinators: make sure that your responders provide direct help

When university is closed, provide “closed” message with date of return

Advising Tips• Direct contact between students and faculty

outside the classroom is one of the indicators for retention and success

• Kindness even tough-love gruff strict kindness helps• Academic self-efficacy is at the heart of

academic advising. “We advise, you decide”• Know where to go to get the

information you need• For the most part, academic advising works

well at MSU. Keep up the good work!

To complete training:• Follow this link: https://

murraystate.instructure.com/enroll/GLM7DT

• Go to “Quizzes” and complete the quiz. You will be asked for code: weadviseyoudecide (all one word, all lower case)

• Deadline to be certified for Advanced Scheduling Advising: October 30, 2015

Email bcobb@murraystate.edu with concerns and/or

complaints.

Barbara Cobb, Coordinatorbcobb@murraystate.edu

msu.advising@murraystate.edu