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Teachscape Reflect User Guide Pennsylvania 2013-2014
Teachscape Reflect is a complete observation and evaluation management and reporting system that delivers actionable feedback to teachers and streamlines the evaluation process for Evaluators. This guide is designed to support users in navigating the functionality of Teachscape Reflect. The workflow used throughout the guide is intended as a sample to demonstrate system functionality. Evaluation components may vary based on district configuration. The evaluation criteria included in this guide is based on Charlotte Danielson’s Framework For Teaching 2011 instrument.
About this Guide
2
Table of Contents
Getting Started …………………………………………………….. Page 4 Workflows…………………………………………………………… Page 8 Formal Pre-Observations………………………………………….. Page 13 Formal Observations ………………………………………………. Page 36 Formal Post-Observations …………………………………………Page 52 Differentiated Supervision ………………………………………….Page66 Informal Observations ……………………………………………...Page 82 Evaluation – Observation and Practice …………………………..Page 97 Evaluation – Student Performance ……………………………….Page 115 Final Ratings ………………………………………………………..Page 117 Help ………………………………………………………………….Page 120
Getting Started
4
Log In Screen
5
Training Site: training2.teachscape.com Live Site: http://login.teachscape.com
Teachscape Welcome Screen
6
The Reflect Dashboard
Teacher search box
Observation Status and
Reports
Enter the teacher’s first or last name in the “Search” field to easily locate the teacher’s evaluation
Pennsylvania Workflows
Reflect Teacher Evaluation Screen – Temporary Professional Employee
Must complete two full observation cycles
Reflect Teacher Evaluation Screen – Clinical Observation Year
10
Link to evaluation summary report
Similar steps to previous workflow
Differentiated Supervision
Similar steps to previous workflows
Reflect Teacher Evaluation Screen
12
The Change Evaluator link provides the opportunity to assign evaluation responsibilities to another evaluator
Formal Pre-Observation Planning and Conference
Reflect Teacher Evaluation Screen
14
Pre-observation Steps
15
Form
Artifacts
Evidence
Observer schedules pre-observation conference
16
Click Schedule to schedule the Pre-observation conference
Select date
17
Select time
Observer schedules pre-observation conference
An email notification will be sent to
the teacher and Evaluator including
the date/time of the conference as
well as an .ics attachment file that
will allow teacher and Evaluator to
add the event to their calendar
18
Teacher submits pre-observation planning form
19
Respond to each question (no maximum field length)
Teacher Submits Pre-Observation Planning Form
20
Submit button makes form available for observer review
Teacher Submits Pre-Observation Planning Form
21
Teacher submits planning artifacts
Teacher Submits Pre-Observation Artifacts
22
When all artifacts are uploaded, click the Submit button
Use these buttons to download, add notes, or delete uploaded artifacts
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
23
Observer reviews pre-observation planning form and artifacts
Returns to teacher for edits
24
Observer enters evidence
25
Observer enters evidence
Evidence entry
Evidence already entered
26
Observer enters evidence
27
Observer tags evidence
28
Observer enters evidence
Select component Review
component description
29
Observer reviews evidence
Click More Evidence to return to evidence screen Click Save & Exit to return to D1 details
30
Observer reviews evidence
Click More Evidence to return to evidence screen Click Save & Exit to return to D1 details
31
Observer scores evidence
32
Observer scores evidence
Click component name to begin scoring
33
Observer scores evidence View component description
View performance level description
34
Observer scores evidence
When complete, Save & Exit
35
Sharing of evidence and scores
Formal Classroom Observation
Formal classroom observation
37
Evaluator schedules observation
38
39
Evaluator schedules observation
Evaluator observes lesson and collects evidence
40
Evaluator observes lesson and collects evidence
41
Option: Timestamp on or off
Evaluator reviews and aligns evidence
42
Edit
Delete
Align
Evaluator aligns evidence with Framework
43
Review component description
Select
Evaluator shares evidence with teacher
44
Evaluator completes preliminary scoring
45
Click the Score button to score the first component
Evaluator completes preliminary scoring
46
Select level of performance for this component
Review rubric language
Select critical attributes
Space for summary comments
Evaluator completes preliminary scoring
47
Click Submit to share scores with teacher
Teacher uploads lesson artifacts
48
Teacher Submits Artifacts
49
When all artifacts are uploaded, click the Submit button
Use these buttons to download, add notes, or delete uploaded artifacts
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluator uploads supplemental artifacts
50
Observer Submits Artifacts
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Formal Post-Observation Reflection and Conference
Teacher starts post-observation reflection form
53
Teacher completes post-observation reflection form
Evaluator schedules post-observation conference
55
56
Evaluator schedules post-observation
Evaluator reviews teacher lesson reflection
57
Evaluator adds evidence
58
Evaluator Starts to Score
Evaluator clicks on each component
Click on each to open
Evaluator scores each component
View component description
View performance level description
Evaluator confirms formal observation scores
62
Click Edit to access observation scores
Evaluator reviews formal observation scores
63
Use bread crumb navigation to jump to the observation summary
From the observation summary page, click Revise if scores need to be adjusted
Evaluator reviews formal observation scores
64
Either select the component to score via the breadcrumbs listed above or click the Score button to score the first component and move to the next component in sequence
Evaluator reviews evidence and updates scores
65
Adjust level of performance
Adjust critical attributes
Review rubric language
Differentiated Supervision
Differentiated Supervision
Teacher starts Differentiated Plan
Teacher uploads Differentiated Supervision Plan
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Teacher starts Mid-Year review
Teacher completes Mid-Year Plan Review
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluator starts Mid-Year Feedback or Schedules a Conference
Evaluator provides Mid-Year feedback
Type in comments
when all feedback is finished hit submit
Teacher reviews Mid-Year Feedback
Teacher starts Year-End Plan Artifacts
Teacher uploads Year-End Plan Artifacts
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Teacher starts Year-End Reflection
Teacher enters Year-End Reflection
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluator starts Year-End Feedback or Schedules a Conference
Evaluator provides Year-End feedback
Type in comments
when all feedback is finished hit submit
Teacher reviews Year-End Feedback
Informal Observation
Evaluator schedules observation (if applicable)
83
84
Evaluator schedules observation
Evaluator observes lesson and collects evidence
85
Evaluator observes lesson and collects evidence
86
Option: Timestamp on or off
Evaluator reviews and aligns evidence
87
Edit
Delete
Align
Evaluator aligns evidence with Framework
88
Review component description
Select
Evaluator shares evidence with teacher
89
Evaluator completes preliminary scoring
90
Click the Score button to score the first component
Evaluator completes preliminary scoring
91
Select level of performance for this component
Review rubric language
Select critical attributes
Space for summary comments
Evaluator completes preliminary scoring
92
Click Submit to share scores with teacher
Teacher starts to upload lesson artifacts
93
Teacher Submits Artifacts
94
When all artifacts are uploaded, click the Submit button
Use these buttons to download, add notes, or delete uploaded artifacts
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluator starts to upload supplemental artifacts
95
Observer submits supplementary artifacts
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluation - Teacher Observation and Practice
Evaluation - Teacher Observation and Practice
Evaluator schedules a conference
Evaluator schedules a conference
Select date
Select time
An email notification will be sent to the
teacher and Evaluator including the date/
time of the conference as well as an .ics
attachment file that will allow teacher and
Evaluator to add the event to their
calendar
Evaluator can start to add additional evidence
Evaluator adds evidence (if applicable), Saves & Exit
Type in additional evidence
Evaluator can add, save & exit or export in PDF
Teacher starts to upload additional evidence/artifacts
Teacher uploads additional evidence/artifacts
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluator starts to upload additional evidence/artifacts
Evaluator uploads additional evidence/artifacts
When all artifacts are uploaded, click the Submit button
When you have more artifacts to upload, click the Save & Finish Later button
Upload your artifacts (documents, scanned paperwork, pictures, etc.)
Evaluator starts to score
Evaluator clicks on each Domain
Evaluator reviews evidence and scores each Domain
Submit after each score is entered
Evaluator Saves & Exits
Evaluator shares scores
Teacher starts to view scores
Teacher views scores
Evaluation - Student Performance
Evaluation – Student Performance
116
Student performance data will be uploaded directly – no action
needed by observers
Final Rating
Final Rating
Evaluator scores Final Rating
Choose Indicators and Levels, Complete Rationale if applicable
Help Resources
120
Need help?
121
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