Texas Regional Ad Astra Summit Migrating an Entire Campus to Use Astra Schedule Presented by Andy...

Texas Regional Ad Astra Summit

Migrating an Entire Campus to Use Astra Schedule

Presented byAndy Armstrong and Donna Chester

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Change the way you think

• Work smarter, not harder

• Improve efficiencies

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Develop your strategy

Texas Regional Ad Astra Summit

Develop your Strategy

Texas Regional Ad Astra Summit

Develop your Strategy

Texas Regional Ad Astra Summit

Develop your Strategy

Texas Regional Ad Astra Summit

Develop your Strategy

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Develop your strategy

• Create a timeline

Texas Regional Ad Astra Summit

Create a Timeline

Texas Regional Ad Astra Summit

Create a Timeline

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Develop your strategy

• Create a timeline

• Standard Operating Procedures

Texas Regional Ad Astra SummitStandard Operating Procedures

• Builds on institution/system SAP

• Covers the following:o New Account Accesso Access Change Processo Removing Access

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Develop your strategy

• Create a timeline

• Standard Operating Procedures

• Account Request Form

Texas Regional Ad Astra Summit

Account Request Form

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Develop your strategy

• Create a timeline

• Standard Operating Procedures

• Account Request Form

• Astra Training Book

Texas Regional Ad Astra Summit

Astra Training Book

Texas Regional Ad Astra Summit

Astra Training Book

• Instructions to update the following only:o Max Enrollment

o Day

o Time

o Location

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Develop your strategy

• Create a timeline

• Standard Operating Procedures

• Account Request Form

• Astra Training Book

• Provide Training Sessions

Texas Regional Ad Astra Summit

Provide Training Sessions

June 4 (Mon.) –June 15 (Fri.)Astra Scheduletraining for users

June 15 (Fri.)Send Audit file to department/college contacts

DeadlineJuly 13 (Fri.)Submit audit changes forSpring (201311)

Schedule in AstraJuly 30(Mon.) –Aug. 10 (Fri.)- Set enrollment

limits- Assign locations- Update time

and days

DeadlineAug. 10 (Fri.)Complete all changeIn Astra Schedule for Spring (201311)

Sept. 3 (Mon.)Send Audit file to departments/college contacts

Oct. 8 (Mon.)Schedule proofdistributed electronically

Schedule in AstraSept. 24 (Mon.) –Sept. 28 (Fri.)Update sections in Astra Schedule

Round One Round Two

DeadlineSept. 12 (Wed.)Submit audit changes forSpring (201311)

DeadlineSept. 28 (Fri.)Complete all changeIn Astra Schedule for Spring (201311)

Oct. 17 (Wed.)Spring schedule of classes will appear in Howdy (Proposed)

Submit before each audit deadline:- Special Topics Forms- Study Abroad Forms- Part of Term Requests- Cross-listed Courses- Room use agreements- Common Exam Times

Timeline for Building the Spring Schedule of Classes 2013

Texas Regional Ad Astra SummitMigrating an Entire

Campus

• Maintain the positives

• Don’t forget your IT office

• Keep evaluating the process

• Meet your deadlines

• Ask your team, others for feedback

Texas Regional Ad Astra Summit

Questions?